Library Board of Trustees

Library Board of Trustees Meeting Thursday, September 7, 2017, at 3:30 p.m. Library Meeting Room Minutes Roll Call –Josh Horak, Larry Klarenbeek, Kelly Kirk, Emily Benvenga, Amber Wilde Consent Agenda Approval of previous meeting minutes – Kelly moved that they be approved without changes. Larry seconded. Approved unanimously. Financial report – Larry moved that they be approved as presented. Emily seconded. Approved unanimously. Discussion Items Introductions: New City Administrator Mike Harmon was introduced to the group. His first day was Tuesday, September 7. Director’s report State Level: The South Dakota Library Association will hold its annual conference September 27-29. Rebecca and Amber will be attending on behalf of our library. Black Hills Library Consortium: Our next meeting is in October. We are finalizing the details regarding a shared OverDrive digital book collection within the consortium. At this point Rapid City has one, and the rest of us our on South Dakota Titles to Go. Combining us will allow for a slightly larger collection, fewer patrons leading to shorter wait times, and an opportunity to connect the collection with Koha so that people can access our e-books directly from the catalog rather than having to do a separate search. If all goes smoothly this should take effect in January. This will require us to leave the state-wide consortium and take the money typically spent there to put toward the consortium’s collection. Local Projects: We’ve started some new programs for school age kids to start in October and run through the school year. In November we are collaborating with the Opera House for a Van Gogh event by hosting some art-themed activities and displays here at the library. We will also be making some adjustments to the staff areas and staffing during the next few months to accommodate Kathy leaving and the adjustment of duties that will go along with that. Kathy’s last day is November 17, so we will have a retirement party for her that day. Staffing: Our students are back from their summer. Jeannie Salazaar has left us and is moving to Oregon. Angie Falconer will be taking her position as library page. Training: There are a couple of training opportunities coming up in October and November that I will send information to the board about if anyone is interested. One is particularly about fundraising and promoting libraries that I think may be useful as we head into the library building process. Strategic Plan: Homebound Outreach: This is in progress. We are still working on gathering volunteers, but things are looking good to start later this fall. Computer classes: Computer classes are starting this month. We will adjust topics and frequency as we see what kind of attendance we get. Logo: The logo contest is in progress. Shared digital collection: Being finalized for January implementation. Circulation Statistics: July 2017 Total Total Loans Renewals -------- -------- 8,088 1,787 August 2017 Total Total Loans Renewals -------- -------- 7,753 1,707 Library Budget – The County has indicated that they will continue to fund libraries at the current level for three years and then reevaluate. Trivia Outreach Program – Amber provided a list of examples of other libraries that have been doing programs such as Trivia at local bars and coffee shops in an attempt to reach out to those in their 20s, 30s, and 40s, an audience that is not well represented within the library. These libraries were contacted to provide information on how they manage their events, their successes, what they have changed over time, and amount of time involved. Their responses were overwhelmingly positive and encouraging. Discussion was held about the type of local establishments that might work well for this event, spreading the events among those businesses, holding the events during early evening mid-week hours, working with the Friends of the Library group to help host and sponsor the event, the time involved in preparation, and reaching out the Young Professionals group to see if there might be an interest in cohosting an event or getting them involved since they are prime examples of our target audience. There was no Board opposition, and Amber will report to the Friends of the Library annual meeting in October to seek their support. Logo Contest – Discussion was held regarding the make-up of the team of judges and the desire to have a well-rounded group to represent various audiences. Amber will find a library staff member, City Council member, senior citizen, and member of the Friends of the Library. Josh will serve to represent the library board. Emily will find a high school student. Kelly will find a student from Black Hills State. Items from the Board – Larry suggested that Amber provide some bullet points prior to each City Council meeting for him to share regarding what is going on in the library. Kelly reported that a group she is overseeing on campus, the YJ Volunteers is interested in participating in an outreach program to deliver books to the homebound for the library. She will be working with Amber on this to develop the details, but it was agreed that this might be a great opportunity for everyone involved. Action Items SDLA membership renewal – Emily moved to approve the renewal of memberships for all Board members, Librarians, and the library’s Institutional Membership to the South Dakota Library Association for a total of $455. Larry seconded. Approved unanimously. The meeting was adjourned at 4:10 p.m. Next meeting: November 2, 2017, at 3:30 p.m.