Informational Meeting

MINUTES Tuesday, March 12, 2013 Informational Meeting 4:00 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Sue Aguilar, Kenny Anderson Jr., Michelle Erpenbach, Greg Jamison, Dean Karsky, Rex Rolfing, and Kermit L. Staggers Members Absent: James Entenman and Mike T. Huether Staff Present: Tamara Jorgensen, CMC, Assistant City Clerk; Lorie Hogstad, CMC, City Clerk; Jim David, Legislative/Operations Manager; and David Bixler, Budget Analyst 1. Call To Order Council Chair Michelle Erpenbach called the meeting to order at 4:00 p.m. Council Member James Entenman arrived at this time. 2. Staff Report A. Lorie Hogstad, City Clerk Lorie Hogstad, City Clerk, said during the 3rd Quarter of 2013 the carpeting in the Carnegie Town Hall will be replaced. The carpet in the building will match the existing carpet in the City Clerk’s Office which was updated last year. Hogstad said painting will be done in the building and discussion was held regarding the selection process for the paint color. Hogstad stated that the chairs used by the City Council Members in the Chambers will be replaced; sample chairs will be brought in for testing. During the Spring, the plants outside the Carnegie Town Hall will be accessed and lawn work will be done by mid-May. Council Member Kermit Staggers asked why the chairs were being replaced. Discussion followed. Council Member Greg Jamison requested removal of the posts that are behind the Council chairs. Council Members Kenny Anderson Jr. and Rex Rolfing agreed with the removal of the posts and that a larger lip could be placed along the edges behind the chairs to improve safety. These changes would occur when the carpet is replaced.  Hogstad advised the City Council of the following street restoration project for the downtown area: The project will include PCC Pavement joint and panel repair along with miscellaneous curb and gutter replacement. Work will tentatively begin on Monday, April 1, 2013 with a completion date of June 14, 2013. The project is set up for three phases of construction. Phase 1 includes work on 10th Street from Minnesota Avenue to 2nd Avenue. Phase 2 includes work on 11th Street from Minnesota Avenue to 2nd Avenue and Phase 3 includes work on 10th and 11th Street from Grange Avenue to Minnesota Avenue. In order to help expedite construction the contractor will be allowed to work on 10th Street and 11th Street concurrently. Work from Grange Avenue to Minnesota Avenue will not begin until all work on 10th and 11th Street from Minnesota Avenue to 2nd Avenue is complete. B. Jim David, Legislative/Operations Manager Jim David, Legislative/Operations Manager provided updates on the activity with the South Dakota State Legislature regarding Senate Bills 51 and 156. David reminded the Council the City Council Working Session is scheduled for March 14, 2013, at 4:00 p.m. The City Council Procedures Manual and public testimony will be discussed. David stated that members of the Council will be attending a Tour and Briefing of the South Dakota Technology Business Center at 2329 N. Career Avenue & the Graduate Education and Applied Research (Gear) Center at 4800 N. Career Avenue at 2:30 p.m. on Friday, March 15, 2013. 3. Operations Committee Council Member Sue Aguilar stated that the proposed Procedures Manual was reviewed. Aguilar stated this manual will serve as a guide to existing City Council Members and as a training manual for future City Council Members. Aguilar said there were some changes discussed at this meeting and the draft manual will be updated. The Carnegie Town Hall Use Policy was also discussed. After the Council has reviewed and approved, this item will be added to the Procedures Manual. Aguilar said the Operations Committee will meet on a quarterly basis with the next meeting scheduled for Friday, June 7, 2013, at 11:00 a.m. Aguilar stated the members of the Operations Committee are: the immediate past Chair of the City Council, the current Council leadership (Chair and Vice Chair), and a Council Member elected by the committee. The election process occurs in May of each year. 4. City Council Open Discussion  Jamison stated he will not be at the City Council Meeting on Tuesday, March 19, 2013, and he wanted to provide some feedback regarding the Shape Places ordinance. Staggers asked about the notification and neighborhood concerns after an area has been zoned. Discussion followed. Jamison spoke about the sale and selection process for the Event Center Suites. He suggested a change in procedure for the selection process where all the names are placed in a barrel and drawn in a public meeting. He stated the current listing information was not available to the public. Discussion followed. Staggers spoke regarding the number of suites available vs. the demand. He suggested an auction approach may have been beneficial. 5. Presentations A. 2013 Sculpture Walk Program by Mike Cooper, Director of Planning and Building Services; Russ Sorenson, Urban Planner; and Jim Clark, Director of Sculpture Walk 6. Executive Session A. Personnel Matter pursuant to SDCL 1-25-2(1) A motion was made by James Entenman and seconded by Rex Rolfing to enter Executive Session at 4:53 p.m. to discuss a personnel matter pursuant to SDCL 1- 25-21(1). Erpenbach called for a voice vote on that motion and all members voted yes. Motion Passed. Council Chair Erpenbach closed the Executive Session at 5:14 p.m. 7. Adjournment Council Chair Michelle Erpenbach adjourned the meeting at 5:14 p.m. Tamara Jorgensen, CMC Assistant City Clerk