Parks & Recreation Advisory Commission

South St. Paul Parks and Recreation Advisory Commission Minutes of December 12, 2017 The Parks and Recreation Advisory Commission meeting was called to order by Vice Chair Josh Dormady at 6:09 p.m. at Central Square Community Center. Members Present: Josh Dormady, Mathew Helwig, Ron Morgan, and Mike Lindamood, Michael Heidelberger Members Absent: Lori Miller, and Rich Dippel Others Present: Chris Esser, Geno Mazzali, and Joe Forester 1. INTRODUCTIONS – None 2. APPROVAL OF MINUTES Motion by Mathew Helwig and second by Mike Lindamood to approve the Minutes of November 14th, 2017. 5 Yays. 0 Nays. Motion Passed 3A. Recreation Program Updates – Breakfast with Santa, Winter Break Trips Mr. Mazzali mentioned that Breakfast with Santa was a great success. Admission was recorded at 570 people who ate in a two-hour time period. Many thanks to the Lions Club volunteers that make this event possible. Mr. Mazzali also noted that the department will be taking trips to the bowling alley, movie theatre, and Wild Mountain for snow tubing during the school holiday break. 3B. Kaposia Landing Operations Mr. Esser noted that the tile inside the concession stand is not sealed correctly and is being discussed with the installer. The draintile installation has begun and now stalled due to the ground not being frozen to support the heavy equipment. 3C. McMorrow Field Renovation – Light Repair Mr. Esser noted there was a bank of lights that blew out during testing. The contractor is waiting for frost in the ground to replace the light. The turf is looking great up to this point. The fields may be playable in 2018, but as of right now there are no promises. 3D. Kaposia Landing Picnic Shelter Update Mr. Esser noted that the shelter is arriving next week and will be stored at Public Works. The shelter is second on the installer’s list for the spring. 3E. Doug Woog Arena Updates – Holiday Tournaments Mr. Esser mentioned that the restrooms have been renovated and are re-opened. The girl’s tournament is Dec. 26, 27, and 28th. The boy’s tournament is Dec. 28th, 29th, and 30th. 3F. Outdoor Rink Operations 2017-18 Mr. Mazzali reported that the Public Works employees have been flooding during the night time which has made a big difference in getting the ice ready as soon as possible. He also mentioned he will be interviewing in the coming week to fill the positions for warming house attendants. 3G. Youth Program Fee Assistance Mr. Esser mentioned we are still looking for extra funding for the $2,000 dollar mark to be available in 2018. We will get back to the commission when the funding source is identified. 3H. 2018 Fees and Charges Mr. Esser noted we changed the disc golf course rental from $250 to $350 for tournaments to position ourselves comparable in the market. 3I. Park Assignments/Visit Reports No new items were reported. 4. NEW BUSINESS 4A. Kaposia Landing – Draintile Installation Mr. Esser noted that Rachel Construction offered $25,000 for the drain tile to be installed. Peterson Companies has been hired to do the work. Their estimate included fees for was for repairing damaged water lines that will possible be hit during the installation and remobilization cost if they cannot complete the work this winter. There are still three fields that need to be trenched and the job will be finished. In the spring they will install sand and special sod that will quickly establish. 4B. 2018 Budget Approval – Doug Woog Arena and Parks Maintenance Staffing Mr. Esser mentioned that Zamboni driver positions have been a revolving door. The additional three part time positions for the Doug Woog Arena were approved to do building maintenance and to drive the Zamboni on a regular basis. Public Works will also receive an additional park maintenance staff person to assist with Kaposia Landing and McMorrow being open. 4C. Commissioner Appointments Mr. Esser mentioned letters will go out for commissioners re-apply. Mr. Esser also mentioned for commissioners to encourage anyone interested in the community to apply. 4D. Parks and Recreation Brochure – Winter Edition Mr. Esser presented the new winter brochure and mentioned the Central Square Community Center five for five visit promotion. 5. Other Business – None 6. ADJOURNMENT - Meeting adjourned at 7:05 p.m. Next meeting is January 9, 2017. Respectfully submitted, Geno Mazzali