City Council

Spearfish City Council Regular Session Minutes September 5, 2017 The Spearfish City Council met at 5:30 PM on Tuesday September 5, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek. Lee and Schmit. Also present: City Administrator Harmon, Finance Officer Dutton, City Attorney Davis, City Planner Watson, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Assistant Police Chief Jacobs, Streets Superintendent Riopel, Water/Wastewater Utilities Superintendent Glenn, Recreation Facility Superintendent Rauterkus, Human Resources Director Friedel, Wastewater Treatment Facility Superintendent Evridge, Parks and Recreation Director Mader, Utility Billing Coordinator Mollman and Assistant Finance Officer DeNeui. Order of Business – Lee moved, Hodgs seconded and all voted to approve the Order of Business. There were no potential conflicts-of-interest declared. ITEMS FROM VISITORS Proclamation - Mayor Boke proclaimed September 10-16 as Direct Support Professional Recognition Week. Schmit moved, Clark seconded and all voted to adjourn into executive session to consult with legal counsel about proposed or pending litigation or contractual matters pursuant to SDCL 1-25- 2 (3) at 5:37 PM. Council returned from executive session at 6:04 PM. Consent Agenda – Clark moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Add the following to the 2017 Recreation Center Volunteer List: Michael Radar, Jeremiah Karas, Lance Knittle, Randy Parks, Nathan Gaddis – Youth Football; Robert Krugman, Tony Sieber – Referee B. Add Gabriella Hertz to the 2017 Fire Department Volunteer List C. Authorize the Mayor to sign an amendment to an existing easement between the City and Verizon Wireless to allow fiber in addition to electrical lines at the Golliher water tank site D. Raffle – Spearfish Ducks Unlimited plans to raffle a 300 Mossberg Rifle and 24 small items. Tickets are $1.00 each with ticket sales from September 6th to drawing on October 7th. Proceeds to benefit Spearfish Ducks Unlimited. E. Approve the following Brown Bag Permits: FACILITY APPLICANT EVENT DATE Black Hills Airport SD Aviation Hall of Fame Induction Ceremony 9/9/17  Snappers Club Vicki Comer Family Wedding reception 9/30/17 North Shelter Donelle Culver Family gathering 9/10/17 Pavilion Landi Risseeuw wedding/reception 10/6 &7/ 17 Pavilion Brandon Delzer wedding/reception 10/14/17 Pavilion Jessica Kazmer wedding/reception 10/27/17 Snapper's Ashley True wedding/reception 10/6/17 Center shelter Shelby Pace wedding 10/14/17 Snapper's Club Audra Chord wedding 10/21/17 F. Approve the following Special Event Permits:  Gage McSpadden Memorial Invitational applicant: BHSU - 09/08/2017  3rd Annual Sheriff 5K - Applicant: BHSU - 09/09/2017  Glo Run – 5K walk/run - Applicant: Spearfish Community Coalition - 10/7/2017 G. Approve Minutes of City Council Regular Session dated August 21, 2017, Special Session dated August 21, 2017, Special Session dated August 24, 2017 and Special Session dated August 29, 2017. HUMAN RESOURCES Hire – Clark moved, Hodgs seconded and all voted to hire Cynthia Schneringer as Public Works Administrative Assistant, grade 12, step1, $15.91 per hour, effective September 11, 2017. This is a replacement position. HEARINGS Public Hearing – Mayor Boke opened a public hearing at 6:05 PM to consider entering into a lease concerning the Black Hills Energy Sports Complex. There were no oral or written comments. Discussion with the lease parties indicated that outstanding items remain. The public hearing will remain open with further discussion postponed to the September 18th meeting. Public Hearing – Mayor Boke opened a public hearing at 6:07 PM to consider an application from John Steele with Northern Hills Cinema for an on-off sale malt beverage license located at 1830 N. Main St. There were no oral or written comments and the public hearing was closed at 6:07 PM. Lee moved, Klarenbeek seconded and all voted to approve the license. ORDINANCES AND RESOLUTIONS Ordinance 1265 – City Planner Watson reviewed first reading of Ordinance 1265 to change zoning from R-2 (one and two family residential) to R-3 (multi family residential) for lots 7 through 11 of block 83 Original Town plat. Schmit moved, Jacobs seconded to approve first reading and set public hearing for 9-18-17. Klarenbeek voted no and motion passed 5/1. Ordinance 1266 – Schmit moved, Hodgs seconded and all voted approval for first reading of Ordinance 1266 to update Appendix A., Zoning Article 4 (IV)., Section 10. DRD Zoning District to clarify submittal and review process and to set public hearing for 9-18-17. Ordinance 1267 – Hodgs moved, Jacobs seconded and all voted to approve First reading of Ordinance 1267 to update Appendix A., Zoning Article 6 (VI)., Section 2. Variances. Repeal and replace the entirety of this section and set public hearing for 9-18-17. Ordinance 1269 – Hodgs moved, Schmit seconded and all voted to approve First reading of Ordinance 1269 and set public hearing for September 18, 2017 to repeal in its entirety, Appendix A Zoning, Article VI. Section 4. Authorizing redevelopment and infill projects by review. Ordinance 1268 – Schmit moved, Hodgs seconded and all voted to approve First Reading of Ordinance 1268 – 2018 Appropriations FINANCE Policy – Lee moved, Hodgs seconded and all voted for approval and adoption of Master Water Meter Policy. License – Lee moved, Clark seconded and all voted approval for a special malt beverage and on- sale wine license for Lucky’s 13 Pub for the Annual Friend-Raiser on September 16th from 5:00 p.m. to 7:30 p.m. at the High Plains Western Heritage Center. AIRPORT Airport Grant – Schmit moved, Hodgs seconded and all voted to approve and authorize the Mayor to sign Grant Agreement # 3-46-0065-023-2017 between the City of Spearfish and the Federal Aviation Administration. This grant will update the Airport Master Plan to evaluate cultural, historic, RPZ analysis, potential environmental impacts, and approach feasibility for proposed Runway 5/23. Ground Lease - Jacobs moved, Hodgs seconded and all voted to approve and authorize Mayor to sign Private Hangar Ground lease Agreement with Chris Kreim. Ground Lease – Clark moved, Schmit seconded and all voted to approve and authorize Mayor to sign Private Hangar Ground lease Agreement with Dr. Thomas Jackson. Bill List – Lee moved, Jacobs seconded and all voted to approve the Bill List dated September 5, 2017. VENDOR DESCRIPTION AMOUNT 2ND WIND EXERCISE EQUIPMENT TWO ELLIPTICALS $ 6,647.36 A & B WELDING SUPPLY CO CYLINDER RENTALS/CUTTER/SUPPLIES $ 167.17 A & J SUPPLY 2017 BOOTS-MCANLIS $ 100.00 A&B BUSINESS INC BINDER CLIPS $ 17.82 AACE CONFERENCE REGISTRATION-DEAVER $ 425.00 AINSWORTH-BENNING INC PR#2 ATLAS BUILDING PHASE 3 $ 201,032.32 AMERICAN RED CROSS LIFEGUARD TRAINING MATERIALS $ 1,120.00 BAKER & TAYLOR BOOKS $ 223.30 BLACK HILLS CHEMICAL CORP WIPES/TOWELS/TISSUE $ 479.13 BLACK HILLS ENERGY ELECTRICITY $ 19,414.16 BLACK HILLS STATE UNIV AUG 2017 NEWSLETTER & BILLING $ 506.40 BOMGAARS SUPPLY INC TOOLS/HARDWARE/OVERALLS/SUPPLIES $ 1,446.60 BROCK WHITE COMPANY LLC SENSOR/SEALANT/REPAIRS/DUCKBILLS $ 5,770.41 BUTLER MACHINERY CO FILTERS/ELEMENT ASSYS/SEALS $ 1,703.42 BUTTE ELECTRIC COOP ELECTRICITY $ 58,587.15 CARLS TRAILER SALES INC BOX FOR NEW MOTORPOOL PICKUP $ 6,230.00 CASH-WA DISTRIBUTING CO CONCESSIONS $ 671.20 CITY OF SPEARFISH CREDIT CARDS SUPPLIES/TRAVEL/REPAIRS/CLOCK/LIGHT $ 2,257.53 DIAS, GREGORY K LIBRARY NETWORK ADMIN $ 425.49 COOL CONCEPTS TRAVEL INC FLIGHT-SCOTT DEAVER $ 480.60 AIRLINE MEDIA PRODUCTIONS MOVIE-KUNG FU PANDA 3 $ 300.00 CROELL INC MEMORIAL BENCH CONCRETE $ 318.00 CULLIGAN SOFT WATER CORP WATER $ 104.00 DAKOTA PUMP INC ELKHORN LIFT STATION REPAIRS $ 204.08 DALE'S TIRE & RETREADING TIRES $ 772.00 DC BOOTH SOCIETY INC QUARTERLY ALLOCATION $ 8,250.00 MEDNANSKY, DOUGLAS LIGHTS/LAMPS $ 1,792.00 EDDIE'S TRUCK CENTER INC SWITCH $ 221.59 ELKHORN RIDGEAT FRAWLEY RANCH AUG 2017 TIFD#1 TAX INCREMENTS $ 40,224.12 ENERGY LABORATORIES FATHEAD MINNOW TESTING $ 720.00 EXHAUST PROS OF SPEARFISH MUFFLER $ 147.15 FAIRBANK EQUIPMENT INC FUEL TANK CAP LOCK $ 36.47 FASTENAL CO EARPLUGS/SAFETY HARNESS/HARDWARE $ 256.73 FEDEX FORENSIC LAB SHIPPING $ 12.85 SA & J SERENDIPITY 57 INC WINDOW CLEANING $ 555.00 KC FITNESS SUPPLY INC BALLS/BELLS/PADS/BOARD/SLED $ 1,161.00 VIEHAUSER ENTERPRISES LLC RUS OFFICE LOCK REPAIR/KEYS $ 137.00 THE GLASS SHOP INSTALL LOCKER ROOM PANIC BAR $ 346.96 GRAYBAR ELECTRIC COMPANY RUNWAY LIGHTS TRANSFORMER $ 520.77 GREAT WESTERN TIRE INC TIRES/TIRE REPAIRS $ 1,906.18 HAWKINS INC CHLORINE/ACID/AZONE/ALKALI/BLEACH $ 5,359.84 HD SUPPLY WATERWORKS LTD GASKETS $ 68.04 HDR ENGINEERING INC 2017 SEWER PROJECT ENGINEERING $ 4,147.21 HEISLER HARDWARE SUPPLIES/REPAIRS/TOOLS $ 898.14 HIGH PLAIN HERITAGE SCTY QUARTERLY ALLOCATION $ 18,500.00 SIMON CONTRACTORS OF SD SALT MIX SAND $ 446.40 ISFSI MEMBERSHIP-ROB MATHIS $ 125.00 JENNER EQUIPMENT CO CABLE/METER/GASKET $ 128.86 JJS GLOBAL VENTURES INC QUAD GAS CH4 $ 297.00 JUNEK'S SERVICE CORP KEY BLANKS/WIRING $ 138.20 KARL'S INC REFRIGERATOR DRAWER $ 77.12 KEYSTONE RIDGE DESIGNS THREE MEMORIAL BENCHES $ 5,659.55 KT CONNECTIONS FORTINET RENEWALS $ 1,427.00 LEONE'S CREAMERY CONCESSIONS $ 324.00 ROBERT HANSON INC ONAN 3 PHASE GENERATOR $ 500.00 MATTHEWS OPERA HOUSE QUARTERLY ALLOCATION $ 12,000.00 MANDY BING LLC CAMPGROUND FIREWOOD $ 906.50 MIDWEST TURF & IRRIGATION IRRIGATION REPAIRS $ 3,786.54 MURPHY PETROLEUM TRANSPORT OIL & ANTIFREEZE DISPOSAL $ 59.00 GALLS, LLC PANTS/SHIRTS/HASH MARKS $ 359.84 OFFICE TECH & SUPPLY LAMINATE $ 140.00 PENGUIN RANDOM HOUSE INC CDs $ 133.25 PETTY CASH-WELLS FARGOBANK GAS/POSTAGE/SUPPLIES/TITLES $ 228.82 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 129.00 JOSEPH G POLLARD CO HYDRANT LOCKS $ 1,610.35 WATER TREE INC GASKETS $ 340.50 POWERPLAN ROLLER RENTAL/PARTS RETURNS $ 1,425.54 PRAIRIE HILLS TRANSIT QUARTERLY ALLOCATION/SUMMER REC $ 11,449.00 PRECISION MECHANICAL LLP RECLAIM REFRIGERANT $ 880.00 PUSH PEDAL PULL INC EQUIPMENT REPAIRS $ 445.00 QUIK SIGNS INC COLOR PHOTOCOPIES $ 50.00 RAMAKER & ASSOC INC ANNUAL CIMS MAINTENANCE $ 450.00 RCS CONSTRUCTION INC PR#2 HYDRO PENSTOCK PROJECT $ 32,426.48 RDJ SPECIALTIES INC MOOD PENCILS $ 348.10 RDO EQUIPMENT CO 2017 TC FC-5000 GEO MODEL $ 3,863.70 REED, THERESA DAWN AUG 2017 DOWNTOWN RR CLEANING $ 465.00 BH REPTILE GARDENS INC SUMMER REC ADMISSIONS $ 366.00 RUSHMORE ELECTRIC POWER CO SCADA REPAIRS $ 419.16 RUSHMORE FENCING CO INC CANTILEVER GATE ROLLER $ 108.64 SAFEWAY STORES INC CREAMER/CANDY $ 83.28 SDLA CONFERENCE 2017 CONFERENCE-WILDE & RODRIGUEZ $ 380.00 SDPRA 2017 CONFERENCE-CRISSY SIEBER $ 200.00 SHARKEY PLUMBING HEATING REPAIR TOILET $ 170.00 SHAW FIRE & SAFETY INC EXTINGUISHERS/TAGS/PINS/SEALS $ 1,046.50 SHERWIN WILLIAMS CO ROTARY SURFACE CLEANER $ 314.20 SOUTH DAKOTA FEDERAL PROPERTY THREE USED PICKUPS/TOOLS $ 76,975.00 SPEARFISH AUTO SUPPLY REPAIRS/TOOLS/CHEMICALS/SUPPLIES $ 4,254.40 SPEARFISH BUILD & SUPPLY VERSA LAM/STUDS/DOOR CLOSERS $ 859.22 SPEARFISH ECON DEVELOPMENT QUARTERLY ALLOCATION $ 21,250.00 VIVI BENE INC REPAIR BREAKER $ 292.40 SUNSHINE TOWING POLICE TOWING $ 60.00 THE UPS STORE #5137 SHIPPING SERVICES $ 46.67 TTG ENTERPRISES INSTALL LEVEL SENSOR $ 740.39 TYLER TECHNOLOGIES INC SOFTWARE SUPPORT/FEES/TIMECLOCK $ 10,803.43 ULINE INC DOGIPOT SACKS $ 108.38 VANGUARD ID SYSTEMS LIBRARY CARDS $ 159.19 VERMEER HIGH PLAINS SOLENOID VALVES $ 649.25 VISIT SPEARFISH INC SEP 2017 HOTEL BID ALLOCATION $ 16,750.00 WALMART COMMUNITY/GEMB SUPPLIES/CONCESSIONS/FLASH DRIVE $ 1,205.00 WELLS PLUMBING CORP REPAIRS/TAPE $ 215.38 WEST RIVER INTERNATIONAL CONNECTOR $ 11.72 WEST TIRE & ALIGNMENT INC TIRE REPAIR/TIRE $ 255.96 INTEGRITY ACQUISITION LLC REPAIR FIRETRUCK $ 2,382.10 WOLFF'S PLUMBING & HEATING REPAIR PARTS $ 301.07 ** TOTALS ** $ 615,691.28 August 2017 Salary Expense & Credit Card Fees Gross Wages/Benefits Mayor/Council $3,690.86 0.54% City Administrator 6,149.88 0.90% City Attorney 4,242.03 0.62% Finance 13,135.47 1.93% Human Resources 4,740.74 0.70% Gov't Bldgs 29,614.52 4.35% PW Admin 12,369.58 1.82% Police 130,982.39 19.24% Fire 55,414.57 8.14% Bldg Inspect 16,040.76 2.36% Streets 20,102.13 2.95% Snow Removal 111.97 0.02% Cemetery 9,588.14 1.41% Animal Control 3,405.80 0.50% Recreation/Aquatic 100,075.57 14.70% Spectator Recreation 8,881.01 1.30% Parks 21,048.33 3.09% Library 24,035.95 3.53% Plan & Zone 15,139.70 2.22% Motor Pool 9,674.62 1.42% Police Comm (214) 27,077.04 3.98% Water 30,744.16 4.52% Electric Production 20,668.56 3.04% Sewer 31,232.27 4.59% WWTP 33,117.79 4.87% Airport 4,360.70 0.64% Parking 644.89 0.09% Solid Waste 28,395.02 4.17% Campground 16,012.03 2.35% Totals $680,696.48 100.00% Credit Card Fees paid in August $5,528.39 Grand Total $686,224.87 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit Hodgs moved, Clark seconded and all voted to adjourn to Executive Session to consult with legal counsel about proposed or pending litigation or contractual matters pursuant to SDCL 1-25-2 (3) at 6:33 PM. Council returned to regular session at 7:00 PM. Hodgs moved, Schmit seconded and all voted to accept the offer from the Spearfish Rural Fire Protection District to provide fire protection and rescue services at an annual cost of $200,000 with that amount to be annually adjusted by each entity’s respective growth and also direct the City Attorney to work with the District’s attorney to finalize an agreement to provide those services. There being no further business before the Council Hodgs moved, Jacobs seconded and all voted to adjourn at 7:01 PM. Dated this 5th day of September, 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.