City Council

Spearfish City Council Special Year End Session Minutes December 27, 2018 The Spearfish City Council met at 12:00 PM on Wednesday, December 27, 2018 in Special Session. Mayor Boke presided and called the meeting to order. Roll Call was taken with the following City Council members present: Clark, Hodgs, Jacobs, Lee and Martin. Klarenbeek was absent. Also present: City Administrator Harmon, Finance Officer Dutton, Assistant City Planner Mayo, Fire Chief Sachara, Finance Admin Assistant Weber and Recreation Facility Superintendent Rauterkus. Agenda was amended to include Public Comment section. Clark moved, Hodgs seconded and all voted to approve the agenda as amended. There were no declarations of potential conflicts- of-interest declared. END OF YEAR BUSINESS Grade and Step Scale – Lee moved, Hodgs seconded and all voted to approve 2019 grade and step scale which increased by a 2.1% CPI effective 12-16-2018. Positions and Pay Grades – Lee moved, Hodgs seconded and all voted to approve 2019 Positions and Pay Grades. Wages – Lee moved, Hodgs seconded and all voted to approve 2019 wages, effective 12-16- 2018. These will be published in the 1/7/19 minutes and will first be paid on 1/4/2019. Appointment – Hodgs moved, Clark seconded and all voted to authorize Mayor Boke to appoint Eric Broussard to Historic Preservation Commission effective 1-1-2019. Volunteers – Clark moved, Jacobs seconded and all voted to add Joshua Thurmes and Taylor Harwood to the 2019 Fire Department Volunteer list. Abatement – Clark moved, Hodgs seconded and all voted to approve Abatement for parcel 32209-00603-19020 – McLaughlin Sawmill property acquired by City of Spearfish in December 2017, was recorded by Lawrence County as a 2018 acquisition – this abatement is the final step to remove this property from tax rolls. Transfer – Jacobs moved, Martin seconded and all voted to approve the following transfer: Transfer $39,280 budget authority from Contingency (101-41150-4510) and $20,000 from Weather Contingency (101-41150-4520) to the following line items for the amounts indicated: 101-42320-4110 General Fund - Building Inspection - Salaries/Wages for $2,000 101-43120-4110 General Fund - Streets - Salaries/Wages for $5,000 101-45120-4222 General Fund - Recreation/Aquatics - Marketing for $5,000  101-46510-4110 General Fund - Planning and Zoning - Salaries/Wages for $2,000 101-48110-4253 General Fund - Motor Pool - Repair of Equipment for $24,000 202-45190-4500 Hospitality Tax Fund - Community Grants for $1,280 101-43125-4220 General Fund - Snow Removal - Professional Services for $20,000 Write-Offs – Clark moved, Jacobs seconded and all voted to approve the Utility Account Write- Offs for 2018 as follows: Amount Reason $416.36 Bankruptcy $6.04 Below Min Balance For Collections $0.24 Below Min Balance For Collections $536.25 Deceased-No Estate $110.66 Bankruptcy $1,069.55 Total Write Off – Clark moved, Hodgs seconded and all voted to approve a Finance Office Write-Off for 2018: $20.00 for uncollectable bad check to RUS. Copier Lease – Hodgs moved, Jacobs seconded and all voted to approve new four year lease and maintenance contract with A&B Business for all City copiers and primary desktop printers at a monthly fee of $2,529.06 with annual COLA increases. Ordinance 1297 – Hodgs moved, Jacobs seconded and all voted to approve Second Reading of Ordinance 1297 – 2018 Appropriations Supplement. Agreement – Clark moved, Lee seconded and all voted to authorize Mayor Boke to sign Dedication Agreement #37-18 pertaining to infrastructure dedication and easement requirements between the City of Spearfish and Horizon Investments LLC. Easement – Hodgs moved, Clark seconded and all voted to authorize Mayor Boke to sign a septic system easement for Lot 3 of the Krambeck Subdivision, a Subdivision of Part of the SE1/4 SE1/4 of Section 15 and Part of the SW1/4 SW1/4 of Section 14 all in T6N R2E BHM, Lawrence County, South Dakota - adjacent to 523 Spearfish Canyon Road. Bill List – Finance Officer amended the bill list with an invoice that was received within the previous 20 minutes. Clark moved, Lee seconded and all voted to approve the End of Year Bill List dated December 27, 2018, as amended. VENDOR DESCRIPTION AMOUNT 3D SPECIALTIES INC PARK REGULATION SIGNS $ 1,790.12 A & B WELDING SUPPLY CO CYLINDER RENTALS $ 81.00 A & J SUPPLY STEEL FOR BRUSH 19 $ 412.00 A & L CONTRACTORS LLC DUMP TRUCK TARP PIPE $ 27.50 A&B BUSINESS INC JAN 2018 COPIER LEASES $ 1,407.98 AMAZON.COM BOOKS/MEDIA/SUPPLIES $ 1,295.15 BAKER & TAYLOR BOOKS/MEDIA $ 724.70 MASSINE, CYNTHIA CONDOLENCES-ULMER $ 60.00 BLACK HILLS ENERGY ELECTRICITY $ 20,194.26 BLACK HILLS PIONEER DEC 2018 LEGAL PUBLISHING & ADS $ 1,868.82 BLACK HILLS PURE INC WATER $ 36.00 BLACK HILLS STATE UNIV SNOW GUIDES/NEWSLETTER/BILLS $ 2,762.47 BOMGAARS SUPPLY INC SNOW FENCE/TOOLS/REPAIRS/SUPPLIES/PROPANE $ 1,025.80 CDW GOVERNMENT HARD DRIVE $ 41.47 CITY OF SPEARFISH CREDIT CARDS TRAVEL/SUPPLIES/PRIZES/TOOLS/COATS/EVENTS $ 2,554.46 CLARK PRINTING CORP GAS TAGS/BUSINESS CARDS $ 274.80 CLAUSER MACHINE WORKS REPAIR PUMP SHAFTS/REPAIR BLOWER $ 810.00 CLIMATE CONTROL SYSTEMS HUMANE SOCIETY BUILDING REPAIR $ 203.15 DIAS, GREGORY K LIBRARY NETWORK ADMIN/SERVICE COMPUTERS $ 450.00 DG INVESTMENT INTERMEDIATE REC CENTER SECURITY SYSTEM $ 10,067.37 CORE & MAIN LP REPAIR PARTS/METERS $ 5,093.69 CULLIGAN SOFT WATER CORP WATER $ 45.50 DEMCO INC OFFICE SUPPLIES $ 245.11 ZW USA INC DOG WASTE SACKS $ 265.98 EDDIE'S TRUCK CENTER INC MUFFLER/BRAKE SHOES $ 375.34 ELKHORN RIDGE @ FRAWLEY RANCH DEC 2018 TIF #1 TAX INCREMENT & INTEREST $ 18,044.40 NEWHOUSE ENTERPRISES INC FACIAL TISSUES $ 123.66 GALLS LLC COMMANDO SWEATERS/ENTRY TOOLS/NAMETAGS $ 2,994.06 VIEHAUSER ENTERPRISES LLC CITY HALL SECURITY PROJECT $ 44,990.18 ALL POWER INC REPAIR & SERVICE GENERATORS $ 7,093.27 GODFREY BRAKE SUPPLY BUSHING $ 37.36 GREAT WESTERN TIRE INC TIRES $ 822.10 HDR ENGINEERING INC WWTP LIFT STATION & 2018 SEWER PROJECT ENGINEER $ 13,929.52 HEARTLAND PAPER CO ICE MELT $ 1,429.00 HEISLER HARDWARE SUPPLIES/REPAIRS/HEATERS/TOOLS/HOLIDAY LIGHTS $ 826.40 LESTER HOSPITALITY-SIOUX FALLS LODGING $ 670.00 KBHU-TV 2018 COUNCIL VIDEO RECORDINGS $ 424.80 KENADI JEAN WEIS FOUNDATION 2018 REC GRANT-PARK EQUIPMENT $ 500.00 KEYSTONE RIDGE DESIGNS TREBER MEMORIAL BENCH $ 1,994.00 KLJ SOULUTIONS HOLDING CO DEC 2018 WILDLIFE ASSESSMENT SERVICES $ 9,458.47 KNECHT HOME CENTER INC TOOLS/REPAIRS/STATION 1 KITCHEN REMODEL $ 3,890.36 KT CONNECTIONS FINAL SERVER UPGRADE BILLING/UPGRADE RAM $ 7,595.00 LAWRENCE COUNTY AUDITOR DEC 2018 TIF 2 & 3 INCREMENTS $ 8,481.94 LYNN, JACKSON, SHULTZ & LEBRUN OCT-NOV 2018 LEGAL FEES $ 4,109.98 MUNRO EARTHMOVING LLC SNOW REMOVAL $ 885.00 MOSSET, COREY REPLACE PD OVERHEAD SPRINGS $ 219.39 PRO WINDMILL INC PEST CONTROL $ 650.00 SANFORDS GRUB & PUB 2019 LICENSE REFUND $ 500.00 PETTY CASH-WELLS FARGOBANK POSTAGE/TRAVEL/SUPPLIES $ 177.67 PITNEY BOWES INC SERVICE FOLDING MACHINE $ 371.25 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 312.00 REED, THERESA DAWN DEC 2018 DOWNTOWN RESTROOM CLEANING $ 465.00 RESERVE ACCOUNT-PITNEY BOWES 2018 POSTAGE MACHINE USAGE $ 7,107.38 THOMAS W NICHOLS AWOS & DATA SERVICES $ 1,160.00 SANITATION PRODUCTS INC TRUCK REPAIRS $ 828.67 SERVALL TOWEL & LINEN FLUSHER/MOP/MAT/UNIFORM RENTALS $ 961.81 SESAC INC MUSIC LICENSING FEE $ 438.00 SHAW FIRE & SAFETY INC EXTINGUISHER RECHARGE $ 25.00 SOUTH DAKOTA DENR WASTEWATER DISCHARGE PERMIT/STORMWATER FEES $ 10,800.00 SOUTH DAKOTA ONE CALL NOV 2018 MESSAGE FEES $ 126.00 SPEARFISH AUTO SUPPLY BATTERIES/HARDWARE/REPAIRS/SUPPLIES $ 3,342.52 VIVI BENE INC RSVP CHRISTMAS LIGHTS $ 61.22 SPEARFISH REC CENTER VARIOUS REC CENTER REFUNDS $ 383.25 SPEARFISH SCHOOL DIST 40-2 DEC 2018 TIF 2 & 3 INCREMENTS $ 19,428.84 STADEL, BRENDA CHANGE EMPLOYEE BROCHURES $ 62.50 STAN HOUSTON EQUIPMENT PERMA PATCH $ 1,650.00 STEELE & STEELE PROPERTIES 2018 FACADE LOAN-NH CINEMA $ 20,000.00 SUPERIOR SANITATION LLC DEC 2018 RESTROOM RENTALS $ 448.00 MAKOUTZ, JOSEPH ASTRO TURF $ 20,281.30 THOMSON REUTERS WEST LAW BOOK SUBSCRIPTION $ 99.78 TTG ENTERPRISES FLOW METER & INSTALLATION $ 4,100.00 THE UPS STORE #5137 SHIPPING SERVICES $ 33.87 CLARITY TELECOM LLC DEC 2018 CITY PHONES-INTERNET $ 3,338.73 WALMART COMMUNITY/GEMB SUPPLIES/TOOLS/VACUUM/FIREPLACE CANDLES $ 1,525.53 WELLS PLUMBING CORP HARDWARE $ 869.65 WHEELER LUMBER LLC TREATED SIGNAGE POSTS/SHIPPING CRATE $ 3,955.03 WHITE'S QUEEN CITY MOTORS KNOB/HANDLE $ 41.08 ** TOTALS ** $ 284,175.64 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek – Absent John Lee George Martin Public Comment – Public Comment section was opened at 12:16 PM. There were no public comments and this section was closed at 12:16 PM. There being no further business before the Council, Martin moved, Lee seconded and all voted to adjourn at 12:17 PM. Dated this 27th day of December 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.