HRA Board of Commissioners

City of South St. Paul Housing and Redevelopment Authority Agenda Special Meeting Monday, October 14, 2019 Training Room 6:30 P.M. 1. CALL TO ORDER: 2. ROLL CALL: 3. AGENDA: A. Approval of Agenda Action – Motion to Approve Action – Motion to Approve as Amended 4. PUBLIC HEARINGS: A. Approval of 2020 5-Year Agency Plan – Resolution No. 19-3327 5. CONSENT AGENDA: All items listed on the Consent Agenda are items, which are considered to be routine by the Economic Development Authority and will be approved by one motion. There will be no separate discussion of these items unless a Commissioner or citizen so requests, in which event the item will be removed from the consent agenda and considered at the end of the Consent Agenda. A. Approval of Minutes – Special Meeting – July 22, 2019 6. GENERAL BUSINESS: A. Approval of 2020 Public Housing Budget – Resolution No. 19-3328 7. ADJOURNMENT: Respectfully Submitted, Ryan Garcia, HRA Executive Director  5-A HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF SOUTH ST. PAUL BOARD OF COMMISSIONERS MINUTES ANNUAL MEETING JULY 22, 2019 The Annual Meeting of the Housing and Redevelopment Authority of the City of South St. Paul was held on July 22, 2019 in the South St. Paul City Hall Training Room. Chairperson Hansen called the meeting to order at 6:50 P.M. The following Commissioners were present: Sharon Dewey, Bill Flatley, Joe Forester, Jimmy Francis, Joe Kaliszewski, Tom Seaberg and Chairperson Lori Hansen. Staff was represented by: Executive Director Ryan Garcia, Joel Hanson, City Administrator and Michelle Pietrick, City Finance Director. APPROVAL OF AGENDA It was moved by Commissioner Seaberg and seconded by Commissioner Forester to approve the agenda as presented. Motion carried. PUBLIC HEARINGS There were no public hearings. CONSENT AGENDA It was moved by Commissioner Seaberg and seconded by Commissioner Forester to approve the Consent Agenda as follows: A. Approval of Minutes – Special Meeting – March 4, 2019 Motion carried 7 ayes / 0 Nays GENERAL BUSINESS A. Election of Officers Chair Hansen invited discussion and nominations for the Offices of Chairperson, Vice Chairperson, and Secretary. Commissioner Seaberg proposed re-election of all officers in a single motion HRA Annual Meeting Minutes July 22, 2019 Page 2 of 2 After three successive calls from Chairperson Hansen and no further nominations to come from the floor, it was moved by Commissioner Seaberg and seconded by Commissioner Flatley that nominations be closed and that a unanimous ballot be cast for the officers as follows: : Lori Hansen nominated for Chairperson, Joe Forester nominated for Vice Chairperson, and Bill Flatley nominated as Secretary. B. Approval of Revised Procurement Policy – Resolution 2019-3322 Motion/Second: Commissioner Flatley moved and Commissioner Kaliszewski seconded the motion to approve Resolution 2019-3322. Motion carried 7 ayes / 0 nays C. Authorization of Signatories – tenant accounts Motion/Second: Commissioner Kaliszewski moved and Commissioner Dewey seconded a motion to authorize Michelle Pietrick, Finance Director, and Ryan Garcia, Director of Economic and Community Development as signatories on tenant checking accounts. Motion carried 7 ayes / 0 nays ADJOURNMENT There being no further business to come before the Board it was moved by Commissioner Seaberg and seconded by Commissioner Forester to adjourn. Chairperson Hansen declared the meeting adjourned at 6:56 PM. Respectfully submitted, __________________________________ ______________________________ Bill Flatley, Secretary Lori Hansen, Chairperson Dated: ____________________________  HRA Agenda Report A Date: October 14, 2019 4-A HRA Executive Director: ____________ Agenda Item: Approval of 5-Year Agency Plan – Resolution No. 19-3327 Action to be considered: Hold a public hearing, and following public hearing make a motion to adopt Resolution 19-3327 approving the 5-Year Agency Plan. Overview: In our capacity as a Public Housing Agency, every five years we are required to prepare a 5-Year Agency Plan, make the plan available to the public for at least 45 days, and hold a public hearing prior to submitting the approved plan to the U.S. Department of Housing and Urban Development (HUD) for approval. The 5-Year Plan serves as a guide to a Public Housing Agency’s carrying out its mission of providing affordable public housing programs in its community. In our case, this plan includes goals, objectives, and actions with regard to the Public Housing and Capital Fund programs. The draft 5-year plan was discussed with a resident advisory board consisting of residents from the John Carroll and Nan McKay buildings on September 11, 2019. A summary of comments is included in the packet, and will be included with our submittal to HUD. Source of Funds: The Public Housing Budget is supported primarily by rental income from the units in the John Carroll and Nan McKay buildings and the annual operating subsidy from HUD. We also receive a Capital Fund allocation in each fiscal year for major capital repairs at the properties. Attachments: HUD 50075-5Y, Five-Year Plan for submittal Presentation (from 9/11/2019 meeting) RAB Comments Resolution 19-3327  U.S. Department of Housing and Urban Development OMB No. 2577-0226 5-Year PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (for All PHAs) Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. Form HUD-50075-5Y is to be completed once every 5 PHA fiscal years by all PHAs. A. PHA Information. A.1 PHA Name: _____ South St. Paul Housing and Redevelopment Authority______________________________ PHA Code: __MN010________ PHA Plan for Fiscal Year Beginning: (MM/YYYY): _01/2020_____________ PHA Plan Submission Type: 5-Year Plan Submission Revised 5-Year Plan Submission Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public. A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information on the PHA policies contained in the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official websites. PHAs are also encouraged to provide each resident council a copy of their PHA Plans. The HRA’s AGENCY PLAN is posted on the City of South St. Paul’s official website, www.southstpaul.org. The HRA’s Admission & Occupancy Policy for the Public Housing program is also posted there. Copies of the Plan are posted and are available upon request at the HRA’s Administrative Office, 125 Third Street N., South St. Paul MN 55075 and are available in the library at both the John Carroll and Nan McKay Highrises. PHA Consortia: (Check box if submitting a Joint PHA Plan and complete table below) PHA Program(s) in the Program(s) not in the No. of Units in Each Program Participating PHAs Code Consortia Consortia PH HCV Lead PHA: Page 1 of 4 form HUD-50075-5Y (12/2014) B. 5-Year Plan. Required for all PHAs completing this form. B.1 Mission. State the PHA’s mission for serving the needs of low- income, very low- income, and extremely low- income families in the PHA’s jurisdiction for the next five years. It is the Mission of the South St. Paul Housing and Redevelopment Authority to provide affordable housing opportunities in a safe and welcoming environment, by forming effective partnerships to maximize social and economic opportunities for households of limited means. B.2 Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low- income, very low- income, and extremely low- income families for the next five years. 1. Retain High Performer rating. 2. Maintain an average annual vacancy rate below 3%. 3. Maintain a waitlist of at least 6 months. 4. Increase resident participation in CHSP-supported programs. 5. Undertake a capital needs assessment in 2020 to identify priority capital needs. 6. Explore repositioning options for appropriateness and evaluate whether repositioning is in the best interests of Public Housing Residents, the broader community, and the organization. 7. Identify preferred property management approach and successfully transition from current 3 rd-party management entity to preferred approach (contract terminates February 29, 2020). B.3 Progress Report. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan. The HRA has earned a “High Performer” rating for the public housing program for the previous two years. We have maintained an average annual vacancy rate in the public housing program below 2% throughout the previous 5-year period. The HRA no longer administers a Housing Choice Voucher program after transferring all HCV program elements to Dakota County CDA in 2016. Capital funds are fully obligated through the 2017 CFP, and 43% expended. We intend to fully expend 2017 CFP dollars by 12/31/2019. The 2018 CFP is 1% obligated and 1% expended. We intend to fully obligate and expend 2018 CFP dollars by 12/31/2020. Upon completion of a capital needs assessment, we will identify capital priorities for the 2019 Capital Fund award. The HRA strives to deploy CFP in a timely manner. B.4 Violence Against Women Act (VAWA) Goals. Provide a statement of the PHA’s goals, activities objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking. To comply with the VAWA Reauthorization Amendments of 2013 and subsequent HUD guidance, the HRA adopted VAWA Occupancy Rights and Emergency Transfer Policies for the Public Housing program, on October 11, 2017. Page 2 of 4 form HUD-50075-5Y (12/2014) B.5 Significant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or modification to the 5-Year Plan. The South St. Paul HRA defines “significant amendment” to the Annual Plan for the Public Housing program to be changes to the local preference given in waiting list systems and those changes that may be required by HUD through regulation, if any. For Public Housing, “significant amendment” is further defined as any change to the proposed demolition or disposition of property. The South St. Paul HRA defines “substantial deviation/modification” as a fundamental change to the South St. Paul HRA’s mission statement, goals, or objectives identified in the 5 year plan. B.6 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the 5-Year PHA Plan? Y N (b) If yes, comments must be submitted by the PHA as an attachment to the 5-Year PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations. B.7 Certification by State or Local Officials. Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. Instructions for Preparation of Form HUD-50075-5Y 5-Year PHA Plan for All PHAs A. PHA Information 24 CFR §903.23(4)(e) A.1 Include the full PHA Name, PHA Code, , PHA Fiscal Year Beginning (MM/YYYY), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the hearing and proposed PHA Plan. PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. B. 5-Year Plan. B.1 Mission. State the PHA’s mission for serving the needs of low- income, very low- income, and extremely low- income families in the PHA’s jurisdiction for the next five years. (24 CFR §903.6(a)(1)) Page 3 of 4 form HUD-50075-5Y (12/2014)  B.2 Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low- income, very low- income, and extremely low- income families for the next five years. (24 CFR §903.6(b)(1)) For Qualified PHAs only, if at any time a PHA proposes to take units offline for modernization, then that action requires a significant amendment to the PHA’s 5-Year Plan. B.3 Progress Report. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5- Year Plan. (24 CFR §903.6(b)(2)) B.4 Violence Against Women Act (VAWA) Goals. Provide a statement of the PHA’s goals, activities objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking. (24 CFR §903.6(a)(3)) B.5 Significant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or modification to the 5-Year Plan. B.6 Resident Advisory Board (RAB) comments. (a) Did the public or RAB provide comments? (b) If yes, submit comments as an attachment to the Plan and describe the analysis of the comments and the PHA’s decision made on these recommendations. (24 CFR §903.17(a), 24 CFR §903.19) This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced the 5-Year PHA Plan. The 5-Year PHA Plan provides the PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families and the progress made in meeting the goals and objectives described in the previous 5-Year Plan. Public reporting burden for this information collection is estimated to average .76 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. Page 4 of 4 form HUD-50075-5Y (12/2014) SOUTH ST. PAUL HRA – 5-YEAR AGENCY PLAN WEDNESDAY SEPTEMBER 11, 2019| 2:00 PM  WHAT IS THE 5-YEAR PHA PLAN?  Describes the mission of the agency and its goals and objectives.  Required to be submitted to the U.S. Department of Housing and Urban Development (HUD) every 5th Fiscal Year.  Informs HUD, residents, and the public of the PHA’s mission for serving the needs of low-income and very low-income families, and PHA’s strategy for addressing those needs. THE SOUTH ST. PAUL HRA’S MISSION “It is the mission of the South St. Paul Housing and Redevelopment Authority to provide affordable housing opportunities in a safe and welcoming environment, by forming effective partnerships to maximize social and economic opportunities for households of limited means.”  THE SOUTH ST. PAUL HRA’S GOALS AND OBJECTIVES The PHA is required by HUD to identify the goals and objectives that will enable the agency to serve the needs of low-income, very low-income, and extremely low-income households for the next 5 years. SSPHRA’s Goals and objectives are to:  Retain the “High Performer” designation through HUD’s REAC/PHAS rating system.  Maintain an average annual vacancy rate below 3%  Maintain a waitlist of at least 6 months.  Increase resident participation in CHSP-supported programs.  Undertake a capital needs assessment in 2020 to identify priority capital needs.  Explore repositioning options for appropriateness, and evaluate whether repositioning is in the best interests of Public Housing residents, the broader community, and the organization.  Identify a preferred property management approach and successfully transition from current 3rd-party management entity to preferred approach.  PROGRESS ON GOALS AND OBJECTIVES FROM PREVIOUS 5-YEAR PLAN The PHA is required by HUD to report on progress the Agency has made in meeting the goals and objectives from the previous 5-year plan. SSPHRA has accomplished the following since the adoption of the last 5-year plan:  Earned a “high performer” rating for the public housing program for the previous two reporting years.  Maintained an average annual vacancy rate in the public housing program below 2% throughout the previous 5-year period.  Transferred all Housing Choice Voucher (HCV) program elements to the Dakota County CDA in 2016.  Made capital investments in the buildings in a timely fashion:  All 2017 Capital Fund Dollars are obligated. 2017 CFP dollars will be fully expended by 12/31/2019.  2018 CFP dollars will be obligated by June 2020, and expended by 12/31/2020.  NEXT STEPS  Hold public hearing at special meeting of the HRA board at 6:30 PM, October 14, 2019.  Submit PHA 5-year Plan to HUD by October 18, 2019.  Future – late 2019 through mid 2020  Identify and implement property management approach  Undertake capital needs assessment  Identify any potential ways to increase participation in CHSP-funded programs (ILP) YOUR COMMENTS, QUESTIONS, DISCUSSION? THANK YOU!  Resident Advisory Board (RAB) Comments On Wednesday, September 11, 2019 at 2:00 P.M., the Resident Advisory Board (RAB) met in the 1st floor Training Room of the South St. Paul City Hall. Residents in attendance were: Shelia Massey Nan McKay Resident Donnetta Johnson Nan McKay Resident Debra Wells Nan McKay Resident Cheryl Blair Nan McKay Resident Elena Berdichevskya Nan McKay-CommonBond Manager Jesse Menten CommonBond Regional Manager Teri Matherws John Carroll Resident Jerry Michelson John Carroll Resident Nancy Kulla John Carroll Resident Staff was represented by: Ryan Garcia HRA & EDA Director Debbie Breitenfeldt Office Specialist Those not present: Sharon Chiado Nan McKay Resident Eugene Block Nan McKay Resident Bob Belden Nan McKay Resident Brent Heyer Nan McKay Resident Shelly Kime Nan McKay Resident Verna Taylor Nan McKay Resident Wendi Byrd Nan McKay Resident Judy Heley Nan McKay Resident Lorriane Davis John Carroll Resident Alicia Briseno John Carroll Resident Matthew Burnett John Carroll Resident Judy Seigfried John Carroll Resident Bambi Snyder John Carroll Resident Kevin Holtorf John Carroll Resident Linda Hobson John Carroll Resident Robert Sorensen John Carroll Resident Director, Ryan Garcia explained the mission, goals and objectives of the 5 year plan for Public Housing. It was noted that John Carroll new elevator project would be stating shortly. There has been a delay in starting because of some of the parts have been delayed and were being specially made for the elevators. Also, the sprinkler heads in the buildings were going to be replaced sometime after the elevator completion. While discussing improvements the RAB made the following comments: Request to have the caretakers two bedroom apartment be rentable to individuals in need of 2 bedrooms. The Director explained the apartment was assigned as being a caretaker unit to HUD’s reporting. Changes to this unit would need to approved by HUD. Request for monthly newsletter be provided to residents, including building information or resident events. It was recommended they could have suggestion box to put ideas for the newsletter. Jesse from CommonBond said they would discuss ways to get information to the residents, which may be a monthly newsletter or notices posted on bulletin boards and elevators. Request for better heating system in the building or new windows in the building. Last winter the windows frosted up and cold air was coming out around the air conditioner units even if the unit was covered. Jesse, from CommonBond said that they would check what else they could do about the cold air coming from around the AC unit. Requested large parking lot for the building so residents did not have to park on the street and have to move their vehicles all the time. It would be nice to have handicap spaces. Request for better lighting in front and rear of the building at Nan McKay where the residents smoke and take their pets out. Trim back branches in front next to smoking area. Request to have residents apartment windows washed on the outside for both buildings. The meeting adjourned at 3:00 P.M.  Housing and Redevelopment Authority (HRA) of the City of South St. Paul RESOLUTION NO. 2019-3327 APPROVING A FIVE-YEAR AGENCY PLAN FOR THE PUBLIC HOUSING PROGRAM WHEREAS, pursuant to Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and Title II of the Americans with Disabilities Act of 1990, requires each Public Housing Agency to prepare and update its annual plan; and WHEREAS, the Housing and Redevelopment Authority of the City of South St. Paul Board of Commissioners must review and approve the Five-Year Public Housing Agency Plan as prepared; and WHEREAS, the HRA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held on October 14, 2019 and conducted a hearing to discuss the Plan and invited public comment; and WHEREAS, the HRA’s Board of Commissioners have considered all public comment on the plan. NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority of the City of South St. Paul, Minnesota, that this Five-Year Public Housing Agency Plan is approved and shall be submitted to the U.S. Department of Housing and Urban Development. Adopted this 14th day of October, 2019. __________________________________ ______________________________ Chair Secretary  HRA Agenda Report A Date: October 14, 2019 6-A HRA Executive Director: ____________ Agenda Item: Approval of 2020 Public Housing Budget – Resolution No. 19-3328 Action to be considered: Motion to adopt Resolution 19-3328 approving the 2020 Public Housing Budget. Overview: In our capacity as a Public Housing Agency, each year we are required to prepare an Annual Budget and submit this to the U.S. Department of Housing and Urban Development (HUD) for approval. The 2020 budget is enclosed for the board’s review and approval. 2020 budgeted operating income totaling $1,986,850 is anticipated from the following sources: • Rental income $1,140,020 • Operating Subsidy $760,000 • Excess Utilities (air conditioner surcharge) $17,690 • Other Income (washer/dryer income, keys, misc) $69,145 2020 budgeted operating expenses of $1,784,150 are estimated and include: • Administrative Expenses $392,500 • Maintenance and Operation (Contracts) $851,520 • Utilities $286,970 • Payment in lieu of Tax $90,010 • Other Expenses $163,150 Residual receipts are budgeted to be approximately $202,720 for 2020. Given the currently unsettled property management situation, this budget represents a reasonable estimate based upon a relatively consistent operating budget for the agency for a number of years. As always, our Operating Subsidy from HUD is to be determined and may vary from our budget. That said, the properties remain leased up with consistent rent collection and revenues, and we anticipate that to remain the case. Source of Funds: The Public Housing Budget is supported primarily by rental income from the units in the John Carroll and Nan McKay buildings and the annual operating subsidy from HUD. Attachments: 2020 Public Housing Budget Details  2020 Budget 2018 Actual 2019 Estimate 2020 Budget 2020 Budget (rounded to Operating Receipts 2020 Public Housing Budget PUM PUM PUM (not rounded) nearest $10) 070 3110 Dwelling Rental $323.83 $326.20 $320.95 $1,140,014.40 $1,140,020 080 3120 Excess Utilities $4.99 $5.11 $4.98 $17,688.96 $17,690 090 3190 Nondwelling Rental $0.00 $0.00 $0.00 $0.00 $0 100 Total Rental Income (sum of lines 070, 080, and 090) $328.82 $331.31 $325.93 $1,157,703.36 $1,157,710 110 3610 Interest on General Fund Investments $0.00 $0.00 $0.00 $0.00 $0 120 3690 Other Income $256.42 $230.74 $233.43 $829,143.36 $829,150 130 Total Operating Income (sum of lines 100, 110, and 120) $585.24 $562.05 $559.36 $1,986,846.72 $1,986,850 Operating Expenditures - Administration 140 4110 Administrative Salaries $0.00 $0.00 $0.00 $0.00 $0 150 4130 Legal Expense $1.04 $0.61 $2.67 $9,483.84 $9,490 160 4140 Staff Training $0.09 $0.00 $0.53 $1,882.56 $1,890 170 4150 Travel $0.09 $0.62 $0.38 $1,349.76 $1,350 180 4170 Accounting Fees $1.28 $3.72 $2.11 $7,494.72 $7,500 190 4171 Auditing Fees $3.80 $5.55 $8.45 $30,014.40 $30,020 200 4190 Other Administrative Expenses $70.94 $214.31 $132.96 $472,273.92 $472,280 210 Total Administrative Expense (sum of line 140 thru line 200) $77.24 $224.81 $147.10 $522,499.20 $522,500 Tenant Services 220 4210 Salaries $0.00 $0.00 $0.00 $0.00 $0 230 4220 Recreation, Publications and Other Services $0.00 $0.00 $0.00 $0.00 $0 240 4230 Contract Costs, Training and Other $28.56 $13.88 $20.10 $71,395.20 $71,400 250 Total Tenant Services Expense (sum of lines 220, 230, and 240) $28.56 $13.88 $20.10 $71,395.20 $71,400 Utilities 260 4310 Water $5.12 $4.79 $4.36 $15,486.72 $15,490 270 4320 Electricity $51.67 $37.09 $47.86 $169,998.72 $170,000 280 4330 Gas $13.90 $18.68 $14.64 $52,001.28 $52,010 290 4340 Fuel $1.52 $0.00 $3.15 $11,188.80 $11,190 300 4350 Labor $0.00 $0.00 $0.00 $0.00 $0 310 4390 Other utilities expense $11.99 $12.39 $10.78 $38,290.56 $38,300 320 Total Utilities Expense (sum of line 260 thru line 310) $84.20 $72.95 $80.79 $286,966.08 $286,970 Ordinary Maintenance and Operation 330 4410 Labor $0.00 $0.00 $0.00 $0.00 $0 340 4420 Materials $22.39 $38.86 $22.76 $80,843.52 $80,850 350 4430 Contract Costs $153.61 $78.11 $180.37 $640,674.24 $640,680 360 Total Ordinary Maintenance & Operation Expense (lines 330 to 350) $176.00 $116.97 $203.13 $721,517.76 $721,520 Protective Services 370 4460 Labor $0.00 $0.00 $0.00 $0.00 $0 380 4470 Materials $0.00 $0.00 $0.00 $0.00 $0 390 4480 Contract costs $1.97 $1.29 $2.17 $7,707.84 $7,710 400 Total Protective Services Expense (sum of lines 370 to 390) $1.97 $1.29 $2.17 $7,707.84 $7,710 General Expense 410 4510 Insurance $21.26 $34.92 $21.68 $77,007.36 $77,010 420 4520 Payments in Lieu of Taxes $25.59 $25.34 $25.34 $90,007.68 $90,010 430 4530 Terminal Leave Payments $0.00 $0.00 $0.00 $0.00 $0 440 4540 Employee Benefit Contributions $0.00 $0.00 $0.00 $0.00 $0 450 4570 Collection Losses $1.58 $0.00 $1.83 $6,500.16 $6,510 460 4590 Other General Expense $0.29 $2.48 $0.15 $532.80 $540 470 Total General Expense (sum of lines 410 to 460) $48.72 $62.74 $49.00 $174,048.00 $174,050 480 Total Routine Expense (sum of lines 210, 250, 320, 360, 400, and 470 $416.69 $492.64 $502.29 $1,784,134.08 $1,784,140 Rent for Leased Dwellings 490 4710 Rents to Owners of Leased Dwellings $0.00 $0.00 $0.00 $0.00 $0 500 Total Operating Expense (sum of lines 480 and 490) $416.69 $492.64 $502.29 $1,784,134.08 $1,784,140 Nonroutine Expenditures 510 4610 Extraordinary Maintenance $0.00 $0.00 $0.00 $0 $0 520 7520 Replacement of Nonexpendable Equipment $0.00 $0.00 $0.00 $0 $0 530 7540 Property Betterments and Additions $0.00 $0.00 $0.00 $0 $0 540 Total Nonroutine Expenditures (sum of lines 510, 520, and 530) $0.00 $0.00 $0.00 $0 $0 550 Total Operating Expenditures (sum of lines 500 and 540) $416.69 $492.64 $502.29 $1,784,134 $1,784,140 Prior Year Adjustments 560 6010 Prior Year Adjustments Affecting Residual Receipts Other Expenditures: 570 Deficiency in Residual Receipts at End of Preceding Fiscal Yr. 580 Total Operating Expenditures, including prior year adjustments and $416.69 $492.64 $502.29 $1,784,134.08 $1,784,140 other expenditures (line 550 plus or minus line 560 plus line 570) 590 Residual Receipts (or Deficit) before HUD Contributions and provision for operating reserve (line 130 minus line 580) $168.55 $69.41 $57.07 $202,712.64 $202,720 HUD Contributions 600 8010 Basic Annual Contribution Earned - Leased Projects-Current Year 610 8011 Prior Year Adjustments - (Debit) Credit 620 Total Basic Annual Contribution (line 600 plus or minus line 610) 0 0 0 0 $0 630 8020 Contributions Earned - Op. Sub - Cur. Yr.(before year-end adj) 640 Mandatory PFS Adjustments (net) 650 Other (specify) 660 Other (specify) 670 Total Year-end Adjustments/Other (plus or minus lines 640 thru 660) 0 0 0 0 $0 680 8020 Total Operating Subsidy-current year (line 630 plus or minus line 670) 0 0 0 0 $0 690 Total HUD Contributions (sum of lines 620 and 680) 0 0 0 0 $0 700 Residual Receipts (or Deficit) (sum of line 590 plus line 690) Enter here and on line 810 $168.55 $69.41 $57.07 $202,712.64 $202,720 Operating Reserve 740 2821 PHA / IHA-Leased Housing - Section 23 or 10© 50% of Line 480, column 5, form HUD-52564 $892,070 PHA Board Resolution U.S. Department of Housing OMB No. 2577-0026 Approving Operating Budget and Urban Development (exp. 06/30/2022) Office of Public and Indian Housing - Real Estate Assessment Center (PIH-REAC) Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income public housing program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. PHA Name: South St. Paul HRA PHA Code: MN010 Board Resolution Number: 19-3328 PHA Fiscal Year Beginning: 01/01/2020 Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board’s approval of (check one or more as applicable): DATE Operating Budget approved by Board resolution on: 10/14/2019 Operating Budget submitted to HUD, if applicable, on: Operating Budget revision approved by Board resolution on: Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above-named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and 6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i). I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, if applicable, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802) Print Board Chairperson’s Name: Signature: Date: Lori Hansen, Chairperson 10/14/2019 Previous editions are obsolete form HUD-52574 (06/2019)