City Council

Spearfish City Council Regular Session Minutes January 7, 2019 The Spearfish City Council met at 5:30 PM on Monday, January 7, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Jacobs, Klarenbeek, Lee and Martin. Hodgs was absent. Also present: City Administrator Harmon, Finance Officer Dutton, City Planner Watson, City Attorney McDonald, Police Chief Rotert, Fire Chief Sachara, Police Sergeant Hofmann, Human Resources Director Mathis, City Engineer Mathis, Assistant Finance Officer DeNeui, Recreation Facility Superintendent Rauterkus, Street Foreman Fortin, Wastewater Treatment Facility Superintendent Evridge and Finance Admin Assistant Weber. Amend agenda by adding Executive Session pursuant to SDCL 1-25-2 (3) to end of meeting. Klarenbeek moved, Clark seconded and all approved agenda as amended. There were no potential conflicts-of-interest declared. Consent Agenda - Lee moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Approve the 2019 Volunteer List. B. Approve a special on-sale liquor license for the Stadium Sports Grill for the Spearfish Fire Department party on January 26, 2019 from 6 PM to 11 PM at the Joy Center and a special malt beverage license for the Ainsworth Benning party on February 1, 2019 from 5 PM to 11 PM at the Joy Center. C. Approve Minutes of City Council Regular Session dated December 17, 2018 and Special Year End Session dated December 27, 2018. Items from Visitors Marvin Doering, First Interstate Bank, presented First Interstate Bank Master Card accounts payable purchase card program. This will allow the City to pay select vendors immediately and earn cash back from the program. There are no fees for the City and the card will remain in the custody of the Finance Officer for security. Doering explained this process is currently used by many cities and schools. Clark moved, Lee seconded and all voted to authorize Finance Office to apply for and begin using the program. Human Resources 2019 Wages - Published. Employee Title Wage Alberts, Lee Mechanic $22.97 Alderman, Daryl Recreation Facility Maintenance Coordinator $23.90 Anderson, Ashley Fitness Instructor (L) $15.01 Anderson, Cole Parks Recreation Forestry Technician $16.41 Baker, Dalton Water/Wastewater Utility Operator II $18.29 Barrie, Michael Mechanic $19.60 Berger, Dawn Dispatcher $18.12 Birk, Candi Police Officer - School Resource Officer $28.55 Bowers, Eric Janitorial Laborer $9.10 Bradley, Hunter Police Officer $22.96 Brewer, Stephanie Librarian $19.60 Brosnahan, Dawn Recreation Facility Maintenance Technician $16.09 Broussard, Eric Librarian $18.11 Burket, Mary Building/Development Administrative Assistant $17.76 Burley, Pam Police Department Administrative Assistant $17.41 Burtzlaff, Miles Water/Wastewater Utility Operator III $26.38 Bush, Dustin Police Officer $24.36 Bussiere, Erica Building/Development Administrative Assistant $16.74 Cano, Jeremiah Wastewater Treatment Operator III $27.45 Chyba, Kayla Recreation Administrative Assistant $17.41 Crumbley, Charles Solid Waste Collector/Operator $15.77 Day, Samantha Dispatcher $17.76 Dean, Boyd Police Lieutenant $39.16 Deaver, B. Scott Fire Code Official/Code Enforcement Officer $23.89 DeCook, Nicolle Water Meter Reader $15.01 DeNeui, Jason Police Detective $29.99 DeNeui, Michelle Assistant Finance Officer $26.63 Dutton, Dave Finance Officer $40.78 Earl, Brandon Street Technician $16.74 Eddy, Travis Parks Recreation Forestry Technician $17.07 Ehnes, Tyler Parks Recreation Forestry Superintendent $25.85 Eisenbarth, Del Street Technician $17.41 Ellingsen, Ryleigh Recreation Assistant $13.34 Ervin, Jeanette Facility Maintenance Technician $20.01 Evridge, Bob Wastewater Treatment Superintendent $40.75 Fortin, Tyler Street Foreman $21.21 Foss, Elizabeth Library Page $9.53 Fox, Shawn Police Officer $23.89 French, Michaela Registration Desk Attendant $12.82 Gellett, Jason Police Officer - School Resource Officer $23.89 Glenn, Robert Water/Wastewater Utility Superintendent $32.13 Gose, Kevin Traffic Signal Technician $22.96 Granbois, Darrell Public Works Laborer $14.72 Gregg, Jadyn Recreation Assistant $12.82 Hafner, Dennis Building Inspector $26.38 Hafner, Jamie Finance Accountant II $24.37 Haigh, Katie Registration Desk Attendant $13.34 Hall, Carmen Fitness Instructor (L) $14.15 Hanson, Steve Hydro Electric Plant Operator $27.45 Hargens, Gary Facility Maintenance Superintendent $28.54 Harmon, Mike City Administrator $60.55 Harwood, Christy Fire Department Administrative Assistant $18.12 Herring, Janet Recreation Facility Maintenance Technician $16.09 Hess, Duane Wastewater Treatment Operator III $20.00 Hoffman, Sarah Janitorial Laborer - Recreation $9.10 Hofmann, Steve Police Sergeant $32.78 Hopfinger, Dennis Solid Waste Operator/Collector $16.09 Jacobs, Curtis Assistant Chief of Police $44.09 Jeske, Jerome Water/Wastewater Operator I $17.76 Johnson, Cheryl Public Works Administrator $54.88 Jones, Martin Rubble Site Operator $14.72 Jurgensen, Aaron Police Officer $24.36 Karas, Cody Fitness Instructor $15.01 Karp, Thomas Public Works Laborer $14.43 King, Greg Hydro Electric Plant Operator $19.22 Klein, Kelly Fitness Instructor $15.31 LaMont, Guy Park Recreation Forestry Technician $17.41 Larson, Brian Police Corporal $26.63 Lillehaug, Gary Hydro Electric Plant Superintendent $36.92 Little, Verla Police Corporal $30.59 Lux, Alexandra Police Officer $23.89 Marcoe, Luke Recreation Assistant $12.82 Mathis, Jodi Human Resource Director $37.63 Mathis, Kyle City Engineer $46.84 Mathis, Robert Jr. Assistant Fire Chief $33.44 Mayer, Mandy Fitness Instructor (L) $14.15 Maynard, Marvin Rubble Site Operator $14.15 Mayo, Desirae Assistant City Planner $23.65 McCarty, Maggie Library Page $9.53 McDonald, Ashley City Attorney $47.75 McGinnis, Nancy Temporary Snow Plow Operator $15.75 McKenney, LeArda Facility Maintenance Technician $16.09 McMahon, Adam Project Engineer $36.90 Mellott, Criston Street Technician $18.12 Mollman, Jessica Recreation Administrative Assistant $17.07 Monnens, Shayna Reference Librarian $19.60 Moseley, Leah Registration Desk Attendant $13.60 Nelson, Austin Facility Maintenance Technician $15.16 Nelson, Donald Mechanic $19.60 Nicholas, Glen Solid Waste Collector/Operator $19.23 O'Brien, Kristin Police Officer $22.07 Odle-Kindsfater, Katie Dispatch $16.41 Paisley, Tom Building Official $34.10 Paul, Jackalyn Animal Control Officer / Parking Attendant $15.93 Pearson, Andrew Police Officer $23.42 Pedersen, Rebecca Fitness Instructor (L) $14.15 Pedneau, Darin Police Sergeant $33.44 Plocek, Neil Street Technician $16.74 Powell, Jennifer Utility Billing Coordinator $24.37 Prewitt, Aubrielle Library Page $9.72 Raap, Jacob Police Officer $22.07 Rauterkus, Brett Recreation Facility Superintendent $26.89 Reurink, Tyler Dispatch $16.74 Richards, Ed Mechanic $19.60 Rolando, Anne-Marie Concessions Assistant $11.61 Rosenau, Samantha Police Officer $23.89 Rotert, Pat Police Chief $49.71 Sachara, Mark Fire Chief $38.38 Schlinkert, Celeste Library Aide $13.60 Schneringer, Cindy Public Works Administrative Assistant $17.07 Sieber, Crystena Recreation Youth Development Coordinator $18.84 Silvernagel, Steve Public Works Laborer $14.72 Simon, Samantha Dispatcher $17.76 Simpson, Colin Police Officer $23.89 Skaar, Lyle Parks Recreation Forestry Technician $16.41 Smith, Collin Police Officer $23.89 Sorensen, Myrna Library Aide $16.26 Sprigler, Kayla Dispatcher $17.41 Steffes, Micah Fitness Instructor $14.72 Stepp, Charles Fitness Instructor (L) $14.15 Stock, Laurel Dispatcher $17.41 Stulken, Tom Librarian $18.47 Sundberg, Amy Library Page $9.53 Thrall, Cary Fitness Instructor (L) $14.43 Tollison, Matthew Registration Desk Attendant $13.87 Tyler-Streff, Connie Fitness Instructor $14.43 Ulmer, Brian Plumbing/Mechanical Inspector $24.13 Vig, Tonya Engineering Tech/Flood Plain Administrator $28.55 Votroubek, Stephanie Fitness Coordinator $19.60 Walk, John Wastewater Treatment Operator I $17.41 Walters, Trenton Staff Engineer $29.10 Warner, Jude Dispatch Supervisor $22.73 Watson, Jayna City Planner $44.09 Weber, Karla Finance Administrative Assistant $21.22 Weber, Mark Police Sergeant $32.78 Wenzel, Kristin Recreation Assistant $13.60 Whitney-Schavone, Kim Registration Desk Attendant $14.15 Wilde, Amber Library Director $32.77 Williams, Mark Wastewater Treatment Operator III $27.45 Wolff, Gaby Water/Wastewater Utilities Operator III $19.22 Woodroof, Justin Water/Wastewater Utilities Operator II $18.29 Young, Thomas Rubble Site Lead Operator $17.07 Young, Zachary Water/Wastewater Utilities Operator I $18.48 Elected Officials Boke, Dana Mayor $23,470.20 Clark, Marty Council Member $12,028.64 Hodgs, Dan Council Member $12,028.64 Jacobs, Pam Council Member $12,028.64 Klarenbeek, Larry Council Member $12,028.64 Lee, John Council Member $12,028.64 Martin, George Council Member $12,028.64 Ordinances and Resolutions 2019-01 – Klarenbeek moved, Clark seconded and all voted to approve Resolution 2019-01 – Designating Official City Newspaper. RESOLUTION NO. 2019-01 A RESOLUTION DESIGNATING THE OFFICIAL NEWSPAPER FOR THE CITY OF SPEARFISH FOR THE MUNICIPAL YEAR BEGINNING JANUARY 1, 2018.  BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the Black Hills Pioneer shall be and the same is hereby designated as the official newspaper of the City of Spearfish for the ensuing year. Dated this 7th day of January, 2019. CITY OF SPEARFISH BY: ________________________________ Dana Boke, Mayor ATTEST: BY:_______________________________ David H. Dutton, Finance Officer Adopted: January 7, 2019 Published: January 18, 2019 Effective: February 7, 2019 License Hearings License - Mayor Boke opened a public hearing at 5:39 PM to consider an application from Spearfish Chamber for an on-sale liquor license for Taste of Spearfish on January 28, 2019 from 5 PM to 8 PM at the Pavilion. There were no oral or written comments and the public hearing was closed at 5:39 PM. Jacobs moved, Lee seconded and all voted to approve the license. License - Mayor Boke opened a public hearing at 5:40 PM to consider an application from Husker Properties with Minitman Food & Fuel and Minitman Too for an on-off sale malt beverage license for both locations at 820 E. Colorado Blvd. and 611 E. Jackson Blvd. There were no oral or written comments and the public hearing was closed at 5:40 PM. Clark moved, Jacobs seconded and all voted to approve the license. Finance Appointment - Clark moved, Lee seconded and all voted to appoint Michelle DeNeui, Assistant Finance Officer as Acting Finance Officer effective January 14, 2019 until Finance Officer returns from medical leave. Public Works Garbage Truck - Lee moved, Jacobs seconded and all voted to approve purchase agreement from Sanitation Products for 2018 Peterbilt Curbtender per Sourcewell (NJPA) contract award price of $259,830.00. Street Foreman Fortin stated $325,000.00 is budgeted in Solid Waste, this truck will be a front-line truck and will replace our oldest truck. Bid - Lee moved, Martin seconded and all voted to award the lowest responsive and responsible bid for the 2019 City Hall Site Improvements project to GTI Companies Inc. at a total amount of $419,921.91. This includes the Base bid of $387,502.91 as well as alternates A1.1-A1.3 at $22,669.00 and alternate A1.4 at $9,750.00. Total 2019 approved project budget is $480,000.00 funded from 2nd Penny, Fire Capital and Water. City Engineer Mathis stated four bids were received. Bid Tab: TOTAL BASE TOTAL Alternate Alternate BIDDER BID + ALL BASE BID A1.1-A1.3 A1.4 ALTERNATES Journey Group Companies, A.B.C. $481,590.14 $23,594.60 $12,025.00 $ 517,209.74 R.C.S. Construction, Inc. $495,340.86 $27,813.61 $9,776.00 $ 532,930.47 GTI Companies, Inc. $387,502.91 $22,669.00 $9,750.00 $ 419,921.91 Simon Contractors of SD, Inc. $532,430.35 $13,555.75 $17,940.00 $ 563,926.10 Proposal – Jacobs moved, Martin seconded and all voted to accept proposal from FMG Engineering for construction staking, materials testing and administration services for The City Hall Site Improvements Project at a cost not to exceed $29,100. Total 2019 approved project budget (see Item B above) is $480,000.00 funded from 2nd Penny, Fire Capital and Water. Bid – Clark moved, Martin seconded and all voted to award the lowest responsive and responsible bid for the 2019 Tinton Tank 12" Water Distribution Line Upsize Project to A&L Contractors, LLC at a total base bid cost of $72,320.00. Total 2019 approved budget is $65,000.00 funded from Water. City Engineer Mathis stated this is slightly over budget as more work was added to transition two 8” cast-iron lines to 12” modern lines and will allow us to later abandon the old cast-iron lines. Bid Tab: BIDDER TOTAL BASE BID R.C.S. Construction, Inc. $ 88,096.06 GTI Companies, Inc. $ 90,444.35 Rapid Construction, LLC $ 109,350.37 A & L Contractors, LLC $ 72,320.00 Underground Construction, LLC $ 92,136.25 MainLine Contracting, Inc. $ 130,917.85 Pedersen Excavating $ 78,570.00 Planning and Zoning Preliminary Plat Submittal - Jacobs moved, Klarenbeek seconded and all voted to approve a Preliminary Plat submittal for Elkhorn Ridge Golf Estates Phase 4 expansion to Brooks Loop. City Planner Watson stated Planning Commission recommended approval. Bill List - Clark moved, Jacobs seconded and all voted to approve Bill List dated January 7, 2019. VENDOR DESCRIPTION AMOUNT A&B BUSINESS INC JAN 2019 FIRE DEPT COPIER LEASE $ 60.61 ALEX AIR APPARATUS INC 2018 SCBA FLOW TESTING $ 2,245.00 ALLDATA ANNUAL SOFTWARE SUBSCRIPT $ 1,500.00 ALPINE IMPRESSIONS 2018 LOGO WEAR/P ROTERT COAT $ 994.00 AMERICAN ENGINEERING TESTING 2018 GA WATERLINE & WWTP BASIN TESTING $ 5,205.80 AT & T 2018 DEC PD LONG DISTANCE $ 9.38 BAKER & TAYLOR BOOKS/MEDIA $ 315.79 BHSU FOUNDATION FD AWARDS BANQUET RENTAL $ 350.00 BLACK HILLS COLLISION PROS REPAIR FD PICKUP DOOR $ 150.00 BLACK HILLS ENERGY 2018 DEC ELECTRICITY $ 4,104.85 BUTTE ELECTRIC COOP 2018 DEC ELECTRICITY $ 51,161.58 CATERPILLAR FINANCIAL SERV MOTOR GRADER PAYMENT $ 21,141.80 CHAIN SAW CENTER 2018 BOBCAT REPAIR PARTS $ 67.80 CHILDREN'S HOME SOCIETY OF BH 2018 INTERVIEW SERVICES $ 150.00 CITY OF SPEARFISH 2018 DEC CITY UTILITIES $ 3,551.72 DIAS, GREGORY K LIBRARY BACKUP FEES $ 44.97 DUHAMEL BROADCASTING ENT 2018 REC CENTER RADIO ADS $ 260.00 NEWHOUSE ENTERPRISES INC 2018 TAPE & SHARPIES $ 44.37 FASTENAL CO 2018 FD RESCUE WRENCH $ 1,932.50 FIREFIGHTER'S BOOKSTORE FIRE DEPT MANUALS $ 1,322.70 FIRST WESTERN INSURANCE FIRE DEPT INSURANCE 2019 $ 14,047.00 GEA MECHANICAL EQUIP US 2018 CENTRIFUGE REPAIR $ 25,616.58 IACP INC ANNUAL DUES SUBSCRIPTION $ 875.00 KELLEY BLOCK LLC RESTROOM LEASE 1 OF 5-2019 $ 3,600.00 KONE INC 1ST QTR 2019 MAINT CONTRACT $ 153.04 KT CONNECTIONS JAN 2019 NETWORK ADMIN $ 6,357.00 MID-STATES ORGANIZED CRIME ANNUAL MEMBERSHIP $ 150.00 MIDCONTINENT TESTING LAB 2018 LAB TESTS $ 502.05 MONEY MOVERS 2018 DEC SERVICE FEES $ 7.50 NATIONAL FIRE CODES FIRE CODE SUBSCRIPTION $ 1,495.00 PRO WINDMILL INC DEODORIZER SERVICE $ 123.00 RAPID DELIVERY 2018 PICKUP & DELIVERY SERVICES $ 111.59 SANITATION PRODUCTS INC CUTTING EDGES $ 1,497.31 SD AIRPORT MGMT ASSOC MEMBERSHIP DUES $ 25.00 SD ARBORISTS ASSN CONFERENCE REGISTRATIONS $ 330.00 SD ASSOCIATION OF CODE ENF MEMBERSHIP DUES $ 40.00 SD BUILDING OFFICIALS ASSN MEMBERSHIP DUES $ 65.00 SD CITY MANAGEMENT MEMBERSHIP DUES $ 150.00 SD FIRE FIGHTERS ASSN MEMBERSHIP DUES $ 100.00 SD FIRE INSTRUCTORS SOCIETY DUES & CONFERENCE $ 150.00 SD GOV HUMAN RESOURCE ASSOC MEMBERSHIP DUES $ 25.00 SD GOVT FINANCE OFFICERS ASSN MEMBERSHIP DUES $ 160.00 SD MUNICIPAL ATTORNEY ASSOC MEMBERSHIP DUES $ 35.00 SD MUNICIPAL STREET MAINT ASSN MEMBERSHIP DUES $ 35.00 SD POLICE CHIEF'S ASSOC MEMBERSHIP DUES $ 244.38 SD STATE HISTORICAL SOCIETY 2018 ARCHIVE BH PIONEER $ 120.00 SD WILDLAND FIRE WILDLAND ACADEMY-WENZEL $ 35.00 SDML CITY MEMBERSHIP DUES $ 5,864.00 SDML WORKERS COMPENSATION WORKER'S COMP INSURANCE 2019 $ 164,029.00 SHARKEY PLUMBING HEATING 2018 REPAIR LEAKY SINK $ 392.45 SOUTH DAKOTA HISTORICAL SOCIETY LIBRARY MEMBERSHIP $ 40.00 SOUTH DAK STATE TREASURER 2018 DEC SALES TAX REMITTANCE $ 7,642.57 SPEARFISH AUTO SUPPLY 2018 WIPER BLADES/HOSE/HARDWARE $ 126.24 VIVI BENE INC 2018 ELECTRICAL SERVICES $ 279.75 SPRIGLER, KAYLA 2018 TRAVEL PER DIEM/MILEAGE $ 415.20 TRIO SYSTEMS LLC ANNUAL MEETINGS SOFTWARE MAINT $ 295.00 TYLER TECHNOLOGIES INC JAN 2019 ONLINE BILLING FEES $ 166.00 UNITED STATES POSTAL SERV PERMIT #59 BULK POSTAGE ACCT $ 10,000.00 US BANK NATIONAL ASSOC WWTP EXPANSION BOND PAYMENT $ 96,470.41 VENTRY SOLUTIONS INC 2018 LENTRY LIGHT SYSTEM $ 3,318.11 VISIT SPEARFISH INC INITIAL CITY ALLOCATION/JAN BID SUPPORT $ 116,667.00 WEST TIRE & ALIGNMENT INC 2018 OTR SERVICE & ORINGS $ 181.00 ** TOTALS ** $ 556,549.05 December 2018 Salary Expense & Credit Card Fees Gross Wages/Benefits Mayor/Council $4,888.06 0.85% City Administrator 9,268.12 1.62% City Attorney 2,805.20 0.49% Finance 13,517.80 2.36% Human Resources 4,894.32 0.85% Gov't Bldgs 26,372.72 4.60% PW Admin 12,293.42 2.15% Police 139,081.03 24.28% Fire 22,854.30 3.99% Bldg Inspect 16,342.93 2.85% Streets 17,424.44 3.04% Snow Removal 5,990.78 1.05% Cemetery 4,202.76 0.73% Animal Control 2,620.63 0.46% Recreation/Aquatic 32,022.00 5.59% Spectator Recreation 3,174.85 0.55% Parks 9,177.36 1.60% Library 23,664.00 4.13% Plan & Zone 18,039.35 3.15% Motor Pool 11,656.65 2.03% Wildland Fire 5,350.62 0.93% Police Comm 29,865.62 5.21% Water 33,819.70 5.90% Electric Production 22,488.41 3.93% Sewer 33,431.88 5.84% WWTP 33,169.97 5.79% Airport 2,924.87 0.51% Parking 759.52 0.13% Solid Waste 24,396.05 4.26% Campground 6,356.49 1.11% Totals $572,853.85 100.00% Credit Card Fees paid in November $2,544.24 Grand Total $575,398.09 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs - Absent Pam Jacobs Larry Klarenbeek John Lee George Martin Mayor and Council Appointments - Lee moved, Jacobs seconded and all voted to authorize Mayor Boke to make the following appointments for boards, committees and commissions effective 1/1/2019 for three year terms:  Reappoint Nancy Hall and Jesse Hanson to Spearfish Parks, Recreation and Forestry Advisory Board.  Appoint Mistie Caldwell to Spearfish Parks, Recreation and Forestry Advisory Board.  Reappoint Corey Brost to Downtown Business Improvement Board.  Appoint Mark Kazmer to Downtown Business Improvement Board.  Reappoint Michael Rath to Airport Board. Public Comment – Public Comment section was opened at 5:51 PM. There were no public comments and this section was closed at 5:51 PM. Clark moved, Jacobs seconded and all voted to adjourn into Executive Session at 5:52 PM pursuant to SDCL 1-25-2 (3) - consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. Council returned from Executive Session at 6:40 PM. There being no further business before the Council, Clark moved, Jacobs seconded and all voted to adjourn at 6:40 PM. Dated this 7th day of January 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.