Public Arts Committee

Public Arts Committee - May 04 2026 Agenda Monday, May 4, 2026 at 5:00 PM 829 Sawyer St., Hauesser Conference Room, South Portland, ME 04106, Google Meet joining info Video call link: https://meet.google.com/osr-tovg-rar Or dial: (US) +1 513-536-8135 PIN: 239 233 561# More phone numbers: https://tel.meet/osr-tovg-rar?pin=3291035425555 Phone Numbers (US) +1 513-536-8135 PIN: 239 233 561# Members of the public will need to use the raise your hand feature in Google Meets to be called on and heard during the public comment portions of the agenda item. Page A. Attendance / Roll Call 1. Attendance / Roll Call Member Name Seat Name Allison R Dale Seat 1 Eric Wittman Seat 7 Marc Chillemi Seat 5 James LaPlante Seat 4 Liz Salamone Seat 2 Deidra Levasseur Seat 3 Willys DeVoll Seat 6 (Vacant) Youth Representat ive Marin Stephens Staff Liasion B. Administrative Items 1. Review and Approve Meeting Minutes 3 Page 1 of 8  April PAC Meeting Minutes Draft PAC Minutes 4.7.2026.pdf C. Member Update 1. Round Robin Discussion D. Old Business 1. Staff Updates  Budget Workshop Update and next steps  Chapter 2 Amendments to Public Art Committee  Update on table cloth purchase 2. Creation of the Public Art Map Committee will discuss community mapping project to highlight sculpture gardens, murals, sculptures, pop up art in the community to go see. Click here to see starting list to date . E. New Business 1. Trailside Art Project Call for Artists Committee will discuss sub-committee's work on developing a call for artists. F. Public Comment Period G. Current and Future Projects 1. Future Agenda H. Adjournment 1. Adjourn Page 2 of 8 Public Arts Committee Meeting Notes, April 2026 April 7, 2026 5:00 – 6:30pm 829 Sawyer Street, Haeuser Room and Zoom Summary of This Meeting’s Passed Motions Motion Vote Section of meeting notes Approve minutes of March Unanimous B.1 2026 meeting (4-0) Renew all existing Unanimous B.2 committee officers’ terms through 2026 Elect James as committee Unanimous D.1 representative for the budget workshop, with Deidra as backup Move ongoing monthly Unanimous G.2 committee meetings back to Mondays A. Attendance/Roll Call Member Seat Present/Absent James LaPlante Chair 4 Present Deidra Levasseur Co-Chair 3 Present Page 3 of 8 Willys DeVoll Secretary 6 Present Allison Dale 1 Present Elizabeth Salamone 2 Present Eric Wittman 7 Present Marc Chillemi 5 Present Marin Stephens Staff Present B. Administrative Items 1. Review and Approve Meeting Minutes ●​ MOTION: Approve minutes of March 2026 meeting ○​ Passes unanimously (4-0) 2. Vote for Annual Officers ●​ Chair: James LaPlante ●​ Vice Chair: Deidra Levasseur ●​ Secretary: Willys DeVoll ●​ MOTION: Renew all existing committee officers’ terms through 2026 ○​ Passes unanimously C. Member Update 1. Round Robin Discussion ●​ Member: Allison ○​ Proposal for Art in the Park activity for the public (August 8) ■​ Interlocking tiles for each kid to complete ■​ Could we display a final combination of pieces at the library? Page 4 of 8  ■​ Host an artist talk at the committee’s tent during Art in the Park? (Erica Sedler?) ■​ Two sizes of tile: one full-size and one quarter-size that can play back into the larger pattern ■​ Consider a prompt for people’s entries D. Old Business 1. Staff Updates ●​ Budget Workshop Date - April 28th, 2026 ○​ One committee representative should be selected for the workshop, though the budget request will be presented with other committees’ requests at once by Scott Morelli ○​ Representative will be there to make a comment during Public Comment ○​ MOTION: Elect James as committee representative for the budget workshop, with Deidra as backup ■​ Passes unanimously ●​ Update on Chapter 2 Amendments to Public Art Committee heading to City Council ○​ Going to Council tonight, with expected implementation in early May ●​ Update on costs for table cloth and tent ○​ Planning Dept. has used Minuteman Press on Broadway in the past ○​ Marin reached out to them again for a quote ■​ Runner: roughly $130, depending on final size and SKU ■​ Table is available from the Planning Dept. (it either is this committee’s or we can borrow it for the event) ■​ Borrow a canopy at least until the fiscal year turns over ■​ Existing budget for 2025-26 is $400 2. Fundraising/Grant Opportunities ●​ Update on submission to Maine Arts Commission community art grant for additional funding for Trail Side Art Project. ○​ Marin and Deidra submitted the grant proposal Page 5 of 8  ○​ Caveat in the proposal is that work wouldn’t begin until after July 1 based on the budget requirements (if we win the grant) ○​ With a cost over $3500, the work would have to go out to bid ■​ The grant proposal is written broadly for the entire art trail to avoid locking us into issuing an RFP to specifically build the prototype structures ■​ We can remain flexible about finding art to populate the structures ■​ Thanks to Deidra for crafting a tremendous proposal template ■​ Got great feedback from City Manager and Planning offices, and they trusted us to complete the application process hands-off ■​ We expect to hear if we got the grant in late June ●​ Could make implementation before Art in the Park tight 3. Trailside Art Enclosure Update ●​ Committee will discuss next steps on Trailside Art Project. ○​ Expect installation to cost roughly $2060 per unit for 2-post format (without art) ●​ Committee will discuss creating a call for artists to paint murals on structures and designate subcommittee to draft call for artists. ○​ We should give Shara as much lead time and content as possible to advertise the opportunity to artists ○​ Graffiti wall? ○​ Disclaimer for potential unauthorized commercial use E. New Business 1. Creation of the Public Art Map ●​ Committee will discuss next steps to add locations to map and how to promote it as a community mapping project to highlight sculpture gardens, murals, sculptures, pop up art in the community to go see. Click here to see starting list to date. ○​ Can use software to create a Story Map, including explanation of art as you click through the experience Page 6 of 8  ■​ Could be available to the public on the existing PAC website (hosted by Planning Dept.) ■​ Similar to what Portland does (looks like the page has been deactivated) 2. ​Developing a “Supporting Public Arts” Window Decal/Badges for Local Businesses ●​ Committee will discuss workplan item to develop a sticker or badge for local businesses to support public art ○​ Allison: We should nail down a purpose for businesses to participate first. Sticker and signage could support the specific usage of donated funds. ●​ Revisit more details about finding sponsorships for the art trail in next month’s committee meeting F. Public Comment Period ●​ No public comment G. Current and Future Projects 1. Future Agenda ●​ Revisit more details about finding sponsorships for the art trail in next month’s committee meeting 2. Reschedule to Mondays ●​ MOTION: Move ongoing monthly committee meetings back to Mondays ○​ Passes unanimously H. Adjournment ●​ Meeting adjourned without objection Page 7 of 8 Appendix: Attendance Record Any members at risk of not fulfilling the City’s minimum attendance requirements are highlighted in the table. Member Seat Total Absences, Active Absence Last 12 Months Streak James LaPlante 4 2 0 Chair Deidra Levasseur 3 0 0 Co-Chair Willys DeVoll 6 1 0 Secretary Allison Dale 1 1 0 Elizabeth Salamone 2 1 0 Eric Wittman 7 0 0 Marc Chillemi 5 2 0 Vacant Youth Rep. n/a 0 Page 8 of 8