City Council Study Meeting - ARCHIVED

SOUTH JORDAN CITY CITY COUNCIL STUDY MEETING November 15, 2022 Present: Mayor Dawn Ramsey, Council Member Tamara Zander, Council Member Patrick Harris, Council Member Don Shelton, Council Member Jason McGuire, City Manager Gary Whatcott, Deputy City Manager Dustin Lewis, CFO Sunil Naidu, Director of Strategy & Budget Don Tingey, Director of Commerce Brian Preece, Director of Public Works Jason Rasmussen, Director of Administrative Services Melinda Seager, City Attorney Ryan Loose, City Recorder Anna Crookston, IT Director Jon Day, GIS Coordinator Matt Jarman, Senior IS Tech Phill Brown, Director of Planning Steven Schaefermeyer, City Engineer Brad Klavano, Fire Chief Chris Dawson, Police Chief Jeff Carr, Director of Recreation Janell Payne, Planner Damir Drozdek, Meeting Transcriptionist Diana Baun, Storm Drain Manager Rawlins Thacker Absent: Council Member Brad Marlor Others: Jerry Salt, Skyler Pedroza, Brenna Miller, Jonathan White, Rohan Siddam, Meghna Kamath, Christopher Rawlins, Elysse Powley, Alyssa Lenni, Mylee Wong, Maria Ferrer 5:11 PM STUDY MEETING A. Welcome B. Roll Call and Introduction: By Mayor Dawn R. Ramsey Mayor Dawn Ramsey welcomed everyone present and introduced the meeting. C. Invocation: By Council Member Don Shelton Council Member Shelton offered the invocation. D. Discussion/Review of Regular Council Meeting Presentation Items: -Proclamation in recognition of Lung Cancer Awareness month -Mulligan’s Update Action Items: -Resolution R2022-41, Adopting City-Wide Policy 210-01 Purchasing -Resolution R2022-45, Appointing members to the Senior Advisory Committee -Resolution R2022-48, Authorizing the Mayor to sign an agreement with JVWCD South Jordan City 2 City Council Study Meeting November 15, 2022 Public Hearing Items: -Resolution 2022-43, Execution of a loan agreement with UDOT Council Member Don Shelton asked to confirm if this is a short-term loan. City Attorney Ryan Loose said this was discussed a few weeks ago, but due to a noticing issue it was brought back tonight. It is a loan from the state transportation commission funds to help West Jordan complete Grandville in their city and keep the project moving and on time for our city. Payoff time depends on funding from the legislature, but the goal is to pay it off in one year. Council Member Shelton noted that the loan document states something to the effect of “the funds will be used for the above referenced purposes/projects,” but he couldn’t find where it actually stated the project previously in the documents. Attorney Loose said he attended the hearing where this was approved, and everything is in the agenda and noted. The city has to use the transportation commission’s documents, and can’t change them in any way. Deputy City Manager Dustin Lewis noted when the motion is taken for this, they will have to announce that Council Member Marlor was not present for the meeting, as the document states that everyone was present. -Zoning Ordinance 2022-08-Z, Rezoning property generally located at 401 West 10000 South and 429 West 10000 South from the C-F Zone to the I-F Zone. -Zoning Ordinance 2022-09-Z, Rezoning property generally located at 10960 S. Park Road and 11032 S. Redwood Road from the A-5 to OS-P Zone. Director of Planning Steven Schaefermeyer explained that OS-P is Open Space-Parks, which allows things like a fitness center, amphitheater or community center. He reminded everyone of the council’s desire to rezone parks from agricultural zones to open space where possible. Council Member Tamara Zander asked if this zoning ordinance included some of the city’s property. Director Schaefermeyer responded yes, the county is exchanging the equestrian park to Utah State University for some changes in the boundaries, but the county kept that small parcel that is in the city’s park in order to build the boxing gym. The basic layout of the building and other things make more sense with the park and will create lots of attraction. Director of Strategy and Budget Don Tingey said they can start building the beginning of Spring 2023. E. Presentation Item: E.1. Recycle Program update (By Storm Drain Manager, Rawlins Thacker). South Jordan City 3 City Council Study Meeting November 15, 2022 Director of Public Works Jason Rasmussen introduced Storm Drain and Sanitation Manager Rawlins Thacker. He started working for the city as a part-time seasonal parks employee, and 15 years later he is one of the city’s veteran operations managers. He does a great job overseeing the city’s storm water system and sanitation program. Storm Drain Manager Rawlins Thacker reviewed Attachment A. Mayor Ramsey asked if it was necessary to remove the tape from Amazon boxes before recycling them in the can. Manager Thacker said no, that tape can stay on the boxes, and continued reviewing Attachment A. Director Rasmussen noted that recycling plants are popping up around the country to take the recycled materials that used to go to China and recycle them here in the states. Council Member Zander noted she had originally thought one of the reasons we were shipping the stuff to China was because we didn’t want the pollution here, but she asked if we are now able to manage that domestically. Director Rasmussen said the processes here are very different from what was happening overseas. The methods being used over there were dirty and harmful, and that isn’t the case here. Council Member Zander asked what the price per ton was before 2019. Director Rasmussen said we were actually getting paid a little bit, and as the market here continues to develop the costs will start to come down. Manager Thacker continued reviewing Attachment A. Council Member Patrick Harris noted that when someone has a contaminated can, once it’s dumped into the truck it contaminates the entire truck. Manager Thacker said that’s correct. He gave the example of many people recycling garden hoses, which get hung up in the belts, and that’s the number one thing the recycling facility is seeing right now. He continued reviewing Attachment A. Council Member Zander asked if there is a system for searching the cans to ensure every can gets checked. Manager Thacker said there is a system they use to arrange that, and it is addressed later in the presentation (Attachment A). Mayor Ramsey said she appreciated knowing that because she wouldn’t want anyone to think they are arbitrarily or deliberately targeted. South Jordan City 4 City Council Study Meeting November 15, 2022 Manager Thacker added that people coming from different states might have different ideas of what should be recycled, so staff includes a tag on every new can delivery to show what can and can’t be recycled. He then continued reviewing Attachment A and discussed how their coordination with utility billing has helped identify when residents might be using someone else’s can without their permission. Sometimes a home goes up for sale, a neighbors borrows the can since the home is empty and then forgets to give it back. They have also had residents call and say their can went missing, but then during the audit it is discovered they actually have all their cans; staff is doing their best to try and help keep everyone honest. He continued reviewing Attachment A. Director Rasmussen said they are constantly doing audits, which allows them to find how many cans aren’t being paid for; that helps pay for the recycling audit and lost revenue. Manager Thacker continued reviewing Attachment A. Council Member Harris asked how much they need to clean plastic containers before recycling them. Manager Thacker said that ideally they are clean and dry, but as long as nothing comes out when held upside down it’s fine. The best way to eliminate issues is to leave any caps off when putting it in the can to dry out. Council Member Shelton asked about aluminum cans, if they have the same standard for cleaning them out. Manager Thacker responded that for soda or vegetable cans it’s the same thing, wash them out and do a drip test; if nothing is coming out you’re good to go. Council Member Shelton noted the flyer published instructed residents to rinse the plastics, but it didn’t say anything about cans. That’s probably not the issue preventing more recycling, but if that needs to happen then we should publicize that. Director Rasmussen said the recycling company does let them know if there is a specific issue that starts popping up, so if cans were coming in dirty and unable to recycle, staff would be made aware. Council Member Harris referred to the percentage getting recycled as discussed in Attachment A, noting it is only 4.4% of plastic, then asked about the fees we are paying for hauling off the trash that was unrecyclable. Manager Thacker said those fees are built into the rate from the company transporting all of that to the landfill. Council Member Harris asked how much plastics are impacting this. South Jordan City 5 City Council Study Meeting November 15, 2022 Manager Thacker said plastics are lighter than paper, so it’s cheaper to take plastic than paper to the landfill when recycled incorrectly. Council Member Harris asked if they are recommending any changes tonight. Manager Thacker said when they announced the end to mixed paper recycling four years ago, there was a survey done about recycling. Those results came back saying that if residents couldn’t throw mixed paper in there they didn’t want a recycle can, they also said they’d rather pay money and be able to recycle mixed paper. Council Member Zander noted from Attachment A that we are second from the best, and asked what the city above us is doing that we aren’t. Manager Thacker said they are pulling the can and putting it back from the curb if they find even one plastic bag or Styrofoam. South Jordan City staff prefers to approach this educationally, rather than punitively for our residents. Council Member Zander asked if they are inspecting every recycle can that’s dumped, or is it random. Manager Thacker said ACE checks the cans as well, and checks each can when they do. The times are random, but they do check each can in the area during selected audit times. Council Member Zander said she believes there should only be one or two red tags given before the can is removed from the property. Director Rasmussen said they were happy just getting the contamination down with the three warning system, but he believes that staff would be okay with moving to two warnings if the council agrees. Red tags are pure contamination, and if they went down to two red tags they would definitely pull more cans. The council discussed reducing the amount of red tags to two before removing them from the program. Council Member Shelton asked some clarifying questions regarding what each tag means, and which tags would be counted towards losing the can. Director Rasmussen said those who receive red tags get on a list and their cans are rechecked sooner than normal to see if they have changed. If they moved to two red tag warnings, then the second time they went back to check, if it was still pure contamination they would take the can away. The council agreed on pulling cans from the residences after two red tags. South Jordan City 6 City Council Study Meeting November 15, 2022 F. Discussion Item: F.1. SJC Townhomes at Redwood Road, located at 11147 S. Redwood Road (By Director of Planning Steven Schaefermeyer). Director Schaefermeyer noted the council’s biggest feedback was to find more space in-between the buildings, along with going to the neighbor, Mr. Rawlins, to see if he was interested in partnering or buying a piece of this project; the answer was no in the end, but he is very interested in what this becomes. He reviewed Attachment B and discussed the changes made between the last presentation and tonight’s. Council Member Zander asked about seeing the previous plan to compare to this current one. City Recorder Anna Crookston had a copy from the last meeting’s minutes and shared it with the council (Attachment C). Council Member Zander asked a few questions about the labeling of items on the concept plan. Mr. Salt gave the details regarding the change and how they got that additional space by taking space from the drive aisles and driveways. Director Schaefermeyer assured the council that there is still adequate space for parking after the changes. Mr. Salt added they got rid of one parking stall to the north, right on the curb, as they felt it wasn’t a good spot placement anyways because of the curb. Director Schaefermeyer said parking is currently allowed on Beckstead Lane, which would give additional spaces, but that could change. At this point they are looking towards the public hearings and noted that any additional concerns would be good to state that this point. Council Member Zander asked about the width of the roads and whether they are acceptable to staff in terms of fire access. Director of Engineering Brad Klavano said that at 20 feet they meet the minimum width required by the fire code. The council agreed that they approved of the changes made. Director Schaefermeyer ended by saying that the next time the council sees this project should be at the public hearing. Council Member McGuire motioned to recess the City Council Study Meeting and move to an Executive Closed Session for the discussion of the purchase, exchange, or lease of real South Jordan City 7 City Council Study Meeting November 15, 2022 property. Council Member Shelton seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. RECESS CITY COUNCIL STUDY MEETING AND MOVE TO EXECUTIVE CLOSED SESSION G. Executive Closed Session G.1. Discussion of the purchase, exchange, or lease of real property. ADJOURN EXECUTIVE CLOSED SESSION AND RETURN TO CITY COUNCIL STUDY MEETING Council Member Zander motioned to adjourn the Executive Closed Session and return to the City Council Study Meeting. Council Member McGuire seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. ADJOURNMENT Council Member Harris motioned to adjourn the November 15, 2022 City Council Study Meeting. Council Member Zander seconded the motion; vote was unanimous in favor. Council Member Marlor was absent from the vote. The November 15, 2022 City Council Study meeting adjourned at 6:37 p.m. This is a true and correct copy of the November 15, 2022 City Council Study Meeting Minutes, which were approved on December 6, 2022. South Jordan City Recorder Recycle Program Update November 15, 2022 What Can Be Recycled 1. Plastic bottles with necks: 1. Detergent bottles 2. Water bottles 3. Milk jugs 2. Aluminum and Tin Cans 1. Dog food 2. Canned food 3. Soda cans 3. Cardboard 1. Cardboard boxes 2. Cereal boxes 3. Gift boxes 4. Mixed paper 1. Newspaper 2. Junk mail 3. Magazines  The Recycling Market • 72.44% of OCC(Cardboard) can be recycled • 15.32% of mixed paper can be recycled • 4.45% of #1 plastics can be recycled Recycling Market Changes • 2019 The city was paying an average of $10,420 per month for recycling at a cost of $42.39 per ton • 2022 The city is paying an average of $5,631 per month for recycling at a cost of $29.78 per ton Recycling Changes Percentage of Recyclables Collected Material Breakdown Average OCC (Cardboard) 49.28% Mixed Paper 10.42% PET (Plastic #1) 3.03% ABC (Aluminum Cans) 1.13% HDPE (Plastic #2) 1.07% HDPE Color (Plastic #2) 0.93% Tin 0.68% Mixed Plastics 3-7 1.49% Trash 31.96% The City’s Contamination Rate City Average South Jordan 30.68% West Jordan 35.67% Grantsville 32.22% Midvale 37.79% Murray 26.18% South Salt Lake 30.87% West Valley 35.91%  How We Are Reducing The Contamination Rate • From September 2021 to September 2022 staff has preformed 4,595 recycle can audits over 300.5 man hours • All 10 recycle trucks were audited to ensure an accurate contamination rate • 66 residents have chosen to opt out of the recycling program  Contamination Hot Spots • Monday’s route (1300 West to 300 West) has the highest contamination at 34.55% in comparison to the rest of the City at 30.68%  Contamination Analysis 3500 • Good Job – 70.4% 3237 3000 • Oops – 28% • Uh-oh – 1.6% 2500 2000 1500 1287 1000 500 71 0 UH-OH OOP'S Good Job  Garbage/Recycle Can Billing Audit • From June 1, 2022 to September 30, 2022 staff has found 447 garbage and recycle cans not being paid for • Staff spent 133 man hours and found $3,017.24 of lost revenue per month • Can audits have been taking place over the past years Other Services • Spring Clean Up had 1,694 vehicles visit • 645.76 tons of debris was hauled to the land fill during Spring Clean Up • 4.5 tons of paper shredded during Spring Clean Up • 147.16 tons of glass recycled • 152.28 tons of leaves were collected during the Leaf Drop-Off Questions?  0 20 3160 W. Clubhouse Drive, Ste. A 10 40 N SCALE: 1" = 20' Lehi, UT 84043 ONE ELEVEN SUBDIVISION BECKSTEAD LANE PUD (SCALE ONLY VALID FOR 24" x 36" PAPER) 801.768.7200 LOADING DOCK 10' PROPERTY OWNERS: 26' 15' JERRY & COLETTE SALT / 1 STALL 60' FLEX SPACE BUILDING 1 20' 22' 20' TERRY & JANEAN DEL'ANDRAE 6 STALLS 100' 26' TERRY & JANEAN DEL' ANDRAE PARCEL # 27-22-201-028 11131 S. REDWOOD RD. 20.1' 20' 1.47 ACRES 3 STALLS 20' 22' 4 STALLS TOWNHOME & FLEX SPACE CONCEPT TOT LOT 10' 35' REDWOOD ROAD SOUTH JORDAN TOWNHOMES BECKSTEAD LANE PLOT: 2022-11-11 10:26 AM 4 STALLS 20' 22' 3 STALLS CHRISTOPHER & LACI RAWLINS JT PARCEL # 27-22-201-021 8' SW 100' 0.43 ACRES 22' SOUTH JORDAN, UTAH JERRY & COLETTE SALT JT PARCEL # 27-22-201-020 11147 S. REDWOOD RD. 1.00 ACRES 20' 2 STALLS 60' FLEX SPACE BUILDING 2 15' 10' 15' 10' 10' PATH: L:\UTAH\PROJECTS\ACTIVE 2022\FX22061.00 - JUSTIN JONES SMALL PROJECTS\02 - SJ TOWNHOMES\700 - CAD\CONCEPT\20221108_SJ TOWNHOME CONCEPT.DWG LOADING DOCK 1 STALL TRUE NORTH INVESTMENTS LP PARCEL # 27-22-201-023 11175 S. REDWOOD RD. 20 UNITS / 2.47 ACRES = 8.097 1.39 ACRES W UNITS/ACRE W PARKING REQUIREMENTS REQUIRED PROVIDED SHEET W TOWNHOMES 50 62 1 OF 1 W OFFICE/WAREHOUSE 20 22