Informational Meeting

MINUTES Tuesday, April 9, 2013 Informational Meeting 4:00 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Kenny Anderson Jr., James Entenman, Michelle Erpenbach, Greg Jamison, Dean Karsky, Rex Rolfing, Sue Aguilar , Mike T. Huether Members Absent: Kermit L. Staggers Staff Present: Tamara Jorgensen, CMC, Assistant City Clerk; Lorie Hogstad, CMC, City Clerk; Jim David, Legislative/Operations Manager; and David Bixler, Budget Analyst 1. Call To Order Council Chair Michelle Erpenbach called the meeting to order at 4:00 p.m. Erpenbach encouraged the viewing public to watch the local news for an update on the inclement weather conditions and the impact it has had on the City of Sioux Falls. She stated that there are tree branch drop off sites at the following locations: Street Department on Chamber Street and at the Fairgrounds on West 12th Street. Erpenbach cautioned the audience and the viewing public to be careful on the sidewalks due to the icy conditions. She noted that a city employee, Tony Simon, fell on the icy sidewalk and she stated that he was in their thoughts and prayers as he heals. 2. Audit Committee A. Report on meeting held Thursday, April 4, 2013 Council Member Greg Jamison stated the Audit Committee reviewed several reports with no significant findings. Internal Audit Manager Rich Oksol stated the external Auditors from Eide Bailly provided an "unqualified opinion" on the audit of the City's financial review. Council Member Rex Rolfing clarified that this term is a compliment, particularly so for a city the size of Sioux Falls and the speed at which this audit was completed. Oksol stated that copies of the CAPR's (2012 Comprehensive Annual Financial Report) have been received and will be distributed to the City Council members. 3. Fiscal Committee  A. Report on meeting held Tuesday, April 2, 2013 Council Member Dean Karsky stated the committee reviewed an update on the pension plan changes. The changes will be submitted in ordinance format as a 1st reading at the City Council Meeting on Tuesday, April 16, 2013 with a 2nd reading scheduled for Tuesday, May 7, 2013. 4. City Council Open Discussion There was none. 5. Presentations A. Aquatic Facility Master Plan Update by Don Kearney, Director of Parks and Recreation Don Kearney, Director of Parks and Recreation provided a history of the master plan process, future steps and public comments that have been received to date. The plan will be officially presented to the City Council during the May 14, 2013 Informational Meeting at 4:00 p.m. Discussion followed. At this time, Mayor Mike T. Huether provided an update on the City's response to the emergency weather conditions in the City of Sioux Falls. Huether stated that the Project N.I.C.E/K.E.E.P project scheduled for next week has been cancelled for this year. Council Member Kermit L. Staggers arrived at this time Jamison requested information regarding how other cities (who have the same type of climate as Sioux Falls) handle aquatic centers. He wants to know how they handle the cold weather, the snow, what they have done right, and what they have done wrong. He stated he attended the recent meeting at the Library but did not see any indications in the national trends that referred to northern climates. Kearney responded that these regional comparisons and considerations will be included in the final report. Council Members Kermit L. Staggers asked if there was going to be a City Council Meeting tonight. Erpenbach responded that the inclement weather was taken into consideration regarding today’s meetings; however, the Council Meeting this evening needs to progress due to the timeline and necessity of handling business items that have been scheduled on the agenda. Erpenbach stated that if anyone was uncomfortable getting to the meeting to let them know. She also encouraged citizens to contact her if they had items on the meeting agenda that they wanted to address but they would be unable to attend the meeting. Erpenbach stated that Item 16 on tonight's agenda would be deferred. B. 2012 Downtown Sioux Falls, Inc. Annual Report and 2013 Action Plan by Jason Dennison, President of Downtown Sioux Falls Jason Dennison, President of Downtown Sioux Falls reviewed the Annual Report and the 2013 Action Plan. The PowerPoint presentation reviewed updates in the following areas: Advocacy and Partnerships; Place Making Programs; Marketing and Communications; Economic Development; Events and Promotions; Looking Ahead; and the 2013 Action Plan. Discussion followed. At this time, Fire Chief Jim Sideras provided an update on the upcoming weather conditions and the activation of the Emergency Operations Center. He reviewed the emergency priorities that are being implemented citywide and the preparations for the weather. The Council expressed their appreciation to him and for all the departments that are working so hard to keep the city on track during this emergency situation. C. Live Well Sioux Falls Project Update (Including Tobacco Free Youth Recreation) by Alicia Collura, Assistant Director of Public Health Alicia Collura, Assistant Director of Public Health, reviewed a PowerPoint presentation which contained the following data: a "Needs Snapshot - Change Tool" (2012 Change Assessment Results); Physical Activity; Nutrition; Tobacco- Free Youth Recreation; Chronic Disease Management; and Leadership meetings. Staggers asked about the tobacco free zones in the parks. Discussion was held regarding whether the action to ban tobacco should have been the responsibility of the City Council and not the Health or the Parks and Recreation Departments. Collura clarified that this is not a city-wide parks band, more so for areas where there is youth recreation. Discussion followed. Kearney discussed the procedure for the tobacco free information. Kearney cited the following portions of the ordinance which reference city policy: “95.032 AUTHORITY OF DIRECTOR TO PROHIBIT CERTAIN CONDUCT; NOTICE. The director may prohibit conduct in those areas of the parks when and where the director deems conduct dangerous or unduly interfering with another's use of the parks such as, but not limited to, picnicking areas. A notice prohibiting activity within a specific area shall be conspicuously displayed setting forth which activity, conduct, or games are restricted.” Staggers stated that decisions like this need to be determined by the City Council and not by separate, unelected boards. After discussion, the topic of “banning” was assigned to the Land Use Committee for further review.  Discussion was held regarding portion control, the Live Well recommendations and pricing. D. Water Management Plan Changes by Mark Cotter, Director of Public Works; Trent Lubbers, Utility Operations Administrator; and Greg Anderson, Water Superintendent Trent Lubbers, Utility Operations Administrator, reviewed a PowerPoint demonstration which covered the following points: Historical Water Source Capacity; Existing Plan not in Ordinance; Lewis & Clark Increased Capacity; Proposed Plan; Proposed Water Management Plan; Stage One; Availability of Water Sources and the Capacity-During Stage 1; Stage Two; Availability of Water Sources and the Capacity-During Stage 2; Stage Three; Availability of Water Sources and the Capacity-During Stage 3; Other Considerations; and the Proposed Plan. The initial four stage program was simplified to a three stage program. The main driver for the change is recognizing the water supply received from the Lewis and Clark Regional Water System. The old program only referenced the flow in the Big Sioux River because the Big Sioux River and its aquifer were the controlling water supplies. Sioux Falls started receiving Lewis and Clark water in August of 2012. Now that we have received the high quality water at flow rates requested, Public Works is confident in this additional water source and can recommend a new lawn watering program. The new lawn water program has a two trigger system. One trigger is the flow in the Big Sioux River and the second trigger is the actual amount of water the customers are using (the daily demand). The new program manages the resources wisely and will meet the needs of our citizens. 6. Adjournment Erpenbach adjourned the meeting at 5:26 p.m. Tamara Jorgensen, CMC Assistant City Clerk