SABPA Meeting

May 01, 2023 South Amherst Board of Public Affairs Storm & Water Minutes Meeting called to Order at 7:02 PM. Roll Call: Board Members Present: Zoltan Zoltai, Mark Leshinski, Tom Pellittieri Operator of Record: Dennis Hevener Clerk: Stephanee Koscho Liaison and Council Representative: not present Visitors: Mayor Leshinski Agenda Amendments: None. Approve Agenda: Motion to approve the agenda by Zoltan Zoltai. Seconded by Tom Pellittieri. Motion passed unanimously. Previous Minutes: 04/17/2023: Motion to approve the minutes from April 17, 2023, as written, by Mark Leshinski. Seconded by Tom Pellittieri. Motion passed unanimously. Storm Operator’s Report: Dennis Hevener  Continues to maintain catch basins.  One pending Tap-In.  Still waiting to see if 162 E. Main St. is in fact flooding because of the new sidewalks. Clerk’s Report: Stephanee Koscho  Updated the Board on a question from the Storm Revenue Summary from the 4/17/23 meeting.  Informed BPA of the EPA complaint on 203 Erie St. The situation has been investigated; Matt Arnold made a site visit, and he has determined that the resident “is in compliance fully”.  According to our Fiscal Officer, to pay for the Russia Road culvert project, we will need to reappropriate Storm funds and will have less than $1300 remaining before other quarterly reappropriations happen. BPA confirmed we will be moving forward as originally planned. Completed Tap-ins: None Pending Tap-ins: Davis, 217 Annis. After a lengthy discussion on the map submitted with the application, and a call to Mr. Davis to confirm the exact tap-in location – he will be tapping directly into a pipe, it is not a manhole or catch basin. Tom Pellittieri motioned to approve the permit application as submitted. Seconded by Mark Leshinski. Motion passed unanimously. Zoltan also asked Dennis to look at the work being done once they begin to dig under the road. Financial Reports (Exhibit A): Mark Leshinski moved to accept the financial reports as written. Seconded by Tom Pellittieri. Motion passed unanimously. Old Business:   (M) Operator Worklist: Requested the Operator to keep an eye on the county’s Annis Road project and confirm they are not blocking any outfalls.  Russia Culvert: The Clerk emailed Digger’s to discuss a start date. Dennis said the asphalt plants still have not opened. Tom said they will get it on the calendar.  Vac Truck: No date. Watching a truck in Cincinnati for a possible transfer up here, however, funds will need to be reappropriated. Stephanee will inquire with the Fiscal Officer for details on reappropriation steps.  Catch basins at east driveway: Were jet-rodded when the parking lot drainage was repaired. Dennis suggested covering the basins because they were ¾ full of rocks & debris. New Business: Nothing at this time. Water Operator’s Report: Dennis Hevener  The chlorinator is running as of April 25. Corey met the representatives from PA.  Operator vehicle is empty, letters are removed, it is ready to be sold.  Crown Vic may be available when the new cruiser arrives – no date for that arrival yet. When that does happen, the car will be modified to look less like a police vehicle and labeled as a “Water Dept.” vehicle so Dennis is not mistaken for law enforcement. Clerk’s Report: Stephanee Koscho  Seven seasonal accounts have been turned on in the last 2 weeks.  Meeting with Alex to review several things including Meter Pit Ordinance, inactive account interest, etc.  Consumption Report – needs to be better explained. Financial Reports (Exhibit B): Mark Leshinski moved to accept the financial reports as written. Seconded by Zoltan Zoltai. Motion passed unanimously. Old Business:  (M) Operator Worklist: o GPS – will be starting this week or next. o Sharing of Streets/Service vehicle – needs to go before their committee. Stephanee will email Jeri Leigh to follow up. o Tom Pellittieri makes a motion to reimburse Dennis for mileage/usage of his personal vehicle until another solution is available. Mark made note that the reimbursement will follow the current federal government mileage rate. Seconded by Zoltan Zoltai.  Hydrant & Valve schedule – Tom & Dennis will meet at the end of this week to begin.  Operator Vehicle – Mark identified 2 options worth considering in Medina. Will revisit if they are still available after July and a new fiscal period begins.  Sparks meter replacement is scheduled for Wednesday.  Lawson meter upgrade is scheduled for Friday. New Business:  BPA has identified increases that are necessary to sustain the Village’s water efforts over the next 3-4 years. Tom made a motion to increase the water rate to $19.00 per 1000 gallons for the remainder of 2023, plus 3% for 2024, plus 3% 2025, plus 3% for 2026. If RLCWA increases our 2|Page  cost in the meantime, the BPA will follow suit. Seconded by Zoltan Zoltai. All in favor. Motion passes unanimously.  Tom Pellittieri makes a motion to increase the Capital Improvement User Fee to $20.00 for the remainder of 2023 through 2026. Seconded by Mark Leshinski. All in favor. Motion passes unanimously.  (Stephanee will follow up with Records Clerk to confirm we have all the necessary information to move forward with the updates on the Water Rates Ordinance.)  BPA requested Stephanee to follow up with Mr. Mishak regarding legal rates to pursue Mr. Harper. Zoltan Zoltai moved to adjourn the meeting. Seconded by Mark Leshinski. All in favor. Meeting adjourned at 7:56 pm. Respectfully submitted by Stephanee Koscho, Water Clerk 3|Page