City Council

Spearfish City Council Regular Session Minutes October 16, 2017 The Spearfish City Council met at 5:30 PM on Monday October 16, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Schmit. Also present: City Administrator Harmon, Finance Officer Dutton, City Attorney Davis, City Planner Watson, Police Chief Rotert, Fire Chief Sachara, Assistant Police Chief Jacobs, Parks and Recreation Director Mader and City Engineer Mathis. Lee moved, Hodgs seconded and all voted to approve the Order of Business. There were no potential conflicts of interest declared. Consent Agenda – Lee moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Approve Abatement request 32315-00800-340-00 – 6 month abatement for property transferred to City of Spearfish. B. Approve Abatement request 32750-01000-030-00 – 9 month abatement due to house fire. C. Approve a special on-sale liquor license for Zbar for a wedding on October 28th from 4:00 pm to 1:00 am at the Pavilion. D. Approve Minutes of City Council Regular Session dated October 2, 2017. E. Accept Monthly Financial Reports dated September 30, 2017. ITEMS FROM VISITORS Proclamation - Mayor Boke proclaimed October 2017 as National Disability Employment Awareness Month in Spearfish. ENGINEERING Grant Application – City Engineer Mathis discussed the following items which are required for the Hungry Hollow Storm Sewer Improvements Project Hazard Mitigation Grant application: 1) Schmit moved, Clark seconded and all voted to approve Resolution 2017-31 to designate Kyle Mathis, City Engineer, as the Appointed Agent for the Hazard Mitigation Grant Program. RESOLUTION NO. 2017-31 A RESOLUTION FOR THE APPOINTMENT OF APPLICANT AGENT FOR THE HAZARD MITIGATION GRANT PROGRAM (HMGP)  WHEREAS, the City of Spearfish is submitting a Hazard Mitigation Grant project to the Federal Emergency Management Agency and the State of South Dakota; and WHEREAS, the City of Spearfish is required to appoint an Applicant Agent for the purpose of signing documents and assuring the completion of all application documents; NOW THEREFORE BE IT RESOLVED that the City of Spearfish appoints Kyle Mathis, City Engineer, as the authorized Applicant Agent. Dated this 16th day of October 2017. CITY OF SPEARFISH ______________________________ Dana Boke, Mayor ATTEST: ___________________________________ David Dutton, Finance Officer (SEAL) Adopted: October 16, 2017 Published: October 27, 2017 Effective: November 16, 2017 2) Klarenbeek moved, Jacobs seconded and all voted approval for the Appointed Agent to sign the 'State-Local Assistance Agreement for Hazard Mitigation Grant Program'. 3) Schmit moved, Jacobs seconded and all voted approval for the Appointed Agent to sign a letter which serves as the City of Spearfish's commitment to meet the matching fund requirements for the Hungry Hollow Storm Sewer Improvements (as part of Jackson Blvd Project). This letter verifies the local matching fund requirement would be made by the City of Spearfish commitment of 25% of the project cost up to $325,000, if the grant is awarded to the City. FYI - Biweekly Project Progress Update report is available in the document packet and will be posted soon on the city website. PARKS AND RECREATION Grazing Lease – Lee moved, Clark seconded and all voted to approve a one year 2017-2018 Grazing Lease between City of Spearfish and Jamie Johnson for a 20 acre portion of a parcel in Section 23-Township 6 North, Range 2 East, east of Spearfish Canyon Road and north of the Shooting Range. PLANNING AND ZONING Agreement – Lee moved, Hodgs seconded and all voted to authorize Mayor Boke to sign Dedication Agreement 27-17 for public improvements located at the Reserve to be dedicated for city ownership and maintenance. Atlas Building – Jacobs moved, Lee seconded and all voted to approve the Final Pay Request for the Atlas Building: Ainsworth-Benning: $342,521.04 and Williams and Associates: $63,000.00. This brings the total final Atlas Building finish to $970,469.75. City Planner Watson stated the Certificate of Occupancy and the Certificate of Final Completion are done. Bill List – Hodgs moved, Clark seconded and all voted to approve the Bill List dated October 16, 2017. VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTALS/SUPPLIES/TOOLS/ARGON $ 548.18 A & J SUPPLY STEEL PLATES $ 1,053.00 A&B BUSINESS INC PAPER/TONER/LABELS/REC & FD COPIER LEASES $ 1,348.54 ACE STEEL & RECYCLING INC ALUMINUM TUBE & CHANNEL $ 258.50 ADAMS - ISC REPAIR CYLINDERS $ 3,487.00 AINSWORTH-BENNING INC PR#3 & #4 FINAL ATLAS BLDG FINISH PROJECT $ 342,521.04 ARCTIC GLACIER USA INC CAMPGROUND ICE $ 175.60 ARROWHEAD RESORT AT CEDAR LODGING-GLENN $ 94.95 AT & T DISPATCH LONG DISTANCE SERVICE $ 58.23 BADLANDS BROADCASTING REC CENTER RADIO ADS $ 210.00 BAKER & TAYLOR AUDIO BOOKS/BOOKS/DVDs $ 1,237.16 BAKER, DALTON TRAVEL PER DIEM $ 175.00 BELLE FOURCHE LANDFILL SEP 2017 LANDFILL FEES $ 24,732.38 BICKLE TRUCK & DIESEL INC INTERFACE MODULE $ 686.94 BIG SKY COMMMUNICATIONS VOICE TUBE/EAR PIECE/BATTERIES $ 123.00 BLACK HILLS CHEMICAL CORP SACKS/TISSUE/CLEANERS/TOWELS/SOAP $ 600.10 BLACK HILLS ENERGY ELECTRICITY $ 920.63 BLACK HILLS PIONEER SEP 2017 ADS & LEGAL PUBLISHING $ 2,292.78 BLACK HILLS PURE INC WATER/COOLER RENTALS $ 51.00 BLACK HILLS TRUCK/TRAILER HEADLIGHT $ 179.01 BOKE, DANA TRAVEL MILEAGE & PER DIEM $ 236.24 BROCK WHITE COMPANY LLC IGNITION REPAIRS/SENSOR/ROADSAVER SEALANT $ 4,437.43 BUTLER MACHINERY CO REPAIR HYDRAULIC SYSTEM $ 2,563.44 CASPER COMMUNITY COLLEGE TUITION & FEES-JESKE & BAKER $ 564.00 CBH COOPERATIVE SEP 2017 BULK FUEL CONTRACT $ 20,196.96 CENGAGE LEARNING BOOKS $ 218.17 CENTURYLINK INC OCT 2017 E911 & CIRCUITS $ 1,205.80 CHAIN SAW CENTER REPAIRS/TIRES/OIL/TRIM LINE $ 840.19 CHYBA, JEREMIAH R YOUTH FOOTBALL OFFICIAL $ 138.75 CITY OF SPEARFISH SEP 2017 CITY UTILITIES $ 36,554.27 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TOOLS/REPAIRS/SUPPLIES/SERVICES/PIZZA $ 10,996.76 CLAUSER MACHINE WORKS DISASSEMBLE GEAR BOX/STEEL PLATES $ 203.43 CLIMATE CONTROL SYSTEMS DISPATCH SERVER ROOM PROJECT $ 24,402.00 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 1,642.50 DIAS, GREGORY K LIBRARY NETWORK BACKUP $ 44.97 DG INVESTMENT INTERMEDIATE SERVICE PD ACCESS CONTROL $ 137.76 COOL CONCEPTS TRAVEL INC FLIGHT TICKET-HARGENS $ 538.60 CORE & MAIN LP METERS/VALVE/CURB BOX LIDS/GASKETS $ 5,587.50 L N CURTIS & SONS FOOT VALVE & STRAINER $ 255.36 DEMCO INC TAGS/CLIPS/TAPE $ 746.08 DESMET SUPER DELUXE INN LODGING-RURAL WATER CONFERENCE $ 604.80 DIGITAL COMBUSTION INC FIREFIGHTER TRAINING SOFTWARE $ 1,224.00 DIVISION OF MOTOR VEHICLES TITLES/PLATES/FEES $ 89.80 DUTTON, DAVID H TRAVEL MILEAGE & PER DIEM $ 363.80 MEDNANSKY, DOUGLAS LAMPS/BALLASTS $ 659.90 EASTON, TENNISON YOUTH FOOTBALL OFFICIAL $ 101.25 ECOLAB PEST ELIMINATION PEST CONTROL $ 225.63 NEWHOUSE ENTERPRISES INC CALENDARS/DESK PADS $ 224.01 DALLMANN, CHRISTOPHER M UNDERCOVER LED LIGHTS $ 592.92 FASSBENDER PHOTO COLLECTION PRINTS FOR DISPLAY $ 195.00 FASTENAL CO HARDWARE $ 28.81 VIEHAUSER ENTERPRISES LLC PADLOCKS/LOCK & DOOR REPAIRS $ 810.25 GOVT FINANCE OFFICERS ASSN ANNUAL MEMBERSHIP-DENEUI $ 150.00 GRIMMS PUMP SERVICE AIRPORT FUELING SYSTEM REPAIR $ 583.00 HACH CO SENSOR CAP $ 141.79 HDR ENGINEERING INC 2017 SEWER PROJECT ENGINEER $ 1,847.50 HEARTLAND PAPER CO SANITIZER/CLEANERS/WIPES/CITRUS BOUQUET $ 510.93 HERSRUDS OF STURGIS BLADES $ 323.11 JEFFERSON PARTNERS LP SHIPPING SERVICES $ 62.30 JENNER EQUIPMENT CO BOOT KIT $ 58.30 JESKE, JERRY TRAVEL PER DIEM $ 175.00 JUNEK'S SERVICE CORP KEY FOB REPAIRS-2013 RAM $ 272.66 KANE, RACHEL LEAGUE OFFICIAL $ 120.00 KARP, THOMAS L LEAGUE OFFICIAL $ 60.00 KDSJ RADIO 98 REC CENTER RADIO ADS $ 180.00 KNECHT HOME CENTER INC HARDWARE/TOOLS/LUMBER/WATER HEATER $ 795.36 KNODELL, JAYD YOUTH FOOTBALL OFFICIAL $ 78.75 KONE INC 4TH QTR 2017 MAINT CONTRACT $ 147.33 KRUGMAN, ROBERT K DC YOUTH FOOTBALL OFFICIAL $ 18.75 BETHESDA CHRISTIAN BROADCAST REC CENTER RADIO ADS $ 250.00 KT CONNECTIONS OCT 2017 NETWORK ADMIN $ 6,357.00 LARSON CO LTD INC AIR ROCKER VALVE $ 85.28 LEADSONLINE LLC SERVICE RENEWAL $ 1,668.00 LOPEZ, WILLIAM LEAGUE OFFICIAL $ 160.00 MACK'S AUTO BODY LLC REPAIR PD 2016 EXPLORER $ 2,171.69 MADER, PERRY TRAVEL PER DIEM $ 149.00 MANUFACTURING SYSTEMS INC ANIMAL TRAPS $ 140.00 JJ SCHOLL INC AUTO DETAILING $ 175.00 MENARDS DIGITAL LEVELS $ 234.75 METRON-FARNIER LLC HYDRANT METERS $ 7,619.76 MG OIL COMPANY CHEV MEROPA 68 $ 181.64 MID AMERICAN RESEARCH CHEM BIG KAHUNA/TUFF STUFF $ 205.75 MID DAKOTA VEGETATION MGMT PR#2 2017 WEED CONTROL $ 8,444.98 MIDCO CAMPGROUND-REC CENTER-AIRPORT SERVICES $ 402.38 MIDCONTINENT TESTING LAB LAB TESTS $ 1,758.35 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 1,897.83 MOTION INDUSTRIES INC BUSHING KIT/BUSH REDUCER $ 6,002.29 GALLS LLC RED RIBBON BARS/HANDCUFF CASE $ 66.49 NEW DEAL TIRE LLC TIRE DISPOSAL $ 1,504.80 NORTHERN HILLS TRNG CENTER JANITORIAL & YARD SERVICES $ 3,864.62 NORTHERN TRUCK EQUIPMENT FRONT/REAR SHELVES & DIVIDERS $ 762.30 PRO WINDMILL INC CARTRIDGE REPLACEMENT $ 123.00 PANGEA DESIGN GROUP NEVADA ST TRAILHEAD PROJECT $ 21,312.15 PENGUIN RANDOM HOUSE INC CDs $ 245.10 PETE LIEN & SONS INC CONCRETE $ 494.00 PETTY CASH-WELLS FARGOBANK TRAVEL/POSTAGE/GAS/MEALS $ 304.64 PHAZE ELECTRIC INC MOVE OUTLET $ 66.30 POWERPLAN ROLLER RENTAL/FUEL LINE/KEYS $ 1,880.82 PROFESSIONAL DISPATCH MGMT TRAINING REGISTRATIONS $ 590.00 PUSH PEDAL PULL INC FITNESS EQUIPMENT REPAIR $ 155.00 QUIK SIGNS INC NAME TAGS/SIGNS/PLAQUE/NAME PLATES $ 592.40 RADER, MICHAEL S YOUTH FOOTBALL OFFICIAL $ 18.75 RAMKOTA HOTEL & CONF CENTER LODGING-JESKE & BAKER $ 910.00 RAPID CITY JOURNAL PUBLIC WORKS ANNUAL SUBSCRIPTION $ 338.54 RAPID DELIVERY PICKUP & DELIVERY SERVICES $ 336.38 RAPID FIRE PROTECTION INC PAVILION/GOVT BLDG INSPECTIONS $ 495.00 REED, THERESA DAWN DOWNTOWN RR CLEANING SERVICE $ 450.00 RODRIGUEZ, REBECCA TRAVEL MILEAGE & PER DIEM $ 238.52 ROLANDO PRINTED SPECIALTIES NAME BADGES $ 82.39 RUSHMORE COMMUNICATION INC ANTENNA REPAIR $ 734.00 SACRISON ASPHALT INC LIMESTONE $ 786.60 SAND CREEK PRINTING CORP BUSINESS CARDS/LIBRARY APPLICATIONS $ 624.00 SDPAA ATLAS FINISH INSURANCE $ 278.66 SERVALL TOWEL & LINEN FLUSHER/MOP/MAT/UNIFORM RENTAL $ 1,231.10 SHARKEY PLUMBING HEATING REPAIR BATHROOM TOILET $ 885.66 SCALA INC SIGN CHANNEL ANNUAL RENEWAL $ 280.00 PETERSON CONSULTANTS INC OCT 2017 NH CINEMA ADS $ 225.00 TELKAMP, ROBERT A NITRILE GLOVES $ 172.30 SOUTH DAK STATE TREASURER SEP 2017 SALES TAX REMITTANCE $ 12,210.26 SPEARFISH AMBULANCE SERV NALOXONE/NARCAN POUCHES $ 784.21 SPEARFISH AUTO SUPPLY SCREWS/MASKING TAPE $ 20.08 SPEARFISH BUILD & SUPPLY LATHE $ 55.00 GUDAHL INVESTMENTS LLC CLEAR BASE $ 41.39 STATE OF SD-EXECUTIVE MGMT JUL 2017 WWTP CENTREX CALLS $ 15.95 SHANE LILLEBO SIGNS/SURVEY FLAGS $ 1,440.00 UNITED STATES TREASURY 2017 RALLY RESTROOMS-SINKS/RESTROOM RENTAL $ 4,048.00 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 477.90 VANCE, TYLER 12TH ST CURB & GUTTER REPAIR $ 4,182.00 THOMSON REUTERS WEST SEP 2017 WESTLAW $ 430.45 PRODUCTIVITY PLUS ACCOUNT HARDWARE $ 43.38 KNIGHT ENTERPRISES INC REC CENTER MAGAZINE ADS $ 2,475.00 TTG ENTERPRISES REPAIR INFLUENT PUMP $ 3,160.00 TURBIVILLE INDUSTRIAL ELEC FAN MOTOR $ 149.80 ALB TWILIGHT LLC SAFETY SUPPLIES $ 32.35 TWO WHEELER DEALER CYCLE TREADMILL $ 4,700.00 TYLER TECHNOLOGIES INC UTILITY BILLING NOTIFICATIONS $ 14.10 US IDENTIFICATION MANUAL UPDATE SERVICE RENEWAL $ 82.50 VERIZON WIRELESS OCT 2017 CITY CELL PHONES $ 8,220.87 WEAVER, TANNER M LEAGUE OFFICIAL $ 45.00 WEF MEMBERSHIP ANNUAL MEMBERSHIP-JOHNSON $ 155.00 WELLS PLUMBING CORP SALT/RECTORSEAL $ 35.18 WEST RIVER INTERNATIONAL REPAIR SPEEDO & TACH $ 1,307.48 WHEELER LUMBER LLC FIR $ 211.84 INTEGRITY ACQUISITION LLC DECAL $ 47.39 WILBUR REPAIR REPAIR VEHICLE COMPUTER $ 262.00 WILLIAMS & ASSOCIATES ATLAS BLDG-FINAL FINISH DESIGN $ 63,000.00 WOLFF'S PLUMBING & HEATING REPAIR POOL HEATER $ 3,162.47 XYLEM WATER SOLUTIONS USA BALLAST $ 562.17 ZUERCHER TECHNOLOGIES LLC DRIVERS LICENSE READER $ 410.00 ** TOTALS** $ 692,642.19 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit Congratulations to Amber Wilde for SD Library Association Librarian of the Year and to David Dutton for being inducted into the SDML Hall of Fame for 20 years of service. There being no further business before the Council Lee moved, Clark seconded and all voted to adjourn at 5:50 PM. Dated this 16th day of October, 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.