City Council Worksession

South St. Paul MAYOR/COUNCIL WORKSESSION SSP City Hall 125 3rd Avenue North Monday, July 23, 2018 6:30 p.m. AGENDA: 1. [6:30 PM] Council Interview for Management Services: CommonBond 2. [7:30 PM] Council Interview for Management Services: Shelter Corp. 3. [8:30 PM] Council Discussion on RFP of HighRise Management Services 4. [9:00 PM] Budget Discussion: General Government Departments: Mayor & Council, City Attorney, IT, Finance, Community Affairs 5. Distribution of City Administrator’s thoughts on the Library and the Lawshe museum and site(s) (No attachments) 6. Proposed Handicapped Parking Policy – Information; no discussion CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET SPENDING AND TAXES ALL TAX LEVY SUPPORTED FUNDS Revised Revised Proposed 18 TO 19 Budget Budget Budget CHANGE 2017 2018 2019 $ % TAXES General Fund $8,148,002 $8,984,652 $10,115,965 $1,131,313 Library 744,391 761,863 774,852 12,989 Doug Woog Arena 269,884 337,111 330,954 (6,157) Capital Program - - - Debt Service 1,303,731 1,350,476 1,336,711 (13,765) TOTAL $10,466,008 $11,434,102 $12,558,482 $1,124,380 9.83% SPENDING General Fund $14,200,385 $15,199,458 $16,617,224 $1,417,766 9.33% Library 756,091 774,263 782,252 7,989 1.03% Doug Woog Arena 1,000,532 1,073,211 1,013,993 (59,218) -5.52% Capital Program 900,000 936,250 943,209 6,959 0.74% Debt Service 1,303,731 1,350,476 1,336,711 (13,765) -1.02% TOTAL $18,160,739 $19,333,658 $20,693,389 $1,359,731 7.03% Increased Taxes for: Operations 11.59% Debt Service -1.76% 9.83% 7-23-18 Worksession 7/20/201811:18 AM CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET 2019 BUDGET SUMMARY ALL TAX LEVY SUPPORTED FUNDS 2019 Revised Doug Woog Capital General Library Arena Programs Debt Total Budget 2018 Budget 18 TO 19 Change REVENUES: Property Tax Levy: Property Taxes 10,115,965 774,852 330,954 1,336,711 12,558,482 11,434,102 1,124,380 9.83% Total Property Taxes 10,115,965 774,852 330,954 - 1,336,711 12,558,482 11,434,102 1,124,380 9.83% Tax Rate off TIF parcels 245,000 245,000 245,000 - - Local Government Aid (LGA) 1,586,850 943,209 2,530,059 2,523,100 6,959 0.28% Fees and Fines 1,782,385 4,000 1,786,385 1,737,560 48,825 2.81% Intergovernmental 735,679 735,679 730,480 5,199 0.71% Charges for Services 1,745,248 1,000 719,600 2,465,848 2,282,919 182,929 8.01% Miscellaneous 114,500 2,400 116,900 108,900 8,000 7.35% Transfers In 291,597 291,597 261,597 30,000 11.47% TOTAL REVENUES 16,617,224 782,252 1,050,554 943,209 1,336,711 20,729,950 19,323,658 1,406,292 7.28% APPROPRIATIONS General Government 2,248,628 2,248,628 2,229,467 19,161 0.86% Public Safety 8,427,270 8,427,270 8,019,672 407,598 5.08% Public Works 3,890,439 3,890,439 3,438,325 452,114 13.15% Community Development 806,453 806,453 755,767 50,686 6.71% Recreation and Library 724,434 782,252 1,013,993 2,520,679 2,390,111 130,568 5.46% Contingency 500,000 500,000 5,774 494,226 100.00% Debt Service (external) 1,336,711 1,336,711 1,509,192 (172,481) -11.43% Capital Improvements 943,209 943,209 955,350 (12,141) -1.27% Transfers Out 20,000 20,000 20,000 - - TOTAL APPROPRIATIONS 16,617,224 782,252 1,013,993 943,209 1,336,711 20,693,389 19,323,658 1,369,731 7.09% 7-23-18 Worksession 7/20/201811:19 AM CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF REVENUE Revised 2016 2017 2018 2019 2017 vs 2018 Description ACTUAL ACTUAL ORIGINAL REVISED Request Final $ % PROPERTY TAXES Total Property Taxes 7,630,773 8,210,994 9,001,092 8,984,652 10,115,965 - 1,131,313 12.59% TOTAL PROPERTY TAXES 7,630,773 8,210,994 9,001,092 8,984,652 10,115,965 - 1,131,313 12.59% OTHER TAXES Tax Rate generated off TIF parcels 460,294 480,153 245,000 245,000 245,000 - 0.00% FEES AND FINES - Franchise Fees 952,548 959,279 1,210,000 1,210,000 1,210,000 - 0.00% Fines and Forfeits 113,668 124,587 118,300 118,300 134,000 15,700 13.27% License and Permits - Business 119,837 130,804 118,160 118,275 119,285 1,010 0.85% License and Permits - Non-business 301,016 444,351 287,100 287,100 319,100 32,000 11.15% TOTAL FEES AND FINES 1,487,069 1,659,021 1,733,560 1,733,675 1,782,385 - 48,710 2.81% INTERGOVERNMENTAL REVENUE State Grants and Aid (includes LGA) 2,025,611 2,024,532 2,105,721 2,105,721 2,112,305 6,584 0.31% County Grants and Payments 59,181 74,121 59,775 59,775 65,438 5,663 9.47% Federal Grants and Aids - - - - 10,642 10,642 100.00% Local Grants and Payments 114,206 122,264 121,834 121,834 134,144 12,310 10.10% Other - - - - - - 0.00% TOTAL INTERGOVERNMENTAL 2,198,998 2,220,917 2,287,330 2,287,330 2,322,529 - 35,199 1.54% 7-23-18 Worksession 7/20/201811:18 AM CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF REVENUE Revised 2016 2017 2018 2019 2017 vs 2018 Description ACTUAL ACTUAL ORIGINAL REVISED Request Final $ % CHARGES FOR SERVICES Administration Charge (includes TIF) 420,639 496,961 501,326 501,326 640,289 138,963 27.72% Internal Service Charge 20,657 20,657 20,657 20,657 20,657 - 0.00% PILOT (Payment in Lieu of tax) 40,620 43,402 37,000 37,000 40,000 3,000 8.11% Administration-Construction 42,266 16,549 25,000 25,000 25,000 - 0.00% Engineering Project Fees 258,956 279,517 200,000 200,000 250,000 50,000 25.00% Parks and Recreation 185,852 178,058 190,200 190,200 184,800 (5,400) -2.84% Rents 77,260 77,260 78,365 78,365 77,980 (385) -0.49% Planning & Code Enforcement 54,416 119,312 57,000 57,000 68,000 11,000 19.30% Public Safety 4,165 3,132 3,800 3,800 3,000 (800) -21.05% Public Works - Streets 4,259 2,328 2,000 2,000 2,000 - 0.00% Antenna and Other Charges 244,848 257,091 260,000 260,000 260,000 - 0.00% Barge Terminal & Mooring Fees 155,052 158,153 161,316 161,316 164,542 3,226 2.00% Other 23,106 37,463 9,155 9,155 8,980 (175) -1.91% TOTAL CHARGES FOR SERVICE 1,532,096 1,689,883 1,545,819 1,545,819 1,745,248 - 199,429 12.90% MISCELLANEOUS Interest on Investments 52,759 51,062 75,000 75,000 75,000 - 0.00% Other 77,104 34,098 26,500 26,500 39,500 13,000 49.06% TOTAL MISCELLANEOUS 129,863 85,160 101,500 101,500 114,500 - 13,000 12.81% 7-23-18 Worksession 7/20/201811:18 AM CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF REVENUE Revised 2016 2017 2018 2019 2017 vs 2018 Description ACTUAL ACTUAL ORIGINAL REVISED Request Final $ % TRANSFERS IN Transfers in Storm Water Fee 40,000 40,000 40,000 40,000 40,000 - 0.00% Transfers in Water/Sewer 100,000 100,000 100,000 100,000 100,000 - 0.00% Transfers In Street Light Utility 20,000 20,000 20,000 20,000 20,000 - 0.00% Transfer from HRA/EDA/Library 973 178,720 131,597 131,597 131,597 - 100.00% TOTAL TRANSFERS IN 160,973 338,720 291,597 291,597 291,597 - - 0.00% TOTAL REVENUES 13,600,066 14,684,848 15,205,898 15,189,573 16,617,224 - 1,427,651 9.39% Surplus/(Deficit) 343,760 675,789 - - - - *Use of fund balance to offset contingency DETAIL OF TAX LEVY Current and Delinquent 5,458,137 5,674,569 6,413,977 6,397,537 7,528,850 - (6,397,537) -100.00% Fiscal Disparities 2,172,636 2,536,425 2,587,115 2,587,115 2,587,115 - (2,587,115) -100.00% General Fund Levy 7,630,773 8,210,994 9,001,092 8,984,652 10,115,965 - (8,984,652) -100.00% 7-23-18 Worksession 7/20/201811:18 AM CITY OF SOUTH ST. PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF EXPENDITURES Revised 2016 2017 2018 2019 2018 vs 2019 Description ACTUAL ACTUAL Original Revised Request Proposed $ % GENERAL GOVERNMENT Mayor and Council 106,281 161,127 155,698 155,698 162,504 6,806 4.37% City Administration 383,457 373,754 492,730 496,554 441,661 (54,893) -11.05% Human Resources 116,963 111,548 118,384 118,242 125,185 6,943 5.87% City Attorney 226,002 245,122 232,000 232,000 232,000 - 0.00% City Clerk 134,473 135,919 158,979 145,346 137,847 (7,499) -5.16% Finance 447,799 456,259 476,559 478,894 484,599 5,705 1.19% Information Technology 244,399 369,909 440,479 444,981 506,742 61,761 13.88% Community Affairs 110,441 113,611 110,341 111,218 110,804 (414) -0.37% Recycling 40,281 37,113 46,534 46,534 47,286 752 1.62% TOTAL GENERAL GOVERNMENT 1,810,096 2,004,362 2,231,704 2,229,467 2,248,628 - 19,161 0.86% PUBLIC SAFETY Police Protection 5,007,497 5,223,170 5,623,861 5,667,265 5,982,789 315,524 5.57% Fire Department 2,104,709 2,273,577 2,352,407 2,352,407 2,444,481 92,074 3.91% TOTAL PUBLIC SAFETY 7,112,206 7,496,747 7,976,268 8,019,672 8,427,270 - 407,598 5.08% PUBLIC WORKS Engineering 500,290 488,708 479,901 483,462 516,788 33,326 6.89% Streets, Alleys and Boulevards 1,514,935 1,532,925 1,641,099 1,662,381 1,856,832 194,451 11.70% Buildings 362,254 224,032 289,601 299,788 285,734 (14,054) -4.69% Parks Facilities and Maintenance 638,799 882,997 996,098 992,694 1,231,085 238,391 24.01% TOTAL PUBLIC WORKS 3,016,278 3,128,662 3,406,699 3,438,325 3,890,439 - 452,114 13.15% 7-23-18 Worksession 7/20/201811:18 AM CITY OF SOUTH ST. PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF EXPENDITURES Revised 2016 2017 2018 2019 2018 vs 2019 Description ACTUAL ACTUAL Original Revised Request Proposed $ % COMMUNITY DEVELOPMENT Planning & Zoning 199,185 199,196 225,547 228,569 277,775 49,206 21.53% Licensing & Code Enforcement 430,005 469,644 542,703 527,198 528,678 1,480 0.28% TOTAL COMMUNITY DEVELOPMENT 629,190 668,840 768,250 755,767 806,453 - 50,686 6.71% PARKS AND RECREATION Parks Administration 336,464 334,101 397,324 406,849 412,567 5,718 1.41% Splash Pool 76,569 68,884 76,556 76,672 74,664 (2,008) -2.62% Northview Pool 72,494 71,478 75,356 75,472 75,064 (408) -0.54% Recreation Programs 183,009 215,985 160,349 161,460 162,139 679 0.42% TOTAL PARKS AND RECREATION 668,536 690,448 709,585 720,453 724,434 - 3,981 0.55% CONTINGENCY - - 93,392 5,889 500,000 494,111 TRANSFERS OUT Transfer to Capital Project Funds - - - - - - - Street Light 20,000 20,000 20,000 20,000 20,000 - 0.00% Library - - - - - - - TOTAL TRANSFERS OUT 20,000 20,000 20,000 20,000 20,000 - - 0.00% TOTAL EXPENDITURES 13,256,306 14,009,059 15,205,898 15,189,573 16,617,224 - 1,427,651 9.40% 7-23-18 Worksession 7/20/201811:18 AM  Estimated Increase in MAJOR CHANGES in 2019 BUDGET ‐ affecting City Tax Levy Supported Funds levy Full year cost of the 2018 positions ‐ police, IT, parks facilties 125,000 1.09% Set aside for Union Contracts/Insurance ‐ Contingency 494,225 4.32% Fire ‐ personnel & capital (adding 2 positions power shift ambulance) 92,074 0.81% Police PERA increase 19,635 0.17% 730,934 INCREASED (Decreased) COSTS: Technology Equipment Charge ‐ 3rd yr implementation increases 12,875 0.10% IT services: Internet,GIS, phone & backup support licensing 36,762 0.32% Police ‐ Training, dispatch fees, software contracted services 37,500 0.33% Public Works ‐ tree trim‐removal, misc Fence/Concrete/Asphalt 75,000 0.66% 162,137 NEW POSITIONS REQUESTED Police - 1 sworn officer & 1 clerical-including equip, clothing, miscellaneous 190,000 1.66% Planning & Zoning‐Intern 8,750 0.08% 198,750 NEW INITIATIVES OR NEW REQUESTS Planning ‐Concord/Hardman Triangle Plan increased consultant services 20,000 0.44% Planning ‐sit/stand workstation & Tuition Reimbursement 10,000 0.09% Police ‐ New K9, Respirator Fit Test Equipment, Thermal Imaging‐Net 14,500 0.12% Engineering‐Stop sign update policy 10,000 0.09% Public Works ‐ EAB treatment/removal 60,000 0.52% Public Works ‐ Crack sealing trailer 47,000 0.41% Parks Facilities ‐ new sidewalk machine 180,000 1.57% Parks Admin ‐ 2 workstations for Office specialists 6,000 0.05% HR ‐ new filing cabinet & printer,IPMA‐HR Certification,ee appreciation 6,500 0.06% 354,000 Major expense changes only (not all changes) 1,445,821 7.09% 7-23-18 Worksession Changes in Other Revenues 281,912 2.47% (charges for services, aids&grants, etc TAX LEVY CHANGES General Fund 1,131,313 Library Fund 12,989 Doug Woog Arena ‐6,157 Debt Service ‐13,765 1,124,380 9.83% 1% levy increase = $114,341 7-23-18 Worksession