Informational Meeting

MINUTES Tuesday, May 3, 2016 Informational Meeting 4 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Kenny Anderson Jr., Christine M. Erickson, Michelle Erpenbach, Greg Jamison, Dean Karsky, Rick Kiley, Rex Rolfing, Kermit L. Staggers Members Absent: Mike T. Huether Staff Present: Tom Greco, City Clerk; Lorie Hogstad, City Clerk; David Bixler, Budget Analyst; Jim David, Legislative/Operations Manager; and Rich Oksol, Lead Internal Audit Manager. Staff Present: 1. Call To Order City Council Chair Kenny Anderson Jr. called the meeting to order at 4 p.m. 2. Audit Committee A. Thursday, April 28, 2016 City Council Vice Chair Rex Rolfing reported that the committee received audit reports about Landfill Cash Controls, Construction Contracts, and a follow-up to previous Audit recommendations. Committee Member Arnold Martens was appointed to another three-year term. 3. City Council Open Discussion Council Member Dean Karsky requested that Community Development report to the City Council regarding the decision to retain 2015 funds appropriated for the purpose of the Sioux Falls Development Foundation. Discussion followed. Anderson Jr. asked Tom Huber, Assistant Finance Director, to provide information about the retained funds. Huber provided a general overview of funds budgeted and background regarding the retained 2015 funds. Discussion followed. Council Member Christine Erickson asked Huber about the exchanges between the City and Sioux Falls Development Foundation which led to the retaining of funds. Huber explained that the Development Foundation requested the funds through Economic Development who, in turn, requested the funds from Finance. Huber further explained that Economic Development indicated the $100,000 request was not tied to any particular projects. Erickson also requested that Community Development report to the City Council to share information about the process for determining the use of such appropriated funds. Erickson stated it would be a good idea to have the Development Foundation at the same meeting as well. Rolfing asked Huber about the disposition of past appropriations and whether the carry-over of funds could be used for larger projects. Discussion followed. Huber later stated that the unused 2015 funds could be appropriated again through Council action. Council Member Rick Kiley asked for clarification about when the contract period with the Development Foundation ends each year. Discussion with Huber followed. Council Member Greg Jamison stated that with the change of leadership in Community Development it may be a good time to re-evaluate whether Economic Development be moved back to Planning. Karsky reiterated his desire to have Community Development report to the Council at a future Informational Meeting for the purpose of exploring the partnership and processes between the City and the Development Foundation regarding such appropriations. Huber commented. Anderson Jr. described a conversation with the Director of the Development Foundation regarding the 2015 funds. Council Member Michelle Erpenbach stated that the City Council should have been made aware of that 2015 funds were retained by the City. Discussion followed. Jamison asked the Council if it would consider taking Items 49 and 50 from the evening City Council Agenda and sending the items to committee for further discussion and clarification. Discussion followed. Rolfing asked Colleen Moran, Assistant City Attorney, to provide information to the Council regarding the timeline for passage of Items 49 and 50. Discussion followed. Erpenbach recommended that instead of sending the items to Committee it would be more appropriate to discuss at a future Informational Meeting. Discussion followed. Rolfing stated that the Tuesday, May 24, 2016, Informational Meeting may be suitable for further discussion of Items 49 and 50 pending disposition at the evening City Council Meeting. 4. Presentations A. Fleet Study Follow Up by Tom Huber, Assistant Director of Finance; Dean Borchardt, Business Operations Manager; and Scott Rust, Purchasing Manager Tom Huber and Dean Borchardt reviewed the following PowerPoint Slides: Overview of Fleet; Objectives of the Fleet Study; Summary of the Fleet Study Recommendations—First Steps; Next Steps; and Future Steps. Discussion followed. B. Alcohol Licensing by Jamie Palmer, Licensing Specialist Jamie Palmer reviewed the following PowerPoint Slides: License Types; New License Transfers; On-Sale Liquor Licenses Restricted by Population; Package Liquor Licenses Restricted by Population; Licenses Authorized/Issued; Official Waiting List; Special One-Day Licenses/Consume But Not Sell; Renewal Periods; Renewal Process; Security Management Plan, SDCL 35-2-10.1; and City Council Authority per SDCL 35-2-11.1. Discussion Followed. 5. Executive Session A. Personnel matters pursuant to SDCL 1-25-2(1). A motion was made by Council Vice Chair Rex Rolfing and seconded by Council Member Christine M. Erickson to enter Executive Session at 6:01 p.m. to discuss personnel matters pursuant to SDCL 1-25-2(1.) City Council Chair Kenny Anderson Jr. closed the meeting for Executive Session. The session started at 6:05 p.m. A motion was made by Michelle Erpenbach and seconded by Dean Karsky to exit the Executive Session at 6:17 p.m. City Council Chair Kenny Anderson Jr. called for a voice vote. All members voted yes. Motion Passed 6. Adjournment City Council Chair Anderson Jr. adjourned the meeting at 6:17 p.m. Thomas M. Greco City Clerk