City Council

Spearfish City Council Regular Session Minutes December 17, 2018 The Spearfish City Council met at 5:30 PM on Monday, December 17, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek and Martin. Lee was absent. Also present: City Administrator Harmon, Finance Officer Dutton, City Planner Watson, City Attorney McDonald, Police Chief Rotert, Fire Chief Sachara, Police Lieutenant Dean, Human Resources Director Mathis, Police Sergeant Hofmann and Finance Admin Assistant Weber. Agenda was amended as follows: 1. Add Executive Session pursuant to SDCL 1-25-2 (3) – consulting with legal counsel about contractual matters after Public Comment. 2. Move Agenda Item 9 after Executive Session. Klarenbeek moved, Clark seconded and all voted to approve the agenda as amended. There were no potential conflicts-of-interest declared. Consent Agenda - Jacobs moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Add Christopher Avison, Cody Jolovich and Steven Shuck to the 2018 Fire Department volunteer list. B. Approve a special on-sale wine license for Spearfish Creek Wine Bar for the Spearfish Chocolate Festival on February 9, 2019 from 9 AM to 4 PM at the Pavilion. C. Set bid opening for the 'Jackson Boulevard Street and Utilities Improvements Project- Phase 1' for Tuesday, February 8th, 2019 at 1:30 pm in City Hall, 2nd Floor, Council Chambers. D. Approve Minutes of City Council Regular Session dated December 3, 2018. E. Accept Monthly Financial Reports dated November 30, 2018. HUMAN RESOURCES Hire - Jacobs moved, Klarenbeek seconded and all voted to hire Katie Odle-Kindsfater as a police dispatcher, grade 12, step 1, $16.41 per hour, effective 12/18/2018. Replacement position. LICENSE HEARINGS License - Mayor Boke opened a Public Hearing at 5:33 PM to consider application from Rene Guerrero with Los Cabos for an on-off sale malt beverage & SD farm wine and an on-off sale wine license located at 447 Main St. There were no oral or written comments and the public hearing was closed at 5:33 PM. Klarenbeek moved, Hodgs seconded and all voted to approve the licenses contingent upon the establishment obtaining the appropriate occupancy permit. AIRPORT Consultant Selection - Hodgs moved, Jacobs seconded and all voted approval to initiate 2019- 2023 Airport Consultant Selection process. City Administrator Harmon stated this is required by the FAA every five years. An RFP has been developed for 3 year contract/2 annual extensions, effective April 22, 2019. FINANCE Move - Klarenbeek moved, Hodgs seconded and all voted to approve moving 2018 budget allocation of $25,000 matching grant for Prairie Hills Transit to 2019. Official budget supplement ordinance will be processed in 2019. Transfer - Jacobs moved, Martin seconded and all voted to transfer $13,650 from 202- Hospitality Tax Fund to 101-General Fund. Transfer - Hodgs moved, Klarenbeek seconded and all voted to transfer $44,690.00 from 294- Fire Capital Fund to 101-General Fund in the amount of $34,988.76 and 201-Second Penny Sales Tax Fund in the amount of $9,701.24. Transfer - Clark moved, Hodgs seconded and all voted to transfer $53,588.22 from 104- Wildland Fund to 294-Fire Capital Fund. Transfer - Clark moved, Jacobs seconded and all voted to transfer $42,903.32 from 302-TIF#2 Industrial Park Debt Service Fund to 101-General Fund for the amount of excess municipal tax increment received from County. Transfer - Clark moved, Hodgs seconded and all voted to transfer $31,725.65 from 303-TIF#3 McGuigan Debt Service Fund to 101-General Fund for the amount of excess municipal tax increment received from County. LFPS Committee recommended. Supplement - Clark moved, Klarenbeek seconded and all voted to supplement the General Fund, Fire Department, Repair of Equipment (101-42290-4253) for $10,983 due to insurance recoveries (101-39140) and General Fund, Fire Department, Minor Tools and Equipment (101- 42290-4265) for $4,000 due to grants received (101-33410). Ordinance 1297 - Klarenbeek moved, Jacobs seconded and all voted to approve first reading of Ordinance 1297 - 2018 Appropriations Supplement. Second reading will be at the Special Year End Session. PLANNING AND ZONING TIF 5 – Hodgs moved, Jacobs seconded and all voted to select Option 1- Approve Resolution 2018-29 to dissolve Tax Increment Finance District 5.  RESOLUTION NO. 2018-29 A RESOLUTION DISSOLVING TAX INCREMENT DISTRICT NUMBER FIVE WHEREAS, the City of Spearfish created Tax Increment District Number Five on October 2, 2017; and, WHEREAS, no project costs have been incurred, and no project plan has been approved; and, WHEREAS, the Common Council of the City of Spearfish is authorized to dissolve this Tax Increment District pursuant to SDCL 11-9-46(2); and, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Tax Increment District Number Five be and is hereby dissolved. BE IT FURTHER RESOLVED that any funds which are deposited in the Tax Increment District Number Five Debt Service Fund or Tax Increment District Number Five Capital Project Fund, pursuant to SDCL 11-9-31, be distributed as provided by SDCL 11-9-45. Dated this 17th day of December 2018 CITY OF SPEARFISH By:____________________________ ATTEST: Dana Boke, Mayor ________________________________ David H. Dutton, Finance Officer (seal) Adopted: December 17, 2018 Published: January 4, 2019 Effective: January 24, 2019 Concept Plan Amendment - Mayor Boke opened a public hearing at 5:47 PM to consider a Concept Plan Amendment and Final Plan to allow 2 phases of construction of 8-plex residential apartment units in a Development Review District. There were no oral or written comments and the public hearing was closed at 5:47 PM. Hodgs moved, Clark seconded and all voted to approve the amendment. Bill List - Clark moved, Hodgs seconded and all voted to approve the Bill List dated December 17, 2018. VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTALS/REPAIRS/O2/ARGON $ 987.33 A & J SUPPLY BOLTS/IRON/PIPE/BOOTS $ 835.04 A & L CONTRACTORS LLC MANHOLE REPAIR/HAUL WWTP SOIL $ 4,288.50 A&B BUSINESS INC DEC 2018 FD & REC CTR COPIER LEASES $ 608.30 ADVANCED ENGINEERING & ENV JACKSON BLVD & GA WATERLINE PROJ ENG $ 38,678.39 ALPINE IMPRESSIONS T SHIRTS $ 911.10 AT & T NOV 2018 E911 LONG DISTANCE $ 11.27 BAKER & TAYLOR BOOKS/MEDIA $ 333.31 BELLE FOURCHE LANDFILL NOV 2018 LANDFILL FEES $ 32,778.34 BIRK, CANDI TRAVEL PER DIEM $ 127.00 BLACK HILLS CHEMICAL CORP SACKS/TISSUE/GLOVES/TOWELS/ICE MELT $ 1,445.72 BLACK HILLS ENERGY ELECTRICITY $ 9,895.79 BLACK HILLS PIONEER NOV 2018 LEGAL PUBLISHING/REC CTR ADS $ 2,089.24 BLACK HILLS PURE INC WATER/COOLER RENTALS $ 57.00 BLACK HILLS STATE UNIV 2019 PROJECT PRINTING $ 212.79 BLACK HILLS URGENT CARE EMPLOYMENT SCREENINGS $ 439.00 BLACK HILLS WINDOW CLEANING COUNCIL CHAMBER WINDOW CLEANING $ 378.08 BOARD OF OPERATOR CERTIFICATION DENR OPERATOR RENEWALS $ 216.00 BRITTON TRANSPORT INC TRANSPORT WWTP CENTRIFUGE $ 2,500.00 3T CORP 4TH QTR 2018 CAR WASHES $ 419.84 BUILDERS FIRSTSOURCE INC LUMBER $ 550.60 BURNS, BEN BETTER-BILT 3500 GAL TANK $ 16,000.00 BUSH, DUSTIN TRAVEL PER DIEM $ 127.00 BUTLER MACHINERY CO CABLE AS/REPAIR FUEL LINE $ 738.07 CASH-WA DISTRIBUTING CO CONCESSIONS/PROGRAMS $ 777.45 CBH COOPERATIVE NOV 2018 BULK FUEL CONTRACT $ 27,628.16 CDW GOVERNMENT STAFF COMPUTER $ 779.04 CELLEBRITE USA INC UFED SOFTWARE RENEWAL $ 3,400.00 CENGAGE LEARNING BOOKS $ 158.19 CENTURYLINK INC DEC 2018 CIRCUITS & E911 $ 959.25 CHAIN SAW CENTER LIFT RENTAL/REPAIRS/OIL/SNOW BLADE $ 1,360.47 CITY OF SPEARFISH NOV 2018 CITY UTILITIES $ 6,468.77 CITY OF SPEARFISH CREDIT CARDS TRAVEL/SUPPLIES/TOOLS/ADS/SERVICES $ 8,071.27 CLARK PRINTING CORP SRAC DAY PASSES $ 288.05 CLIMATE CONTROL SYSTEMS PM CONTRACTS/HVAC REPAIRS $ 25,870.14 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 2,536.75 CLW INC CITY HALL PROJECT PLANS $ 291.60 CORE & MAIN LP PIPE/VALVES/VALVE BOXES $ 1,799.67 DENNIS, MICHELLE L HISTORIC PRESERVERVATION CONSULTANT $ 1,680.00 NORTHERN HILLS VENTURES REC CENTER WEBSITE $ 439.70 DUO SAFETY LADDER CORP HOG RINGS & ROPE $ 251.12 ECOLAB PEST ELIMINATION PEST CONTROL $ 74.15 EDDIE'S TRUCK CENTER INC MUFFLER/BRAKE SHOES/SEAL $ 529.33 ENERGY LABORATORIES INC CERIODAPHNIA DUBIA LAB TESTS $ 610.00 EUROFINS EATON ANALYTICAL LAB TESTS $ 920.00 NEWHOUSE ENTERPRISES INC COPY PAPER $ 107.97 DALLMANN, CHRISTOPHER M LED LIGHT BARS $ 1,127.68 FASTENAL CO PUNCH SET/HARDWARE $ 94.29 KC FITNESS SUPPLY INC BALLS/DUMBBELLS/MATS/TUBES $ 818.33 FMG INC CITY HALL PROJECT ENGINEERING $ 9,972.59 GALLS LLC PANTS/MOURNING BANDS $ 232.12 GELLETT, JASON TRAVEL PER DIEM/LODGING $ 253.12 GOPHER BALLS/BAGS/HOOPS/FLOOR TAPE $ 713.72 GRAYBAR ELECTRIC COMPANY OSRAM-64382 CANDELA $ 201.90 HAGGERTYS MUSICWORKS WIRELESS MICROPHONES $ 1,390.00 HDR ENGINEERING INC UTILITY RATE STUDY $ 7,123.38 HEALTHY CONTRIBUTIONS INC OCT 2018 FEES $ 15.30 HILT CONSTRUCTION INC REPAIR WOODLAND DR GUARDRAIL $ 2,190.00 INNOVATIVE OFFICE SOLUTION HEPA FILTERS $ 336.75 INT'L PUBLIC MGMT ASSOC TESTING MATERIALS $ 239.00 INTERNATIONAL CODE COUNCIL TRAINING REGISTRATION $ 290.00 INTERSTATE ENGINEERING INC KNECHTS REC PATH ENGINEERING $ 2,498.00 INTOXIMETERS INC MOUTHPIECES $ 62.85 JUNEK'S SERVICE CORP KEY FOB $ 94.39 KANE, RACHEL 3 ON 3 BB OFFICIAL $ 60.00 KDSJ RADIO 98 REC CENTER ADS $ 150.00 KEYSTONE RIDGE DESIGNS MEMORIAL BENCH-BARTELL $ 1,969.00 WASTE CONNECTIONS OF SD HAUL PERMIT $ 500.00 KIESLER POLICE SUPPLY INC POLICE LONG RIFLES-LESS TRADE INS $ 3,800.88 KNECHT HOME CENTER INC REC PATH/LUMBER/TOOLS/REPAIRS/SUPPLIES $ 14,002.21 KONE INC ELEVATOR REPAIR $ 702.88 KT CONNECTIONS NETWORK ADMIN/BATTERY/REPAIRS $ 6,642.00 LOPEZ, WILLIAM 3 ON 3 BB OFFICIAL $ 100.00 MIDCO DEC 2018 SERVICES $ 1,010.24 MIDCONTINENT TESTING LAB LAB TESTS $ 1,826.00 MONEY MOVERS NOV 2018 FEES $ 7.50 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 5,764.37 MOTOROLA SOLUTIONS INC POLICE RADIOS $ 7,362.27 NORTHERN HILLS TRNG CENTER JANITOR & SNOW REMOVAL SERVICE $ 2,395.55 NORTHWESTERN POWER EQUIP BEARINGS/GASKETS/HARDWARE $ 3,935.54 PRO WINDMILL INC DEODORIZER SERVICE $ 123.00 ONSOLVE INTERMEDIATE HOLDINGS CODE RED RENEWAL $ 6,570.00 PRECISION DYNAMICS CORP TYVEK BANDS $ 1,599.10 PETE LIEN & SONS INC CONCRETE $ 658.75 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 168.00 POWERPLAN WHEEL RING/CUTTING EDGES $ 1,388.98 QUIK SIGNS INC DECALS/BRUSH 19 DECALS/SIGNS $ 357.71 RAPID DELIVERY DELIVERY SERVICES $ 306.55 RAPID FIRE PROTECTION INC INSTALL ALARM $ 3,354.09 RELIANCE TELEPHONE INC PD ACCEPTED LONG DISTANCE CALLS $ 1.00 RUNNING SUPPLY INC PHOTOCELL/FITTINGS/GASKET MATERIAL $ 208.00 RUSHMORE ELECTRIC POWER CO SDADA SERVICES $ 2,404.00 SAFEWAY STORES INC COOKIES $ 16.81 SCOTT PETERSON MOTORS INC REPAIR TRANSMISSION SLIP $ 970.60 SD DEPT OF HEALTH LAB TESTS $ 80.00 SD DEPT OF HEALTH-SPEARFISH 2018 HEP A INJECTIONS $ 75.00 SDARWS REGISTRATION-C JOHNSON & M WILLIAMS $ 450.00 SDPRA MEMBERSHIPS $ 40.00 SERVALL TOWEL & LINEN FLUSHER/MOP/MAT/UNIFORM RENTAL $ 996.20 SHAW FIRE & SAFETY INC EXTINGUISHER REPAIRS $ 136.67 PETERSON CONSULTANTS INC NH CINEMA ADS $ 225.00 SIMON CONTRACTORS OF SD GABION STONE $ 253.50 SOUTH DAK STATE TREASURER NOV 2018 SALES TAX REMITTANCE $ 7,500.23 SPEARFISH CHAMBER OF COMMERCE CHAMBER MEMBERSHIP $ 890.00 VIVI BENE INC ELECTRICAL SERVICES & REPAIRS/LAMPS $ 7,157.19 SPEARFISH GLASS INC SNAPPERS DOOR $ 2,540.82 SPEEDY MART INC PREMIUM GAS $ 21.50 STATE BAR OF SOUTH DAKOTA ELECTRONIC RENEWAL-JURY INSTRUCTIONS $ 125.00 STATE OF SD-EXECUTIVE MGMT OCT 2018 WWTP LONG DISTANCE $ 12.67 SUPERIOR SANITATION LLC NOV 2018 PORTABLE RESTROOMS $ 448.00 SYSCO FOOD SERVICES OF MT CONCESSIONS/PROGRAM SUPPLIES $ 667.79 THOMSON REUTERS WEST NOV & DEC 2018 WESTLAW/ARREST BULLETIN $ 1,356.80 TIMECLOCK PLUS HARDWARE SUPPORT $ 229.00 PRODUCTIVITY PLUS ACCOUNT SHAFT/REPAIRS/TIE RODS/ASSY $ 2,553.05 TWO WHEELER DEALER CYCLE ROWER REPAIRS $ 85.00 THE UPS STORE #5137 SHIPPING & MAILING SERVICES $ 175.98 USA BLUE BOOK AMMONIA ION ELECTRODE/HARNESS $ 874.83 VERIZON WIRELESS DEC 2018 SERVICE $ 3,978.11 WESTERN COMMUNICATIONS ANTENNA/INSTALL RADIOS $ 999.00 WESTERN STATES FIRE PROT REC CTR SPRINKLER INSPECTION $ 220.00 INTEGRITY ACQUISITION LLC WEATH/BLADES $ 46.63 WHITE'S QUEEN CITY MOTORS HOIST $ 156.60 WILLIAMS 66 SERVICE TUBE/MOUNT TIRE/PREMIUM GAS $ 241.21 WOLFF'S PLUMBING & HEATING SENSOR/SWITCH $ 250.00 ZVORAK, MOLLIE 3 ON 3 BB OFFICIAL $ 120.00 ** TOTALS** $ 328,543.02 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent George Martin MAYOR AND COUNCIL Appointments – Clark moved, Hodgs seconded and all voted to authorize Mayor Boke to make the following appointments effective 1-1-2019:  Dan Hodgs and Dana Boke to Visit Spearfish Board  Dan Hodgs to BID Board  John Lee and Marty Clark to Parks, Recreation and Forestry Advisory Board  George Martin to Humane Society Board  Larry Klarenbeek to Library Board  Dana Boke and Mike Harmon to Economic Development Board  George Martin to High Plains Western Heritage Board  George Martin, ex-officio to Downtown Business Improvement Board  Dan Hodgs to Airport Board  Pam Jacobs, Dan Hodgs and Dana Boke to Personnel Committee  Marty Clark to Historic Preservation  Dana Boke to Black Hills Vision  Mike Harmon and Pam Jacobs to BH Council of Local Government  Dana Boke to Prairie Hills Transit Board  Reappoint Kelly Kirk to Grace Balloch Memorial Library Board  Reappoint Jason Tysdal to Visit Spearfish Board  Reappoint Larry Vavruska to Planning Commission  Appoint Meghan Byrum to Planning Commission  Reappoint Roxanne Lammers to Hotel BID  Reappoint Julianne Zoller and Jerry Rawlings to Fassbender Collection Committee Public Comment – Public Comment section was opened at 5:54 PM. There were no public comments and this section was closed at 5:54 PM. Clark moved, Hodgs seconded and all voted to adjourn to Executive Session pursuant to SDCL 1-25-2 (3) to consult with legal counsel about contractual matters at 5:54 PM. Council returned to Regular Session at 6:26 PM. LEGAL Contract – Clark moved, Hodgs seconded all voted to postpone consideration for a septic system easement to the December 27, 2018 (noon) Special Year End Session. There being no further business before the Council, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:26 PM. Dated this 17th day of December 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.