Library Board of Trustees

Library Board of Trustees Meeting Thursday, March 9, 2017, at 3:30 p.m. Library Meeting Room Minutes Roll Call – Judy Larson, Ron Edstrom, Josh Horak, Emily Benvenga, Amber Wilde, Randy Deibert Approval of previous meeting minutes – Ron moved that the minutes be approved with minor clarification regarding strategic plan. Emily seconded. Approved unanimously. Correspondence and Communications – Nothing to report Report of the Library Director State Level: We received word from the State Library that they will be making some cuts due to cuts in federal funding. The first one will be reducing courier stops to two per week West River (down from 3 for us) and to three per week East River (down from 5 for most). Additional cuts may be seen in the way of databases. There will be a meeting to discuss the use of LSTA funds by the State Library on April 20 in Rapid City if anyone is interested in attending. Rebecca Rodriguez and Amber Wilde plan to go. Black Hills Library Consortium: The Consortium board voted at the January meeting to reduce meetings to quarterly unless an issue arises, in which case an emergency meeting can be called. Local Projects: Staff put together a booth at the Optimist Home Show March 4-5 to reach out to some people who do not often make it into the library. We added one new card, taught someone to use e-books, talked to a number of families about summer reading, and showed off some of the online resources available. The Library Planning Study is in progress and will be presented at the May meeting. Staffing: The library added a new volunteer, Lori Learned, in January to help shelve children’s books during storytime and straighten shelves. Training: Shayna Monnens hosted a summer reading workshop for area librarians on February 24. The response was very positive. We have submitted our paperwork for a grant reimbursement for these efforts in the amount of $650 that can be used toward summer reading program costs. Circulation Statistics: January 2017 Total Total Loans Renewals -------- -------- 6,218 1,530 February 2017 Total Total Loans Renewals -------- -------- 6,378 1,480 Financial Report and Approval of Expenditures – Judy moved that they be approved as presented. Ron seconded. Approved unanimously. Unfinished Business:  Director Evaluation Policy – Amber will provide wording for change in the bylaws to be considered at May meeting.  Order of Business – Amber will provide wording for change in bylaws to be considered at May meeting. New Business:  Library Furniture – Amber reported that the chairs in the library are over twenty years and are beginning to break, and the rug for story time is becoming dirty and worn from use. She requested approval to use funds from the 210 donations fund for replacements. Judy moved to approve the use of up to $12,000 in the donation fund to replace the adult and children’s chairs in the library, the library meeting room chairs, and the story time rug. Emily seconded. The motion was approved unanimously.  Public Library Survey – Amber reported that statistics for the state public library survey were looking lower than previous years due to a change in the way statistics are reported in the previous software compared to the current. This report will be completed by the end of March and provided to the Board for information purposes. Any questions or discussion can take place at the May meeting.  Items from the Board – Discussion was held regarding the potential addition of a county commissioner to the library board considering their financial contributions to the library. Amber will research this and provide a report as well as wording for the bylaws to be considered at the May meeting. The meeting was adjourned at 4:35 p.m. Next meeting: May 4, 2017, at 3:30 p.m.