City Council

Spearfish City Council Regular Session Minutes May 15, 2017 The Spearfish City Council met at 5:30 PM on Monday May 15, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Schmit, Also present: Finance Officer Dutton, City Planner Watson, City Attorney Davis, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Assistant Police Chief Jacobs, Parks and Rec Director Mader, Human Resource Director Friedel, Library Director Wilde and Street Superintendent Riopel. Order of Business – Order of Business was amended to include consideration for approval for special on-sale liquor license to be added after Bids and Proposals. Hodgs moved, Jacobs seconded and all voted to approve Order of Business as amended. There were no declarations of any potential conflicts-of-interest Consent Agenda – Schmit moved Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Hire Bryr Nelson as a Public Works/Parks Laborer – part-time, not benefit eligible, grade 9, step 1, $13.72 per hour, effective 5/16/2017. (Seasonal position converted to regular part-time) B. Request authorization to hire the following Temporary/Seasonal Staff: Name Position Wage Effective Date Fire Department Thomas Hageman Wildland Firefighter $12.00 5/22/2017 Shane Richardson Wildland Firefighter $12.00 5/22/2017 Parks Jonah Theisen Campground Grounds $9.50 5/15/2017 Chantal Lewis Parks Maintenance $9.50 5/15/2017 Mary Blaha Parks Maintenance $9.50 5/16/2017 Bryce Flickema Spectator Recreation $9.50 5/16/2017 Seth Harwood Cemetery $10.00 5/16/2017 Karlee Gusso Campground Attendant $9.50 5/16/2017 Recreation Center Maren Long Tennis Instructor $8.65 5/10/2017 Devann Mang WSI $9.50 5/1/2017 Public Works John Wozniak Streets $9.50 5/16/2017  C. Raffle – Spearfish Post 164 American Legion Baseball plans to raffle $1,000 cash, a Homestake gold coin and $100 cash. Tickets are $5 each, 3 for $10 or 7 for $20 with ticket sales from 5-16-2017 to drawing on 7-9-2017. Proceeds to benefit baseball program. D. Approve the following Special Event Permits:  Little Miss Firecracker, Sparkler and Uncle Sam – June 24th 2017 9:00 AM – Noon – Bandshell in City Park.  Nick Sukstorf Memorial Bike Ride – June 4 2017 Noon – 5:00 PM Jorgensen Park – City Park  Spirit of the Midwest Ride for Guides – June 24th 2017-Motorcycle ride Hwy 14A- Hwy 85. No stops, Requesting escort through Exit 14 construction.  Father’s Day Color Run – United Methodist Church – June 18, 2017 1-3PM - 5th Street through City Park to Canyon entrance  Spearfish West and Mountain View Elementary PAC Fun Run/Walk – May 1st 5- 7:30PM Starting at South Shelter into Campground and back. E. Approve the following Brown Bag Permits: FACILITY APPLICANT EVENT DATE Lions Park Shelter Knights of Columbus picnic 6/11/17 Jorgensen Shelter Wolffs Plumbing gathering 6/25/17 Snapper's Desy Schoenewies wedding 6/10/17 Pavilion Gold Rush Gravel Grinder Bike race 6/9/17 Snapper's Club Bob Koski wedding reception 5/20/17 F. Approve Minutes of City Council Regular Session dated May 1, 2017. G. Accept Monthly Financial Reports dated April 30, 2017. ITEMS FROM VISITORS Presentation - Members from the Spearfish Middle School Student Council presented American and SD State flags to the City of Spearfish for use at Pavilion. Proclamation - Mayor Boke proclaimed Emergency Medical Services Week May 21-27. Proclamation - Mayor Boke proclaimed EMS for Children Day on May 24th. Proclamation - Mayor Boke proclaimed the week of May 14 – May 20, 2017 as National Police Week in Spearfish. Proclamation - Mayor Boke proclaimed the week of May 15 thru May 19, 2017 as “Law Enforcement Torch Run for Special Olympics South Dakota Week” Presentation - Elizabeth Freer with Matthews Art Center presented an overview on Art Central Spearfish – they seek permission to do painted crosswalks as a way to add art to the community. The proposed locations are on Canyon Street, one by the tennis courts and the four crosswalks at intersection of Grant and Canyon. Schmit moved, Clark seconded and all voted approval for this project. Presentation - Sue Konstant, Pace Strategic Development, presented the 2nd Quarterly Strategic Planning Report. HUMAN RESOURCES Hire – Schmit moved, Klarenbeek seconded and all voted to hire Hunter Bradley as a (benefit- eligible) Police Officer, grade 18, step 1, $21.40, effective 5/16/2017. This is a replacement position. LIBRARY Study – Klarenbeek moved, Jacobs seconded and all voted to accept the Library Planning Study. Bob Morcom and Ron Holgerson were present from TSP. HEARINGS Public Hearing – Mayor Boke opened a public hearing at 6:23 PM to consider an application from Jonathan Buckles with OTL Hospitality dba Crow Peak Lodge for an on-off sale malt beverage license located at 346 W. Kansas Street. There were no oral or written comments and the public hearing was closed at 6:23 PM. Schmit moved, Lee seconded and all voted to approve the license. BIDS AND PROPOSALS Proposal – Lee moved, Jacobs seconded and all voted to accept proposal for Zenterra Group Exercise Floor System for Rec Center multipurpose rooms from Fitness Flooring. This is a Bamboo floor designed as a fitness floor. 50% Deposit required. Cost is $27,410.25. Fitness Flooring is the sole provider. This is a budgeted item. Bid – Clark moved, Lee seconded and all voted to accept bid from lowest responsible bidder for Automated Side Loading Refuse Collection Body and Cab/Chassis Vehicle - Northern Truck Equipment - $185,500. License – Added Agenda Item – Schmit moved, Hodgs seconded and all voted approval for special on-sale liquor license for False Bottom Bar for a birthday party on May 19th from 6:00 PM to midnight at Studio 621 located at 621 Main Street. PUBLIC WORKS Maitland Road – Staff sought direction from City Council on how to proceed with Maitland Road. Public Works Director Johnson explained that Maitland Road is a county road but that the City provides some surface maintenance for the portion of Maitland within city limits. This year, the County has decided to gravel approximately 3 miles and has requested the city to participate. Some residents of Maitland have previously requested that Maitland be paved. Public Works Administrator Johnson presented three options: · Option 1: participate with Lawrence County Maitland road gravel project. City share not to exceed $30,000  · Option 2: pave Maitland road to edge of city limit with platted road ROW =$458,337 (est) · Option 3: pave Maitland road up to Arizona avenue = $216,689 (est) Although not budgeted, the request is made based on the County’s decision to proceed. Several Maitland Road residents were in the audience and requested to address the City Council. Although not a public hearing, the Mayor allowed all those wishing to speak an opportunity. Those present voiced a desire to see portions of Maitland be paved. Lee moved and Klarenbeek seconded to choose option 1. Motion passed with Schmit voting no. Permit – Clark moved, Lee seconded and all voted approval for revocable sidewalk/right of way encroachment permit for consumption of alcohol in a public place (sidewalk) from Bayleaf Café. This permit valid for one year. PLANNING AND ZONING Final Plan – Lee moved, Hodgs seconded and all voted to approve a final plan for a DRD zoned multi-family parcel located at the southwest corner of Clear Spring Road and Tumbleweed Trail. Request – Lee moved, Jacobs seconded and all voted to direct the applicant to withdraw the 76 acre Brookview Road Annexation Request. Bill List – Klarenbeek moved, Hodgs seconded and all voted to approve the Bill List dated May 15, 2017. VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTALS/OXYGEN/SUPPLIES $ 10,144.62 A & J SUPPLY IRON $ 87.90 A&B BUSINESS INC COPIER LEASES/OFFICE SUPPLIES $ 1,627.03 ABC ENTERPRISES INC LIFT STATION PUMP $ 4,000.00 ADAMS - ISC SWEEPER DRIVE MOTOR $ 249.80 ALLIED 100 LLC LIFELINE AED DEFIBTECH $ 1,245.00 ALPINE IMPRESSIONS T SHIRTS/CAPS/SWEATSHIRTS/HATS $ 2,641.00 AMERICAN ENGINEERING TESTING 2017 SEWER PROJECT ENG $ 593.40 ASFPM TONYA VIG MEMBERSHIP RENEWAL $ 70.00 AXON ENTERPRISES INC ANNUAL TASER ASSURANCE PLAN $ 1,990.00 BAKER & TAYLOR BOOKS $ 1,182.22 BECK'S NURSERY CORP TREES $ 5,457.93 BELLE FOURCHE LANDFILL APR 2017 LANDFILL FEES $ 18,141.26 BICKLE TRUCK & DIESEL INC REBUILD EXHAUST PIPES $ 4,583.46 BIERSCHBACH EQUIP & SUPPLY 4" PUMP/WHEEL KIT/MEASURING WHEEL/BLNKT $ 3,218.50 BLACK HILLS CHEMICAL CORP SACKS/TOWELS/FILTERS/SQUEEGE/CLEANERS $ 788.69 BLACK HILLS ENERGY ELECTRICITY $ 2,716.78 BLACK HILLS OCCUPATIONAL MED PRE EMPLOYMENT TEST $ 30.00 BLACK HILLS PIONEER APR 2017 ADS/NOTICES/LEGAL PUBLISHING $ 4,113.77 BLACK HILLS PURE INC WATER/COOLER RENTALS $ 51.00 BORDER STATES ELECTRIC LIGHTS $ 397.02 BROCK WHITE COMPANY LLC ROADSAVER SEALANT $ 2,562.00 BUILDERS FIRSTSOURCE INC LUMBER/HARDHAT/SCREWS $ 171.28 AINSWORTH AUTO PARTS LLC FILTERS $ 188.54 CBH COOPERATIVE APR 2017 BULK FUEL $ 17,580.26 CDW GOVERNMENT HP SB 4GBs $ 2,637.76 CENTURYLINK INC MAY 2017 CIRCUITS & E911 $ 1,201.39 CHAIN SAW CENTER RENTALS/REPAIRS/OIL/HONDA WATER PUMP $ 1,695.21 CITY OF SPEARFISH APR 2017 CITY UTILITIES $ 5,420.62 CITY OF SPEARFISH CREDIT CARDS TRAVEL/SUPPLIES/SERVICES/ADS/TOOLS $ 4,159.81 CITY OF SPEARFISH-TIFD3 TIF#3 TAX INCREMENT PAYMENT $ 154,566.63 CITY OF SPEARFISH TIFD2 TIF#2 TAX INCREMENT PAYMENT $ 304,253.55 CLARK PRINTING CORP CAMPGROUND PERFED PAPER/MAPS/HANGERS $ 1,654.80 CLAUSER MACHINE WORKS ALUMINUM BARS $ 365.95 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER/MILK $ 1,017.00 DG INVESTMENT INTERMEDIATE KEYFOBS/CARDS $ 431.40 CROP PRODUCTION SERVICES FERTILIZER $ 1,760.00 CULLIGAN SOFT WATER CORP WATER $ 84.50 L N CURTIS & SONS FIRE DEPT TOOLS/EQUIPMENT/FOAM $ 24,730.51 DAKOTA AMMO INC AMMUNTION $ 774.80 DIVISION OF MOTOR VEHICLES LICENSE PLATE RENEWAL FEE $ 2.00 DUHAMEL BROADCASTING ENT REC CENTER RADIO ADS $ 540.00 MEDNANSKY, DOUGLAS LIGHTING REPAIR PARTS $ 2,691.00 ECOLAB PEST ELIMINATION PEST CONTROL $ 171.10 EDDIE'S TRUCK CENTER INC FUEL SENDER/HARNESS $ 93.95 NEWHOUSE ENTERPRISES INC OFFICE SUPPLIES $ 83.84 SPEEDY MART INC GAS $ 28.40 FASTENAL CO KIT/GREASE GUN $ 240.58 FEDEX SHIPPING FORENSICS LAB $ 12.84 ED M FELD EQUIPMENT CO INC TRUCK REPAIR $ 147.50 SA & J SERENDIPITY 57 INC WINDOW CLEANING $ 920.00 GALLS HALOGEN LIGHTS $ 195.04 VIEHAUSER ENTERPRISES LLC RETROFIT COMMERCIAL LOCK/SERVICE LOCK $ 188.96 GRAINGER INC WIRE ROPE SLINGS/LAMP HOLDER & LAMP $ 159.70 GRIMMS PUMP SERVICE FILTERS $ 35.44 HAWKINS INC AQUA HAWK/BLEACH/BIO BLEND/ACTIVATOR $ 6,549.10 HEARTLAND PAPER CO BATTERIES $ 146.34 TRACEY HEATON AIRPORT WELL PUMP $ 7,075.38 HESER, COLE 2017 BOOT ALLOWANCE $ 100.00 HIGHLAND ENTERPRISES SNOW REMOVAL $ 500.00 SIMON CONTRACTORS OF SD BLACK BASE/ROADSTONE/BALLAST $ 7,004.39 HOLGUIN, ANTHONY REIMBURSE LODGING EXPENSE $ 199.82 JENNER EQUIPMENT CO RING/STOP $ 140.42 JJS GLOBAL VENTURES INC OXYGEN SENSORS/FILTERS $ 217.00 KDSJ RADIO 98 REC CENTER RADIO ADS $ 180.00 KIESLER POLICE SUPPLY INC COLT AR15 MAGAZINES $ 264.00 KNECHT HOME CENTER INC FAUCETS/HARDWARE/TOOLS/REPAIRS $ 424.33 BETHESDA CHRISTIAN BROADCA REC CENTER RADIO ADS $ 250.00 KT CONNECTIONS MAY 2017 NETWORK ADMIN/FD PHONES $ 8,341.80 L3 MOBILE-VISION INC MONITOR $ 280.00 LIBRARY IDEAS DATA STREAMING SUBSCRIPTION $ 3,010.27 LUX, ALEXANDRA TRAVEL PER DIEM $ 137.00 ANDERSON EXCAVATING/SANITA TOILET RENTAL $ 100.00 MADER, PERRY TRAVEL PER DIEM $ 175.00 ATHLACTION HOLDINGS LLC MAX GALAXY ANNUAL SOFTWARE $ 13,800.00 MICHAEL TODD & CO CONV POLY REFILL $ 620.65 MIDCO MAY 2017 CAMPGROUND/AIRPORT/REC CENTER $ 8,078.56 MIDCONTINENT TESTING LAB LAB TESTS $ 429.70 MINITMAN INC GAS & DIESEL $ 431.34 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 3,804.99 MPLC REC CENTER MOVIE LICENSING $ 595.24 NEVE'S UNIFORMS INC POLO SHIRTS/HOLSTER/FLYING CROSS $ 370.73 NORTHERN HILLS TRNG CENTER JANITORIAL & CLEANING SERVICES $ 2,771.21 OFFICE TECH & SUPPLY REGISTER ROLLS $ 104.69 OHD LLLP RESPIRATOR FIT TESTING SYSTEM $ 9,837.50 PRO WINDMILL INC AIR FRESHENER SERVICE $ 123.00 OVERHEAD DOOR COMPANY REPAIR COUNTER SHUTTERS $ 201.96 PENGUIN RANDOM HOUSE INC CDs $ 127.15 PETE LIEN & SONS INC SDDOT FLOW FILL $ 475.00 PETTY CASH-WELLS FARGOBANK TRAVEL/SUPPLIES/FUEL/POSTAGE $ 215.17 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 124.00 QUIK SIGNS INC SIGNS $ 3,215.83 RAMADA HOTEL & SUITES SF LODGING-JURGENSEN & NELSON $ 849.50 RAMKOTA HOTEL - PIERRE LODGING-DEAVER $ 186.00 RAPID CITY JOURNAL WATERPARK ADVERTISING $ 2,125.00 RAPID DELIVERY PICKUP & DELIVERY SERVICES $ 179.98 RECORDED BOOKS LLC ZINIO COLLECTION SUBSCRIPTION $ 1,500.00 RECREATION SUPPLY CO EYE WASH/CHEMICALS/GOGGLES $ 1,354.49 REED, THERESA DAWN APR 2017 DOWNTOWN RR CLEANING $ 450.00 REFLECTIVE APPAREL FACTORY HOODIE $ 68.80 RICHARD PLUIMER, PROF. LLC ATLAS BUILDING LEGAL FEES $ 625.00 RUNNING SUPPLY INC GRIP MAT/PRY BAR SET/HARDWARE $ 95.73 SACRISON ASPHALT INC LIMESTONE $ 180.60 SAFEWAY STORES INC MEETING FRUIT & BREAK SUPPLIES $ 39.66 SAND CREEK PRINTING CORP BUSINESS CARDS $ 534.00 SCHILLER, MICAH 2017 BOOT ALLOWANCE $ 100.00 SD GOVERNMENTAL FINANCE ASSN ANNUAL SCHOOL REG-J HAFNER & VANDER MAY $ 150.00 SDDOA 4 REGISTRATIONS-SAFETY CONF $ 200.00 SDML REGISTRATION-DENEUI $ 25.00 SERVALL TOWEL & LINEN FLUSHER/MOP/MAT/UNIFORM RENTAL $ 1,141.54 SHAW FIRE & SAFETY INC EXTINGUISHER SERVICES $ 720.32 MILANO, ANDREA STRIPING PD5 $ 450.00 PETERSON CONSULTANTS INC MAY 2017 NH CINEMA ADS $ 225.00 SKILLPATH SEMINARS WEBINAR REGISTRATION-SCHAVONE $ 149.00 TELKAMP, ROGER A SERRATED LONG NOSE SNIPPERS $ 52.25 SOUTH DAKOTA ONE CALL APR 2017 MESSAGE FEES $ 229.95 SOUTH DAKOTA SHERIFF'S ASSN CONFERENCE BANQUET $ 30.00 SOUTH DAK STATE TREASURER APR 2017 SALES TAX REMITTANCE $ 9,315.23 SPEARFISH AUTO SUPPLY LAMP/HARNESS/PRIMER/BAT $ 105.87 VIVI BENE INC REPAIR LIFT STATION A & STREET LIGHTS/CORDS $ 969.77 SPEARFISH GLASS INC REPLACE WINDSHIELD 1991 DODGE $ 225.00 SPEEDY MART INC FUEL $ 212.07 STAN HOUSTON EQUIPMENT BAGS/PALLET $ 825.00 STATE OF SD-EXECUTIVE MGMT WWTP CENTREX CHARGES $ 13.90 STREET IMAGE TRUCK & AUTO POLICE VEHICLE UPGRADES $ 649.92 THE SUNDANCE TIMES REC CENTER ADVERTISING $ 116.00 THE UPS STORE #5137 SHIPPING SERVICES $ 86.26 THOMSON REUTERS WEST APR 2017 WESTLAW $ 430.45 TRAFFIC CONTROL CORP PED COUNTDOWN HAND $ 436.00 TTG ENTERPRISES REPLACE CHART RECORDER $ 1,182.53 ACCURACY INC SOCK BEAN BAGS $ 322.50 UNITED STATES POSTAL SERV BULK POSTAGE ACCT REFILL #59 $ 10,000.00 USA BLUE BOOK FLOURIDE $ 132.40 VERIZON WIRELESS MAY 2017 CITY CELL PHONES $ 3,822.66 THE VERNON COMPANY SOOTHING ALOE GEL $ 267.50 W W WHEELER & ASSOC INC HYDRO PENSTOCK ENGINEERING $ 3,000.50 WELLS PLUMBING CORP HARDWARE/SALT/GAUGE $ 1,406.68 WENZEL, WILLIAM W 2017 BOOT ALLOWANCE $ 100.00 WOLF, TYLER 2017 BOOT ALLOWANCE $ 100.00 WOLFF'S PLUMBING & HEATING VACUUM BREAKERS/FLASHING $ 256.22 **TOTALS** $ 720,155.59 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit Congratulations - Scott Deaver was awarded 2017 Code Enforcement Officer of the Year at the South Dakota Association of Code Enforcement Spring Training in Pierre May 9-11. Hodgs moved, Clark seconded and all voted to adjourn to executive session for consulting with legal counsel about proposed or pending litigation or contractual matters pursuant to SDCL 1-25- 2(3) at 7:03 PM. Council returned from Executive Session at 7:21 PM. There being no further business before the Council, Lee moved, Hodgs seconded and all voted to adjourn at 7:21 PM. Dated this 15th day of May, 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer