City Council

City of South San Francisco P.O. Box 711 South San Francisco, CA Regular Meeting Agenda Wednesday, June 26, 2024 6:30 PM Library Parks & Recreation Building, Council Chambers 901 Civic Campus Way, South San Francisco, CA City Council JAMES COLEMAN, Mayor (District 4) EDDIE FLORES, Vice Mayor (District 5) MARK ADDIEGO, Councilmember (District 1) MARK NAGALES, Councilmember (District 2) BUENAFLOR NICOLAS, Councilmember (District 3) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney City Council Regular Meeting Agenda June 26, 2024 How to observe the Meeting (no public comment, including via Zoom): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council 3) Zoom meeting (viewing/listening only): https://ssf-net.zoom.us/j/88636346631(Enter your email and name) Webinar ID: 886 3634 6631 Join by Telephone: +1 669 900 6833 How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:30 p.m. on the meeting date. Use the eComment portal by clicking on the following link: https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER During a meeting, comments can only be made in person: Complete a Digital Speaker Card located at the entrance to the Council Chambers. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. City of South San Francisco Page 2 Printed on 6/26/2024 City Council Regular Meeting Agenda June 26, 2024 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS 1. Celebrating July as National Parks and Recreation Month. (James Coleman, Mayor) 2. Proclamation recognizing National Mosquito Control Awareness Week June 16-22, 2024. (James Coleman, Mayor) 3. Certificate Recognizing Stephen Firpo for his service to the Parks and Recreation Commission. (James Coleman, Mayor) COUNCIL COMMENTS/REQUESTS PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. Written comments on agenda items received prior to 4:30 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. 4. Motion to approve the Minutes for June 12, 2024. (Rosa Govea Acosta, City Clerk) City of South San Francisco Page 3 Printed on 6/26/2024 City Council Regular Meeting Agenda June 26, 2024 5. Motion to approve the re-appointment of advisory body members to the Cultural Arts Commission, Housing Authority Commission, Housing Authority Tenant Commission, and Library Board. (Rosa Govea Acosta, City Clerk) 6. Motion to accept the Local Agency Biennial Notice for 2024 pursuant to the California Political Reform Act as regulated by the Fair Political Practices Commission and issued by the City Clerk. (Rosa Govea Acosta, City Clerk) 7. Motion to accept the construction improvements of Orange Memorial Park Sports Field project (Project no. pk1402/pk2309) as complete in accordance with plans and specifications (total construction cost $11,471,850). (Philip Vitale, Deputy Director of Capital Projects) 8. Report regarding a resolution calling for a municipal election to elect two members of the City Council for Districts 2 and 4 to respective four-year terms, setting candidate statement requirements pursuant to section 13307 of the California Elections Code, requesting: (1) that the Board of Supervisors of San Mateo County consolidate the municipal election with the regular election to be held on November 5, 2024; and (2) that the County Registrar perform certain election services in connection with such election including conducting the November 5, 2024 election for the City of South San Francisco; and (3) authorizing the City Clerk to enter into an agreement for the provision of election services and reimburse the County for election service costs. (Rosa Govea Acosta, City Clerk and Sky Woodruff, City Attorney) 8a. Resolution calling for municipal election to elect two members of the City Council for Districts 2 and 4, both to respective four-year terms, setting candidate statement requirements pursuant to section 13307 of the California Elections Code, requesting: (1) that the Board of Supervisors of San Mateo County consolidate the municipal election with the regular election to be held on November 5, 2024; and (2) that the County Registrar perform certain election services in connection with such election including conducting the November 5, 2024 election for the City of South San Francisco; and (3) authorizing the authorizing the City Clerk to enter into an agreement for the provision of election services and reimburse the County for election service costs. 9. Report regarding a resolution authorizing the acceptance of $59,150 from the California State Library to support Project Read through the Adult Literacy Services program as projected in the Library Department’s Fiscal Year 2024-25 revenue estimate (Valerie Sommer, Library Director) 9a. Resolution authorizing the acceptance of $59,150 from the California State Library to support Project Read through the Adult Literacy Services program as projected in the Library Department’s Fiscal Year 2024-25 revenue estimate. City of South San Francisco Page 4 Printed on 6/26/2024 City Council Regular Meeting Agenda June 26, 2024 10. Report regarding a resolution authorizing the acceptance of $24,000 from the California State Library to support Project Read through the Family Literacy Services (FLS) program, amending the Library Department’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.003. (Valerie Sommer, Library Director) 10a. Resolution authorizing the acceptance of $24,000 from the California State Library to support Project Read through the Family Literacy Services (FLS) program, amending the Library Department’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.003. 11. Report regarding a resolution authorizing the acceptance of $2,275 in grant funding for Fiscal Year 2024-25 from the Quality Improvement Grant from Quality Counts San Mateo County for the Big Lift Little Steps Preschool at the Community Learning Center, and amending the Parks and Recreation Department’s Fiscal Year 2024-25 Operating Budget pursuant to Budget Amendment Number 25.004. (Greg Mediati, Director of Parks and Recreation) 11a. Resolution authorizing the acceptance of $2,275 in grant funding for fiscal year 2024-25 from the Quality Improvement Grant from Quality Counts San Mateo County for the Big Lift Little Steps Preschool at the Community Learning Center, and amending the Parks and Recreation Department’s fiscal year 2024-25 Operating Budget pursuant to Budget Amendment Number 25.004. 12. Report regarding a resolution authorizing the City Manager to execute a First Amendment to the Shuttle Services Agreement with Parking Company of America, LLC for shuttle operations in an amount not to exceed $2,095,835, a services agreement with the Town of Colma for shuttle operations in an amount not to exceed $30,000, and a Measure K Grant Agreement with the County of San Mateo for a one-time grant of district-discretionary Measure K funds not to exceed $26,000 for start-up costs for a free shuttle line extension to include a stop at Veterans Village. (Marissa Garren, Management Analyst II) 12a. Resolution authorizing the City Manager to execute a First Amendment to the Shuttle Services Agreement with Parking Company of America, LLC for shuttle operations for a new total not-to-exceed amount of $2,095,835. 12b. Resolution authorizing the City Manager to execute a Services Agreement and for the acceptance of funding in the amount of $30,000 toward Free South City Shuttle operations in the Town of Colma. City of South San Francisco Page 5 Printed on 6/26/2024 City Council Regular Meeting Agenda June 26, 2024 12c. Resolution authorizing the City Manager to execute a Measure K Grant Agreement with the County of San Mateo for the acceptance of a one-time grant of district-discretionary Measure K funds in the amount of $26,000 toward start-up costs for a free shuttle line extension to Colma Veterans Village in an amount not to exceed $26,000. 13. Report regarding a resolution authorizing a three-year consulting services agreement with CentralSquare Inc, in the amount not to exceed $246,853 for software support and maintenance and authorize the City Manager to execute the agreement. (Tony Barrera, Director of Information Technology) 13a. Resolution to approve a three-year software support and maintenance agreement with CentralSquare in the amount not to exceed $246,853 and authorize the City Manager to execute the agreement. (Tony Barrera, Director of Information Technology Department) 14. Report regarding a resolution approving the City of South San Francisco wage and salary schedule for fiscal year 2024-25 (Leah Lockhart, Director of Human Resources) 14a. Resolution approving the City of South San Francisco wage and salary schedule for fiscal year 2024-25 15. Report regarding a resolution authorizing a five-year agreement with The Swenson Group for the procurement and maintenance of copiers in the amount not to exceed, $457,520.26 and authorizing the City Manager to execute the agreement. (Tony Barrera, Director of Information Technology Department) 15a. Resolution authorizing a five-year agreement with The Swenson Group for the procurement and maintenance of copiers in the amount not to exceed $457,520.26 and authorizing the City Manager to execute the agreement. 16. Report regarding a resolution authorizing the City Manager to execute Amendment No. 2 to a consulting services agreement with MuniServices, LLC by extending for an additional one-year period ending on June 30, 2025, for access to the Sales Tax Analytics & Reporting and Forecasting Services and Sales and Use Tax Audit Services. (Karen Chang, Director of Finance) 16a. Resolution authorizing the City Manager to execute a consulting services agreement with MuniServices, LLC by extending for an additional one-year period ending on June 30, 2025, for access to the Sales Tax Analytics & Reporting and Forecasting Services and Sales and Use Tax Audit Services PUBLIC HEARING City of South San Francisco Page 6 Printed on 6/26/2024 City Council Regular Meeting Agenda June 26, 2024 17. Report regarding the proposed amendments to the Master Fee Schedule for the Fiscal Year 2024-25 (Jason Wong, Deputy Finance Director) 17a. Resolution adopting the proposed changes and fees to the City of South San Francisco Master Fee Schedule for FY 2024-25. ADMINISTRATIVE BUSINESS 18. Report regarding a resolution approving the City’s Investment Policy for Fiscal Year 2024-25 (Frank Risso, City Treasurer and Karen Chang, Director of Finance) 18a. Resolution approving the City’s Investment Policy for Fiscal Year 2024-25. 19. Report regarding a Study Session on updating the Business License Tax structure. (Greg Henry, Financial Services Manager) 20. Report regarding facilitated community conversations about the future uses of decommissioned City facilities, specifically the Municipal Services Building and the West Orange Library (Nell Selander, Economic and Community Development Director, Greg Mediati, Parks and Recreation Director, Jacob Gilchrist, Director of Capital Projects, Jess Magallanes, Fire Chief, and Valerie Sommer, Director of Library Services) ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS CLOSED SESSION 21. Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8) Property: 701 Spruce Avenue (APN 012-131-040) City Negotiators: Tony Rozzi, Deputy Director of Economic and Community Development and Jon Goetz, Assistant City Attorney Negotiating Party: Tianyi (Sky) Zhang Under Negotiations: Price and terms 22. Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8) Property: 400 Miller Avenue (APN 012-303-110) City Negotiators: Nell Selander, Economic and Community Development Director, and Sky Woodruff, City Attorney Negotiating Party: Nisar M Shaikh Trust Under Negotiations: Price and terms ADJOURNMENT City of South San Francisco Page 7 Printed on 6/26/2024 City Council Regular Meeting Agenda June 26, 2024 City of South San Francisco Page 8 Printed on 6/26/2024