City Council

Spearfish City Council Regular Session Minutes September 18, 2017 The Spearfish City Council met at 5:30 PM on Monday September 18, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs and Klarenbeek. Lee and Schmit were absent. Also present: City Administrator Harmon, Finance Officer Dutton, City Attorney Davis, City Planner Watson, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Assistant Police Chief Jacobs, Streets Superintendent Riopel, Wastewater Treatment Facility Superintendent Evridge and Parks and Recreation Director Mader, Order of Business – Klarenbeek moved, Hodgs seconded and all voted to approve the Order of Business. There were no declarations of potential conflicts-of-interest. Consent Agenda – Clark moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Add Josie Pharris to the 2017 Fire Department Volunteer List. B. Add JR Chyba, Michael Rader, Tanner Weaver, Thomas Karp, Rachel Kane and Jayd Knodell to the 2017 Recreation Center Volunteer List - Referees C. Add Zachary Carter and Steve Byrd to the 2017 Recreation Volunteer List D. Move Hannah Kirk to part-time (not benefit eligible) Registration Desk Attendant, grade 7, step1, $12.43 per hour, effective 9/24/2017. Replacement position. E. Move Katie Haigh to part-time (not benefit eligible) Registration Desk Attendant, grade 7, step 1, $12.43 per hour, effective 9/24/2017. Replacement position. F. Move Bryr Nelson to (benefit-eligible) full-time Street Technician, grade 12, step 1, $15.91 per hour, effective 9/24/2017. New Position. G. Set bid opening date of October 30, 2017 at 1:30 pm for a Dump Truck with Hydraulics. H. Set bid opening date of October 30, 2017 at 1:30 pm for a Loader Mounted Snow Blower. I. Raffle – St. Joseph Church Altar Society plans to raffle various prizes (approximately $300-$500 in value). Tickets are $1.00 each or 6 for $5.00 - ticket sales from 10-1-17 to drawing on 11-5-17. J. Approve Minutes of City Council Regular Session dated September 5, 2017.  K. Accept Monthly Financial Reports date August 31, 2017. ITEMS FROM VISITORS Proclamation - Mayor Boke proclaimed the last week of September as Mental Illness Awareness Week in Spearfish and encouraged all citizens, businesses, schools and community organizations to take the stigma-free pledge. Presentations – Police Chief Rotert presented Life Saving Awards to Officer Kale Nelson, Officer Jason Gellette and Officer Shawn Fox for their quick thinking and response in two recent incidents. Presentation – Karla Scovell, Executive Director of High Plains Western Heritage Center presented information on 2017 projects and upcoming 2018 ADA projects. HEARINGS Lease - Public hearing to consider entering into lease agreement #26-17 between the City, Diamond Enterprises, LLC, and Expedition League, Inc. concerning the Black Hills Energy Stadium remained open from September 5th meeting. There were no oral or written comments and Mayor Boke closed the public hearing at 5:52 PM. Klarenbeek moved, Hodgs seconded and all voted to approve entering into the lease agreement. ORDINANCES AND RESOLUTIONS Ordinance 1265 – Mayor Boke opened a Public Hearing at 5:56 PM to consider Second Reading of Ordinance 1265 to change zoning from R-2 (one and two family residential) to R-3 (multi family residential) for lots 7 through 11 of block 83 Original Town plat. City Planner Watson stated covenants will correspond if the Ordinance is passed. There were no oral or written comments and City Attorney Davis recommended keeping the public hearing open to the next meeting so the covenants can be considered in conjunction with the rezoning. Ordinance 1266 – Mayor Boke opened a Public Hearing at 5:59 PM to consider Second Reading of Ordinance 1266 to update Appendix A., Zoning Article 4 (IV)., Section 10. DRD zoning district to clarify submittal and review process. There were no oral or written comments and the public hearing was closed at 5:59 PM. Jacobs moved, Hodgs seconded and all voted to approve second reading of Ordinance 1266. Ordinance 1267 – Mayor Boke opened Public Hearing at 6:02 PM to consider Second Reading of Ordinance 1267 to update Appendix A., Zoning Article 6 (VI)., Section 2. Variances. Repeal and replace the entirety of this section. There were no oral or written comments and the public hearing was closed at 6:02 PM. Hodgs moved, Jacobs seconded and all voted to approve second reading of Ordinance 1267. Ordinance 1269 – Mayor Boke opened a Public Hearing at 6:03 PM to consider Second Reading of Ordinance 1269 to repeal in its entirety, Appendix A Zoning - Article VI - Section 4. Authorizing redevelopment and infill projects by review. There were no oral or written comments and the public hearing was closed at 6:03PM. Clark moved, Jacobs seconded and all voted to approve second reading of Ordinance 1269.  Ordinance 1268 – Clark moved, Hodgs seconded and all voted to approve Second Reading of Ordinance 1268 – 2018 Appropriations. Finance Officer Dutton stated this is a balanced budget of $25,333,163.00. Resolution 2017-28 – Jacobs moved, Klarenbeek seconded and all voted to approve Resolution 2017-28 - Fees – Utility Rates Effective 1-1-2018 RESOLUTION 2017-28 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT Residential – 65 Gallon 1606 SOLID WASTE $14.55 $15.02 (plus applicable sales tax) Residential – 95 Gallon 1607 SOLID WASTE $17.27 $17.75 (plus applicable sales tax) 1802 WASTEWATER Residential (Treatment) $23.45 $23.95 1801 WASTEWATER Commercial – First 4,000 gallons $23.45 $23.95 Residential – Line Maintenance and 1502 SEWER $17.45 $18.45 Updating Commercial – Line Maintenance and 1501 SEWER $29.70 $30.70 Updating – First 4,000 Gallons Be it further resolved that these fees shall go into effect on January 1, 2018. Adopted this 18th day of September, 2017 CITY OF SPEARFISH __________________________________________ Dana Boke, Mayor ATTEST: ___________________________________ David H. Dutton, Finance Officer (SEAL) Adopted: September 18, 2017 Published: September 29, 2017 Effective: January 1, 2018 Published once at the approximate cost of ________. PUBLIC WORKS Purchase – Clark moved, Jacobs seconded and all voted to purchase an EZ Screen 1200XL 2 Deck Portable Screening Plant from Ladner Excavating at a cost of $26,000.00. Street Superintendent Riopel stated this was not budgeted. Finance Officer Dutton stated that funds are available and purchase is justified POLICE PD Proposal – Clark moved, Jacobs seconded and all voted to accept proposal from KT Connections for replacement of cabling from Police Department IT Room to Dispatch Center for $6,000. Budgeted in 911 (Fund 214). PD Proposal – Clark moved, Hodgs seconded and all voted to accept proposal from KT Connections for remodel of Police Department IT Room at a cost of $46,845.18. Budgeted in 911 (Fund 214). Police Chief Rotert stated this is the third and final proposal for this remodel. PLANNING AND ZONING Plat – Jacobs moved, Klarenbeek seconded and all voted to approve a preliminary plat for the Elkhorn Ridge Golf Estates Phase 3A. Bill List – Klarenbeek moved, Hodgs seconded and all voted to approve the Bill List dated September 18, 2017. VENDOR DESCRIPTION AMOUNT 2XL CORPORATION GYM WIPES $ 382.36 A & J SUPPLY BAR GRATE $ 470.00 A&B BUSINESS INC SEP 2017 FD & REC CTR COPIER LEASES $ 552.63 TEXAS ADVERTISING INC WATERPARK MARKETING $ 1,050.00 AL CORNELLA REFRIGERATION REPAIR FREEZER $ 508.88 AMERICAN ENGINEERING TESTING 2017 SEWER PROJ TESTING $ 557.10 AMERICAN RED CROSS CPR-1ST AID TRAINING MATERIALS $ 756.00 AQUA TECHNOLOGY GROUP LLC AUTO VACUUM SAMPLER $ 4,817.25 ARCTIC GLACIER USA INC CAMPGROUND ICE $ 1,349.19 ARROWHEAD RESORT AT CEDAR LODGING-PAISLEY $ 101.95 ASHWORTH, BRAYDEN A WILDLAND TRAVEL $ 146.00 AT & T SEP 2017 SERVICE $ 28.44 BADLANDS BROADCASTING REC CENTER RADIO ADS $ 168.00 BAKER & TAYLOR BOOKS $ 1,597.42 BLACK HILLS CHEMICAL CORP SACKS/CLEANERS/TISSUE $ 1,453.30 BLACK HILLS ENERGY ELECTRICITY $ 8,501.79 BLACK HILLS OCCUPATIONAL MED EMPLOYMENT SCREENINGS $ 60.00 BLACK HILLS PIONEER AUG 2017 LEGAL PUBLISHING & ADS $ 1,828.19 BLACK HILLS PURE INC WATER/COOLER RENTAL $ 57.00 BLACK HILLS WINDSHIELD ROCK CHIP REPAIR $ 50.00 BROCK WHITE COMPANY LLC FILTERS/GASKET/CONTROLLER/NOZZLE $ 424.03 3T CORP SALT $ 180.00 BUILDERS FIRSTSOURCE INC LUMBER/CEDAR FENCE/BITS $ 283.44 BUTLER MACHINERY CO KEY/MIRROR ASSY $ 188.09 AINSWORTH AUTO PARTS LLC FUSES/THERMOMETER/HOSE $ 70.15 CASH-WA DISTRIBUTING CO OF CONCESSIONS $ 389.22 CENGAGE LEARNING BOOKS $ 164.19 CENTURYLINK INC SEP 2017 E911 & CIRCUITS $ 1,204.82 CHAIN SAW CENTER 2 SCAG MOWERS/RENTALS/REPAIRS/OIL $ 26,949.08 CHRIS SUPPLY CO ELECTRICAL PARTS $ 32.16 CITY OF SPEARFISH AUG 2017 CITY UTILITIES $ 56,104.97 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TRAINING/WILDLAND/TOOLS $ 8,843.28 CLAUSER MACHINE WORKS DRIVE OUT WHEEL STUDS/FLAT STEEL $ 32.97 CLIMATE CONTROL SYSTEMS PREVENTIVE MAINTENANCE $ 2,273.75 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 1,180.00 DG INVESTMENT INTERMEDIATE REPAIR RECORDER $ 31.89 CORE & MAIN LP HYDRANT VALVES/METERS $ 7,862.49 AIRLINE MEDIA PRODUCTIONS BREAKING AWAY MOVIE RENTAL $ 250.00 CVD CONSTRUCTION INC REPAIR CITY SHOP DOORS $ 22,755.00 DAK GENERATOR SERVICES STATIONS 2&3 GENERATORS $ 17,704.39 DAKOTA AMMO INC AMMUNITION $ 417.59 DAKOTA PUMP INC ELKHORN LIFTS-FLOW METERS $ 11,283.69 ECOLAB PEST ELIMINATION PEST CONTROL $ 71.64 EDDIE'S TRUCK CENTER INC BLOWER MOTOR/HARNESS $ 136.96 ENTENMANN-ROVIN BADGES $ 920.90 FASTENAL CO HARDWARE/ANGLES $ 132.80 FEDEX FORENSICS LAB SHIPPING $ 12.82 FLAGHOUSE INC MANUAL & ACTIVITY BOX $ 275.00 VIEHAUSER ENTERPRISES LLC KEY BOXES/KEYS/REPAIRS $ 340.81 GRAINGER INC FILTERS $ 190.44 GRIMMS PUMP SERVICE HYDRANT GATES/FITTINGS/OIL $ 1,847.78 HAGEMAN, THOMAS WILDLAND TRAVEL $ 177.00 HEARTLAND PAPER CO TOWELS/CLEANER/SPONGES $ 304.94 HEIMAN FIRE EQUIPMENT INC FOLDING ATTIC LADDER $ 267.75 SIMON CONTRACTORS OF SD ROADSTONE/GRAVEL $ 995.39 HILT CONSTRUCTION INC CANYON ST GUARDRAIL $ 2,200.00 JUNEK'S SERVICE CORP KEY PROGRAMMING $ 54.50 KDSJ RADIO 98 REC CENTER RADIO ADS $ 180.00 GRAY TELEVISION GROUP INC REC CENTER ADS $ 325.00 KNECHT HOME CENTER INC TOOLS/REPAIRS/CLEANERS/PAINT $ 1,104.06 BETHESDA CHRISTIAN BROADCASTG REC CENTER RADIO ADS $ 250.00 KT CONNECTIONS SEP 2017 NETWORK ADMIN $ 6,357.00 LADNER EXCAVATING & TRENCH 2 DECK PORTABLE EZ SCREEN $ 26,000.00 LARSON CO LTD INC GORRILA/SEAL/AXLE/SEAT $ 247.09 LINDSTAD'S ALIGNMENT/BRAKE ALIGNMENT $ 40.00 MACK'S AUTO BODY LLC REPAIR POLICE 2013 RAM & 2017 TAHOE $ 2,426.36 MATHIS JR, ROBERT WILDLAND TRAVEL $ 177.00 MANDY BING LLC CAMPGROUND FIREWOOD $ 175.00 MENARDS RUNNERS/STACK BIN $ 19.87 MIDCO CAMPGROUND CABLE/AIRPORT PHONE $ 247.06 MIDCONTINENT TESTING LAB LAB TESTS $ 980.00 MINITMAN INC PREMIUM GAS $ 13.58 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 6,868.91 NEBRASKA SALT & GRAIN CO ICE SLICER $ 17,366.07 PRO WINDMILL INC CARTRIDGE REPLACEMENT $ 123.00 PAPPAS, NICHOLAS P WILDLAND TRAVEL $ 49.00 PENGUIN RANDOM HOUSE INC CDs $ 134.65 PETE LIEN & SONS INC CONCRETE/LANDSCAPE BLOCK $ 1,627.25 QUIK SIGNS INC DESK WEDGIE/NAME TAGS $ 121.00 RAPID DELIVERY PICKUP & DELIVERY SERVICES $ 309.93 RAPP SALES CO SAND BLASTING MATERIALS $ 215.00 REDWOOD TOXICOLOGY LAB INC LAB TESTING $ 30.00 REGIONAL HEALTH EMPLOYMENT SCREENING $ 430.00 RICHARD PLUIMER, PROF. LLC AUG 2017 ATLAS BLDG LEGAL FEES $ 175.00 RIOPEL, BEAU J TRAVEL PER DIEM/MILEAGE/CAB FARE $ 289.96 RUSHMORE COMMUNICATION INC SEWER CAMERA REPAIR $ 110.00 SACRISON ASPHALT INC LIMESTONE $ 4,371.00 SACRISON PAVING INC ACORN RIDGE & PEORIA ALLEY PAVING $ 59,864.66 SDML 2017 CONFERENCE REGISTRATIONS $ 965.00 SDPRA CONF REGISTRATION-RAUTERKUS $ 220.00 SERVALL TOWEL & LINEN FLUSHER/UNIFORM/MOP/MAT RENTAL $ 1,791.85 PETERSON CONSULTANTS INC SEP 2017 NH CINEMA REC CTR ADS $ 225.00 SOUTH DAKOTA DOT SIGN PERMITS $ 16.00 SOUTH DAK STATE TREASURER AUG 2017 SALES TAX REMITTANCE $ 19,626.69 SPEARFISH AMBULANCE SERV DEFIB PADS $ 41.46 SPEARFISH CHAMBER OF COMM LEADERSHIP CLASS-SCHNERINGER $ 595.00 VIVI BENE INC WIRE/CONDUIT $ 58.93 JOSEPH B MILLER CHAINS $ 36.00 SPEEDY MART INC PREMIUM GAS $ 10.05 STAN HOUSTON EQUIPMENT PERMA PATCH $ 1,650.00 STATE OF SD-EXECUTIVE MGMT JUL 2017 WWTP CENTREX CALLS $ 14.28 STREET IMAGE TRUCK & AUTO TOOL BOX/HITCH/HEADACHE RACK $ 910.00 THE UPS STORE #5137 SHIPPING SERVICES $ 40.00 THOMSON REUTERS WEST AUG 2017 WEST LAW $ 430.45 TYLER TECHNOLOGIES INC TIME CLOCK LICENSE FEES $ 1,650.00 VERIZON WIRELESS SEP 2017 CITY CELL PHONES $ 3,896.14 W W WHEELER & ASSOC INC HYDRO PENSTOCK ENGINEERING $ 5,089.43 WENZEL, WILLIAM W WILDLAND TRAVEL $ 80.00 WEST RIVER INTERNATIONAL METER/SWITCH $ 290.95 WESTERN COMMUNICATIONS RADIOS $ 1,824.30 INTEGRITY ACQUISITION LLC SEATS $ 438.05 ** TOTALS** $ 361,516.46 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent Doug Schmit - Absent Hodgs moved, Jacobs seconded and all voted adjourn to Executive Session to consult with legal counsel for proposed or pending litigation or contractual matters pursuant to SDCL 1-25-2 (3) and 1-27-1.6 at 6:12 PM. Council returned from Executive Session at 6:26 PM. Hodgs moved to approve SERF loan agreement between City and Sodak Brewing Company, LLC consistent with the term sheet presented and authorize City Attorney to prepare the agreement. Clark seconded and all voted yes. There being no further business before the Council Clark moved, Jacobs seconded and all voted to adjourn at 6:26 PM. Dated this 18th day of September, 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.