City Council

Spearfish City Council Regular Session Minutes May 21, 2018 The Spearfish City Council met at 5:30 PM on Monday, May 21, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Martin. Also present: City Administrator Harmon, City Planner Watson, Finance Officer Dutton, City Attorney Davis, Police Chief Rotert, Fire Chief Sachara, Finance Admin Assistant Weber, Assistant Police Chief Jacobs, Parks and Recreation Director Mader, Wastewater Treatment Facility Superintendent Evridge, Streets Superintendent Riopel, Water/Wastewater Utilities Superintendent Glenn, Assistant Finance Officer DeNeui, City Engineer Mathis, Water/Wastewater Utility Operator I Baker, Water/Wastewater Utilities Operator II Wolff, Wastewater Treatment Operator III Cano and Wastewater Treatment Operator I Walk. Mayor Boke requested to amend the Order of Business by moving the Executive Session from the beginning of the meeting to the end. Lee moved, Hodgs seconded and all voted to approve the Order of Business as amended. There were no potential conflicts-of-interest declared. Consent Agenda – Clark moved, Klarenbeek seconded and all voted to approve the Consent Agenda as follows: A. Add to Volunteer Lists:  Francis Bawden to the 2018 Fire Department Volunteer List  Robert Hinds to the 2018 Recreation Volunteer List  Nikolas Feldt to the 2018 Recreation Volunteer List – Youth Football B. Hire Mandy Mayer as a limited hour substitute fitness instructor, grade 9, step 1, $13.86 per hour, effective 5/22/2018. C. Hire the following seasonal employees effective 5/22/2018: Recreation Center: Emilia Anderson WSI $10.75 Baylee Dittman WSI $10.50 Kelsea Nash WSI $10.25 Cloie Tracy Concessions Attendant $9.00 Lainey Hall Lifeguard $9.50 Liam Porter Lifeguard $9.50 Samuel Tollison Facility Maintenance – Recreation Center $11.00 Ryder Carlson Facility Maintenance – Recreation Center $11.25 Timothy Doerges Tennis Instructor $9.00  Thomas Bush Tennis Instructor $9.00 D. Authorize Mayor Boke to sign the following documents for Spearfish Creek Floodplain Re-Mapping Project.  "Third Party User Agreement for Electronic Data" between AE2S and City  "Release and Hold Harmless Agreement" between Lawrence County and City. E. Authorize Mayor Boke to sign Emergency Solutions Grants Program – Local Government Certification for Victims of Violence Intervention Program, Inc. dba Artemis House. F. Approve encroachment permit for Stadium Sports Grill Inc., 744 N. Main Street to allow consumption and possession of alcoholic beverages in public places - only in a designated area abutting and immediately adjacent to a licensed premise. G. Approve six special malt beverage licenses for the B&B Lounge, False Bottom Bar, Flanagan’s Irish Pub, Level Wine Bar, Stadium Sports Grill, and Zbar for Downtown Friday Nights, each Friday, beginning June 8th through August 31st from 5pm to 10pm on Main Street from Illinois to Grant. H. Approve six special malt beverage licenses and 1 on-sale wine license for the B&B Lounge, False Bottom Bar, Flanagan’s Irish Pub, Level Wine Bar, Spearfish Brewing Co, and Zbar for the Spearfish Corvette Classic on July 20th from 5pm to 10pm on Main Street from Illinois to Grant. I. Approve Special Event Permit for Downtown Friday Nights – Spearfish Downtown Business Association. Fridays, June 8-Aug 31, 2018 – 4:30PM-10:00PM J. Approve Minutes of City Council Regular Session dated May 7, 2018. K. Accept Monthly Financial Reports dated April 30, 2018 ITEMS FROM VISITORS Proclamations:  Mayor Boke proclaimed May 25, 2018 as National Poppy Day in Spearfish.  Mayor Boke proclaimed Wednesday, May 23rd, 2018, as Emergency Medical Services For Children (EMSC) Day  Mayor Boke proclaimed the Week of May 20 -26, 2018, as Emergency Medical Services Week  Mayor Boke proclaimed the week of May 20-25 as National Public Works Week. Awards:  Mayor Boke presented SDDENR Drinking Water Compliance award to the City of Spearfish Water Department.  Mayor Boke presented SDDENR Operation and Maintenance Award to Spearfish Wastewater Treatment Facility. LICENSE HEARINGS Licenses – Finance Officer Dutton explained that due to changes in SD legislature certain alcohol licenses have been combined and simplified – we have eight current license holders up for their annual renewals affected by the name change of their respective licenses. Mayor Boke opened a public hearing at 5:55 PM to consider applications from Chris’ Campground, Common Cents Food Store, False Bottom Bar, Loaf ‘N Jug, Lueders Food Center, Minitman Food & Fuel, Minitman Too, and Walgreens for a retail (on-off sale) malt beverage & SD farm wine license due to changes in state alcohol laws effective July 1, 2018. There were no oral or written comments and the public hearing was closed at 5:56 PM. Clark moved, Hodgs seconded and all voted to approve the licenses. FINANCE Quote – Hodgs moved, Jacobs seconded and all voted approval for quote for $84,031.00 from KT Connections for City Data Center Server and Storage Equipment Project. Budgeted in Second Penny. PUBLIC WORKS Bids – Clark moved, Hodgs seconded and all voted to accept the following bids for McLaughlin Sawmill Structures that were surplused with intent to sell to highest sealed bid:  Unit #1 - JMG Industries, LLC - $856.74  Unit #2 - Reid Stranberg - $1,108.50  Unit #3 - Cris Hlucny - $2,350.00  Unit #9 - Bryce Falzerano - $800.00 to include white lean-to  Unit #10 - Bryce Falzerano - $400.00 Proposal – Hodgs moved, Jacobs seconded and all voted to accept proposal from Dakota Barricade for 2018 Pavement Striping Base bid of $36,000 and Alternate bid of $10,440 for a total bid of $46,440.00. ENGINEERING Rec Path – Lee moved, Martin seconded and all voted authorization to send RFP for Spearfish Community Path Feasibility Study. PLANNING AND ZONING/BUILDING AND DEVELOPMENT Ordinance 1281 – Lee moved, Hodgs seconded and all voted approval for Second reading of Ordinance 1281 to apply the Rural Service District on 15 acres in the Falcon Crest Subdivision Ordinance 1282 – Klarenbeek moved, Martin seconded and all voted to move First reading of Ordinance 1282 – Mobile Food Vending to next round and back to committee for additional editing and clarifications. Bill List – Clark moved, Jacobs seconded and all voted to approve the Bill List dated May 21, 2018. VENDOR DESCRIPTION AMOUNT 3D SPECIALTIES INC GOLF CART REPAIRS $ 219.13 A & L CONTRACTORS LLC SAWDUST REMOVAL/ASPHALT TARP $ 11,983.88 A&B BUSINESS INC MAY 2018 REC COPIER LEASE $ 497.61 ADVANCED ENGINEERING & ENV GA WATERTANK LINE ENGINEER $ 1,705.06 ALL PRO INSULATION LLC PD IT ROOM UPGRADE-INSULATION $ 600.00 AMAZON.COM BOOKS/MEDIA/SUPPLIES $ 1,127.12 AMERICAN RED CROSS TRAINING MATERIALS $ 108.00 ARGUS LEADER MEDIA ANNUAL SUBSCRIPTION $ 398.84 ASHWORTH, BRAYDEN A WILDLAND TRAVEL PER DIEM $ 80.00 BAKER & TAYLOR BOOKS/MEDIA $ 647.70 BAKER MUDJACKING LLC REPAIR POOL DECK $ 4,591.85 BECK'S NURSERY CORP OAK TREE $ 224.99 BELLE FOURCHE LANDFILL APR 2018 LANDFILL FEES $ 23,351.31 BENTZ EQUIPMENT INC WET CHARGED BAT $ 332.01 BERGER, DAWN TRAVEL MILEAGE $ 62.16 BIERSCHBACH EQUIP & SUPPLY FUEL CAP/PAINT $ 501.20 BLACK HILLS CHEMICAL CORP SACKS/CLEANERS/TISSUE/GLOVES $ 384.02 BLACK HILLS COLLISION PROS REFINISH DOOR SHELL $ 495.80 BLACK HILLS ENERGY ELECTRICITY $ 23,219.14 BLACK HILLS PIONEER APR 2018 ADS & LEGAL PUBLISHING $ 3,195.80 BLACK HILLS PURE INC WATER/COOLER RENTALS $ 51.00 BLACK HILLS URGENT CARE EMPLOYMENT PHYSICALS/SCREENING $ 893.00 BLACK HILLS WINDSHIELD ROCK CHIP REPAIR $ 50.00 BORDER STATES ELECTRIC ELECTRICAL REPAIRS $ 174.74 BUTLER MACHINERY CO CLEAN OUT BELLY PANS/FILTER $ 1,385.15 CALIBRATION TECHNICIANS CONFINED SPACE KIT $ 2,624.35 CBH COOPERATIVE APR 2018 BULK FUEL CONTRACT $ 23,316.43 CENGAGE LEARNING BOOKS $ 167.94 CENTURYLINK INC MAY 2018 CIRCUITS & E911 $ 1,072.73 CITY OF SPEARFISH CREDIT CARDS SUPPLIES/TRAVEL/TOOLS/ADS/CLOTHES $ 6,198.09 CLARK PRINTING CORP PD SHELLS FOR BUSINESS CARDS $ 385.75 CLAUSER MACHINE WORKS GLAND PARTS/U-BOLT/BRACKETS/BAR $ 566.96 CORE & MAIN LP VANE GRATE $ 155.25 CROELL INC CONCRETE BLOCKS $ 270.00 L N CURTIS & SONS HOODS $ 2,576.63 CUSTOM FIRE APPARATUS INC VALVE $ 353.07 DAK GENERATOR SERVICES GENERATOR SERVICING & REPAIRS $ 3,075.00 DAKOTA FENCE CO BOLLARD/BENCH/HARDWARE $ 4,816.50 NORTHERN HILLS VENTURES REC CENTER WEBSITE PIXEL $ 22.50 MEDNANSKY, DOUGLAS LED STREET LIGHTS $ 4,200.00 ECOLAB PEST ELIMINATION PEST CONTROL $ 492.19 EDDIE'S TRUCK CENTER INC CLUTCH $ 1,270.78 NEWHOUSE ENTERPRISES INC PENS/PINS/BINDERS $ 53.95 FASTENAL CO HARDWARE/BIT $ 43.98 SA & J SERENDIPITY 57 INC CITY HALL WINDOW CLEANING $ 960.00 FMG INC CITY HALL IMPROVEMENTS ENG $ 6,634.34 FOOTHILLS SEED INC FIBER MULCH $ 768.00 GALLS LLC SHIRTS/PANTS/BELT/TIES/CAPS/NAMETAGS $ 1,097.09 VIEHAUSER ENTERPRISES LLC SERVICE CALL/KEYS/PADLOCKS $ 658.60 THE GLASS SHOP INSTALL PANIC DEVICE/LATCH $ 417.95 GOPHER PADDLE PRO NET SYSTEMS $ 395.46 VALVE BOX/COVERALLS/CABLE GRAINGER INC PROTECTOR $ 310.08 HAGEMAN, THOMAS WILDLAND TRAVEL PER DIEM $ 80.00 HARMON, MICHAEL TRAVEL MILEAGE & PER DIEM $ 337.12 HAUCK ELECTRIC & CONTROLS VIGNA & COLLEGE WELL REPAIR $ 4,195.57 HEARTLAND PAPER CO TOWELS/SPONGES/DEODORIZERS $ 284.17 ICMA MEMBERSHIP RENEWALS 2018 MEMBERSHIP-MICHAEL HARMON $ 967.45 INLAND TRUCK PARTS CO REPAIRS PARTS/HARDWARE $ 1,552.70 JENNER EQUIPMENT CO HARDWARE $ 67.56 EKE INC CLEAN ROCK $ 458.10 KETEL THORSTENSON LLP DOCUMENT SUBPOENA FEES-SVFFA $ 1,638.75 KLJ SOULUTIONS HOLDING CO CROSSWIND RUNWAY ENGINEERING $ 4,913.50 TIP 2&3 REFUNDS/CITY ELECTION LAWRENCE COUNTY AUDITOR SERVICES $ 80,099.49 LAWRENCE, GARRETT 2018 BOOTS $ 100.00 LIBRARY IDEAS MUSIC STREAMING SUBSCRIPTION $ 3,250.00 LIBRARY PETTY CASH-WELLS FARGO BOOK/ICE/SUMMER READING $ 45.99 LYNN, JACKSON, SHULTZ SVFFA LEGAL FEES/HR POLICY REVIEW $ 4,255.75 MATHIS JR, ROBERT WILDLAND TRAVEL PER DIEM $ 80.00 MEREDITH SERVICES CO INC SNOW REMOVAL $ 1,192.50 MIDCO MAY 2018 PHONE/INTERNET/CABLE SVCS $ 993.95 MIDCO BUSINESS REC CENTER DIGITAL MARKETING $ 900.00 MIDCONTINENT TESTING LAB LAB TESTS $ 510.80 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 4,191.00 MOUNTAIN WEST LLC CEDAR MULCH $ 2,592.00 HAWKI, KEN FIREFIGHTER CLASS TESTING $ 100.00 NORTHERN HILLS TRNG CENTER APR 2018 JANITOR/MOWING SVCS $ 2,718.69 NORTH CENTRAL INTERNATIONAL TRAILER DOOR $ 1,561.50 PEDERSEN EXCAVATING INC REPAIR CHECK VALVE $ 1,056.12 PITNEY BOWES INC REPAIR POSTAGE MACHINE $ 371.25 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 124.00 WATER TREE INC GASKET LENS/FRAME COVERS $ 928.80 QUIK SIGNS INC MAGNETS/SIGNS/TAGS $ 462.53 RAPID CITY JOURNAL REC CENTER MARKETING $ 2,385.00 REC CENTER REFUND ACCOUNT VARIOUS REFUNDS $ 359.16 RECORDED BOOKS LLC COLLECTION RENTAL $ 1,500.00 REGIONAL HEALTH NETWORK FLU SHOT-T MILLER $ 50.00 J E WEINEL INC CONFINED SPACE RESCUE KIT $ 7,721.38 RUSHMORE ELECTRIC POWER CO CEMETERY TANK SCADA REPAIR $ 920.00 SANITATION PRODUCTS INC 65 GALLON GARBAGE CARTS $ 15,602.00 SD GOVERNMENTAL FINANCE OFF REGISTRATION-DENEUI & DUTTON $ 150.00 SD MUNICIPAL ATTORNEY ASSN REGISTRATION-E DAVIS $ 18.00 SD WILDLAND FIRE WILDLAND PANTS $ 602.98 SHARKEY PLUMBING HEATING REPAIR LEAKING URINALS $ 270.87 SIMON CONTRACTORS OF SD LIMESTONE/BASE COURSE $ 19,851.82 TELKAMP, ROBERT A PLIERS/CLIPS $ 306.90 SOUTH DAKOTA ONE CALL APR 2018 MESSAGE FEES $ 155.40 VIVI BENE INC ELECTRICAL REPAIRS/POOL LAMPS $ 599.13 SPEARFISH SCHOOL DIST 40-2 MAY 2018 TIF #2&3 INCREMENTS $ 186,357.61 STATE OF SD-BUREAU OF HR TRAINING REGISTRATIONS $ 450.00 SHANE LILLEBO VALVE TAGS $ 50.00 SPRINGFIELD WORKSHOP INC EASTER EGGS FILLED WITH TOYS $ 1,488.00 SUPERIOR SANITATION APR 2018 RESTROOM RENTALS $ 448.00 SWANK MOTION PICTURES INC MOVIE ROYALTIES $ 1,305.00 SYSCO FOOD SERVICES OF MT CONCESSIONS/YOUTH PROG/CLEANER $ 515.60 THE UPS STORE #5137 SHIPPING-FORENSICS LAB $ 9.96 THOMSON REUTERS WEST APR 2018 WEST LAW $ 451.97 TOP GEAR INC BIKE HELMETS $ 597.40 TURFMAKER CORPORATION HOSES WITH FITTINGS $ 355.25 USA BLUE BOOK ARC FLASH HOOD $ 72.70 CLARITY TELECOM LLC MAY 2018 CITY PHONES-INTERNET $ 3,461.15 VERIZON WIRELESS MAY 2018 CITY CELL PHONES $ 3,650.23 WARNE CHEMICAL & EQUIPMENT TURF SUPPLIES $ 1,481.60 WILBUR REPAIR KNOCKING ENGINE REPAIR $ 3,894.73 WOLFF'S PLUMBING & HEATING REPAIR PARTS/FD STATION #3 HEATING $ 1,748.51 ** TOTALS ** $ 516,042.77 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee George Martin MAYOR AND COUNCIL Appointments – Hodgs moved, Klarenbeek seconded and all voted to authorize Mayor Boke to appoint the following:   Paul Young to Fassbender Board  Nancy Hall to Spearfish Parks, Recreation and Forestry Advisory Board  Darick Eisenbraun to Black Hills Airport Board Clark moved, Jacobs seconded and all voted adjourn to Executive Session at 6:34 PM to consult with legal counsel about pending litigation pursuant to SDCL 1-25-2(3). Council returned to Regular Session at 7:23 PM. There being no further business before the Council, Clark moved, Hodgs seconded and all voted to adjourn at 7:24 PM. Dated this 21st day of May 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.