City Council

Spearfish City Council Regular Session Minutes March 20, 2017 The Spearfish City Council met at 5:30 PM on Monday, March 20, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Schmit. Also present: Finance Officer Dutton, City Planner Watson, City Attorney Davis, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Assistant Fire Chief Mathis, Parks and Recreation Director Mader, Assistant Finance Officer DeNeui, Human Resource Director Friedel, Wastewater Treatment Facility Superintendent Evridge, Facility Maintenance Superintendent Hargens, Library Director Wilde and Water/Wastewater Utilities Superintendent Glenn. Order of Business – Consent Agenda was amended to remove item 6H – Monthly Financial Reports. Hodgs moved, Jacobs seconded and all voted to approve Order of Business as amended. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Schmit moved, Clark seconded and all voted to approve the Consent Agenda as follows: A. Add the following volunteers to the 2017 Fire Department Auxiliary Volunteer List for Worker’s Compensation purposes: Susan Ziegler, Jennifer Hayford, Hannah Mead, Amanda Lyons, Misty Hageman and Anna Olson. B. Hire Tom Callaway as the part-time (not benefit eligible) Parking Attendant, grade 9, step 1, $13.72 per hour, effective 4/3/2017. Replacement position. C. Hire Rebecca Pedersen as a limited hour Group Fitness Instructor, grade 9, step 1, $13.72 per hour effective 3/29/2017. D. Hire the following temporary/seasonal employees effective 4/17/17: Name Position Wage PW/Parks Sarah Thompson Facility Maintenance $10.25 Justin Harris Cemetery $9.75 Darrell Granbois Cemetery $10.00 Kara Morford Cemetery $9.50 Nicole Davis Cemetery $9.50 Jared Symonds Parks $9.50 Reed Haug Campground $9.50 Calvin Tohm Spectator Recreation $9.50 Matthew Wattier Parks $9.50 Tanner Batka Parks $9.75 John Nelson Parks $9.50 Davin Steeves Campground Attendant $9.50 Heather Mathis Campground Manager $11.75 Jessie Gramm Campground Assistant Manager $10.75  Recreation Center Zeni Irion WSI $10.25 Mollie Zvorak WSI $9.50 Kayla Huber WSI $10.00 Samantha Wood WSI $9.50 Liam Porter Lifeguard $9.00 Kenni Easton Lifeguard $9.00 Anna Schneiter Lifeguard $9.00 Devann Mang Lifeguard $9.00 Tori Stepp Lifeguard $9.25 Alan Bonde Registration Desk Attendant $9.75 E. Approve the following Special Event Permits:  Run As One - Team Rubicon 5k run/walk - Joy Center down rec path following creek and back to Joy Center. Saturday April 1, 2017.  Community Easter Egg Hunt –Saturday, April 15, 2017 at Spearfish City Park F. Approve the following Brown Bag permit: FACILITY APPLICANT EVENT DATE Snapper's Club Cindy Folsland 50th birthday party 3/31/17 G. Approve Minutes of City Council Regular Session dated March 6, 2017. ITEMS FROM VISITORS Proclamation - Mayor Boke proclaimed March 2017 to be Intellectual and Developmental Disabilities and Brain Injury Awareness Month in Spearfish. Presentation FYI - Government Buildings, Library and Finance presented their 2016 Departmental Review. HUMAN RESOURCES Interim – Hodgs moved and Jacobs seconded to increase Mayor’s Boke compensation for additional hours spent performing executive functions in the absence of a City Administrator, as recommended by Personnel Committee, at Grade 24, step 4, $38.77 per hour, effective 2/15/2017. Motion passed 4-2 with Jacobs, Klarenbeek, Hodgs and Lee voting yes. Schmit and Clark voted no. BIDS AND PROPOSALS Hay Bid – Lee moved, Clark seconded and all voted to accept the high bid for 2017/2018 Airport Hay Lease from Doug Bechen/Gerard Cuka for $6,025.76 – 2017 and $6,050.76 – 2018. Three bids were received. City Attorney Davis stated following will be a Resolution of Intent to Lease and a Public Hearing. Weed Control Bid – Schmit moved, Jacobs seconded and all voted to award bid for 2017 Weed Control Application to sole bidder Mid Dakota Vegetation for $49,627.50. PUBLIC WORKS Easement – Clark moved, Jacobs seconded and all voted approval for drainage easement and agreement with the Walton-Schuler Ditch Company and authorize the Mayor and Finance officer to sign signature pages. FINANCE Preliminary Statements – Schmit moved, Hodgs seconded and all voted to accept the Preliminary Financial Statements for the 2016 calendar year. PLANNING AND ZONING Travel – Lee moved, Schmit seconded and all voted to approve out of state travel for Scott Deaver to attend American Assoc. of Code Enforcement conference in Hebron KY October 24- 28. Bill List – Jacobs moved, Hodgs seconded and all voted to approve the Bill List dated March 20, 2017. VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC HAUL LOADER FROM PIERRE $ 1,215.00 A&B BUSINESS INC MAGNETIC SIGNS/NOTES/COPIER LEASES $ 1,419.51 ADAMSON INDUSTRIES CORP LED LIGHTS $ 2,617.70 ADVANCED ENGINEERING & ENV JACKSON BLVD-GA WATER ENGINEERING $ 43,454.27 ALPINE IMPRESSIONS CLOTHING $ 1,065.00 AMERICAN LEGION FLAG & EMB ROPE/HOOKS/TRIM $ 47.55 ARGUS-HAZCO SERVICE SAFETY EQUIPMENT $ 505.73 ATCO INTERNATIONAL SUPPRESS $ 448.00 BELLE FOURCHE LANDFILL FEB 2017 LANDFILL FEES $ 19,919.00 BEST WESTERN KELLY INN-YANKT LODGING-LUX & LITTLE $ 570.00 BIERSCHBACH EQUIP & SUPPLY EROSION CONTROL/PAINT $ 442.20 BLACK HILLS CHEMICAL CORP SOAP/CLEANERS/TOWELS/DOGIPOT SACKS $ 1,739.66 BLACK HILLS ENERGY ELECTRICITY $ 30,733.00 BLACK HILLS OCCUPATIONAL MED DOT SCREENING $ 30.00 BLACK HILLS PURE INC COOLER RENTAL/WATER $ 57.00 JEFFERY L BLAKE 2016-MACHINE BACKHOE PARTS $ 1,325.00 BORDER STATES ELECTRIC LED $ 588.00 BUTLER MACHINERY CO MIRROR ASSY/FILTERS $ 197.26 CBH COOPERATIVE FEB 2017 BULK FUEL CONTRACT $ 20,111.39 CENTURYLINK INC MAR 2017 CIRCUITS & E911 $ 1,201.16 CITY OF SPEARFISH CREDIT CARDS SERVICES/FEES/TRAVEL/REPAIRS/TOOLS $ 3,398.77 CLARK PRINTING CORP PD BUSINESS CARDS $ 215.00 CLAUSER MACHINE WORKS REPAIR SHAFT-WATER PUMP-MANIFOLD $ 2,650.05 CROELL INC CONCRETE BLOCKS $ 840.00 DAKOTA BUSINESS CENTER COPIER OVERAGE CHARGES $ 44.75 ECOLAB PEST ELIMINATION DIV PEST CONTROL $ 171.10 NEWHOUSE ENTERPRISES INC NESTING CHAIRS/FOLDERS/PENS $ 407.49 FASTENAL CO HARDWARE/COVERALLS/GLOVES/COVERS $ 294.14 LAO INC REPAIR EXTINGUISHERS $ 1,260.60 FIRST WESTERN INSURANCE AIRPORT INSURANCE $ 5,080.00 FLYING E FLORAL & DESIGN FUNERAL SPRAY-MCGUIGAN $ 50.00 GALLS INC TRAUMA KITS/LIGHTS/GUN LOCKS $ 2,323.96 VIEHAUSER ENTERPRISES LLC REPAIR DOOR LOCKS/KEYS/LOCKS $ 458.44 GOVT FINANCE OFFICERS ASSN ANNUAL MEMBERSHIP-DUTTON $ 170.00 HAFNER, DENNIS TRAVEL PER DIEM $ 183.00 HARWOOD, CHRISTY FIRE TRAINING SUPPLIES $ 72.13 HD SUPPLY WATERWORKS LTD METERS $ 465.59 ASHI & 24-7 EMS REMITTANCE CPR CERT CARDS/INSTRUCTOR FEE $ 133.64 HEARTLAND PAPER CO TOWELS/FLOOR CLEANERS/PADS $ 1,586.05 HIGHLAND ENTERPRISES SNOW REMOVAL $ 1,406.25 SIMON CONTRACTORS OF SD SANDBAGS-PEA GRAVEL $ 55.44 IAED DISPATCH CONTINUING EDUCATION $ 105.00 IAFC SYMPOSIUM REGISTRATION-SACHARA $ 365.00 ID EDGE INC WATER PARK FOBS $ 347.30 INTERSTATE ENGINEERING INC 2016 EASEMENT EXHIBIT/LOMA SURVEY $ 1,828.34 JENNER EQUIPMENT CO COMPUTER/HARNESS $ 989.58 KDSJ RADIO 98 REC RADIO ADS $ 180.00 KNECHT HOME CENTER INC TOOLS/PAINT/LUMBER/HARDWARE $ 541.22 BETHESDA CHRISTIAN BROADCASTG REC RADIO ADS $ 250.00 LARSON, BRIAN TRAVEL PER DIEM $ 160.00 LOPEZ, WILLIAM 3 ON 3 BASKETBALL OFFICIAL $ 60.00 MACK'S AUTO BODY LLC REPAIR PD4 $ 871.00 MEDIA USA INC REC CENTER MARKETING $ 148.75 MENARDS BUILDING NUMBERS/DRYWALL/SS VAC $ 284.11 MID AMERICAN RESEARCH CHEM DUST CLOTHS $ 172.92 MIDCO MAR 2017 INTERNET & PHONE SERVICE $ 336.47 MIDCONTINENT TESTING LAB LAB TESTS $ 349.70 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 8,934.94 MUNRO EARTHMOVING LLC SNOW REMOVAL $ 60.00 NARTEC INC METH TESTS $ 60.39 NEW DEAL TIRE LLC TIRE DISPOSAL $ 877.80 NORTHERN HILLS VENTURES INC COMPUTER DIAGNOSTICS $ 97.99 NORTHERN HILLS TRNG CENTER JANITOR/SNOW REMOVAL SERVICE $ 2,194.47 SUNDANCE STATE BANK PD RECORDS RESEARCH $ 40.00 PETTY CASH-WELLS FARGOBANK TRAVEL/SUPPLIES/POSTAGE/GAS $ 270.14 PHAZE ELECTRIC INC GREEN ACRES RESTROOM REMODEL $ 1,284.55 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 124.00 PRECISION DYNAMICS CORP WRIST BANDS $ 2,888.00 QUIK SIGNS INC NAME HOLDERS/SIGNS $ 561.32 REDWOOD TOXICOLOGY LAB INC TEST KITS $ 174.90 RICHARD PLUIMER, PROF. LLC FEB 2017 ATLAS BUILDING LEGAL $ 375.00 ROSENBAUM'S SIGNS INC REPAIR WAYFINDING SIGNS $ 3,571.44 RUSHMORE ELECTRIC POWER CO SCADA SYSTEM $ 9,839.03 SAFEWAY STORES INC PRISONER MEAL/CREAMER/PLANT $ 33.85 SD ASSN OF RURAL WATER SYS ANNUAL DUES $ 1,200.00 SD MUNICIPAL STREET MAINT ASN 2017 SPRING MEETING-RIOPEL $ 50.00 SERVALL TOWEL & LINEN FLUSHER/UNIFORM/MAT/MOP RENTAL $ 1,075.73 SHAW FIRE & SAFETY INC REFILL 1ST AID KIT/RECHARGE EXTINGUISHERS $ 934.33 TELKAMP, ROGER A MULTI-PROBE/TOOL CONTROL KIT $ 749.49 SO DAK MUNICIPAL LEAGUE 2017 DISTRICT 10 MEETING $ 273.00 SOUTH DAKOTA ONE CALL FEB 2017 MESSAGE FEES $ 68.25 SPEARFISH AMBULANCE SERV DEFIB PADS $ 41.46 VIVI BENE INC REPAIR 2 EXIT 10 LIGHT POLES $ 3,983.48 SPEARFISH GLASS INC WINDOW REPLACEMENT $ 508.16 STAN HOUSTON EQUIPMENT SMART LEVEL $ 191.25 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 433.40 THE UPS STORE #5137 SHIPPING-L3 MOBILE VISION $ 11.54 THOMSON REUTERS WEST FEB 2017 WEST LAW $ 430.45 USA BLUE BOOK LAB TIMER $ 253.99 CLARITY TELECOM LLC MAR 2017 CITY PHONES/INTERNET $ 2,991.99 VERIZON WIRELESS MAR 2017 CITY CELL PHONES $ 3,728.26 VOTROUBEK, PATRICK 3 ON 3 BASKETBALL OFFICIAL $ 320.00 WESTERN COMMUNICATIONS PAGERS $ 4,535.80 WESTERN STAR INC OVERHEAD DOOR REPAIRS $ 335.59 WHEELER LUMBER LLC FIR $ 39.44 INTEGRITY ACQUISITION LLC TRUCK DIAGNOSTICS/BULBS/TS01 $ 388.85 WHITE'S QUEEN CITY MOTORS TWO 2017 POLICE TAHOES $ 71,880.00 WILBUR REPAIR ENGINE REPAIR $ 184.00 **TOTALS** $ 281,938.50 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit MAYOR AND COUNCIL DISCUSSION ITEMS Teleconferencing – Schmit moved and Hodgs seconded to initiate investigating the process for teleconferencing when a Council person is unable to attend a meeting. Motion passed 4-2 with Lee and Klarenbeek voting no. There being no further business before the Council, Hodgs moved, Klarenbeek seconded and all voted to adjourn at 6:58 PM. Dated this 20th day of March, 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.