Informational Meeting

MINUTES Tuesday, October 17, 2017 Informational City Council 4 PM Meeting Carnegie Town Hall 235 West 10th Street Sioux Falls City Council Members Present: Christine M. Erickson, Michelle Erpenbach, Rick Kiley, Greg Neitzert, Rex Rolfing, Marshall Selberg, Pat Starr, Theresa Stehly Members Absent: Mike T. Huether 1. Call To Order Council Chair Rick Kiley called the meeting to order at 4 p.m. 2. Audit Committee A. Meeting of Wednesday, October 11, 2017 Committee Chair Rex Rolfing provided the meeting report. Seth Peterson was recognized for his service and new member Rose Grant was introduced. Rolfing spoke about the following: the Cable TV & OVS Audit Report; the Accounts Payable Audit Report; work being done on a Policy and Procedures Audit; and the approval of two travel requests for staff. 3. Public Services Committee A. Meeting of Tuesday, October 10, 2017 Vice Chair Christine M. Erickson spoke about the Charter 101 presentation given by City Attorney Dave Pfeifle. 4. City Council Open Discussion Erickson provided a brief history of the work it has taken for the Transportation Network Company (TNC) Lyft to get a sales tax license. She acknowledged that there is still work to do. Erickson has received numerous calls from around the State seeking assistance regarding TNC ordinances. Council Member Greg Neitzert spoke about a meeting he and Erickson attended with Diane Best and Karen Leonard, of the City Attorney's Office, regarding contingency funds, construction manager-at-risk, and design-bid-build. He said it was a very helpful meeting.  Neitzert spoke about the eight hours he spent last Friday at Metro 911. Council Member Theresa Stehly spoke about the “eye opening” tour of apartment complexes that she and Council Member Pat Starr took last Friday. Stehly spoke about the "How to steal $53 million from a small city" presentation she attended two weeks ago at the South Dakota Municipal League convention. She expressed her concerns about oversight; suggested having a rotational audit of the City and performance audit of the City's departments. 5. Presentations A. Licensing and Permit Techs: Let's Get Acquainted by Butch Warrington, Chief Building Service Official Presentation: Approximately 10 minutes followed by discussion Butch Warrington, Chief Building Services Official, led the presentation. He introduced the Permit Technician staff and spoke about what they do. The duties of the staff include permit issuance, inspection requests, licensing, and City license examinations. Discussion followed regarding roofing inspections. B. Events Center Follow-Up by Mark Cotter, Director of Public Works Presentation: Approximately 15 minutes followed by discussion Mark Cotter, Director of Public Works, described this as a follow-up to a presentation, held earlier this month, regarding the Events Center. Today's presentation was to answer the question on “What assurance can be given to the public that the siding is protecting the Events Center?” Cotter said there was a meeting last week with Kiley, Erickson and the Mayor to answer that question. It was decided to use the Request For Proposals (RFP) process to make sure that the siding is sound, by using a qualified firm for Building Enclosure Consulting Services. Cotter discussed the Scope of Work, RFP Schedule, RFP Selection Criteria, and RFP Selection Process. The goals is to have the study completed by December 31, 2017. Discussion followed regarding: funding for the RFP, which will come from the Second Day Fund; making sure that this is an independent contract and that the public is promptly informed; make-up of the RFP selection committee; why it has taken so long to inform the Council of the RFP; concerns regarding the RFP and suggesting an Executive Session to discuss it and select the recipient; the RFP process; and goals of the contract. Kiley said the Land Use Committee will meet after 5 p.m. and that there will be no Council meetings for the next two weeks. The City Council will meet again on  November 7th. 6. Adjournment Council Chair Rick Kiley adjourned the meeting at 4:50 p.m. Denise D. Tucker, MMC Assistant City Clerk