City Council

Spearfish City Council Regular Session Minutes June 4, 2018 The Spearfish City Council met at 5:30 PM on Monday, June 4, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek and Martin. Lee was absent. Also present: City Administrator Harmon, City Planner Watson, Finance Officer Dutton, City Attorney Davis, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Finance Admin Assistant Weber, Wastewater Treatment Facility Superintendent Evridge, Water/Wastewater Utilities Superintendent Glenn, Utility Billing Coordinator Mollman, Police Lieutenant Dean and Legal Intern Moeller. Order Of Business – Mayor Boke requested the following changes to the Order of Business: 1) Good Earth Natural Foods and The Mad Platter be stricken from Item F of the Consent Agenda 2) remove item 7B, 3) remove item 11A. Hodgs moved, Jacobs seconded and all voted to approve the amended order of business. There were no potential conflicts-of-interest to declare. Consent Agenda – Clark moved, Klarenbeek seconded and all voted to approve the Consent Agenda as follows: A. Hire the following seasonal employees effective 6/5/2018: Recreation Center: Gail Harwood Facility Maintenance – Recreation Center $11.00 Matt Waters Tennis Instructor $9.00 Jessa McFarland Lifeguard $9.50 Public Works: Blade Stotz Storm Water $13.00 B. Hire Neil Plocek as a part-time (not benefit eligible) public works laborer, grade 9, step 1, $13.86 per hour, effective 6/5/2018. Replacement position C. Add Ashley Ziegler to the 2018 Volunteer Fire Department List – Auxiliary D. Approve a special on-sale wine license for Spearfish Creek Wine Bar for the Canyon Acoustic Series every Wednesday starting June 27th through August 1st from 4:30pm to 9:30pm at the City Park Band Shell. E. Approve encroachment permit for Antunez., 117 E. Illinois Street to allow consumption and possession of alcoholic beverages in public places - only in a designated area abutting and immediately adjacent to a licensed premise. F. Approval for the following Annual Renewals of the 2018-2019 Malt Beverage Licenses:  License Owner Address License Type 1 Antunez 117 E. Illinois St On-Off Sale 2 Aviands @ BHSU 1200 University St On-Off Sale 3 B&B Lounge 703 N. Main St On-Off Sale 4 Barbacoa’s 305 W. Jackson Blvd On-Off Sale 5 Best Western BH Lodge 540 E. Jackson Blvd On-Off Sale 6 Blackbird Espresso 503 N. Main St On-Off Sale 7 Chris’ Campground 701 Christensen Dr On-Off Sale 8 Common Cents Food Store 546 W. Jackson Blvd On-Off Sale 9 Crow Peak Lodge 346 W. Kansas St On-Off Sale 10 Double Barrel Liquor & Casino 6764 Colorado Loop On-Off Sale 11 Dough Trader 543 W. Jackson Blvd On-Off Sale 12 Elkhorn Ridge Golf Course 6845 St. Onge Rd On-Off Sale 13 Elkhorn Ridge RV Park 20189 US Hwy 85 On-Off Sale 14 Exit 8 Phillips 66 3275 Old Belle Rd On-Off Sale 15 False Bottom Bar 645 Main St On-Off Sale 16 Fresh Start Convenience 2728 1st Ave On-Off Sale 17 Fuji Sushi Bar & Grill 126 W. Hudson St On-Off Sale 18 Golden Dragon 1850 North Ave On-Off Sale 19 Grant Street Liquor 127 West Grant St On-Off Sale 20 Green Oven 608 Main St On-Off Sale 21 Happy Jacks 520 W. Jackson Blvd On-Off Sale 22 Jade Palace China Buffet 715 N. Main St On-Off Sale 23 Lacosta Mexican Restaurant 447 N. Main St On-Off Sale 24 Level Lounge 604 N. Main St On-Off Sale 25 Lucky Strike Lanes 1740 Ryan Rd On-Off Sale 26 Lueders Food Center 620 7th St On-Off Sale 27 Matthews Opera House 612 Main St On-Off Sale 28 Mini Mart #445 813 N. Main St On-Off Sale 29 Minitman Food & Fuel 820 E. Colorado Blvd On-Off Sale 30 Minitman Too 611 E. Jackson Blvd On-Off Sale 31 Northern Hills Cinema 1830 N. Main St On-Off Sale 32 Pizza Hut 435 W. Jackson Blvd On-Off Sale 33 Queen City Liquor 210 E. Rushmore On-Off Sale 34 Roma’s Ristorante 701 5th St On-Off Sale 35 Sanfords Grub & Pub 545 W. Jackson Blvd On-Off Sale 36 Spearfish Brewing Co 741 N. Main St. Ste #130 On-Off Sale 37 Spearfish Sasquatch Baseball 350 W. Highway 14 On-Off Sale 38 Spearfish Softball Assoc 850 South Dakota Way On-Off Sale 39 Speedy Mart 2615 E. Colorado Blvd On-Off Sale  40 Sunshine Saloon 3226 W. Fairground Loop On-Off Sale 41 Triple 7 Casino 923 E. Colorado Blvd On-Off Sale 42 Ventana 605 N. Main St On-Off Sale 43 Walgreens 1430 North Ave On-Off Sale G. Approve property tax abatement for parcel 32655-00100-010-00 in the amount of $3,123.00 for 9 months of 2017 taxes. This property was purchased to be used as a parsonage. Church was granted ‘Exempt’ status in April 2018. H. Approve Minutes of City Council Regular Session dated May 21, 2018. ITEMS FROM VISITORS Visit Spearfish - Visit Spearfish Executive Director Caldwell provided an update for Council and introduced the idea of a special events coordinator to further drive sales tax for Spearfish. LICENSE HEARINGS Public Hearing – Mayor Boke opened a public hearing at 5:45 PM to consider an application from Zac Eixenberger with Spread the Tunes for a special malt beverage license for the Canyon Acoustic Series every Wednesday starting June 27th through August 1st from 4:30pm to 9:30pm at the City Park Band Shell. There were no oral or written comments and the public hearing was closed at 5:45 PM. Hodgs moved, Jacobs seconded and all voted to approve the license. FINANCE Resolution 2018-10 – Klarenbeek moved, Hodgs seconded and all voted to approve Resolution 2018-10 - Miscellaneous Fees. RESOLUTION 2018-10 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT 902 LIBRARY Library card: Outside of Lawrence County $20.00 $25.00 Library fines: Videos/DVDs/Reference 911 LIBRARY books/Equipment, per day, per item up to $1.00 $1.00 replacement cost (description change) Library: Use of Overhead Projector, per day 912 LIBRARY (no longer applicable - delete) Delete Delete Afterhours inspections: (minimum charge - 201 BUILDINGPERMIT Delete delete 2 hours), per hour (delete and replace) New BUILDINGPERMIT After hours inspections – up to two hours n/a $200.00 After hours inspections – per additional hour New BUILDINGPERMIT after 2 - this fee in addition to after hours n/a $50.00 Inspections base fee for any fraction thereof Package (off-sale) liquor license: Initial and 706 FINANCE $500 $500 Renewal Fee (combine 706 & 707) 707 FINANCE Delete Package (off-sale) malt beverage & SD farm 708 FINANCE wine license: Initial & Renewal Fee n/a n/a (Repealed 7/1/18) Package (off-sale) malt beverage license: 709 FINANCE n/a n/a Initial & Renewal Fee (Repealed 7/1/18) Retail (on-off sale) malt beverage & SD farm 712 FINANCE $325 $300 wine license: Initial and Renewal Fee Retail (on-off sale) malt beverage license: 713 FINANCE n/a n/a Initial and Renewal Fee (Repealed 7/1/18) Retail (on-sale) Liquor – Restaurant license: New FINANCE n/a $1,500 Renewal Fee Retail (on-sale) Liquor – Restaurant license: New FINANCE n/a $130,000 Initial Fee Be it further resolved that these fees shall go into effect on July 5, 2018. Adopted this 4th day of June, 2018 CITY OF SPEARFISH ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ David H. Dutton, Finance Officer (SEAL) Adopted: June 4, 2018 Published: June 15, 2018 Effective: July 5, 2018 Published once at the approximate cost of ________. Resolution 2018-11 – Hodgs moved, Jacobs seconded and all voted to approve Resolution 2018- 11 - A resolution establishing Fund 294-Fire Capital Fund. RESOLUTION 2018-11 A R E S O L U T I O N E S T A B L I S H I N G F UND 2 9 4 – F IRE C A P I T A L F U N D W H E R E A S , the City of Spearfish has determined it to be prudent and responsible to establish a capital fund for the inevitable purchase or replacement of fire and rescue services equipment and apparatus for the City of Spearfish Fire Department. N OW T H E R E F O R E , B E IT R E S O L V E D by the Common Council of the City of Spearfish that Fund 294 – Fire Capital Fund is hereby established and included in the City’s annual budget. B E IT F U R T H E R R E S O L V E D that one hundred percent (100%) of contract fire services revenue received from the Spearfish Rural Fire Protection District and any special revenues as designated by the provider for fire protection capital acquisition shall be deposited into the Fire Capital Fund as such funds are received by the City. B E IT F U R T H E R R E S O L V E D the funds contained within the Fire Capital Fund shall be appropriated for purchase or replacement of fire and rescue services equipment, apparatus, or other items that are identified in the city of Spearfish capitalization policies. B E IT F U R T H E R R E S O L V E D this resolution will become effective upon publication. Dated this 4t h day of June, 2018. C ITY OF S P E A R F I S H By: ____________________________ (Seal) Dana Boke, Its Mayor Attest: ________________________________ David H. Dutton, Finance Officer Adopted: June 4, 2018 Published: June 15, 2018 Effective: June 15, 2018 Lease – Jacobs moved, Hodgs seconded and all voted to approve lease agreement with Air Methods at the airport. PUBLIC WORKS Proposal – Clark moved, Hodgs seconded and all voted to accept Proposal for processing, removing and hauling of surplus metal goods stockpiled at the City Restricted Use Site to Sheppard Trucking, at a payment to the City of $105.25 per ton. Proposal – Hodgs moved, Jacobs seconded and all voted to accept HDR proposal for Water Rate Study, Sewer Rate Study and Solid Waste Feasibility Study for $70,220 and authorize the Mayor to sign the contract with HDR for these sections and to direct staff to include the Stormwater Utility Study, Stormwater Rate Study and Solid Waste Rate Study in the proposed 2019 budget for consideration. Bill List – Clark moved, Klarenbeek seconded and all voted to approve the Bill List dated June 4, 2018. VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTALS/PROPANE/REPAIRS/GLASSES $ 260.72 A & L CONTRACTORS LLC SAWDUST REMOVAL/REPAIR WATERSLIDE $ 7,993.78 A&B BUSINESS INC PAPER/COPIER LEASES/REPAIR PD PRINTER $ 2,043.05 ADAMS - ISC PLOW BLADE CYLINDER $ 449.72 ADVANCED ENGINEERING & ENV JACKSON BLVD & FLOODPLAIN ENGINEERING $ 34,056.37 AL CORNELLA REFRIGERATION REPAIR FREEZER $ 427.25 ALLEGIANT EMERGENCY SVCS TRAFFIC SAFETY VESTS $ 184.89 AMERICAN LEGAL PUBLISHING ORDINANCE SUPPLEMENT PAGES $ 381.30 AMERICAN LEGION FLAG & EMBLEM FLAGS $ 105.85 AMERICAN BUSINESS FORMS POLICE BADGE STICKERS $ 397.76 AT & T MAY 2018 E911 SERVICE $ 65.39 BAKER & TAYLOR BOOKS $ 506.57 BENTZ EQUIPMENT INC COUPLER/HOSE/HARDWARE $ 98.53 BLACK HILLS ENERGY ELECTRICITY $ 8,686.38 BLACK HILLS LAUNDRY & DRYCLEAN UNIFORM ALTERATIONS $ 32.50 BLACK HILLS STATE UNIV MAY 2018 NEWSLETTER/BILLINGS $ 473.75 BLACK HILLS STATE UNIV ANNUAL BLOCK PARTY ALLOCATION $ 2,500.00 BLACK HILLS WINDSHIELD WINDSHIELD REPAIR $ 225.00 BOMGAARS SUPPLY INC TOOLS/BATTERIES/BIBS/BOOTS/REPAIRS/SUPPLIES $ 2,159.61 3T CORP SALT $ 210.00 BUTLER MACHINERY CO FENDER $ 353.15 BUTTE ELECTRIC COOP ELECTRICITY $ 49,810.67 C J SPRAY INC SPRAYER $ 8,412.50 CANFIELD BUSINESS INTERIOR OFFICE CHAIRS $ 1,259.05 CASCI CONFERENCE REGISTRATION $ 325.00 CASH-WA DISTRIBUTING CO CONCESSIONS $ 1,662.71 CITY OF SPEARFISH MAY 2018 CITY UTILITIES $ 14,729.52 CITY OF SPEARFISH CREDIT CARDS DARE PIZZA/TOOLS/REPAIRS/TRAVEL/SUPPLIES $ 1,998.14 CLAIMS ASSOCIATES INC CITY AT FAULT ACCIDENT INSURANCE $ 1,125.35 CLARK PRINTING CORP BROWN SACK PERMITS/PD BUSINESS CARDS $ 430.75 CLIMATE CONTROL SYSTEMS PREVENTIVE MAINTENANCE $ 2,319.25 CORE & MAIN LP GASKES/BOLTS/NUTS $ 51.61 CREEKSIDE DEVELOPMENT LLLP MAY TIF#4 TAX INCREMENTS $ 1,361.14 DAKOTA BARRICADE LLC PAVEMENT MARKING $ 22,275.00 DC BOOTH SOCIETY INC QUARTERLY ALLOCATION $ 8,500.00 MEDNANSKY, DOUGLAS LEDS-ANNUAL BUILDING REHAB $ 1,968.75 ECOLAB PEST ELIMINATION PEST CONTROL $ 74.15 EDDIE'S TRUCK CENTER INC WATER PUMP/FILTER ELEMENT $ 152.20 ELKHORN RIDGE AT FRAWLEY RANCH MAY TIF#1 TAX INCREMENTS/RECAPTURE PAYMENT $ 124,054.02 ENERGY LABORATORIES CERIODAPHNIA DUBIA LAB TESTS $ 610.00 ESRI GIS ANNUAL MAINTENANCE FEES $ 1,500.00 NEWHOUSE ENTERPRISES INC INK/PENS $ 173.14 FASTENAL CO PLUG/HARDWARE $ 6.19 LAO INC FIRE DEPT EXTINGUISHER MAINT $ 413.80 OTC DIRECT INC SUMMER REC NOVELTIES $ 146.20 GAGES GARDEN CENTER PLANTS $ 576.44 GALLS LLC PANTS/BELT/CAPS $ 84.05 VIEHAUSER ENTERPRISES LLC PD SERVICE CALL 353 HILLSVIEW/KEYS $ 83.00 GRAINGER INC FILTERS $ 195.00 GREAT WESTERN TIRE INC TIRES/TIRE REPAIRS $ 5,761.60 GTI COMPANIES INC PR#1 GREEN ACRES WATERLINE $ 151,552.25 ROHR, DENNIS R HANDWRITING EXAM $ 50.00 HAWKINS INC CHLORINE/AQUAHAWK/BLEACH/AZONE/AQUAHAWK $ 12,581.01 HDR ENGINEERING INC SEWER TRUNKLINE ENGINEERING $ 598.93 HEARTLAND PAPER CO GENIE BLADES/STRIPPER/FLOOR FINISH/CLEANER $ 413.55 HEISLER HARDWARE TOOLS/SUPPLIES/REPAIRS $ 1,069.22 HEMEYER CONSTRUCTION PR#1 SANDSTONE REC PATH $ 6,686.10 HIGH PLAIN HERITAGE SCTY QUARTERLY ALLOCATION $ 19,250.00 INTERSPORT GROUP INC CARRIER/POUCHES $ 364.85 INTERSTATE BATTERIES BATTERIES $ 399.90 JENNER EQUIPMENT CO BOLT/SPRING $ 55.74 JJS GLOBAL VENTURES INC SENSOR $ 140.00 ADOLPH KIEFER & ASSOC LLC LIFE GUARD SWIMSUITS $ 3,289.20 KNECHT HOME CENTER INC TOOLS/REPAIRS/SUPPLIES/PROPANE $ 1,778.72 KORTERRA INC FACILITY MAPPING SERVICE $ 4,780.00 KRIHA FLUID POWER CO INC 1H2A0000262511 $ 1,591.75 KT CONNECTIONS JUN 2018 NETWORK ADMIN $ 6,357.00 LADSON, TRAVIS FEMA CLASS TRAINING FOOD $ 87.41 MAYNARD, DEL 2018 WEED SPRAYING $ 5,016.20 LAWRENCE COUNTY LEGAL JUDGEMENT OVERPAYMENT REFUNDS $ 195.40 LAWSON PRODUCTS INC HARDWARE $ 199.20 LINDSTAD'S ALIGNMENT/BRAKE ALIGNMENT $ 75.00 M & T FIRE AND SAFETY INC BRASS VALVE/KIT $ 305.00 MATTHEWS INTL CORP BRONZE PLAQUE-ALLISON $ 128.00 MATTHEWS OPERA HOUSE QUARTERLY ALLOCATION $ 12,000.00 ONE TIME VENDORS CAMPGROUND REFUNDS $ 290.50 PENWORTHY CO BOOKS $ 109.65 PITNEY BOWES INC POSTAGE MACHINE INK $ 226.08 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 124.00 WATER TREE INC PUMPS/FITTINGS/REPAIRS $ 4,947.66 WEST RIVER TRANSIT AUTHORITY QUARTERLY ALLOCATION $ 11,375.00 PRECISION MECHANICAL LLP REFRIGERANT RECLAIMING $ 960.00 QUIK SIGNS INC SIGNS $ 279.39 ROSEN & ROSEN INDUSTRIES SAFETY VESTS $ 1,340.71 RAMKOTA HOTEL - PIERRE LODGING-DEAVER $ 190.00 RAPID CONSTRUCTION CO LLC PR#1 2018 SEWER PROJECT $ 98,216.69 REC CENTER REFUND ACCOUNT 2018 SCHOLARSHIPS & DONATIONS ALLOCATION $ 500.00 RECREATION SUPPLY CO BELTS/EQUIP/WHISTLES/BELLS $ 3,033.73 REDWOOD TOXICOLOGY LAB INC TEST PANELS $ 44.94 REED, THERESA DAWN DOWNTOWN RESTROOM CLEANING $ 465.00 REURINK, TYLER TRAVEL MILEAGE & PER DIEM $ 247.00 RUSHMORE FENCING CO INC REPAIR TENNIS COURT FENCE $ 1,434.18 S & S WORLDWIDE INC SUMMER REC NOVELTIES $ 905.56 SAFEWAY STORES INC FIRE DEPT WATER $ 6.36 SCOTT PETERSON MOTORS INC AXLE REPAIR/REPAIR WEIRD NOISE $ 273.17 SD MUNICIPAL ATTORNEY ASSOC LUNCHEON-A MOELLER $ 18.00 SHARKEY PLUMBING HEATING INSTALL AUTO FLUSH IN PD $ 978.56 SOUTH DAK STATE TREASURER MAY 2018 SALES TAX REMITTANCE $ 14,842.26 SPEARFISH AMBULANCE SERV FD 3 CHILD DEFIBRILLATORS/AED PADS $ 3,904.08 SPEARFISH AUTO SUPPLY TOOLS/FILTERS/REPAIRS/SUPPLIES/OIL/BATTERIES $ 5,069.21 SPEARFISH ECON DEVELOPMENT QUARTERLY ALLOCATION $ 36,250.00 VIVI BENE INC DISCONNECT SAWMILL BUILDINGS/REPAIRS/LAMPS $ 1,730.91 SPEARFISH LUMBER CO TREATED LUMBER/MASONRY BIT $ 33.31 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 1,620.16 THE ICE MAN LLC INC CAMPGROUND ICE $ 554.40 MACKENZIE ENTERPRISES WILDLAND EQUIPMENT & TENTS $ 1,193.05 THE UPS STORE #5137 SHIPPING SERVICES $ 42.87 TYLER TECHNOLOGIES INC ANNUAL MAINT FEES/JUN 2018 ONLINE BILLING FEES $ 2,613.94 ACCURACY INC AMMUNITION $ 999.00 UNITED STATES POSTAL SERV BULK POSTAGE PERMIT #59 REFILL $ 10,000.00 USA BLUE BOOK CURB BOX KEY/VITA D CHLOR TABS $ 2,432.45 VISIT SPEARFISH INC JUN 2018 HOTEL BID SUPPORT $ 13,335.00 WALMART COMMUNITY/GEMB SUPPLIES/TOOLS/FD TRAINING FOOD $ 1,059.59 WATEROUS COMPANY VALVE $ 844.85 WELLS PLUMBING CORP REPAIR PARTS $ 245.80 WESTERN COMMUNICATIONS PROGRAM RADIOS $ 636.00 WHITE'S QUEEN CITY MOTORS TRANSMISSION REPAIR $ 338.91 WILLIAMS 66 SERVICE PREMIUM GAS/REPAIR & CHARGE AC $ 387.25 WOLFF'S PLUMBING & HEATING SHOWER REPAIRS $ 1,456.00 ** TOTALS ** $ 766,190.45 May 2018 Salary Expense & Credit Card Fees Gross Wages/Benefits Mayor/Council $3,998.24 0.67% City Administrator 10,449.01 1.75% City Attorney 3,437.28 0.58% Finance 14,606.58 2.45% Human Resources 4,872.82 0.82% Gov't Bldgs 26,496.48 4.44% PW Admin 12,232.60 2.05% Police 124,126.33 20.80% Fire 21,307.57 3.57% Bldg Inspect 16,272.67 2.73% Streets 24,958.21 4.18% Snow Removal 415.53 0.07% Cemetery 8,833.43 1.48% Animal Control 3,500.78 0.59% Recreation/Aquatic 49,328.24 8.27% Spectator Recreation 6,617.38 1.11% Parks 15,218.80 2.55% Library 23,585.17 3.95% Plan & Zone 17,989.06 3.02% Motor Pool 13,807.54 2.31% Wildland Fire 1,415.55 0.24% Police Comm 30,622.19 5.13% Water 28,987.83 4.86% Electric Production 21,339.45 3.58% Sewer 37,343.42 6.26% WWTP 33,106.06 5.55% Airport 3,520.81 0.59% Parking 388.63 0.07% Solid Waste 28,164.90 4.72% Campground 9,697.93 1.63% Totals $596,640.49 100.00% Credit Card Fees paid in May $3,376.54 Grand Total $600,017.03 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent George Martin There being no further business before the Council, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:04 PM. Dated this 4th day of June 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.