Library Board of Trustees

Library Board of Trustees Meeting Thursday, May 10, 2018, at 3:30 p.m. City Hall Meeting Room C/D Minutes Roll Call –Josh Horak, Emily Benvenga, Kelly Kirk, Chris Davis, Larry Klarenbeek, Amber Wilde Consent Agenda Approval of previous meeting minutes – Chris moved, Kelly seconded. Approved unanimously. Financial report –Larry moved to approve the financial report as submitted, Emily seconded. Approved unanimously. Discussion Items Director’s Report: State Level: The State Library is beginning a pilot program to install software that tracks Wi-Fi usage. Personally identifiable patron information is anonymized and encrypted. This is something that we have to track for our annual report and in the past we have only been able to estimate. Black Hills Library Consortium: We are adding a subscription service that allows for better and more consistent book and movie cover images to show up within our catalog. Spearfish’s share of the cost was approximately $100, which fell well within our database budget. Local Projects: We are busily prepping for the summer reading program Libraries Rock. It will run June 1-August 1 and include guest musical speakers from the community. Staffing: Both of our work study funded pages graduated so will no longer be with us. We will be looking to replace them in August. In the meantime our weekend pages will be picking up extra hours for the summer. Other than these work study positions, we are now fully staffed. Training: Rebecca attended a health reference seminar in Rapid City in April. Otherwise, we have primarily been focused on new staff training. Strategic Plan: Nothing new to report at this time. Circulation Statistics: March 2018 Total Total Loans Renewals -------- -------- 8,102 1,919 April 2018 Total Total Loans Renewals -------- -------- 6,213 1,853 Meeting Room Policy – Amber reported that the continued problem with the existing policy is that it requires too much interpretation to determine who can and cannot use the meeting room, and it results in too many gray areas and uneven implementation of the policy. Having fewer restrictions would result in too much demand for the single room. Board members are considering only allowing library and city sponsored events and charging a fee to any other users. Amber will research what the city charges for other meeting spaces and put together a policy reflecting this to send to the board for consideration before the July meeting. Library Fees – Many of the existing fees have not changed in many years. Current fees include: $25 for out of county cards, 25 cents for black and white copies, 50 cents for color copies, 10 cents for copies of library-owned materials, 5 cents for computer print outs, 10 cents/day for overdue fees on books, and $1/day for overdue fees on movies. Amber and Josh will put together a recommendation and bring it to the July meeting. Items from the Board – Emily recommended that library staff should consider improving social media usage for platforms such as Twitter, Instagram, and Pinterest to reach some of the younger audiences. Amber will discuss this with the staff member that is taking over the social media duties since this is currently being transferred and it would be a good time to revamp this. Action Items 2019 Budget – Josh and Amber attended a preliminary county budget discussion on May 3 with the board presidents and directors from all Lawrence County libraries. Discussion centered on how to approach upcoming budget discussions with the county. The next county library board meeting will be held May 17 with our county library representative, and the funding request to the county will be approved at that meeting. Chris moved that the board approve the 2019 budget recommendation as presented. Larry seconded. Approved unanimously. Amber will report back on this in the fall after budget discussions at city and county level are completed. The meeting was adjourned at 4:30 p.m. Next meeting: July 12, 2018, at 3:30 p.m.