Public Arts Committee

Public Arts Committee - Jun 01 2026 Agenda Monday, June 1, 2026 at 5:00 PM 829 Sawyer St., Hauesser Conference Room South Portland, ME 04106 Google Meet joining info Video call link: https://meet.google.com/osr-tovg-rar Or dial: (US) +1 513-536-8135 PIN: 239 233 561# More phone numbers: https://tel.meet/osr-tovg-rar?pin=3291035425555 Phone Numbers (US) +1 513-536-8135 PIN: 239 233 561# Members of the public will need to use the raise your hand feature in Google Meets to be called on and heard during the public comment portions of the agenda item. Page A. Attendance / Roll Call 1. Attendance / Roll Call Member Name Seat Name Allison R Dale Seat 1 Eric Wittman Seat 7 Marc Chillemi Seat 5 James LaPlante Seat 4 Liz Salamone Seat 2 Deidra Levasseur Seat 3 Willys DeVoll Seat 6 (Vacant) Youth Representat ive Marin Stephens Staff Liasion B. Administrative Items Page 1 of 10  1. Review and Approve Meeting Minutes 4 Committee to review and approve May 4, 2026 PAC Meeting Minutes Draft Meeting Notes 5.4.26.pdf C. Member Update 1. Round Robin Discussion D. Old Business 1. Staff Updates 10  FY 26/27 Committee Budget Approval  Chapter 2 Amendments to Public Art Committee  Update on table cloth purchase FY 26_27 May 2026 Budget for approval.pdf 2. Creation of the Public Art Map Committee will discuss community mapping project to highlight sculpture gardens, murals, sculptures, pop up art in the community to go see. Click here to see starting list to date . E. New Business 1. Trailside Art Project Call for Artists Committee will vote on the following: 1. Is the committee open to constructing 2 mural surfaces (8 ft. wide by 4 ft. high) with the allotted $4k from FY 26 as long as it comes under $3,500 threshold for finance department? 2. If so, is the committee ok designating remaining funds for coating? 3. How does the Committee want to use the $5,000 funds that will be dedicated for this project in FY 27? Option 1: Could use it to pay a $1,000 to $1200 stipends for mural artists (1 artist per each side of a mural surface) - remaining funds for seal coating? Option 2: Do you want to do a call for artists for other types of art installations on the trail as well as pay artists to paint mural s? 2. Art in the Park Preparation Discussion Committee will discuss the following: 1. Materials needed for tabling and reimbursement procedure 2. Contacting Parks Dept. for table & tent 3. Volunteer opportunities for the event 3. Brass Roots Festival - September 2026 Committee will discuss the following: 1. Update on festival by Marc Chillemi Page 2 of 10  2. Distribution of approved FY 26/27 Funds in July for the festival 3. Tabling and volunteer opportunities for the event F. Public Comment Period G. Current and Future Projects 1. Future Agenda H. Adjournment 1. Adjourn Page 3 of 10 Public Arts Committee Meeting Notes, May 2026 May 4, 2026 5:00 – 6:30pm 829 Sawyer Street, Haeuser Room and Zoom Summary of This Meeting’s Passed Motions Motion Vote Section of meeting notes Approve minutes of April Unanimous B.1 2026 meeting Remove Mahoney project Unanimous D.1 budget request and not reallocate the money (reducing total budget request by $7500) Amended by Motion D.1.4 Unanimous D.1 below Reduce Trailside Art Enclosure request to 4 units at $2500 each for a total of $10,000, with $5000 provided (contingent upon success of the grant application) by the matching grant from the Maine Arts Commission and $5000 provided by the City. Reduces total budget request for the City to $9500. Appoint Deidra to speak on Unanimous D.1 Page 4 of 10 behalf of the Committee at the budget workshop on May 12, with Marc as the backup representative Amends Motion D.1.2 above​ Unanimous D.1 ​ Revise Trailside Art Enclosure Request to remove the matching grant (which is already assigned to Fiscal Year 26), revising the quantity to 2 enclosure units at $2500 each, keeping the total request from the City at $5000. Appoint Marin to notify Unanimous D.1 Scott Morelli (1) of the budget request revisions and (2) that Diedra will be the committee’s representative, with Marc as backup A. Attendance/Roll Call Member Seat Present/Absent James LaPlante Chair 4 Absent Deidra Levasseur Co-Chair 3 Present Willys DeVoll Secretary 6 Present Allison Dale 1 Present Page 5 of 10 Elizabeth Salamone 2 Present Eric Wittman 7 Present Marc Chillemi 5 Present Marin Stephens Staff Present B. Administrative Items 1. Review and Approve Meeting Minutes ●​ MOTION: Approve minutes of April 2026 meeting ○​ Passes unanimously C. Member Update 1. Round Robin Discussion ●​ No items D. Old Business 1. Staff Updates ●​ Budget Workshop Update and next steps ○​ Our request was moved to the Parking Lot (along with all other similar requests from other committees) ○​ Three approaches possible: i.​ Remove Mahoney request ii.​ More specifically state what the funds would be used for iii.​ Keep the total budget request the same and move the Mahoney funds to another project Page 6 of 10  ○​ MOTION D.1.1: Remove Mahoney project budget request and not reallocate the money (reducing total budget request by $7500) i.​ Passes unanimously ○​ MOTION D.1.2: Reduce Trailside Art Enclosure request to 4 units at $2500 each for a total of $10,000, with $5000 provided (contingent upon success of the grant application) by the matching grant from the Maine Arts Commission and $5000 provided by the City. Reduces total budget request for the City to $9500. i.​ Passes unanimously ii.​ Amended by Motion D.1.4 below ○​ MOTION D.1.3: Appoint Deidra to speak on behalf of the Committee at the budget workshop on May 12, with Marc as the backup representative. i.​ Passes unanimously ○​ MOTION D.1.4: Revise Trailside Art Enclosure Request to remove the matching grant (which is already assigned to Fiscal Year 26), revising the quantity to 2 enclosure units at $2500 each, keeping the total request from the City at $5000. i.​ Passes unanimously ii.​ Amends Motion D.1.2 above ○​ MOTION D.1.5: Appoint Marin to notify Scott Morelli (1) of the budget request revisions and (2) that Diedra will be the committee’s representative, with Marc as backup i.​ Passes unanimously ●​ Chapter 2 Amendments to Public Art Committee ○​ Waiting 20 days after Second Reading at City Council for update to take full effect ●​ Update on table cloth purchase ○​ Marin handling mockup and final purchase for Art in the Park and any other potential events 2. ​Creation of the Public Art Map ●​ TABLED: Committee will discuss community mapping project to highlight sculpture gardens, murals, sculptures, pop up art in the community to go see. Click here to see starting list to date. Page 7 of 10 E. New Business 1. Trailside Art Project Call for Artists ●​ Committee will discuss sub-committee's work on developing a call for artists. ○​ Liz and James have drafted the text of the call, which will not have the full detail of an RFP or specific contract details ○​ Liz: Based on the proposed location of the first surface in Mill Creek, should the call mention the importance of art presenting to cars on Broadway? ■​ Raises the possible desirability of more 3D art, as opposed to painted flat surfaces ○​ Should one artist do both sides of the surface, or just one? ○​ Need to make sure that language doesn’t box us into an unnecessarily specific format for the installations ○​ Next step: Liz will email James and tell him that the Committee has seen the draft of the call for artists. F. Public Comment Period ●​ No public comment G. Current and Future Projects 1. Future Agenda ●​ Roll over the art map ●​ Recap the budget workshop ●​ Updates on the trailside enclosure call for artists ●​ Update on Art in the Park H. Adjournment ●​ Meeting adjourned without objection Page 8 of 10 Appendix: Attendance Record Any members at risk of not fulfilling the City’s minimum attendance requirements are highlighted in the table. Member Seat Total Absences, Active Absence Last 12 Months Streak James LaPlante 4 3 1 Chair Deidra Levasseur 3 0 0 Co-Chair Willys DeVoll 6 1 0 Secretary Allison Dale 1 1 0 Elizabeth Salamone 2 1 0 Eric Wittman 7 0 0 Marc Chillemi 5 2 0 Vacant Youth Rep. n/a n/a Page 9 of 10  FY 26/27 ANNUAL BUDGET COMMITTEE NAME: Public Arts Committee OPERATING BUDGET ITEMS Committee Member Budget Item Rationale of Request Cost per item Quantity Total Grant Funded Y/N/Pending? Amount Grant Funded Amount City Request James LaPlante Art supplies For use in public art engangement and activities $ 400.00 1 $ 400.00 na $ 400.00 Alison Canopy Tent Pop Up Tent for Public Arts Committee for outdoor events $600 1 $600 n $600 Stipends for 3 art experts to talk about why public art matters for our community. Some funds will be used for misc. supplies like water, Liz Salomone Art Talks snacks, printed materials $600 1 $ 600.00 N $ 600.00 Total $ 1,600.00 $ 1,600.00 SPECIAL PROJECTS ITEMS Committee Member Budget Item Rationale of Request Cost per item Quantity Total Grant Funded Y/N/Pending? Amount Grant Funded Amount City Request Creating public art on an important transformative & historic Liz Salomone Art on Mahoney structure $ 7,500.00 1 $ - N $ - voted 5.4.26 to remove Creating an engaging interaction for all ages. Supplies for creating poetry like writing materials, posters, and placards to display the Liz Salomone Art in Public Spaces poetry. Some of the funds could be used for a financial prize. $ 500.00 1 $ 500.00 N $ 500.00 James LaPlante 4 additional trail art surfaces and artist To stipends expandandthe art materials trial pilot project and be in each district $ 2,500.00 2 $ 5,000.00 $ 5,000.00 voted 5.4.26 to reduce ask down from 9,000 to 5,000 2-141.E.J - Organizing and promoting Public Art that celebrates the City and its unique cultural Marc Chillemi Brass Roots Fest at Bug Light September 2026 heritage; $4,000 1 $4,000 N $4,000 Total $ 9,500.00 $ 9,500.00 Page 10 of 10