Informational Meeting

MINUTES Informational Meeting Tuesday, September 1, 2020 at 4:00 PM Carnegie Town Hall, 235 West 10th St., Sioux Falls, SD 57104 1. Call To Order Council Members Present: Janet Brekke, Christine M. Erickson (Via telecom), Alex Jensen, Rick Kiley (Via telecom), Greg Neitzert, Marshall Selberg, Curt Soehl (Via telecom), Pat Starr Council Members Absent: None Council Chair Greg Neitzert called the meeting to order at 4 p.m. 2. Committee/Commission Reports A. Absentee Ballot Task Force (Council Member Soehl) Council Vice Chair Curt Soehl provided a brief recap of the Task Force's work and recommendations to the Minnehaha County Commission. 3. City Council Open Discussion Council Member Pat Starr spoke about the Levitt in your Neighborhood's recent "pop-up concert" at Kenny Anderson Park. Council Member Rick Kiley spoke about updates to Internal Audit's website and the hiring process for a new Internal Auditor. Council Member Christine Erickson spoke about increased concern by the public over panhandlers in the City. She stated that she and Neitzert are in discussions with the Police Department to better address the growing problem in the City. 4. Presentations A. City of Sioux Falls Floodplain Management by Albert Schmidt, Urban Planner Presentation: Approximately 15 minutes followed by discussion Schmidt explained the purpose of the presentation is to provide a refresher on floodplain management because proposed changes to the City's floodplain ordinance will be presented in the near future. He reviewed common floodplain terms and discussed why floodplain development is regulated. It is regulated to: protect life, property, and health; provide protection for current and future property owners; protect against worsening water events; and, spend City tax money  effectively and economically. Schmidt described what a special flood hazard area is by showing current floodplain/floodway locations in the City. Schmidt also reviewed the floodplain process. There are currently three individuals that can approve/accept Floodplain Development Permits (FDP); Permits cost $50.00 and are issued for a variety of things from grading to construction. Permits are not always needed; sometimes only a review of the proposal is needed; and, Inspections of FDP’s typically occur when Zoning, Building, Electrical, Mechanical, Plumbing, or a flood team inspection are done. FEMA creates, modifies, and approves all Flood Insurance Rate Maps (FIRM) for the United States and its commonwealths and are the result of modeling based on the past 60 years of data (from when the maps were created). These maps show the area that has a 1% chance of flooding each year, which is commonly called the 100-year floodplain. FEMA also creates the boundary for other chance percentage floods--the next most commonly referred level is the 0.2% chance flood area. This area is commonly called the 500-year floodplain. Schmidt also reviewed the history of floodplain changes in Sioux Falls, requirements to build in the floodplain, and floodplain services offered by the City. Discussion followed about: steps required to re-designate a floodplain or property in a floodplain; Parks facilities in the floodplain; and FEMA standards. B. Building Innovation Capacity - Outcomes of a Core Team Approach by Allie Hartzler, Innovation Coordinator; and, Sam Trebilcock, Senior Planner Presentation: Approximately 20 minutes followed by discussion Hartzler began the presentation by explaining what public sector innovation is and why it matters in public service--it leads to desirable outcomes, more efficient work processes, how well customers rate service delivery, and greater resident participation, transparency, and equality. She then explained that an "innovation team" is a small group of people working together to tackle a real-world challenge by learning and applying innovation principles; it is inclusive of internal and external stakeholders and focused on challenges that are cross-department and cross- sector. In 2018, the Office of Innovation assembled the first Innovation Team to focus on public transportation. In an effort to approach public transportation from a new perspective, the Transit Innovation Team applied an innovation process called co-creation, or collaborating with the end user to understand the heart of the problem and develop solutions. Engaging with a variety of stakeholders throughout the program, including bus riders, car lovers, employers, and nonprofits, was critical not only to gaining a deeper understanding of the challenges but also in developing new solutions. The team's approach resulted in increased engagement and better insights to: hours of operation; extended service area; payment and fare; accessible routes; efficiency; and partnerships. It also led to a redesign of the service experience through an on-demand pilot project; real-time GPS tracking; and, Wifi on buses and in the transit depot. Discussion followed about other innovation teams in the City and the on-demand pilot. C. Naming Facilities Ordinances by Pat Starr, Council Member Presentation: Approximately 10 minutes followed by discussion This item will be discussed at a future meeting. 5. Public Comment  There was none. 6. Executive Session A. Preparing for contract negotiations or negotiating with employees or employee representatives pursuant to SDCL 1-25-2(4) B. Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters pursuant to SDCL 1-25- 2(3) A motion was made by Council Member Selberg and seconded by Council Member Jensen to enter Executive Session at 5:14 p.m. Roll call vote to enter Executive Session. 7 Yes: Brekke, Erickson, Jensen, Kiley, Neitzert, Selberg, Soehl; 0 No: (None). Motion Passed. Agenda Item 6.B. was not discussed. A motion was made by Council Member Selberg and seconded by Council Member Brekke to exit Executive Session and adjourn at 5:51 p.m. Roll call vote to exit Executive Session. 8 Yes: Brekke, Erickson, Jensen, Kiley, Neitzert, Selberg, Soehl, Starr; 0 No: (None). Motion Passed. 7. Adjournment The meeting adjourned at 5:51 p.m. Thomas M. Greco, City Clerk