SABPA Meeting

July 5, 2022 South Amherst Board of Public Affairs Storm & Water Minutes Roll Call: Board Members Present: Zoltan Zoltai, Tom Pellittieri, Mark Leshinski Operator of Record: Dennis Hevener Clerk: Alexandra Sabine Liaison and Council Representative: None Present Visitors: Mayor Leshinski Agenda Amendments: Mark Leshinski would like to add 5800 & 5798 Russia to old business under storm. Tom Pellittieri would like to add water tower discussion under water old business. Zoltan Zoltai would like to add former water operator unemployment request review under water new business. Mayor Leshinski would like to add an executive session regarding assignment of duties for personnel. Approve Agenda: Tom Pellittieri moved to approve the agenda with amendments. Mark Leshinski seconded. The motion passed unanimously. Storm Operator’s Report: Dennis Hevener reported that the tap in at 302 Leonard will begin soon, we are just waiting on the contractor to begin. The clerk added that the tap in application and fee have been completed. Dennis Hevener stated that he cleaned the catch basins at 5800 & 5798 Russia. Mark Leshinski discussed a pipe around that area. The board discussed and decided if there were to be a complaint it would be forwarded to the health department, but since this pipe seemingly has been there for a lengthy period of time there is not a reason to revisit it at this point in time. Mark Leshinski pointed out that there is a catch basin on NW Annis/ Russia that needs cleaned. Dennis will look at it. Clerk’s Report: Nothing to report at this time. Completed Tap- In’s: None at this time Pending Tap-in’s: 302 Leonard 130 E Main The board reviewed the financial reports (Exhibit A). Tom Pellittieri moved to accept the financial reports as written. Zoltan Zoltai seconded. The motion passed unanimously. 1|Page Old Business: ARPA $ for Storm Sewers- The board discussed the ARPA funds. The available ARPA money will be used for the water line replacement on North Lake. The next round will be used for the Maroy Project, which funds are not available for yet. Ludwig & Shramms Ditches- The board reviewed and discussed the issues with these ditches as discussed previously. They concluded that they are not on the board’s radar currently due to funding issues. Priorities have taken place due to the water break crisis. Funds and resources will not allow for them to be taken care of at the current time. 5800 & 5798 Russia- Discussed previously. Catch Basin on NW Annis & Russia: The board discussed the possible need for cleaning of the catch basin. New Business: None at this time. Water Operator’s Report: Dennis Hevener reported that the meter pit has been installed at 105 North Lake Street. The clerk added that she has emailed customer to get final payment and to create the water account. Clerk’s Report: Adjustments- The board reviewed and approved the June 2022 Adjustments. Alexandra Sabine reported that the Consumer Confidence Report has been submitted to the EPA. She advised that the account has been adjusted and the letter has been sent to Mr. Harper regarding 305 East Main Street. She also advised that we are still waiting for a response from the law director regarding the interest on inactive accounts ordinance. Zoltan Zoltai inquired on if all security deposits have been applied to the inactive accounts with balances. The clerk responded that she would research that and report back. Tom Pellittieri moved to apply all deposits to inactive accounts with balances. Mark Leshinski seconded. The motion passed unanimously. Finally, the clerk explained that a customer, Mrs. Lupe, had a high estimate on her water bill due to a water leak in her home not long ago. She is requesting that her bill be adjusted. Discussion ensued. Tom Pellittieri moved to adjust Mrs. Lupe’s water bill to the equivalent of the previous usage. Mark Leshinski seconded. The motion passed unanimously. The board reviewed the financial reports (Exhibit B). Mark Leshinski moved to accept the financial reports as written. Tom Pellittieri seconded. The motion passed unanimously. Old Business: Water Tower/Doghouse- The board discussed the progress of the water tower & doghouse repairs. More damage and mold were found in the doghouse than previously expected. Michelle Henke contacted the insurance adjustor to reevaluate. ServPro cannot do repairs on doghouse for months, and 2|Page Dean Nichols never responded to the request. Discussion ensured regarding funding a contractor quickly. Zoltan Zoltai suggested that he contact a contractor that progressive stadium uses who has quick response times. Dennis Hevener stated that he has all of the quotes on getting the equipment reinstalled. The board inquired on the progress of finding a new Operator 2. Tom Pellittieri stated he has a few people interested, but they would like to see the equipment set up before they commit. Mark Leshinski inquired on the electrical components, to which Dennis Hevener responded that electrical accents will be inspecting and upgrading the electrical into the doghouse. The board inquired on how long the water tower can be out of commission. It was established that when it was refurbished it was down for 2-3 months. Tom Pellittieri stated that the EPA would like to see it up and running by the end of July. New Business: Debris on Thompson & Maroy from Water Breaks- Discussion ensued, with the board trying to pinpoint what this is regarding. Dennis Hevener stated he thinks it must be regarding stone that was left high so that it would settle. The board decided the stone will need to be leveled off. It was decided that Dennis Hevener will request that Digger’s level the stone. Grants- The board discussed Council’s suggestion of getting Don Romancak involved in the grant writing process. The board explained that this has been discussed previously and they do not feel it is necessary currently. Tom Pellittieri stated that he will be contacting Stephanee Koscho to get an update on any progress. Village Newsletter/Get to know you- The board discussed the Newsletter and their statement. They decided they would like to add a paragraph regarding the two phases of water line replacements on North Lake. Zoltan Zoltai stated that he will send the clerk what he has started, and she can complete it and send it to Jeri Leigh Siss. The clerk advised that Council is requesting the “Get to know you” form be completed. Review Unemployment Request for former water operator 2- Zoltan Zoltai explained the request and stated that Michelle Henke has a request into the law director for his opinion. He stated that he will follow up periodically with the legal department and Human Resources (Michelle). He stated and the board agreed that it would be in their best interest to refrain from communicating with Mr. Kushner until advised. Zoltan Zoltai moved to enter executive session to discuss assignments of duties for personnel. Mark Leshinski seconded. The motion passed unanimously. Zoltan Zoltai moved to exit executive session. Mark Leshinski seconded. The motion passed unanimously. Zoltan Zoltai moved to Adjourn the meeting. Tom Pellittieri seconded. The roll was called with all in favor. Respectfully submitted, Alexandra Sabine, Water Board Clerk 3|Page