Informational Meeting

MINUTES Tuesday, September 20, 2016 Informational Meeting 4 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Christine M. Erickson, Michelle Erpenbach, Rick Kiley, Greg Neitzert, Rex Rolfing, Marshall Selberg, Pat Starr, and Theresa Stehly Members Absent: Mike T. Huether Staff Present: Denise D. Tucker, MMC, Assistant City Clerk; David Bixler, Budget Analyst; Jim David, Legislative/Operations Manager; Tom Greco, City Clerk; and Rich Oksol, Internal Audit Manager 1. Call To Order Council Chair Rex Rolfing called the meeting to order at 4 p.m. 2. Audit Committee A. Wednesday, September 14, 2016 Rolfing, the Audit Committee Chair, provided an update on the meeting. He spoke about: the Sioux Falls Development Foundation audit report; the Construction Manager at Risk audit report; an update on the Internal Audit Manager position, due to the upcoming retirement of Internal Audit Manager Rich Oksol; a discussion on procedures and ideas for Continuous Audits, Desk Audits, etc.; and Record Retention. The next Audit Committee Meeting will be held on Thursday, January 5, 2017. 3. Public Services Committee A. Tuesday, September 13, 2016 Committee Chair Christine M. Erickson said they discussed Landfill ordinances, which will presented at the Informational Meeting on Thursday, October 4, 2016, at 4 p.m. The committee also received an update regarding the SCHEELS IcePlex and Huether Family Match Pointe facilities. 4. Urbanized Development Commission (UDC) A. Thursday, September 15, 2016 Rolfing provided the meeting report. He said a change was made to the  Transportation Improvement Programs, regarding a road in Harrisburg; received the Coordinated Public Transit-Human Services Transportation Plan Annual Progress report; reviewed a resolution to change some road classifications; and were presented with a Sioux Falls Transit Development Plan. 5. City Council Open Discussion Erickson discussed the success of the Distracted Driving Campaign, which was set up by the Sioux Falls Police Department. She thanked the previous Council for the $50,000 that was set aside for the program. Only $30,000 was used, the remaining money will be placed in the General Fund. The Council will be receiving a report, from the Police Department, on the program. Council Member Theresa Stehly spoke about the new City Council members completing their first four months in office and the learning experience it has been. She mentioned that her election campaign was based on open and transparent government, which she has been able to do by responding to the media and keeping the public informed. Rolfing questioned the direction of Stehly's comments and asked if there was a better time for them. Stehly disagreed and continued to speak about her efforts at transparency which include reaching out as much as possible to citizens; she stated she received negative treatment because of it. Rolfing stated that there was a correct forum for her comments and then gaveled Stehly as out of order. Stehly continued to discuss the rights afforded to legislators and attorney representation and the upcoming executive session. Council Vice Chair Rick Kiley called a Point of Order. Stehly spoke about the upcoming executive session and indicated her intent to vote against it. A motion was made to recess, but did not receive a second. 6. Presentations A. August Financial Report by Tracy Turbak, Director of Finance Turbak presented the August Monthly Financial Report. He discussed the following PowerPoint slides in his presentation: Sioux Falls MSA Unemployment; Building Permits, YTD Permit Valuations; Sales Tax Collections w/out Audits, Cumulative 12 Month Rolling Growth Rate; Entertainment Tax Collections w/out Audits, Cumulative 12 Month Rolling Growth Rate; Revenue YTD; and Expense YTD. Discussion followed. B. Citywide Accounts Receivables Internal Audit Report by Rich Oksol, Internal Audit Manager Oksol presented the report, which was a special request audit, due to a situation with the Sanitary Landfill accounts receivables. The audit was expanded to include Citywide accounts receivables. He spoke about procedural changes at the landfill  and the audit recommendation. 7. Executive Session A. Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor; and Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters per SDCL 1-25-2 (1) and (3), respectively. A motion made by Rick Kiley and seconded by Michelle Erpenbach to enter into Executive Session at 4:27 p.m. for discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor; and Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters per SDCL 1-25-2 (1) and (3), respectively. Vote to enter: Roll Call: Yeses, Christine M. Erickson, Michelle Erpenbach, Rick Kiley, Greg Neitzert, Rex Rolfing, Marshall Selberg, 6. Noes, Pat Starr, Theresa Stehly, 2. Motion Passed. Council Member Theresa Stehly excused herself from the Executive Session. A motion was made by Council Member Michelle Erpenbach and seconded by Council Member Christine M. Erickson to exit the Executive Session at 5:27 p.m. A voice vote was taken and all present members voted yes. Motion Passed. 8. Adjournment Council Chair Rex Rolfing adjourned the meeting at 5:27 p.m. Denise D. Tucker, MMC Assistant City Clerk