City Council Meeting - ARCHIVED

SOUTH JORDAN CITY CITY COUNCIL MEETING November 15, 2022 Present: Mayor Dawn Ramsey, Council Member Tamara Zander, Council Member Patrick Harris, Council Member Don Shelton, Council Member Jason McGuire, City Manager Gary Whatcott, Deputy City Manager Dustin Lewis, City Attorney Ryan Loose, Director of Strategy & Budget Don Tingey, CFO Sunil Naidu, Director of Commerce Brian Preece, Director of Administrative Services Melinda Seager, Police Chief Jeff Carr, City Recorder Anna Crookston, Director of Public Works Jason Rasmussen, City Engineer Brad Klavano, Director of Planning Steven Schaefermeyer, Fire Chief Chris Dawson, Director of Recreation Janell Payne, Associate Director of Recreation Jacob Druce, GIS Coordinator Matt Jarman, IT Director Jon Day, Senior IS Tech Phill Brown, Meeting Transcriptionist Diana Baun, Strategy & Budget Analyst Abagail Patonai, Communications Specialist Joshua Timothy Absent: Council Member Brad Marlor Others: Haderlie, Larry’s iPad, Christine Clark, Danny Johnson, Kevin Warner, Will Evershed, Alyssa Newton, Brooke Newton, Michael Shatel, Kevin Tominey, Andrea Sorenson 6:48 P.M. REGULAR MEETING A. Welcome, Roll Call, and Introduction to Electronic Meeting - By Mayor Dawn Ramsey Mayor Ramsey welcomed everyone and introduced the electronic meeting. She excused Council Member Brad Marlor, who was absent from the meeting. B. Invocation – By Council Member Patrick Harris Council Member Harris offered the invocation. C. Pledge of Allegiance – By Council Member Tamara Zander Council Member Zander led the audience in the Pledge of Allegiance. D. Minute Approval D.1. October 12, 2022 City Council Strategic Planning Meeting D.2. October 18, 2022 Study Meeting Minutes South Jordan City 2 City Council Meeting November 15, 2022 D.2. October 18, 2022 City Council Meeting Minutes Council Member McGuire motioned to approve the October 12, 2022 City Council Strategic Planning Meeting minutes, October 18, 2022 City Council Study Meeting minutes, and the October 18, 2022 City Council Meeting minutes as published. Council Member Shelton seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. E. Mayor and Council Reports Council Member Jason McGuire attended the Veteran’s Day breakfast, along with the mayor and Council Member Harris. He spoke with Glen Jones, a navy veteran, and his wife while there and feels it is important to commit to honoring all those who have served, including the younger veterans. He attended the Wasatch Choice Transportation meeting with the rest of the council and gave feedback towards future transportation needs. He attended the city council special budget meeting, as well as a workshop on housing and land use with Council Members Shelton and Zander. He attended an Arts Council Meeting where they began laying out things for the next budget year. He attended Herriman High School’s play, 12 Angry Jurors; they had an excellent production. Everything was done in grayscale, and the playbill even said that the truth is rarely black and white, and he enjoyed the experience. Council Member Tamara Zander attended the Wasatch Transportation Meeting on Monday. It is apparent how the mayor is respected in these meetings, and it’s comforting that leadership from these different places listen to her comments. She attended the Strategic Planning meeting on Wednesday and appreciated all the information she gained. Thursday she attended the workshop on housing, growth and land use regulation with Council Members Shelton and McGuire. They were placed at tables with various types of people mixed together. They sat and brainstormed together, coming up with ideas that were passed on to state legislature. She went to the Jordan River Friends Celebration at the Zion’s Bank Corporation Building in Midvale, it is a beautiful technology building that functions as Zion Bank’s IT Center. At that celebration they talked about the progress with the river, that a few decades ago it was basically a dumping ground and it has really been cleaned up in the past two decades. There were also awards given out to some people in the state who have made exceptional contributions to the cleanup effort. Friday she got to be the emcee at the Daybreak Elementary Veteran’s Day program, where 4th grade students sang songs and veterans were invited to attend along with parents. Saturday she attended the SoJo Race series “ruck,” and she explained what rucking is. She talked about all the people she met there, including some city employees and other elected officials. She just loves these events and how well our staff are able to run them. Council Member Patrick Harris attended the Veteran’s Day breakfast. He is on the historical preservation committee and he looks forward to this every year. Luann Jensen does a great job organizing this, and they always have tons of volunteers. This was probably the first year he didn’t see a World War II vet in the crowd, and he thinks that was such an amazing generation. He attended the sewer board, and noted that the board is very well run. The board has successfully found ways to reduce costs and inefficiencies, and in a time where everything costs South Jordan City 3 City Council Meeting November 15, 2022 more they are able to cut costs to keep sewer rates relatively flat. He thinks it’s great that the city provides activities to keep our residents healthy, and he enjoyed the rucking event. He thanked all the staff that helped to put that event on. He also attended the strategic planning meeting with the rest of the council. Council Member Don Shelton said he had the chance to talk with the man who put down the stickers on the road for the ruck event, and he was sad he wasn’t able to attend. He has been to many of the same meetings already discussed, totaling nine different meetings since the last council meeting. Mayor Dawn Ramsey met with Jenny Taylor and her team to discuss the framework for the 9-11 event next year, there will be another meeting in February to kick things off. She attended the Major Brent Taylor Foundation Leadership Legacy Scholarship Gala and invited any other interested council members to come next year. She attended the Titan Awards for the South Valley Chamber, and it was a great night. The chamber also had a lunch with Chad Hymas as a speaker. She agreed with the comments on the Veteran’s day breakfast and how that always comes together. A lot is going on with the League, including a board meeting yesterday to meet with the governor’s office to go over things in preparation for the upcoming Unified Economic Opportunity Commission. WFRC recertified their first station area plan, Farmington City, and she thanked everyone who came to the Wasatch Choice Vision event. The League hosted a large cities caucus, compromised of the mayors of the twelve largest cities in the state, where they were all able to get together and talk. They spent over three hours discussing public concerns, how they can support each other and bouncing ideas around. This event was decided on back when she was the president of the League, and she definitely wants to do this again. She attended some D.A.R.E graduations, and thanked the officers who help with that program in the schools. She and staff met with UTA and the Salt Lake County representative on the UTA Board of Trustees to talk about their shared priorities. The water district has hired a new general manager, he will take over when the current general manager retires in January; she is confident the water district will still be in good hands. Council Member Shelton asked who they hired. Mayor Ramsey responded it was Alan Packard, who has been with the district for 33 years. She discussed her participation with EDC Utah, and she thanked Brian Preece for attending as well. She attended the Intermountain Trustees Forum that lasted half a day, where she learned that our health system here along the Wasatch Front and in the State of Utah is prepared for this upcoming winter season. They encouraged people to continue getting vaccines, saying they are actually working better against previous strains of Covid, and noted that RSV and influenza are really high right now. They believe those numbers are so high because most of the population has had Covid. It was interesting to note this is not the last pandemic, in fact we have had several pandemics over the last few decades but most haven’t hit here in the US; they were significant in other parts of the world. The Jordan Education Foundation is having their annual Christmas with Kids event, anyone interested in helping can register at JEFchristmasforkids.org for December 10th. There was a significant meeting for the Point of the Mountain, and she thanked those who South Jordan City 4 City Council Meeting November 15, 2022 attended our city’s Strategic Planning Meeting. Tomorrow night is the Uplift Families event statewide, honoring Governor and Mrs. Herbert. There is a big event happening at the Megaplex tomorrow night at 7:00 p.m., the annual Daybreak HOA meeting is also at the Megaplex at 7:00 p.m. that night. Lastly, she shared the opportunity she will have to present at the National League of Cities this week about South Jordan and our Day of Service event held last year. She will get to share how the partnership between the City of South Jordan and Just Serve got 1000 volunteers to come out in the pouring rain and do service throughout the city. F. Public Comment Mayor Ramsey opened the public comment portion of the meeting. Kevin Tominey (Resident) Read a letter he prepared (Attachment A). G. Presentation Items G.1. Proclamation in recognition of Lung Cancer Awareness Month. (By Mayor Dawn Ramsey) Mayor Ramsey read the proclamation and shared some of her thoughts. G.2. Mulligan’s Update. (By Associate Director of Recreation, Jacob Druce & Director of Recreation Janell Payne) Associate Director of Recreation Jacob Druce reviewed his prepared presentation (Attachment B). Council Member Zander asked about the vandalism, noting she knows they can’t stop it all at once, but wondering what they are working on to help curb it. Associate Director Druce responded they can walk the mini golf every morning and address any vandalism before the public comes in. They have seen a big decrease from last year, and they still have a ways to go, but if they can stay on top of things and fix them before anyone sees them that will make a difference. They have also discussed possibly adding cameras in the area to help mitigate those issues. Deputy Manager Lewis said they are also making it harder to break some of the stuff, like the lights in the mini golf. Council Member Zander said she was there months ago with her family, who all commented on how much better it looks. Her family noticed it looks much nicer than when they used to go as kids. She also added that cameras with signs telling people they are on camera are a great idea. Deputy Manager Lewis said they also changed the rules in renting golf carts, and that has yielded significantly fewer incidents of damage to carts this past year. Mayor Ramsey thanked Associate Director Druce for all his hard work, and working hard to see what the facility really needs. South Jordan City 5 City Council Meeting November 15, 2022 Council Member Harris asked about the broken lines, if they blow out the sprinklers during the winter. Associate Director Druce responded yes, and that when he refers to “freezing” that can also mean they are rusted shut due to age or debris. Council Member Harris asked if they have the new pump installed and the algae problems solved, do they anticipate fewer broken lines in the future. Associate Director Druce said they should, but one of the things that make them nervous is that in many areas they have cut out pipe, and based on his research the irrigation systems with that type of pressure around 90 pounds per square inch tend to last about 25-40 years; Mulligans is in the 30ish year timeframe. They are approaching a time when things need to be replaced as is, but there are some areas where the line is worn through around 75%. Just the tap of a shovel when digging to find a break would break additional lines and create a bigger problem. Council Member Harris asked about the concession area, if they are looking at renting it out to someone else and collecting rent. Associate Director Druce responded yes, until they can fix up other things and appropriate the right amount of staff for the area. That area should be providing a decent amount of income, but the net margin on that type of area is very low. If they are able to contract that area out and eliminate part of the overhead, they will be able to net off that area and put that back into the course. Council Member Harris asked about the challenges with the food, is it just staffing and what are the biggest challenges they are running into. Associate Director Druce said finding staffing was the most difficult part. There were positions specifically set aside for that this year, and there were no applications received. After speaking with their suppliers at Cisco, it was mentioned that there is a steak house up the road who has a head chef making six figures, but he was very overwhelmed, so they went to the culinary department at SLCC and offered $70,000 to start; they didn’t get a single person interested. Council Member Zander added that he is running a golf course, outsourcing that is not a bad idea for the city since we are not food specialists. Council Member Harris asked if the RFP allows them to keep all the equipment there or does the entire thing need to be redone. Associate Director Druce said they have a rough draft with all the equipment they’ll provide, and it will be up to the renters to maintain from that point. Council Member Harris asked for updates on the aggressive birds. Associate Director Druce said they have a Falconer under contract to start in March, before the birds have an opportunity to nest. JT Falconry came for 6 weeks last year and decreased their South Jordan City 6 City Council Meeting November 15, 2022 incidents, and this year they are hoping to completely eliminate issues this year. Since the birds are protected, once they have nested they can’t touch them and they are free to cause problems. Council Member Zander asked if the Falconer’s birds dissuade the birds from nesting. Associate Director Druce responded that yes, they are predators and they can use them as abatement. Council Member Zander very much appreciates him using the current city staff, such a great use of funds and assets. Yes, there are some things they specifically need for Mulligans, but she loves the fact that the city can share resources with Mulligans to keep costs down and run a more efficient business. Council Member Shelton thanked him for coming here, and sharing his report. He asked if Mulligans is getting new putters for the mini golf. Associate Director Druce said yes, they already have the putters. Council Member Shelton added that he knows they got the new balls, and asked for more details about the future plans mentioned in Attachment B. He didn’t see the windows on there and asked about those. Associate Director Druce said the windows were started yesterday. Council Member Shelton asked for timing on the future plans. Associate Director Druce said the tee boxes are being planned for next fall, and practice bunkers will be done this winter. Mini golf improvements will be taking place this winter. After speaking to many different companies who provide the launch monitors and simulators, they have an idea of where they want to go and they just need to see if this is something they want to pursue now, or make it an entirely different system. Council Member Shelton asked if they were designing the new irrigation system themselves. Associate Director Druce said no, they will have to take it to someone else to design for a cost estimate. The rough estimate for the new system, based on professional staff input is around $3 million today. He discussed the large jump in pricing for many of the materials, and how that cost broke down. Their hopes are that with a more efficiently designed system, they will be able to decrease that cost quite a bit. Council Member Harris asked if there will be a financial analysis to see whether it’s more economical to get a new system versus continuing to repair the new one. Associate Director Druce said they are wanting to wait until the Spring to see if they were able to work through a lot of those underlying issues. If those issues continue, then that would be what happens. Council Member Shelton asked about the pavilion and what they have in mind for that. South Jordan City 7 City Council Meeting November 15, 2022 Associate Director Druce said currently they have the two gazebos that were built temporarily up front, but they are hoping to have a pavilion that’s more of a permanent structure that can be rented for events. Council Member Shelton asked about previous discussion on possibly moving the indoor structure, and whether or not that is still on the radar. Associate Director Druce said they are still looking into that. If they were able to build a new one, they would like to be able to operate the enclosed and grass driving range tees during that construction, moving it to the other side. Council Member Shelton acknowledged that staffing was a real issue for Mulligans, and asked if there were some thoughts on how to approach that so they can ensure the staff level needed to run the facility well. Associate Director Druce said they have been looking at a fee increase, monitoring what Mulligans’ competitors are charging, and making sure they are staying below them in terms of the mini golf, driving range and golf course. They feel that possibly instituting a raise for those positions to match other departments, such as Recreation Aides and Supervisors, would not necessarily retain those individuals, but it would be a big step in getting an influx of applications. Council Member Shelton asked if those employee wage raises would require making a change to the city budget. CFO Sunil Naidu responded that yes, it would be a budget change and it could be done with the regular budget or as an amendment later in the fiscal year. Associate Director Druce said that if they do increase those wages and fees, they would like to institute that in the January timeframe with the new calendar year. H. Action Items H.1. Resolution R2022-41, Adopting City-Wide Policy 210-01 Purchasing. (By CFO Sunil Naidu) CFO Sunil Naidu reviewed background information from the Staff Report. Council Member Shelton noted he attempted to read and understand this with the support of staff. He thinks there are a few things that would be helpful to talk about to make sure everyone understands, specifically what happens if there is enough time to follow the procedure. Attorney Ryan Loose said the majority of those cases are directed to the City Manager. There are some that can’t be approved by anyone other than the City Manager, with the exception of things like pardoning people for city code violations. The mayor can also declare a state of emergency, and there has been some discussion about that in the legislature recently. Council Member Shelton asked about a few specific department purchasing policies and general policies, and staff answered those questions. South Jordan City 8 City Council Meeting November 15, 2022 Attorney Loose thanked CFO Naidu and his team for their amazing job on this policy. He added that they have been doing a lot of GRAMA requests lately for financial record from people wanting to make sure the city is following its procedures. Council Member Shelton motioned to approve Resolution R2022-41, Adopting a City-Wide Purchasing Policy. Council Member Zander seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. H.2. Resolution R2022-45, Appointing members to the Senior Advisory Committee. (By Director of Recreation Janell Payne) Director of Recreation Janell Payne noted Billie Lawrence was not in attendance tonight but as previously discussed in a work session she would recommend approval to appoint Ms. Lawrence to the Senior Advisory Committee. Council Member Shelton motioned to approve Resolution R2022-45, Appointing members to the Senior Advisory Committee. Council Member Harris seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. H.3. Resolution R2022-48, Authorizing the Mayor to sign an agreement with Jordan Valley Water Conservancy District for construction and cost sharing of 11400 South Redwood Road Meter Vault Rehabilitation Project. (By Director of Engineering/City Engineer Brad Klavano) Director of Engineering Brad Klavano reviewed background information from the Staff Report. Exhibit 2 in the agreement has CUWCD instead of South Jordan City, so an amended copy has been created and given to the members of the council (Attachment C). The dollar amounts in the agreement did not change. Council Member Shelton asked if the actual concrete vault was being replaced, or just the pipes. Director Klavano said no, it’s just the pipes, but that also includes other devices related to those pipes. Council Member McGuire motioned to approve Resolution R2022-48, Authorizing the Mayor to sign an agreement with Jordan Valley Water Conservancy District, with the amendment correcting the name of South Jordan City. Council Member Zander seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. I. Public Hearing Items I.1. Resolution R2022-43, Hearing to receive input from the public with regard to the execution of a loan agreement with the Utah Department of Transportation to finance transportation infrastructure projects within the City. RCV (By CFO Sunil Naidu) City Attorney Ryan Loose reviewed background information from the Staff Report. Mayor Ramsey opened the hearing for public comments. There were no comments, and the hearing was closed. South Jordan City 9 City Council Meeting November 15, 2022 Council Member Zander motioned to approve Resolution R2022-42, regarding execution of a loan agreement with the Utah Department of Transportation. Council Member McGuire seconded the motion. Attorney Loose reminded the council that when this agreement is signed, it needs to be noted on the agreement that Council Member Marlor was absent from the vote. Roll Call Vote was 4-0, unanimous in favor; Council Member Marlor was absent from the vote. I.2. Zoning Ordinance 2022-08-Z, Rezoning property generally located at 401 West 10000 South and 429 West 10000 South from the C-F Zone to the I-F Zone. Applicant, Danny Johnson. RCV (By Director of Planning Steven Schaefermeyer) Director of Planning Steven Schaefermeyer reviewed background information from the Staff Report. Danny Johnson (Applicant) said his most immediate need is to meet the supply chain demands, which requires storing four times the product as they normally do; they don’t see that changing in the near future. Mayor Ramsey opened the public hearing for comments. There were no comments and the hearing was closed. Council Member Harris motioned to approve Zoning Ordinance 2022-08-Z, Rezoning property from the C-F Zone to the I-F Zone. Council Member Shelton seconded the motion. Roll Call Vote was 4-0, unanimous in favor; Council Member Marlor was absent from the vote. I.3. Zoning Ordinance 2022-09-Z, Rezoning property generally located at 10960 S. Park Road and 11032 S. Redwood Road from the A-5 to OS-P Zone. Applicant, Salt Lake County, Andrea Sorenson. RCV (By Director of Planning Steven Schaefermeyer) Director of Planning Steven Schaefermeyer reviewed background information from the Staff Report. Andrea Sorenson (Applicant) said they are pretty excited about this project, and the owners are close to being ready to start working with the city planning department on site plan approvals. Mayor Ramsey opened the public hearing for comments. There were no comments, and the hearing was closed. Council Member McGuire motioned to approve Zoning Ordinance 2022-09-Z, Rezoning property from the A-5 Zone to the OS-P zone. Council Member Harris seconded the South Jordan City 10 City Council Meeting November 15, 2022 motion. Roll Call Vote was 4-0, unanimous in favor; Council Member Marlor was absent from the vote. J. Staff Reports and Calendaring Items Deputy City Manager Dustin Lewis reminded everyone about the ruck this Saturday, and noted that since there will be three or more council members there, it will need to be noticed to the public. He also discussed the Light the Night Celebration the first Friday night in December and the instructions for the council members. There will be a Strategic Planning Meeting on Wednesday, December 14 at 5:00 p.m. Attorney Loose discussed upcoming legislation and asked council members to let him know if there was anything of interest to them. He also asked the council if they’d like to set up a meeting with our new legislator, Jay Cobb. Director of Administrative Services Melinda Seager announced that South Jordan was recently nominated by the Greater Salt Lake Public Relations Society of America’s Golden Spike Award, for the city’s truth in taxation campaign. The city is up against UDOT and Salt Lake County Health, and that award will be announced in the next few days. Communications Specialist Joshua Timothy said the communications department is currently working on the “Shop Local” campaign, encouraging residents to shop local, helping the economy and city. There has been a video published on social media, and there is a Focus article that will be going out with all the utility billing. Anyone posting on social media can use #shopsojo to help spread the message. They are also starting to promote things in the city, educating residents on current issues and how things work. They hope to help residents know more ahead of time how and why things are being done around the city, and it’s called SoJo News Now. It will be done in a news format and city employees will go out around the city to film those stories. They recently highlighted Light the Night and some of the activities coming up to show residents what to expect. They also highlighted cooking safety tips with the fire department including a fire demonstration, a safety message from our police department regarding package theft, and a Google Fiber update to keep residents up to date on how that is progressing. They plan on doing those videos once a month, and welcome ideas for future episodes. Council Member Zander suggested doing a pitch for the SoJo Race Series, because it is done so well and we want all of our residents to know about those opportunities. She also suggested highlighting the recycling and water programs, and how much progress has been made. Council Member Zander motioned to move to an Executive Closed Session. Council Member Shelton seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. RECESS CITY COUNCIL MEETING AND MOVE TO EXECUTIVE CLOSED SESSION. K. Executive Closed Session South Jordan City 11 City Council Meeting November 15, 2022 K.1. Discussion of the purchase, exchange, or lease of real property. ADJOURN EXECUTIVE CLOSED SESSION AND MOVE BACK TO THE REGULAR COUNCIL MEETING. Council Member McGuire motioned to adjourn the Executive Closed Session and return to the City Council meeting. Council Member Zander seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. Council Member Zander motioned to adjourn the City Council meeting. Council Member Shelton seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. ADJOURNMENT The November 15, 2022 City Council meeting adjourned at 10:31 p.m. This is a true and correct copy of the November 15, 2022 City Council Meeting Minutes, which were approved on December 6, 2022. South Jordan City Recorder Mulligans One Year Update Jacob Druce, Mulligans Business Manager History • Pump Station Result • Facility Condition • Staffing • Equipment Progress • Pump station installed in April • 35,000lbs of seed added to course this fall • Greens, Tee Boxes, Fairways • New sod placed on 3 and 9 fairways • New range mats • New dividers • New range balls • New netting on driving range and batting cages • New mini golf lights Progress Continued • New driving range windows • New signage • New yardage marker • Additional maintenance staff hired • GIS mapped sprinkler system Equipment • $400,000 New equipment • Aerator • Tractors • Sand Spreaders • Over Seeder • Tee Mowers • Greens Roller • 35 New Golf Carts Caddie Shack • Staffing issues • Served ice cream and screamers • Currently working on RFP to contract out Youth Program • Largest First Tee Program in Utah • May Through October 317 Registrations • Only youth program going year round • Core Values • honesty, integrity, sportsmanship, respect, confidence, responsibility, perseverance, courtesy and judgement Department Support • Facilities • Pond Paint and Clean • Water • Pump Installation, troubleshooting, valve installation • Parks • Hydro Vac • Recreation • Santa Sprint • Summerfest • Glow Run • Pumpkin Promenade Challenges • 60% of where we want to be • Pump station delays • As build sprinkler system • Algae growth in lines • 45 broken lines • 21 broken valves • Inconsistencies with irrigation • Vandalism • Supply chain issues and increase operating expense Future Plans • Improvements to enclosed driving range • Launch Monitors • Simulators • New irrigation system • Level Tee Boxes • Redo practice bunkers • Mini Golf Improvements • Pavilion Questions Thank you