Marina Committee Meeting

Minutes of the September 17th, 2025 Meeting of the Marina Committee – Approved 1 MARINA COMMITTEE MEETING MINUTES 2 Wednesday September 17th, 2025 3 (Approved) 4 5 Agenda Item No. 1. The September 17th, 2025 meeting of the Marina Committee was called to 6 order by White at 4:00 P.M. 7 8 Present: Brigid White, Pat Duffy, Kevin Grant, Patrice Champeau, Chad Kodanko 9 10 Staff: Marina Manager - Dave Lienau, Assistant Manager - Sam Jordan, Village Administrator - 11 Julie Schmelzer 12 13 Others: Nick Dokolas, John Blossom, Thor Johnson 14 15 Agenda Item No. 2. Approval of the Agenda 16 17 A motion was made by Grant, seconded by Kodanko that the Agenda for the September 17th, 2025 18 meeting of the Marina Committee be approved as presented. Motion carried – All ayes. 19 20 Agenda Item No. 3. Approval of the Minutes 21 22 A motion was made by Duffy, seconded by Grant that the minutes of the August 13th, 2025 meeting of 23 the Marina Committee be amended and approved by the committee. Motion carried – All ayes. 24 25 Agenda Item No. 4. Comments, correspondence, and concerns from the public 26 27 No correspondence was received for this meeting. White asked if anyone would like to make a 28 public comment, and no one responded. 29 30 Agenda Item No. 5. Discussion/Action Items 31 32 a.) Boathouse Project Update 33 34 Blossom provided an update to the committee noting that the boathouse group collected over 35 $114,000 in 2025 in addition to the previous fundraising efforts. Blossom confirmed that the 36 group has over $210,000 in cash. Blossom added that they are still waiting for complete plans 37 from the architect but noted that the project should be just under $300,000. Blossom clarified the 38 function of the Marina Club in this project, noting that it was an important part of collecting 39 $114,000 for the project in 2025 and that the club’s intention is to have itself operate as a 40 standing committee on the Sister Bay Historical Society. Blossom added that the club’s main 41 function is to raise money for the construction and operational costs of the Boathouse Museum. 42 43 Schmelzer followed, summarizing the status of the project from the village’s perspective. 44 Schmelzer confirmed that the operational agreement is still to be signed by the Boathouse 45 group’s attorney. Schmelzer added that a member on the board of trustees did show concern 46 over freezing the marina’s PILOT at $50,000 for as long as thirty years. Lienau proposed an 47 alternative plan where the marina pays the village $10,000 less than its annual PILOT for the 48 boathouse, so that the marina then saves $10,000 a year as the committee requested in previous  Minutes of the September 17th, 2025 Meeting of the Marina Committee - Approved 1 meetings. White recommended that it should be $10,000 a year while also accounting for cost of 2 living and inflationary increases, to which the other committee members responded with 3 assent. 4 5 The committee came to consensus that the Boathouse Museum lease agreement will be amended to have 6 the marina annually pay the boathouse PILOT to the village, minus $10,000 and a current consumer 7 price index adjustment. 8 9 b.) Marina Building Schematic Layouts 10 11 White summarized the changes to the new building’s schematic layout that occurred since the 12 last committee meeting. Lienau noted that the committee will need to approve a final schematic 13 design for the board to approve as well as a contract to have the exterior of the building be 14 designed as a part of phase two of the project. Schmelzer and Lienau agreed that these 15 approvals from the board need to happen at the board’s October meeting. Grant voiced dissent 16 for an uncovered deck and noted that the boater’s lounge should have a centralized wall for a 17 television. Duffy followed requesting the committee consider having a section of the boater’s 18 lounge that can be temporarily closed off with sliding or accordion doors. Champeau provided 19 historical context as to what the property around the marina used to be and looked like with the 20 request that the committee consider paying tribute to this history when designing the building. 21 White and Lienau affirmed that they would take the committee’s comments into consideration 22 at the next meeting with the architectural design firm. 23 24 c.) Parks Committee & Public Restroom Input 25 26 Lienau summarized what the Parks Committee requested from the public restrooms that will be 27 a part of the new marina building. Lienau noted that the Parks Committee would like to see the 28 restrooms redone in their current style but with showers added as well as a single unisex 29 restroom that is open all winter. Lienau followed, noting that these requested changes were 30 factored into the current design of the new building but that the additions to the public 31 restrooms may not be feasible due to the considerable increase in size. This size increase may 32 not work given that this would push the foundation of the building too close to the property 33 line as well as the building’s utility lines and propane tank. Lienau added that the upcoming 34 survey of the property will officially clarify if this is the case or not. The committee debated 35 whether the public restrooms should be open during the winter. Lienau noted that marina staff 36 do not see frequent use of the public restrooms during the winter and that there may be 37 difficulty accessing them after snowfall given that snowplows use the area in front of the public 38 restrooms as a deposit. The committee further discussed whether they want showers in the 39 public restrooms, to which most of the committee responded with dissent. The committee 40 members also pointed out the showers will increase the cost of the public restrooms. 41 42 The committee came to consensus that the new marina building will not be designed with showers in the 43 public restrooms. 44 45 d.) Marina Winterization & Fall Dredging 46 47 Lienau summarized the responsibilities and projects arriving with the marina’s upcoming  Minutes of the September 17th, 2025 Meeting of the Marina Committee - Approved 1 closing date on Monday, October 13th, specifically mentioning that the marina’s water and 2 septic lines will be winterized on Tuesday, October 14th and that dock removal could begin as 3 early as Wednesday, October 15th. Lienau noted that the entire north side of D-Dock will need 4 to be dredged and some small sections of D-Dock’s south side. Lienau noted that potential 5 contractors estimate the length of the dredging project only to last 8-10 days, but this project has 6 an urgent timeline because the Wisconsin DNR does not allow dredging after November 1st, and 7 the marina’s dredging permit expires in May of 2026. 8 9 e.) Launch Ramp Closure 10 11 Lienau noted that due to the dredging and upcoming construction, the launch ramp will be 12 closed intermittently throughout the end of October. Lienau noted that marina staff are 13 communicating with companies who use the launch ramp frequently so that they are aware of 14 this closure and its potential effects on their routine. 15 16 f.) Boardwalk Project Timeline/Permitting 17 18 Lienau noted that the DNR permit was just awarded to the marina to drive sheet steal into the 19 lakebed for the new concrete boardwalk project. Lienau added that the permit does not expire 20 until October of 2028, and that there are no DNR restrictions as to what time of year the sheet 21 steel can be installed, unlike in the dredging permit. Lienau followed that he is working to have 22 a bid package assembled and published in the Peninsula Pulse as soon as possible so that 23 contractors can bid on the project and get started immediately after the marina closes. Lienau 24 added that the dredging project and boardwalk project will be included together in the same 25 bid package so that they can potentially be done this fall, as to save on time and on the cost of 26 mobilization fees. Lienau added that marina staff are working to ensure that electrical services 27 are not completely shut off during this project, as the marina still must power the ice eaters that 28 prevent stationary pilings from being destroyed by ice in winter. 29 30 Lienau and Schmelzer agreed that this process will likely require a special meeting of the 31 marina committee and potentially the board of trustees, to award and approve the bid contract 32 by the time the project will need to start. 33 34 g.) Staff Trainings 35 36 Lienau updated the committee on future marina conferences and staff training events, noting 37 that some conferences in 2026 will be funded by monies in the 2025 budget. 38 39 h.) Review of Monthly Financials 40 41 Lienau provided the committee with the most up-to-date revenue of $939,000. Lienau followed 42 noting that with interest included, the total revenue is $989,000, which is around $30,000 to 43 $40,000 ahead of the marina’s 2025 budgeted projections. 44 45 Agenda Item No. 6. Matters to be placed on a future agenda or referred to a committee, 46 official, or employee 47  Minutes of the September 17th, 2025 Meeting of the Marina Committee - Approved 1 It was the consensus of the committee that that following items be included on a future committee 2 meeting agenda: 3 - New Boathouse PILOT financing plan to Finance Committee 4 5 The next meeting of the Marina Committee is scheduled for October 15th, 2025 at 4:00 P.M. at the Sister 6 Bay Fire Station & via zoom. 7 8 Adjournment: A motion was made by Kodanko, seconded by Grant to adjourn the September 17th, 2025 9 meeting of the Marina Committee at 5:15P.M. Motion carried – All ayes. 10 11 Respectfully submitted, 12 13 Samuel Jordan 14 Assistant Marina Manager