City Council

Spearfish City Council Regular Session Minutes June 18, 2018 The Spearfish City Council met at 5:30 PM on Monday, June 18, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Martin. Also present: City Administrator Harmon, City Planner Watson, Finance Officer Dutton, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Finance Admin Assistant Weber, Wastewater Treatment Facility Superintendent Evridge, Parks and Recreation Director Mader and Human Resource Director Friedel. Jacobs moved, Hodgs seconded and all voted to approve the Order of Business. Hodgs disclosed appearance of potential conflict-of-interest for item 6C in the Consent Agenda. Consent Agenda – Clark moved, Lee seconded to approve the Consent Agenda as follows. Hodgs abstained from vote and motion passed with all others voting yes. A. Approval for Annual Renewal of the 2018-2019 Malt Beverage License for Good Earth Natural Foods, 638 Main St, On-Off Sale B. Approve a special on-sale liquor license for the B&B Lounge for a wedding on June 23rd from 4pm to 2am at the Pavilion. C. Approve a special malt beverage license for Bill Collins with Best Western Black Hills Lodge for a birthday party on June 23rd from noon to 7pm at the BHSU Joy Center. D. Approve Minutes of City Council Regular Session dated June 4, 2018. ITEMS FROM VISITORS Waiver – Hodgs moved, Jacobs seconded and all voted to approve waiving the building permit fee of $681.00 for the Spearfish School District Miscellaneous Projects. SEDC - Kory Menken, Executive Director of SEDC requested the following: 1) Lee moved, Hodgs seconded and all voted to amend the SERF Policy to remove the 2018 sunset clause and allow SEDC to continue to receive SERF funds to be used for operations. 2) Lee moved, Jacobs seconded and all voted to approve a new SERF Loan for Dakota Seafood. LICENSE HEARINGS License – Mayor Boke opened a public hearing at 5:39 PM to consider an application from Kristen Bell & Ava Sauter with Good Day Cafe for an on-off sale malt beverage & SD farm wine license located at 541 W. Jackson Blvd. There were no oral or written comments and the public hearing was closed at 5:39 PM. Hodgs moved, Clark seconded and all voted to approve the license. HUMAN RESOURCES Resolution 2018-12 – Clark moved, Klarenbeek seconded and all voted to accept the 2018 City Of Spearfish Personnel Policy and Procedure Manual. RESOLUTION 2018-12 A R ESOLUTION R EPEALING THE 2 0 1 6 C ITY OF S PEARFISH P ERSONNEL P OLICY AND P ROCEDURE M ANUAL AND A DOPTING THE 2 0 1 8 C ITY OF S PEARFISH P E R S O N N E L A N D PROCEDURE MANUAL B E IT R E S O L V E D by the Common Council of the City of Spearfish that the 2016 City of Spearfish Personnel Policy and Procedure Manual is hereby repealed; and B E IT F URTHER R ESOLVED that the 2018 City of Spearfish Personnel Policy and Procedure Manual is hereby adopted. A copy of the current Personnel Policy and Procedure Manual shall be kept on file in the Finance Office and shall be made available to employees on the Employee Portal. Dated this 18t h day of June, 2018. C ITY OF S P E A R F I S H By: ____________________________ (Seal) Dana Boke, Its Mayor Attest: ________________________________ David H. Dutton, Finance Officer Adopted: June 18, 2018 Published: June 29, 2018 Effective: July 18, 2018 Employment Contract – Jacobs moved, Klarenbeek seconded and all voted approval and authorization for the Mayor to sign the employment contract with Ashley McDonald for the position of City Attorney, grade 26, step 3, $46.77 ($97,281.60 professional exemption/salaried) effective August 27, 2018. PUBLIC WORKS Studies – Clark moved, Hodgs seconded and all voted approval for change in Water/Sewer Rate Study and Solid Waste Feasibility Study from $70,220 to a total not to exceed $83,890. Proposal – Clark moved, Jacobs seconded and all voted to accept design and evaluation proposal from HDR for the Main Lift Station valve replacement and equalization basin improvements at the WWTP, cost not to exceed $58,675.00. Agreement – Klarenbeek moved, Lee seconded and all voted to extend the final platting security agreement between the City of Spearfish and ETR, LLC from July 1, 2018 to August 31, 2018, for additional time to complete construction at the Top Shelf Subdivision Development, due to weather. Rec Path – Clark moved, Martin seconded and all voted approval for Site Works Specialists/Scull Construction Service Inc. to widen and expand the Knecht Home Center's proposed sidewalk along 4th Avenue from 5' to 8' while increasing the proposed concrete thickness from 4" to 6". The location is identified as a recreation path route within the preliminary Recreation Path Master Plan update. Total proposal cost is $12,397.65. McLaughlin Sawmill Buildings – Hodgs moved, Lee seconded and all voted to excuse Mr. Falzerano from his bids on Unit #9 and Unit #10. Clark moved, Hodgs seconded and all voted to award bids for Units 9 and 10 to the next highest, responsive and responsible bidder: Unit #9 to Don Nelson for $100.00 and Unit $10 to Reid Stranberg for $110.50. Bill List – Klarenbeek moved, Clark seconded and all voted to approve the Bill List dated June 18, 2018. VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC SAWDUST REMOVAL $ 6,460.71 A&B BUSINESS INC REPAIR PD PRINTER/REC CENTER COPIER $ 610.11 ALPINE IMPRESSIONS CLOTHING/UNIFORMS/CAPS/SHIRTS/COATS $ 3,418.94 AMERICAN ENGINEERING TESTING 2018 SEWER PROJ TESTING $ 619.95 BAKER & TAYLOR BOOKS $ 841.32 BECK'S NURSERY CORP PLANTS/SOIL MOIST $ 79.80 BELLE FOURCHE LANDFILL MAY 2018 LANDFILL FEES $ 31,072.57 BLACK HILLS ENERGY MOVE POLES FOR ACORN BRIDGE ELECTRICITY $ 12,136.73 BLACK HILLS PIONEER MAY 2018 ADS & LEGAL PUBLISHING $ 1,551.33 BLACK HILLS PURE INC WATER/COOLER RENTAL $ 51.00 BLACK HILLS WINDSHIELD WINDOW REPAIR $ 215.00 BORDER STATES ELECTRIC COVERS/WIRE STRIPPER $ 99.70 BUILDERS FIRSTSOURCE INC POST/BRACES/TAPE/ADHESIVE/SAKRETE $ 616.47 C J SPRAY INC SPRAYER FINAL PAYMENT $ 5,400.00 CAMPBELL SUPPLY MAILBOXES $ 33.98 AINSWORTH AUTO PARTS LLC HELIUM $ 198.00 CBH COOPERATIVE MAY 2018 BULK FUEL CONTRACT $ 35,035.61 CENGAGE LEARNING BOOK $ 25.49 CENTURYLINK INC JUN 2018 E911 & CIRCUITS $ 1,117.89 CHAIN SAW CENTER EQUIPMENT/REPAIRS/RENTALS/OIL $ 4,177.58 CITY OF SPEARFISH CREDIT CARDS TRAVEL/SUPPLIES/REPAIRS/TRAINING/TOOLS $ 4,258.89 CLARK PRINTING CORP PD BUSINESS CARDS $ 131.00 CLAUSER MACHINE WORKS SHAFTING/UBOLTS/CUT THREAD $ 409.00 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 2,976.25 COMPRESSION LEASING SERVICE HOSE $ 122.08 EATON INDUSTRIAL CORP AIRPORT RUNWAY SIGN $ 5,664.44 CORE & MAIN LP METERS/REPAIR PARTS/AIRPORT LINE $ 22,074.11 DANKO EMERGENCY EQUIPMENT FD FENDER $ 443.87 DMC WEAR PARTS LLC PLOW BLADES $ 2,480.00 ZW USA INC DOG WASTE SACKS $ 117.99 DUTTON, DAVID H TRAVEL PER DIEM $ 54.00 ECOLAB PEST ELIMINATION PEST CONTROL $ 233.89 EDDIE'S TRUCK CENTER INC FLAG/HOOK/TARP TIES/SWITCH $ 62.76 NEWHOUSE ENTERPRISES INC SACKS/COLOR PAPER/TONER $ 508.66 FILPRO CORP G78C8-1N $ 357.50 KC FITNESS SUPPLY INC DUMBBELLS/MATS/EXERCISE EQUIPMENT $ 1,967.09 FMG INC CITY HALL PARKING PROJ ENGINEER $ 6,911.76 FRENCH, JACK FIRE SCHOOL MILEAGE & PER DIEM $ 283.80 GAGES GARDEN CENTER PLANTS/PROMIX $ 166.53 GALLS LLC POLICE EQUIPMENT-UNIFORMS-CLOTHING $ 2,374.26 GEFFRE, LONI FIRE SCHOOL MILEAGE & PER DIEM $ 313.80 GEIGLE, JD FIRE SCHOOL MILEAGE & PER DIEM $ 346.38 VIEHAUSER ENTERPRISES LLC KEYS/LOCK REPAIRS & SERVICES $ 386.90 NEWS-RECORD INC REC CENTER TOURISM AD $ 495.00 GLENN, ROBERT TRAVEL EXPENSE REIMBURSEMENT $ 252.71 GODFREY BRAKE SUPPLY SPRING/HARDWARE $ 590.30 GOPHER PICKLEBALL EQUIPMENT $ 242.89 GRAINGER INC CHEMICAL CARTRIDGE BAYONET/FILTERS $ 90.93 HAUCK ELECTRIC & CONTROLS LIFT STATION A REPAIRS $ 5,037.63 HAUGO BROADCASTING INC REC CENTER RADIO ADS $ 468.00 HAWKINS INC AZONE/CHLORINE/BLEACH/ALKALI/ACID $ 5,536.82 HEARTLAND PAPER CO WINGNUT/BLADE REAR $ 39.80 HERMANN, BRUCE CAMPGROUND MAPS $ 170.00 LESTER HOSPITALITY-SIOUX FALLS LODGING-DENEUI & DUTTON $ 435.00 JENNER EQUIPMENT CO FILTERS $ 245.05 KDSJ RADIO 98 HS TRACK MEET REC CTR ADS $ 180.00 CHARLES G KING JR PROPERTY APPRAISAL $ 2,900.00 KLJ SOULUTIONS HOLDING CO CROSSWIND RUNWAY CULTURAL STUDY $ 25,369.76 KRIHA FLUID POWER CO INC 1H2A0000262512 $ 2,255.41 HOYT, LINDA G COLOR BOOK $ 595.00 LYNN, JACKSON, SHULTZ & LEBRUN PERSONNEL LEGAL REVIEWS $ 438.75 ATHLACTION HOLDINGS LLC 2018 MAXGALAXY SOFTWARE SUPPORT $ 13,800.00 MANDY BING LLC CAMPGROUND FIREWOOD $ 175.00 MIDCO JUN 2018 SERVICES $ 993.97 MIDCO BUSINESS MAY 2018 REC CENTER MARKETING $ 100.00 MIDCONTINENT TESTING LAB LAB TESTS $ 341.00 MIDWEST TURF & IRRIGATION IRRIGATION REPAIRS $ 2,163.76 MINITMAN INC PREMIUM GAS $ 89.01 MONEY MOVERS MAY 2018 FEES $ 7.50 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 5,803.97 EUGENE WELDER'S SUPPLY CO 2 FD JERRICANS $ 430.45 NORTHERN HILLS TRNG CENTER JANITORIAL/MOWING SERVICES $ 4,960.68 PRO WINDMILL INC DEODORIZER SERVICE $ 123.00 MCDONALD, ASHLEY TRAVEL MILEAGE & PER DIEM FOR INTERVIEW $ 352.68 PETTY CASH-WELLS FARGOBANK FOOD/REPAIRS/SUPPLIES/TRAVEL $ 331.70 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 246.00 POWERPLAN FILTERS/REPAIR WIFI $ 917.27 PUSH PEDAL PULL INC REPAIR EQUIPMENT $ 136.00 PUTZ N GLO INC SUMMER REC ADMISSIONS $ 656.00 CONKLIN COMPANIES LLC NH SENIOR GAMES MEALS $ 440.00 QUIK SIGNS INC LETTERHEAD/NAME TAGS/SIGNS $ 387.16 RAPID DELIVERY PICKUP & DELIVERY SERVICES $ 288.99 RECREATION SUPPLY CO GLASS CUVETTES $ 51.06 REGIONAL HEALTH NETWORK EMPLOYMENT SCREENING $ 3,570.00 ROBBINSDALE ENTERTAINMENT SUMMER REC ADMISSIONS $ 312.00 THOMAS W NICHOLS AWOS INSPECTION/DATA SERVICE $ 1,180.00 CNC TRAMWAY INC SUMMER REC ADMISSIONS $ 807.34 S & S WORLDWIDE INC SUMMER REC SUPPLIES $ 157.80 SACRISON ASPHALT INC LIMESTONE/TACK $ 2,551.20 SAND CREEK PRINTING CORP FD PIO BUSINESS CARDS $ 61.00 SANITATION PRODUCTS INC SWITCH/CIRCUIT/FILTERS $ 2,745.68 SCOTT PETERSON MOTORS INC TRANSMISSION REPAIR $ 846.27 SD FIRE FIGHTERS ASSN 2018 STATE FIRE SCHOOL X 3 $ 265.00 XYLEM INC ANNUAL MAINTENANCE CONTRACT $ 1,949.94 SERVALL TOWEL & LINEN UNIFORM/MAT/MOP/FLUSHER RENTALS $ 955.22 SHARKEY PLUMBING HEATING PLUMBING REPAIRS $ 1,440.30 PETERSON CONSULTANTS INC JUN 2018 NH CINEMA ADS $ 225.00 SIMON CONTRACTORS OF SD ROADSTONE $ 526.44 SOUTH DAKOTA ONE CALL MAY 2018 MESSAGE FEES $ 213.15 SPEARFISH CHAMBER OF COMM REC CTR 2018 DIRECTORY/2018 GRANT $ 2,700.00 VIVI BENE INC ELECTRICAL SERVICES & REPAIRS $ 1,368.73 STATE OF SD-EXECUTIVE MGMT APR 2018 WWTP CENTREX CALLS $ 19.65 LET ER BUCK LLC FIRE DEPT NEGOTIATION MEETINGS $ 293.25 ROSS & SANDRA HESPE USB $ 9.99 SWEET TREATS INC CONCESSIONS $ 655.00 THE UPS STORE #5137 SHIPPING-ALL WEATHER TECH $ 88.97 THOMSON REUTERS WEST MAY 2018 WESTLAW SERVICE $ 451.97 THORWORKS INDUSTRIES INC HOT TACK TANK W/ SPRAY BAR $ 14,425.00 TIMECLOCK PLUS TIME ENTRY SOFTWARE MAINT $ 1,660.70 TRI-COUNTY PUBLICATIONS REC MAGNETIC GUIDE DIRECTORY $ 649.45 TRIPLE CROWN PRODUCTS INC SAFETY SHIRTS $ 381.20 TURBIVILLE INDUSTRIAL ELECTRIC REPAIR PUMP MOTOR $ 1,887.51 ULINE INC PAPER PLATES $ 60.97 US BANK NATIONAL ASSOCIATION WWTP EXPANSION BOND PAYMENT $ 96,470.41 USA BLUE BOOK RESPIRATOR/RANGER HIP BOOTS $ 597.57 VERIZON WIRELESS JUN 2018 CITY CELL PHONES $ 3,677.24 VIG, TERANCE K REPAIR SAWMILL BUILDINGS $ 3,367.35 WATSON-MARLOW INC LOADSURE MARPRENE ELEMENT $ 476.39 WESTERN COMMUNICATIONS MIC SPEAKERS/RADIO REPAIRS $ 769.80 WOLFF'S PLUMBING & HEATING REPAIR WATERSLIDE/PLUMBING REPAIRS $ 5,362.07 WS DARLEY & CO FD STRAINER FOOT VALVE/SPEAKER REPAIR $ 408.79 XYLEM WATER SOLUTIONS USA BALLAST ECORAY $ 1,148.58 ** TOTALS** $ 389,282.32 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee George Martin MAYOR AND COUNCIL FYI - On Friday, June 15th, a remembrance event was held at the Littleton Medal of Honor Monument at Indian Springs. Ed Anderson, Commandant of Marine Corp League Detachment 1261 from Mena, Arkansas the birthplace of Littleton presented to the City of Spearfish a plaque and proclamation from the Mayor of Mena in honor of PFC Herbert A. Littleton, a Korean War recipient of the Medal of Honor. FYI – On Friday, June 15th a Mayoral proclamation was read at the Kercherval Family reunion at the Heritage Center. Mary Kercherval and her family were the first African-Americans to settle in Spearfish, having homesteads in Spearfish’s Centennial Valley starting in 1876. Hodgs moved, Jacobs seconded and all voted to adjourn to Executive Session to consult with legal counsel about pending litigation pursuant to SDCL 1-25-2(3) at 5:59 PM. Council returned from Executive Session and Clark moved, Klarenbeek seconded and all voted to resume regular session at 6:57 PM. There being no further business before the Council, Clark moved, Hodgs seconded and all voted to adjourn at 6:58 PM. Dated this 18th day of June 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.