City and Borough Assembly

ASSEMBLY CHAMBERS CITY AND BOROUGH OF SITKA 1332 Seward Ave. Room 229 Sitka, AK (907)747-1811 Minutes - Final City and Borough Assembly Mayor Mim McConnell Deputy Mayor Matt Hunter Vice-Deputy Mayor Benjamin Miyasato Aaron Swanson, Steven Eisenbeisz Tristan Guevin, and Bob Potrzuski Municipal Administrator: Mark Gorman Acting Municipal Attorney: Brian Hanson Tuesday, June 14, 2016 6:00 PM Assembly Chambers REGULAR MEETING I. CALL TO ORDER II. FLAG SALUTE III. ROLL CALL Present: 6 - McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1 - Miyasato IV. CORRESPONDENCE/AGENDA CHANGES No agenda changes. 16-109 Reminders, Calendars and General Correspondence V. CEREMONIAL MATTERS None. VI. SPECIAL REPORTS: Government to Government, Municipal Boards/Commissions/Committees, Sitka Community Hospital, Municipal Departments, School District, Students and Guests (time limits apply) 16-117 Halibut Point Road/Peterson Street crosswalk improvement project - Police Chief, Sheldon Schmitt Police Chief, Sheldon Schmitt, and Loyd Platson of the Police and Fire Commission announced an upcoming fundraiser for safety improvements at the intersection of Halibut Point Road and Peterson Street. Administrator Gorman applauded Schmitt for being proactive and addressing this critical safety need. CITY AND BOROUGH OF SITKA Page 1 City and Borough Assembly Minutes - Final June 14, 2016 VII. PERSONS TO BE HEARD None. VIII. REPORTS a. Mayor, b. Administrator, c. Attorney, d. Liaison Representatives, e. Clerk, f. Other Mayor - McConnell apprised the Assembly of recent meetings and community events she had attended. Administrator - Gorman noted a reduction in library hours (closed Sundays) would begin in July. He stated the hazard risk assessment report for the Gary Paxton Industrial Park had been received. The only high risk area noted in the report was the Administration building. The final report was expected to outline mitigation points. Liaisons - Eisenbeisz reported on Sitka Community Hospital (SCH) Board work and noted SCH had hired a new medical director. Clerk - Peterson reviewed Board vacancies, alerted the public to upcoming vacancies on the Assembly and School Board, the filing period, and told of precinct locations for the State Primary, Municipal Election and General Election. Other - Hunter shared in his recent travels he had seen numerous hands free device signs and emphasized the use of cell phones while driving was a national public health issue. IX. CONSENT AGENDA A motion was made by Hunter that the Consent Agenda consisting of items A, B, C & D be APPROVED. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato A 16-107 Approve the minutes of the May 19, 24, and 31 Assembly meetings This item was APPROVED ON THE CONSENT AGENDA. B 16-106 Award a 3 year Library services contract to Malo's Janitorial for a total cost of $22,680.00 per year with the option to be extended by mutual agreement between the City and Borough of Sitka and Contractor for 2 additional 3 year extensions This item was APPROVED ON THE CONSENT AGENDA. C RES 16-09 Setting the millage rates for the Fiscal Year July 1, 2016 through June 30, 2017 CITY AND BOROUGH OF SITKA Page 2 City and Borough Assembly Minutes - Final June 14, 2016 This item was APPROVED ON THE CONSENT AGENDA. D 16-111 Grant preliminary approval authorizing the lease of approximately 7,082 square feet of sloping tidelands to Petro Marine Services in Alaska Tidelands Survey 15 adjacent to 1 Lincoln Street This item was APPROVED ON THE CONSENT AGENDA. X. BOARD, COMMISSION, COMMITTEE APPOINTMENTS E 16-108 Reappoint: 1) Debra Pohlman to a term on the Planning Commission, 2) Brendan Jones to a term on the Port and Harbors Commission, 3) Morgan Doubleday to a term on the Animal Hearing Board, and, 4) Grant Miller to a term on the Gary Paxton Industrial Park Board A motion was made by Guevin that this Item be APPROVED. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato XI. UNFINISHED BUSINESS: F ORD 16-17 Adjusting the FY16 Budget (disaster declaration work/PERS funding) A motion was made by Swanson that this Ordinance be APPROVED on SECOND AND FINAL READING. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato G ORD 16-20 Adopting budgets for Fiscal Year July 1, 2016 through June 30, 2017 Guevin and McConnell spoke to the lack of funding for the RIDE in the FY2017 budget. Both hoped, in the future, that the Assembly would be supportive of funding public transportation. Hunter reminded public transportation funding was provided in the FY2017 budget and cited the example of funding provided for the Senior Center van maintenance. A motion was made by Swanson that this Ordinance be APPROVED on SECOND AND FINAL READING. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato XII. NEW BUSINESS: New Business First Reading CITY AND BOROUGH OF SITKA Page 3 City and Borough Assembly Minutes - Final June 14, 2016 H ORD 16-15A Amending Title 15 of the Sitka General Code by adding a new Chapter 15.15 entitled "Community Assisted Utility Subsidization Effort" (first reading as amended) Potrzuski spoke to possible funding sources: the Southeast Economic Development Fund or utility rate increases. Potrzuski, not in favor of raising utility rates, stated the Southeast Economic Development Fund was more appealing, however, unsustainable. He also had reservations about how the program would be implemented. Eisenbeisz spoke in opposition to using the Southeast Economic Development Fund and wondered how the program would be funded in future years. In addition, he questioned whether there was ample staff time to run the program. McConnell suggested, as an alternative to the ordinance, that the Assembly wait to see what the voluntary assistance program, in the final stages of implementation, would yield. IT Director, Ron Duvall, explained that utility customers when paying their bill would be able to donate additional funds to help those in need. Guevin stated the City and Borough of Sitka (CBS) was already subsidizing rates giving an example of the FY2017 $1.6 million subsidy to the Electric Fund. Guevin explained that while everyone was receiving a subsidy the household incomes were not equal. The proposed ordinance would provide relief to several hundred households in Sitka. Guevin added future funding could be incorprated into the annual budget planning process. Hunter recognized there was community need, however, did not support increasing CBS operational expenses. He commended Guevin and Potrzuski for sponsoring such an ordinance. A motion was made by Guevin that this Ordinance be APPROVED on FIRST READING AS AMENDED. The motion FAILED by the following vote. Yes: 2- Guevin, and Potrzuski No: 4- McConnell, Hunter, Swanson, and Eisenbeisz Absent: 1- Miyasato I ORD 16-21 Repealing Chapter 7.20 "Marijuana Advisory Committee", and creating Chapter 7.40 "Local Regulatory Authority", formally dissolving the existing local regulatory authority and its framework and designating the City Assembly as the permanent Local Regulatory Authority, and creating Chapter 7.50 "Licensing", detailing the procedure of the City Assembly in reviewing, approving and protesting marijuana licenses Legal Assistant, Rebuen Yerkes, provided a summary of the Ordinance. Yerkes noted that other communities in Alaska were designating the Assembly as the Local Regulatory Authority. A motion was made by Hunter that this Ordinance be APPROVED on FIRST READING. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato Additional New Business Items J 16-110 Consideration and award of the request for proposals submitted for the available funds ($37,989) in the Fisheries Enhancement Fund CITY AND BOROUGH OF SITKA Page 4 City and Borough Assembly Minutes - Final June 14, 2016 Angie Bowers of Sitka Sound Science Center offered an overview of and spoke to the importance of the programs offered. Linda Behnken of Alaska Longline Fisherman's Association (ALFA) spoke in support of the disbursement of funds and provided a summary of the four programs outlined in their proposal. Eric Jordan spoke in support of the ALFA proposal. A motion was made by Guevin to make $37,989 in the Fisheries Enhancement Fund available for disbursement. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato A motion was made by Eisenbeisz to award $10,000 to the Alaska Longline Fisherman's Association. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato A motion was made by Hunter to award $27,900 to the Sitka Sound Science Center. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato K 16-112 Discussion of the Memorandum of Understanding between the State of Alaska and the Southeast Conference for the Alaska Marine Highway System strategic plan and approval of a $10,000 grant from the Southeast Economic Development Fund to Southeast Conference to assist with funding of the plan McConnell summarized the memorandum of understanding and noted the benefits of joining in this effort. Garry White, President of the Southeast Conference Board of Directors, stated this was a project the group had been working on for a while and stressed the negative impacts of reduced ferry service on communities. White noted the $350,000 project consisted of two phases with $250,000 to be contributed by the State of Alaska. White reported an assessment of the current governance model (State) was being conducted and suggested a new governance model, an outside independent board, be explored. He urged Sitka and other communities throughout Alaska to support this project. Administrator Gorman stated use of the Southeast Economic Development Fund was appropriate. Gorman expressed Sitka was key to the Alaska Marine Highway System and that it was important to voice interest in the success of the project. Hunter was encouraged to hear the State was funding a majority of the project and offered there was a better way to operate the ferry system. Potrzuski spoke in support and stated the importance for Sitka to be seen as a leader in this endeavor. A motion was made by Hunter to APPROVE a $5,000 grant from the Southeast Economic Development Fund to Southeast Conference to assist with funding of the Alaska Marine Highway strategic plan. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato CITY AND BOROUGH OF SITKA Page 5 City and Borough Assembly Minutes - Final June 14, 2016 L 16-113 Approve the 2016-2019 Alaska State Employees Association (ASEA) Collective Bargaining Agreement Assembly members praised staff for their work and a successful negotiation process. Hunter thanked municipal employees for their work. A motion was made by Hunter that this Item be APPROVED. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato M 16-114 Approve the 2016-2019 Public Safety Employees Association (PSEA) Collective Bargaining Agreement Gorman clarified that the document would be executed upon ratification by the PSEA membership. A motion was made by Swanson that this Item be APPROVED. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato N 16-115 Approve a 10-year purchase agreement and a 20-year purchase agreement for raw water in bulk for export with Alaska Bulk Water Inc. Hunter and Potrzuski spoke in support of the purchase agreements and recognized Alaska Bulk Water for their persistent efforts. A motion was made by Hunter that this Item be APPROVED. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato O 16-116 Approve a 20-year purchase agreement for raw water in bulk for export with Arctic Blue Waters (Canada) Inc. Garry White, Director of Gary Paxton Industrial Park, confirmed the City and Borough of Sitka had received approximately $2.4 million in water deposits from Alaska Bulk Water Inc. (formerly True Alaska Bottling Company) and Arctic Blue Waters (Canada) Inc. White added there was 726 million gallons remaining to support three to four bottling plants if the need arose. A motion was made by Swanson that this Item be APPROVED. The motion PASSED by the following vote. Yes: 6- McConnell, Hunter, Swanson, Eisenbeisz, Guevin, and Potrzuski Absent: 1- Miyasato XIII. PERSONS TO BE HEARD: None. CITY AND BOROUGH OF SITKA Page 6 City and Borough Assembly Minutes - Final June 14, 2016 XIV. EXECUTIVE SESSION None. XV. ADJOURNMENT A motion was made by Swanson to ADJOURN. Hearing no objections, the meeting ADJOURNED at 7:54pm. ATTEST: _______________________ Sara Peterson, CMC Municipal Clerk CITY AND BOROUGH OF SITKA Page 7