City Council

Spearfish City Council Regular Session Minutes February 5, 2018 The Spearfish City Council met at 5:30 PM on Monday, February 5, 2018. Council President Dan Hodgs presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Schmit. Mayor Boke was absent. Also present: City Administrator Harmon, City Planner Watson, Finance Officer Dutton, City Attorney Davis, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Assistant Finance Officer DeNeui, Streets Superintendent Riopel, Wastewater Treatment Facility Superintendent Evridge, Hydro Electric Plant Superintendent Lillehaug and Human Resources Director Friedel. Order of Business was amended to remove Airport from the departmental presentations of 2017 Year in Review. Klarenbeek moved, Schmit seconded and all voted to approve the Order of Business as amended. There were no potential conflicts-of-interest declared. Consent Agenda – Lee moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Mayor Boke appoints Bobbi Sago to Historic Preservation Commission for a three year term beginning January 1, 2018 and ending December 31, 2020. B. Hire Carmen Hall as a substitute Group Fitness Instructor, grade 9, step 1, $13.86 per hour, effective 2/6/2018. C. Add Kaylee Schmidt and C. William Aycock to the 2018 Library Volunteer List. D. Move Jessica Mollman to grade 12, step 2, $16.39 per hour, effective 2/25/2018. Step increase is due to successful completion of 6-month in training period/step increase withheld at the beginning of the year. E. Add Marietta Cady to the 2018 Recreation Centers Volunteer List. F. Hire Tammi Martin for an internship in the Finance Office (temporary position), $11.00 per hour, effective 2/6/2018. G. Add Jessica Birkholt to the 2018 Fire Department Auxiliary List. H. Authorize Mayor Boke to sign 2018 Equitable Sharing Agreement & Certification (ESAC) I. Approve Property Tax Abatement for parcel 32970-00160-011-00. This request is for a mobile home that was demolished and removed in 2017 – total amount of abatement $120.64.  J. Raffle – C.A.R.E.S. (program through St. Joseph Catholic Church to assist the home bound, seriously ill, lonely, dying, and grieving) plans to raffle a choice of 2 quilts. Tickets are $1.00 each or 6 for $5.00. Sales from February 6, 2018 to drawing on March 19, 2018. Proceeds to benefit C.A.R.E.S. for supplies. K. Approve Rose Hill Cemetery Walk as a City Sponsored event. September 22, 2018 2PM and 4PM. Sponsorship includes the use of cones, safety vests, picnic tables and waiver of Certificate of Insurance Liability. This is an annual event. L. Approve the following Special Event Permits: 1) Front Porch Coalition 16th Annual Suicide Awareness 5k Walk/Fun Run – May 5, 2018 - 7 am – 3 pm – South Shelter City Park through Campground to Spearfish Canyon and back. 2) Leading Ladies’ Marathon – August 19, 2018- 4am – 2pm –Spearfish Canyon ending in parking lot across from Pavilion. 3) Friends of the Library 5K and Story Walk – April 14, 2018 - 7am – Noon – Through Campground to Spearfish Canyon parking lot and back to start location. M. Approve Minutes of City Council Regular Session dated January 16, 2018 and Special Session dated January 17, 2018. HUMAN RESOURCES Hire – Schmit moved, Clark seconded and all voted to hire Del Eisenbarth as a (benefit-eligible) Full-time Street Technician, grade 12, step 3, $16.72 per hour, effective 2/6/2018. This is a replacement position. ITEMS FROM VISITORS Shelley Goodrich, Ketel Thorstenson, LLC presented the 2016 Audited Financial Statements. An adverse opinion was discussed concerning the lack of presentation of a component unit. All other schedules following presented a clean opinion. Schmit moved, Lee seconded and all voted to accept the 2016 audit. HEARINGS Hearing – Council President Hodgs opened a public hearing at 5:46 PM to consider an application from Matthews Opera House & Arts Center for a special malt beverage license for the Festival in the Park on July 20th – July 22nd at the City Park beer garden. There were no oral or written comments and the public hearing was closed at 5:46 PM. Lee moved, Jacobs seconded and all voted to approve the special license. Hearing – Council President Hodgs opened a public hearing at 5:47 PM to consider an application from Kevin Bybee with Spearfish Sasquatch for an on-off sale malt beverage and on- off sale wine license located at 370 W Highway 14. (BHE Stadium- baseball field facility only). There were no oral or written comments and the public hearing was closed at 5:47 PM. Lee moved, Clark seconded and all voted to approve the license. Hearing – Council President Hodgs opened a public hearing at 5:48 PM to consider an application from Hui Qing Angel Tsui with Fuji Sushi Bar & Grill for a retail on-off sale wine license and the transfer of an on-off sale malt beverage license from the Bay Leaf Cafe located at 126 W. Hudson St. There were no oral or written comments and the public hearing was closed at 5:48 PM. Lee moved, Klarenbeek seconded and all voted to approve the license and transfer. Hearing – Council President Hodgs opened a public hearing at 5:49 PM to consider an application from Allison McDaniel with First Venture LLC for the transfer of an on-off sale malt beverage license, an on-off sale wine license and a package off-sale liquor license from Grant Street Liquor & Casino located at 127 W Grant St. There were no oral or written comments and the public hearing was closed at 5:49 PM. Schmit moved, Jacobs seconded and all voted to approve the license transfers. FINANCE SERF Loan – Jacobs moved, Schmit seconded and all voted to approve SERF Loan to Sawyer Brewing Co. and authorize Mayor Boke to execute loan documents to be prepared by the City Attorney consistent with the Term Sheet dated 1/25/18. Clark moved, Schmit seconded and all voted to adjourn to executive session pursuant to SDCL 1-25-2 (3) for contractual matters at 5:52PM. Council returned to regular session at 6:14PM. Industrial Park Lot – Clark moved, Jacobs seconded and all voted to consider the sale of an industrial park lot to Timberline Builders and authorize Mayor Boke to execute purchase documents to be prepared by the City Attorney consistent with the Term Sheet dated 1/29/18. PARKS AND RECREATION Easement – Schmit moved, Jacobs seconded and all voted approval and authorization for Mayor Boke to sign Irrevocable Offer of Dedication and Easement Agreement with the Village at Creekside Association, Inc. FIRE Discussion – Fire Chief Sachara initiated a discussion regarding Lantis Fireworks displays to be conducted at Expedition League Baseballs games. Currently there are 3 dates in mind – one each in May, July and August. Mr. Lantis had previously explained that if it is very dry and fire danger is high, he will not proceed with a display on those dates. Chief Sachara stated our current ordinances do not allow for any fireworks within the city and asked the Council if this is something they are interested in changing and investigating ways to have these types of events. Lee moved, Jacobs seconded and all voted to authorize the Fire Chief and City Attorney to investigate methods leading to a possible fireworks permit in Spearfish. PLANNING AND ZONING/BUILDING AND DEVELOPMENT Top Shelf – Lee moved, Klarenbeek seconded and all voted to approve a Platting Letter of Credit Agreement for Top Shelf Subdivision. Interim Bill List – Schmit moved, Jacobs seconded and all voted to approve Interim Bill List dated January 24, 2018. VENDOR DESCRIPTION AMOUNT BLACK HILLS ENERGY 2017 & 2018 ELECTRICITY $ 18,737.54 MIDCO JAN 2018 REC CENTER INTERNET $ 707.77  MONTANA-DAKOTA UTILITIES 2017 & 2018 NATURAL GAS $ 9,859.59 CLARITY TELECOM LLC JAN 2018 CITY PHONES/INTERNET $ 3,593.14 ** TOTALS** $ 32,898.04 APPROVAL INITIALS Mayor Boke - Absent Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit Bill List – Klarenbeek moved, Clark seconded and all voted to approve the Bill List dated February 5, 2018. VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTAL/ARGON/LASER LIGHT $ 2,734.30 A & L CONTRACTORS LLC SNOW REMOVAL $ 1,192.50 A&B BUSINESS INC COPIER LEASES/BILLING PAPER/SUPPLIES $ 2,447.85 ACE STEEL & RECYCLING INC ALUMINUM FLATS & ANGLES $ 80.23 ADVANCED ENGINEERING & ENV 2017 GA WATERLINE/JACKSON ENGINEER $ 11,350.21 ALBERTSON ENGINEERING INC 2017 SAWMILL BLDG ASSESSMENT $ 7,550.83 AMICK SOUND INC 2017 SOUND SYSTEM REPAIR $ 330.00 APPLIED CONCEPTS INC DSR COUNTING UNIT $ 20.00 ARROWWOOD RESORT AT CEDAR LODGING-WALTERS $ 91.95 BAKER & TAYLOR BOOKS/AUDIO BOOK $ 763.84 BLACK HILLS CHEMICAL CORP SACKS/GLOVES/CLEANERS/SUPPLIES $ 2,887.50 BLACK HILLS ENERGY 2017 & 2018 ELECTRICITY $ 4,129.23 BLACK HILLS STATE UNIV JAN 2018 BILLINGS/NEWSLETTERS/BID BOOKS $ 606.11 BOARD OF OPERATOR CERTIFICATION 2018 OPERATOR CERTIFICATIONS $ 204.00 BOMGAARS SUPPLY INC GLOVES/REPAIRS/TOOLS/SUPPLIES/GATES $ 1,156.45 BUTTE ELECTRIC COOP 2017-2018 ELECTRICITY $ 51,027.05 CANFIELD BUSINESS INTERIOR CITY ADMIN WORK STATION $ 4,374.64 CENGAGE LEARNING BOOKS $ 24.74 CITY OF SPEARFISH JAN 2018 CITY UTILITIES $ 3,696.22 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TRAINING/SUPPLIES/CHAIR $ 1,354.51 CLIMATE CONTROL SYSTEMS REPAIR WWTP SYSTEM/SERVICE HVAC SYSMS $ 24,162.89 DG INVESTMENT INTERMEDIATE 2018 MAINTENANCE AGREEMENT $ 1,868.18 COX COMMUNICATIONS INC 2017 INFO SUBPOENA-CR20168548 $ 50.00 CULLIGAN SOFT WATER CORP WATER $ 52.00 L N CURTIS & SONS EXPLORER HELMET CRESCENTS & BOOTS $ 265.94 DALE'S TIRE & RETREADING TIRES $ 1,040.00 DIESEL MACHINERY INC MOUNT RUBBERS/CABLE ASSY $ 3.37 DMC WEAR PARTS LLC BLADES/SKIDSTEER EDGE $ 1,100.60 MEDNANSKY, DOUGLAS LED LIGHTS $ 1,680.00 ECOLAB PEST ELIMINATION PEST CONTROL $ 229.51 EDDIE'S TRUCK CENTER INC LABEL/COVER/SWITCH/SEAL/CLAMP $ 275.45 DALLMANN, CHRISTOPHER M LED MINI BAR LIGHTS $ 882.88 KNUTSON, DARREL HOIST INSPECTION $ 580.00 FASTENAL CO HARDWARE/RECERTIFICATION $ 875.44 FEDEX FORENSICS LAB SHIPPING $ 20.42 GALLS LLC HANDCUFFS/BATTERY/PANTS/LETTERS $ 278.27 VIEHAUSER ENTERPRISES LLC OPEN SAWMILL LOCK $ 55.00 GLENN, ROBERT TRAVEL PER DIEM $ 49.00 GODFREY BRAKE SUPPLY SPRING/HARDWARE $ 474.10 GRAINGER INC SPRING LATCH/FILTER ELEMENT KITS $ 355.13 GREAT WESTERN TIRE INC 2017 TIRE REPAIR/TIRE REPAIR $ 54.00 HAWKINS INC BLEACH/CHLORINE/AQUA HAWK/ACID $ 3,827.81 HDR ENGINEERING INC 2017 WWTP RAS PUMP & SEWER PROJ ENG $ 22,040.27 HEARTLAND PAPER CO CLEANERS/TOWELS $ 280.14 HEISLER HARDWARE TOOLS/SUPPLIES/REPAIRS/PAINT $ 589.88 SIMON CONTRACTORS OF SD MAN SAND $ 3,397.20 HUGHES COUNTY SHERIFF'S OFFICE SERVE PAPERS-SVFA $ 55.00 IAPMO TRAINING DEPT SPEARFISH SEMINAR-B ULMER $ 80.00 TODD EMERY COLLINS JET KITCHEN SINK AT FIRE HALL $ 225.00 KDSJ RADIO 98 REC CENTER RADIO ADS $ 80.00 KDV INC SNOW REMOVAL $ 237.50 KNECHT HOME CENTER INC TOOLS/SUPPLIES/REPAIRS/PAINT/LUMBER $ 615.10 KONE INC 2017 DOOR MAINTENANCE MODULE $ 1,960.00 KT CONNECTIONS DISPATCH CABLING/NETWORK ADMIN/REPAIRS $ 13,449.00 LAMONT, GUY TRAVEL PER DIEM $ 75.00 LARSON CO LTD INC HOSE HUMP ASSY/LAMP/LIGHT/GASKETS $ 46.73 LAWRENCE COUNTY AUDITOR REIMBURSE TIF2&3 INCREMENTS $ 13,064.57 MATHIS JR, ROBERT TRAVEL PER DIEM $ 64.00 MELLOTT, CRISTON WEATHERGUARD TOOL BOX $ 200.00 MID-STATES ORGANIZED CRIME ANNUAL MEMBERSHIP $ 150.00 MIDAMERICA BOOKS BOOKS $ 245.40 MUNRO EARTHMOVING LLC 2017 & 2018 SNOW REMOVAL $ 4,365.00 NATIONAL TRUST FOR HISTORIC HISTORIC PRESERVATION MEMBERSHIP $ 30.00 NEBRASKA SALT & GRAIN CO ICE SLICER $ 46,262.51 NORTH CENTRAL RENT & LEASE MINI EXCAVATOR BUCKET $ 1,300.00 OFFICE TECH & SUPPLY NOTARY STAMPS/CERTIFICATE HOLDERS $ 198.20 CRAMER, SUE PERMIT REFUND $ 100.00 PENGUIN RANDOM HOUSE INC CDs $ 214.25 PETE LIEN & SONS INC CONCRETE $ 428.19 PETTY CASH-WELLS FARGOBANK POSTAGE/TRAVEL/SUPPLIES/DARE $ 235.02 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 216.00 WATER TREE INC MAGIC LUBE $ 28.15 PORSCH, CHAD TRAVEL PER DIEM $ 75.00 ARGUS GROUP HOLDINGS LLC CHARGER/RETRIEVAL WINCH $ 4,371.74 QUIK SIGNS INC NAME TAGS $ 80.00 RAPID DELIVERY PICKUP & DELIVERY SERVICES $ 218.54 RAPID DIESEL SERVICE TEST INJECTORS $ 407.08 RDO EQUIPMENT CO 2016 HAMM DRUM ROLLER $ 27,104.69 REED, THERESA DAWN JAN DOWNTOWN RESTROOM CLEANING $ 465.00 REVIZE LLC 2018 CITY WEBSITE SERVICE $ 3,500.00 RIVERSIDE PLASTICS INC STREETSCAPE PLANTERS $ 462.44 SAND CREEK PRINTING CORP BUSINESS CARDS-P&Z $ 108.00 SANITATION PRODUCTS INC SNO GO SNOW BLOWER $ 150,115.66 SD DEPT OF PUBLIC SAFETY 1ST 1/2 2018 TELETYPE SERVICE $ 3,090.00 SD FIRE FIGHTERS ASSN 2018 MEMBERSHIP DUES $ 100.00 SD STATE HISTORICAL SOCIETY HISTORIC PRESERVATION MEMBERSHIP $ 50.00 SDWWA 2018 MEMBERSHIP RENEWALS $ 60.00 SEARS COMMERCIAL ONE FILTER $ 35.98 SECRETARY OF STATE NOTARY FILING FEE $ 30.00 SHARKEY PLUMBING HEATING CHECK URINAL $ 293.25 PETERSON CONSULTANTS INC JAN 2018 NH CINEMA MARKETING $ 225.00 SOUTH DAK STATE TREASURER FEB 2018 SALES TAX REMITTANCE $ 7,831.74 SPEARFISH AMBULANCE SERV SMALL MEDICAL EQUIPMENT $ 73.50 SPEARFISH AUTO SUPPLY TOOLS/FILTERS/REPAIRS/BATTERIES/SUPPLIES $ 7,157.58 SPEARFISH BUILD & SUPPLY JIG SAW BLADE $ 8.49 SPEARFISH CHAMBER OF COMM CHAMBER BANQUET $ 40.00 VIVI BENE INC HALIDE LAMPS/HARDWARE/COLO BLVD LIGHTS $ 984.34 GUDAHL INVESTMENTS LLC PAINT $ 265.00 SPEARFISH SCHOOL DIST 40-2 DEC 2017 TIF2&3 TAX INCREMENTS $ 44,314.03 SYSCO FOOD SERVICES OF MT CONCESSIONS & YOUTH PROGRAM $ 612.58 TASC FSA ADMIN & RENEWAL FEES $ 623.38 TRI AIRTESTING INC CHAMPION WHISTLER 89 H2O/NFPA AIR EDITION $ 1,057.60 TTG ENTERPRISES NEW MANUAL CONTROL $ 471.01 TURBIVILLE INDUSTRIAL ELEC REBUILD MOTOR/REPAIR PUMP/REPAIR MOTOR $ 1,606.76 TYLER TECHNOLOGIES INC FEB 2018 ONLINE BILLING FEES $ 166.00 US BANK NATIONAL ASSOC GOLLIHER TANK BOND PAYMENT $ 91,072.41 VANWAY TROPHY & AWARD FIRE AWARDS/PD OFFICER OF YEAR/PLAQUE $ 278.40 VISIT SPEARFISH INC FEB 2018 HOTEL BID SUPPORT $ 13,335.00 W W WHEELER & ASSOC INC 2017 HYDRO PENSTOCK ENGINEER $ 1,028.50 WALMART COMMUNITY/GEMB TOOLS/SUPPLIES/CAMERA $ 441.83 WARD DEVELOPMENT GROUP LLC PH4 OF RESERVE UTILITY UPSIZE REIMBURSEMENT $ 13,173.96 WATSON FURNITURE GROUP DISPATCH WORKSTATION PROJECT $ 49,530.40 WELLS PLUMBING CORP HARDWARE/SALT $ 256.90 INTEGRITY ACQUISITION LLC THERM/SEAL/KIT $ 108.44 WILBUR REPAIR OIL PRESSURE/SHIFTER REPAIR $ 950.00 WILLIAMS 66 SERVICE DIESEL/BATTERY/BALANCE TIRE $ 918.45 ZIEGLER, BRIAN TRAVEL PER DIEM $ 64.00 ** TOTALS ** $ 671,596.94 APPROVAL INITIALS Mayor Boke - Absent Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit DEPARTMENTAL DISCUSSION ITEMS 2017 Year End Review Presentations:  Police Chief Rotert presented for the Police Department  Fire Chief Sachara presented for the Fire Department  Hydro Electric Plant Superintendent Lillehaug presented for the Hydro Plant. There being no further business before the Council Clark moved, Jacobs seconded and all voted to adjourn at 6:56 PM. Dated this 5th day of February 2018. CITY OF SPEARFISH BY: ____________________________ Dan Hodgs, Council President ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.