Mayor & Council

MINUTES OF THE REGULAR MEETING SMYRNA TOWN COUNCIL November 21, 2022 REGULAR MEETING The meeting was called to order by Mayor Robert C. Johnson at 7:00 p.m. Council members present were Michael A. Rasmussen, Tabitha J. Gott, Valerie M. Forbes, Margaret B. Mann, and Gerald L. Brown. Councilmen and were excused. Also present were Town Manager Sheldon P. Hudson, Chief Torrie James, Attorney D. Barrett Edwards, and Recording Secretary Valerie L. Heritage. Chief James led the Pledge of Allegiance. Mayor Johnson asked for a moment of silence. ADDITIONS/DELETIONS TO PUBLISHED AGENDA Councilwoman Mann made the motion to approve the agenda as presented. Motion was seconded by Councilwoman Gott and carried unanimously. CONSENT AGENDA A. Council minutes of 10/03/22 B. Council minutes of 10/17/22 C. Executive session minutes of 10/03/22 D. Treasury report E. Police Department monthly report Ms. Heritage read the Consent Agenda items into the record and noted that the executive session minutes were actually from 10/17/22. Councilwoman Gott made the motion to approve the consent agenda as amended. Motion was seconded by Councilwoman Mann and carried unanimously. NON-AGENDA ITEMS A. Mayor and Councilmembers – Mayor Johnson spoke about the Opioid Settlement Commission; the Finance Committee recommendation on the Cell Tower will be on the next agenda; the budget; the audit; current financial information and the General Fund; and the system conversion. Councilman Brown said the Utility Committee will meet November 9th. Mayor and Council Page 2 of 3 November 7, 2022 Councilwoman Gott spoke about the Cards for Heroes program and the Veterans Ceremony. B. Police Chief – Chief James and the Smyrna Police Department were presented the FBI- LEEDA Trilogy Award by Sergeant at Arms Police Chief Christopher Workman. Chief James spoke about the Halloween Haunted House, and Christmas in Smyrna that will be held on December 11th. C. Town Manager – Mr. Hudson spoke about the Lake Como spillway. PUBLIC PRESENTATIONS AND COMMENTS Visitors present were Travis Stewart, Doug Burns, Jason McNatt, Sharon Wright, and Fred Schaber IV. OLD BUSINESS A. Consideration of proposals on Town Hall roof – Councilwoman Gott made the motion to award the bid for the roof replacement on Town Hall to Kirkin Exteriors in the amount of $25,610. Motion was seconded by Councilman Brown and carried unanimously. NEW BUSINESS A. Proclamation recognizing November as National Pancreatic Cancer Awareness Month – Ms. Heritage read the proclamation into the record. B. Request from Smyrna Opera House – Mayor Johnson passed the gavel to Councilwoman Gott. Mayor Johnson made the motion to table this item until the next meeting. Motion was seconded by Councilwoman Mann and carried unanimously. Councilwoman Gott passed the gavel back to Mayor Johnson. C. Request from Smyrna-Clayton Ministerium – Mayor Johnson passed the gavel to Councilwoman Gott. Mayor Johnson made the motion to table this item until the next meeting. Motion was seconded by Councilwoman Mann and carried unanimously. Councilwoman Gott passed the gavel back to Mayor Johnson. OTHER COUNCIL BUSINESS There was none. PUBLIC COMMENTS – NON-AGENDA ITEMS There were none. Mayor and Council Page 3 of 3 November 7, 2022 EXECUTIVE SESSION A. Executive session to hold a strategy session involving legal advice or an opinion from an attorney-at-law, with respect to pending or potential litigation – Councilwoman Gott made the motion to go into executive session to hold a strategy session involving legal advice or an opinion from an attorney-at-law, with respect to pending or potential litigation. Motion was seconded by Councilwoman Mann and carried unanimously. Council went into executive session at 7:55 p.m. Councilwoman Mann made the motion to come out of executive session, seconded by Councilwoman Gott and carried unanimously. Council came out of executive session at 8:20 p.m. B. Possible action on item discussed in executive session regarding a strategy session involving legal advice or an opinion from an attorney-at-law, with respect to pending or potential litigation – No action was taken. ADJOURNMENT Mayor Johnson adjourned the meeting at 8:20 p.m. vlh