City Council

City of South San Francisco P.O. Box 711 South San Francisco, CA Regular Meeting Agenda Wednesday, June 12, 2024 6:30 PM Library Parks & Recreation Building, Council Chambers 901 Civic Campus Way, South San Francisco, CA City Council JAMES COLEMAN, Mayor (District 4) EDDIE FLORES, Vice Mayor (District 5) MARK ADDIEGO, Councilmember (District 1) MARK NAGALES, Councilmember (District 2) BUENAFLOR NICOLAS, Councilmember (District 3) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney City Council Regular Meeting Agenda June 12, 2024 How to observe the Meeting (no public comment, including via Zoom): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council 3) Zoom meeting (viewing/listening only): https://ssf-net.zoom.us/j/88636346631(Enter your email and name) Webinar ID: 886 3634 6631 Join by Telephone: +1 669 900 6833 How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:30 p.m. on the meeting date. Use the eComment portal by clicking on the following link: https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER During a meeting, comments can only be made in person: Complete a Digital Speaker Card located at the entrance to the Council Chambers. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. City of South San Francisco Page 2 Printed on 6/12/2024 City Council Regular Meeting Agenda June 12, 2024 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS 1. Certificates Recognizing the 2024 Jack Drago Scholarship Winners; Thomas Gatdula, Mattew Woo, Isabella Gonzalez, Hannah Olpindo, and Lauren Ta. (James Coleman, Mayor) 2. Certificates honoring Christina Ng and Cesar Dominguez for their service to the South San Francisco Chamber of Commerce. (James Coleman, Mayor) 3. Proclamation recognizing National Freedom Day as Juneteenth holiday on June 19, 2024. (James Coleman, Mayor) 4. Proclamation recognizing Lenita Boldenweck for her 12 years of service on the Cultural Arts Commission. (James Coleman, Mayor) 5. Presentation on the Grand Avenue and Airport Blvd Streetscape Improvement Project (Jeffrey Chou, Senior Engineer) COUNCIL COMMENTS/REQUESTS PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. Written comments on agenda items received prior to 4:30 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. City of South San Francisco Page 3 Printed on 6/12/2024 City Council Regular Meeting Agenda June 12, 2024 CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. 6. Motion to approve the Minutes for May 17 and May 22, 2024. (Rosa Govea Acosta, City Clerk) 7. Report regarding adoption of an Ordinance amending Title 20 of the South San Francisco Municipal Code to make minor revisions, corrections, and clarifications; modify and add development standards to implement Housing Element programs and policies; and update regulations pertaining to accessory dwelling units. (Stephanie Skangos, Senior Planner) 7a. Ordinance Amending Title 20 of the South San Francisco Municipal Code to make minor revisions, corrections, and clarifications; modify and add development standards to implement Housing Element programs and policies; and update regulations pertaining to accessory dwelling units. 8. Report regarding an ordinance amending Title 2 of the South San Francisco Municipal Code to decrease the potential number of members serving on the Cultural Arts Commission from eleven members to nine members. (Sky Woodruff, City Attorney; Kimia Mahallati, Assistant City Attorney) 8a. Ordinance amending Title 2 of the South San Francisco Municipal Code to decrease the potential number of members serving on the Cultural Arts Commission from eleven members to nine members. 9. Report regarding adoption of an ordinance amending Chapter 2.12 of the South San Francisco Municipal Code and providing for a salary increase for the members of the City Council. (Rich Lee, Assistant City Manager and Sky Woodruff, City Attorney) 9a. Ordinance amending Chapter 2.12 of the South San Francisco Municipal Code and providing for a salary increase for the members of the City Council. 10. Report regarding a resolution approving an Agreement between the City of South San Francisco and OneShoreline for shared maintenance services of the Colma Creek Flood Channel and the Orange Memorial Park Regional Stormwater Treatment Facility. (Eunejune Kim, Director of Public Works/City Engineer) 10a. Resolution approving and authorizing the City Manager to execute an Agreement for shared maintenance services with OneShoreline for the maintenance of Colma Creek and the Orange Memorial Park Regional Stormwater Treatment Facility. City of South San Francisco Page 4 Printed on 6/12/2024 City Council Regular Meeting Agenda June 12, 2024 11. Report regarding a resolution authorizing the City Manager to execute a Second Amendment to the Landscape Services Agreements with Frank and Grossman Landscape Contractors, Inc. of Hayward, California for citywide right-of-way landscape maintenance services in an amount not to exceed $323,195.20, and with Gothic Landscaping of San Jose, California for Common Greens landscape maintenance services in an amount not to exceed $395,187.13 for an additional 12-month term beginning July 1, 2024. (Joshua Richardson, Parks Division Manager) 11a. Resolution amending the existing landscape services agreements with Frank and Grossman Landscape Contractors, Inc. of Hayward, California for the second time for citywide right-of-way landscape maintenance services for an additional $303,195.20 plus $20,000 contingency (for a new total not to exceed contract amount of $1,218,019.20) for an additional 12-month term beginning July 1, 2024. 11b. Resolution amending the existing landscape services agreements with Gothic Landscaping of San Jose, California for the second time for Common Greens landscape maintenance services in an amount not to exceed $395,187.13 ($375,187.13 contract amount plus $20,000 contingency) for an additional 12-month term beginning July 1, 2024. 12. Report regarding a resolution adopting a proposed list of projects for fiscal year 2024-25 funded by SB1: The Road Repair and Accountability Act of 2017. (Angel Torres, Senior Civil Engineer) 12a. Resolution adopting a proposed list of projects for fiscal year 2024-25 funded by SB1: The Road Repair and Accountability Act of 2017. 13. Report regarding a resolution to approving a consulting services agreement with MCC Systems, LLC dba Primex, owned by SJE, Inc. (Primex) for the calibration, maintenance, and service of electrical instrumentation and Supervisory Control and Data Acquisition (SCADA) equipment at the Water Quality Control Plant, and Sewage Pumping Stations for fiscal years 2024-25 through 2028-29 in an amount not to exceed $180,000 per fiscal year, and authorizing the City Manager to execute the agreement on behalf of the City of South San Francisco. (Brian Schumacker, Water Quality Control Plant Superintendent) 13a. Resolution approving a consulting services agreement with MCC Systems, LLC dba Primex, owned by SJE, Inc. (Primex) for the calibration, maintenance, and service of electrical instrumentation and Supervisory Control and Data Acquisition (SCADA) equipment at the Water Quality Control Plant and Sewage Pumping Stations for fiscal years 2024-25 through 2028-29 in an amount not to exceed $180,000 per fiscal year and authorizing the City Manager to execute the agreement on behalf of the City of South San Francisco. City of South San Francisco Page 5 Printed on 6/12/2024 City Council Regular Meeting Agenda June 12, 2024 14. Report regarding adoption of a resolution of a request to the Metropolitan Transportation Commission for the allocation of fiscal year 2024-2025 Transportation Development Act Article 3 Pedestrian/Bicycle project funding totaling $345,717 for South San Francisco’s Junipero Serra Boulevard Buffered Bike Lane Enhancement Project (Jeffrey Chou, Senior Civil Engineer) 14a. Resolution of a request to the Metropolitan Transportation Commission for the allocation of fiscal year 2024-2025 Transportation Development Act Article 3 Pedestrian/Bicycle project funding totaling $345,717 for South San Francisco’s Junipero Serra Boulevard Buffered Bike Lane Enhancement Project 15. Report regarding a resolution approving purchase agreements for the furnishing of bulk process chemicals at the Water Quality Control Plant for fiscal year 2024-25. (Brian Schumacker, Water Quality Control Plant Superintendent) 15a. Resolution approving purchase agreements for the furnishing bulk process chemicals at the Water Quality Control Plant for fiscal year 2024-25; and authorizing the City Manager to execute the necessary agreements. 16. Report regarding a resolution authorizing the acceptance of a $1,700 grant in reimbursement funding for Book to Action themed summer programming from the California Library Association in partnership with the California State Library and the Office of the First Partner of California and amending the Library Department’s Fiscal Year 2023-24 Operating Budget and approving Budget Amendment Number 24.055. (Valerie Sommer, Library Director) 16a. Resolution authorizing the acceptance of a $1,700 grant in reimbursement funding for Book to Action themed summer programming from the California Library Association in partnership with the California State Library and the Office of the First Partner of California and amending the Library Department’s Fiscal Year 2023-24 Operating Budget via Budget Amendment Number 24.055. 17. Report regarding a resolution approving an agreement with Intercare Holdings Insurance Services, Inc. for worker’s compensation claims administration services for a total amount of $827,973 for the service period of July 1, 2024 through June 30, 2027. (Leah Lockhart, Human Resources Director) 17a. Resolution approving a services agreement with Intercare Holdings, Inc. for worker’s compensation claims administration services for a total amount of $827,973 for July 1, 2024 through June 30, 2027. City of South San Francisco Page 6 Printed on 6/12/2024 City Council Regular Meeting Agenda June 12, 2024 18. Report regarding a resolution authorizing the write-off of $49,353.27 in uncollectable ambulance billing accounts receivable and approve Budget Amendment Number 24.054 in the amount of $179,385 to fund the Public Provider Intergovernmental Transport (PPIGT) program created by Assembly Bill 1705 (2019) (Richard Walls, EMS Chief). 18a. Resolution authorizing the write-off of $49,353.27 in uncollectible ambulance billing accounts receivable and approving Budget Amendment Number 24.054 in the amount of $179,385 to fund the Public Provider Intergovernmental Transport (PPIGT) program created by Assembly Bill 1705 (2019). PUBLIC HEARING 19. Report regarding an amendment adding an economic development goal to the City’s Community Development Block Grant (CDBG) 2023-2027 Consolidated Plan. (Danielle Thoe, Housing Manager) 19a. Resolution approving an amendment adding an economic development goal to the City’s Community Development Block Grant (CDBG) 2023-2027 Consolidated Plan. 20. Report regarding a resolution approving the report of stormwater management service charges, approving the stormwater management service charges for the fiscal year 2024-25, and directing the collection of stormwater management service charges on the official tax assessment roll. (Sharon Ranals, City Manager, Karen Chang, Director of Finance, and Andrew Wemmer, Environmental Compliance Supervisor). 20a. Resolution approving the stormwater management service charges for fiscal year 2024-25, and directing the stormwater management service charges to be collected on the official tax assessment roll 21. Staff report regarding a resolution establishing sewer service rates for fiscal year 2024-2025 and amending the Master Fee Schedule to include the fiscal year 2024-2025 Sewer Service Rates; adopting the Report of Annual Sewer Rentals Charges for fiscal year 2024-2025. (Sharon Ranals, City Manager, Karen Chang, Director of Finance, Eunejune Kim Public Works Director/City Engineer and Brian Schumacker, Water Quality Control Plant Superintendent). 21a. Resolution establishing sewer service rates for fiscal year 2024-25; amending the Master Fee Schedule to include fiscal year 2024-25 Sewer Service Rates; adopting the Report of Annual Sewer Rentals Charges for fiscal year 2024-25, and continuing the low-income sewer rebate program. ADMINISTRATIVE BUSINESS City of South San Francisco Page 7 Printed on 6/12/2024 City Council Regular Meeting Agenda June 12, 2024 22. Report regarding a resolution approving the South San Francisco Conference Center Authority Fiscal Year 2024 - 25 Budget. (Jim McGuire, South San Francisco Conference Center Authority Executive Director) 22a. Resolution approving the South San Francisco Conference Center Authority Fiscal Year 2024-25 Budget. 23. Report regarding a resolution authorizing Interim Funding for the South San Francisco Conference Center Authority Fiscal Year 2024-25 Budget. (Jim McGuire, South San Francisco Conference Center Authority Executive Director) 23a. Resolution approving interim funding for Fiscal Year 2024-25 for the South San Francisco Conference Center Authority 24. Report regarding a resolution confirming the change in solid waste collection rates to be collected by the South San Francisco Scavenger Company effective July 1, 2024. (Karen Chang, Finance Director) 24a. Resolution confirming the change in solid waste collection rates to be collected by the South San Francisco Scavenger Company effective July 1, 2024. 25. Report adopting the City of South San Francisco Operating Budget for Fiscal Year 2024-25 and approving the GANN Appropriation Limit (Karen Chang, Director of Finance) 25a. Resolution adopting the Fiscal Year 2024-25 Operating Budget and approving the Gann Appropriations Limit. 26. Report regarding a resolution approving the proposed Capital Improvement Program for fiscal year 2024-25. (Eunejune Kim, Director of Public Works/City Engineer and Matthew Ruble, Principal Engineer) 26a. Resolution approving the Capital Improvement Program for fiscal year 2024-25, approving the appropriations request of $19,210,717 and authorizing City staff to prepare plans and specifications to advertise for construction bids for the projects under this program and approving the reimbursement of $25,021,613.30 from prior year funding. 27. Report regarding a resolution approving an agreement for one-year extensions to the Memorandums of Understanding between the City of South San Francisco and the American Federation of State, County, and Municipal Employees (“AFSCME”) Local 829, Teamsters Local 856 (Confidential Unit and Mid-Management Unit), effective July 1, 2024 (Leah Lockhart, Human Resources Director) City of South San Francisco Page 8 Printed on 6/12/2024 City Council Regular Meeting Agenda June 12, 2024 27a. Resolution approving an agreement for one-year extensions to the Memorandums of Understanding between the City of South San Francisco and the American Federation of State, County, and Municipal Employees (“AFSCME”) Local 829, Teamsters Local 856 (Confidential Unit and Mid-Management Unit), effective July 1, 2024 28. Report regarding a resolution approving Budget Amendment Number 24.053 reducing the budget for CIP tr2408 by $200,000 in Citywide Traffic Impact Fee (TIF) funds; committing $1,040,000 in Citywide TIF funds to CIP st2305; accepting $3,128,000 in grant funding from the One Bay Area Grant program (OBAG 3); approving a Consulting Services Agreement with Alta Planning + Design, Inc. of Oakland, California for $710,436, and authorizing a design budget of $815,000 for the School Street, Spruce Avenue, and Hillside Boulevard Safety and Access Improvements (Project No. st2305). (Angel Torres, Senior Civil Engineer) 28a. Resolution approving Budget Amendment Number 24.053 reducing the budget for CIP tr2408 by $200,000 in Citywide Traffic Impact Fee (TIF) funds; committing $1,040,000 in Citywide TIF funds to CIP st2305; accepting $3,128,000 in grant funding from the One Bay Area Grant program (OBAG 3); and authorizing the City Manager to execute a consulting services agreement with Alta Planning + Design, Inc. of Oakland, California for the OBAG 3 School Street, Spruce Avenue, and Hillside Boulevard Safety and Access Improvements (Project No. st2305) in an amount not to exceed $710,436 and authorizing a design budget of $815,000. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT City of South San Francisco Page 9 Printed on 6/12/2024