City Council

Spearfish City Council Regular Session Minutes January 22, 2019 The Spearfish City Council met at 5:30 PM on Tuesday, January 22, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek and Martin. Lee was absent. Also present: City Administrator Harmon, Acting Finance Officer DeNeui, Assistant City Planner Mayo, City Attorney McDonald, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Human Resources Director Mathis, Building Official Paisley and Finance Administrative Assistant Weber. Klarenbeek moved, Clark seconded and all voted to approve the agenda. There were no potential conflicts-of-interest declared. Consent Agenda - Clark moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Approve a special malt beverage and on-sale wine license for Flanagan’s Irish Pub for the 3 Cheers event on January 31, 2019 from 5:30 PM to 7:30 PM at the Pavilion. B. Abate taxes of $437.50 for 2018 payable in 2019 on a 1992 Mobile home Parcel #32740- 00700-015-00 that was moved outside of City of Spearfish in October 2017. C. Personnel:  Move Amy Sundberg, Library Page, to a grade 1, step 2, $9.72 per hour, effective 2/10/2019 due to successful completion of her in-training period.  Move Micah Steffes to a limited hour (substitute) fitness instructor effective 1/1/2019.  Hire Carrie Carney as a group fitness instructor, grade 9, step 1, $14.15 per hour, effective 1/28/2019. Replacement position. D. Add to Volunteer Lists:  Cassia Catterall and Sean Bullard to the 2019 Library Volunteer List  Cody Schopp to the 2019 Recreation – Referees List  Kimberley Hicks to the 2019 Fire Department Volunteer List  Jessica Rear to the Recreation Center’s 2019 Volunteer List and Referee List E. Approve Minutes of City Council Regular Session dated January 7, 2019. F. Accept Monthly Financial Reports dated December 31, 2018. Items from Visitors Commendation - The Spearfish Police Department presented a Citizen Service Commendation to Ryan Crotty for assistance he provided to the department on several high level criminal investigations. Award - The Spearfish Police Department presented Officer of the Year Award to Officer Hunter Bradley. Human Resources Position - Clark moved, Jacobs seconded and all voted to approve the Assistant Public Works Director Position Description and authorize to begin recruitment for this position. Police Position - Hodgs moved, Klarenbeek seconded and all voted to authorize moving a Police Officer position (grade 18) to a Police Detective position (grade 19). Finance Actuarial Agreement - Klarenbeek moved, Jacobs seconded and all voted to approve Actuarial Services Agreement with SilverStone Group, Inc. for 2018 fiscal year actuarial valuation of other post-employment benefits liability obligation, cost not to exceed $3,700. Budgeted. Airport Bylaws - Hodgs moved, Jacobs seconded and all voted to approve updated bylaws of the Black Hills Airport Board. Engineering - Jacobs moved, Martin seconded and all voted to appoint KLJ Engineering for airport engineering services for Black Hills Airport/Clyde Ice Field from 2019 to 2023. Building Inspection Ordinance 1298 - Clark moved, Jacobs seconded and all voted to approve First Reading of Ordinance 1298 - 2018 Building Code Update. This ordinance will adopt the 2018 International building codes, redefine the air freezing index, refer to the Board of Adjustment, adopt several appendices and will remove redundant fees that were previously set by Resolution. Planning and Zoning Hearing - Mayor Boke opened a public hearing at 5:55 PM to consider a Concept Plan Amendment and Final Plan to allow construction of duplex residential housing units in a DRD zoning district at the Reserve. Project ID: DRD19-001. There were no oral or written comments and the public hearing was closed at 5:56 PM. Hodgs moved, Jacobs seconded and all voted to approve as considered. Ordinance 1299 - Klarenbeek moved, Martin seconded and all voted to refer Ordinance 1299 back to Planning Commission. This ordinance was intended to update code pertaining to storage and parking of trailers and commercial vehicles. Planning Commission previously recommended approval with 4 members for and 3 against. Councilmen Klarenbeek and Martin both expressed concern regarding the effect these changes will have on neighborhoods. Bill List - Clark moved, Hodgs seconded and all voted to approve Bill List dated January 22, 2019. VENDOR DESCRIPTION AMOUNT 2XL CORPORATION SANITIZING REFILLS $ 387.59 A & L CONTRACTORS LLC WATER MAIN BREAK BIRCH ST $ 9,090.60 A&B BUSINESS INC JAN 2019 REC CTR COPIER LEASE $ 521.70 ACE STEEL & RECYCLING INC PLATE ALUM FLOORS $ 810.80 ADVANCED ENGINEERING & ENV 2018 FLOODPLAIN ANALYSIS $ 19,852.65 ALL WEATHER INC 2018 REPAIR AWOS SENSOR $ 2,313.74 AMERICAN RED CROSS LIFEGUARDING $ 41.00 WESTERN STATES FIRE PROTEC 1ST HALF 2019 MONITORING SERV $ 720.00 BAKER & TAYLOR BOOKS $ 269.53 BELLE FOURCHE LANDFILL 2018 DEC LANDFILL FEES $ 20,527.65 BLACK HILLS CHEMICAL CORP GLOVES/CLEANERS/SUPPLIES $ 2,108.30 BLACK HILLS ENERGY DEC 18/JAN 19 ELECTRICITY $ 22,650.99 BLACK HILLS PIONEER PUBLIC WORKS SUBSCRIPTION $ 108.45 BLACK HILLS PURE INC COOLER RENTAL $ 33.00 BRADLEY, HUNTER 2019 BOOT REIMB - BRADLEY $ 64.99 BURTZLAFF, MILES TRAVEL PER DIEM $ 55.00 BUTLER MACHINERY CO MOTOR AS/PARTS $ 2,352.34 CANFIELD BUSINESS INTERIOR ATTORNEY OFFICE FURNITURE $ 3,175.04 CARLS TRAILER SALES INC FLATBED TRAILER $ 2,900.00 CASH-WA DISTRIBUTING CO OF CONCESSIONS/5K/YOUTH PROGRAM $ 502.90 CBH COOPERATIVE 2018 DEC BULK FUEL CONTRACT $ 20,569.09 CENGAGE LEARNING BOOKS $ 83.36 CENTURYLINK INC JAN 2019 E911 & CIRCUITS $ 958.46 CITY OF SPEARFISH 2018 & 2019 CITY UTILITIES $ 1,346.35 CITY OF SPEARFISH CC DIGITAL OCEAN RENTAL $ 5.00 CLIMATE CONTROL SYSTEMS & FLAME SENSOR $ 3,106.99 CORE & MAIN LP WIRED LEAK DETECTOR $ 3,726.00 CVD CONSTRUCTION INC SNOW REMOVAL $ 3,767.75 WS DARLEY & CO FREIGHT PUMP ENGINE-BRUSH 19 $ 7,202.00 ZW USA INC DOG WASTE SACKS $ 265.98 RICHARD B DUNWOODY SNOW REMOVAL $ 990.00 EDDIE'S TRUCK CENTER INC SENSOR/PARTS $ 64.00 EQUIPMENT SERVICE PROFESSI 2018 REPAIR HVAC-SAWMILLOFFICE $ 1,347.12 EUROFINS EATON ANALYTICAL UCMR4 LAB TESTS $ 2,450.00 NEWHOUSE ENTERPRISES INC LABELS/PAPER/TONER $ 279.73 KNUTSON, DARREL INSPECTION $ 580.00 FBI NATIONAL ACADEMY ASSOC FBI NAA MEMERSHIP DUES-DEAN $ 105.00 FMG INC CITY HALL IMPROVEMENTS ENGINEER $ 2,793.27 GALLS LLC PARKA $ 280.00 GAME TIME INSTALL CHARGE-KJW PLAYGROUND $ 4,938.00 GEFFRE, LONI GEFFRE FIRE CONFERENCE $ 64.00 VIEHAUSER ENTERPRISES LLC KEY TO FIRE ALARM $ 3,131.00 GENERAL TRAFFIC CONTROLS I PEDESTRIAN SIGN $ 334.43 GLENN, ROBERT TRAVEL PER DIEM $ 55.00 GOULD, DONALD F TARP REPAIR $ 50.00 GRAINGER INC SIGN $ 11.43 GTI COMPANIES INC SNOW REMOVAL $ 4,553.59 HEALTHY CONTRIBUTIONS INC FEES $ 15.30 HEARTLAND PAPER CO TRAP DUSTER $ 3,374.84 INFINITY FIRE COMMUNICATIO BRUSH 19 RADIOS $ 5,587.91 JOHNSON, CHERYL TRAVEL PER DIEM/FUEL/AUTO $ 151.84 KDV INC 2018 & 2019 SNOW REMOVAL $ 2,137.50 LAWRENCE COUNTY AUDITOR JAN 2019 TIF2 INCREMENT & PENA $ 9,399.58 MONTANA-DAKOTA UTILITIES ELECTRICITY $ 8,010.26 MUNRO EARTHMOVING LLC 2018 & JAN 2019 SNOW REMOVAL $ 10,801.25 MP FT PIERRE LLC LODGING-C JOHNSON $ 1,356.88 NATIONAL SHERIFFS' ASSOCIA 2019 DUES JACOBS, CURT $ 25.00 NORTHERN HILLS TRNG CENTER 2018 DEC JANITOR-SNOW REMOVAL $ 1,960.04 ODLE-KINDSFATER, KATIE ODLE-KINDSFATER, KATIE NOTARY $ 50.00 PEDERSEN EXCAVATING INC SNOW REMOVAL $ 13,166.85 SANITATION PRODUCTS INC 2018 PETERBILT CURBTENDER $ 261,265.98 SCOTT PETERSON MOTORS INC REPAIR MANIFOLD EXHAUST LEAK $ 799.97 SD POLICE CHIEF'S ASSOC TESTING MATERIAL $ 342.50 SD STATE HISTORICAL SOCIET ARCHIVE BH PIONEER $ 120.00 SD WILDLAND FIRE HAGEMAN FIRE TRAINING REGISTRA $ 35.00 SDML SDML 2019 LEGISLATIVE DAY $ 60.00 SECRETARY OF STATE KINDSFATER NOTARY FILING FEE $ 30.00 SHARKEY PLUMBING HEATING REPAIR STATION 1 LEAK $ 1,501.22 SHAW FIRE & SAFETY INC FIRE EXTINGUISHERS $ 673.70 SIMON CONTRACTORS OF SD IN SANDING MATERIALS $ 1,596.31 SMITH, COLLIN TRAVEL REIMB $ 212.40 SOUTH DAKOTA ONE CALL DEC MESSAGE FEES $ 65.10 SPEARFISH CHAMBER OF COMM BANQUET BOKE MARTIN KLARENBEEK $ 160.00 VIVI BENE INC 2018 SAWMILL ELECTRICAL WORK $ 1,214.62 SPEARFISH LUMBER CO REDI-CRETE $ 30.60 SPEARFISH OPTIMIST CLUB 2019 HOME SHOW - PD $ 300.00 SPEARFISH SCHOOL DIST 40-2 JAN2019 TIF2 INCREMENT & PENAL $ 26,171.95 ST PAUL STAMP WORKS INC ANIMAL TAGS $ 138.67 STATE OF SD-EXECUTIVE MGMT 2018 NOV WWTP LONG DISTANCE $ 22.15 TASC FSA ADMIN FEE & FSA RENEWAL FE $ 641.00 TYLER TECHNOLOGIES INC 2018 DEC UTILITY NOTIFICATIONS $ 1,213.10 TYLER-STREFF CONNIE REIMBURSE FOR YOGA TRAINING $ 250.00 ULINE INC STAIR TREADS $ 591.45 THE UPS STORE #5137 POSTAGE $ 59.91 VANWAY TROPHY & AWARD PLAQUE/ENGRAVING $ 36.65 CLARITY TELECOM LLC JAN19 CABLE/INTERNET/TELEPHONE $ 3,346.19 INTEGRITY ACQUISITION LLC REPAIR FIRE DEPT SNOW PLOW $ 408.55 WILLIAMS 66 SERVICE PARTS $ 324.90 WOODROOF, JUSTIN TRAVEL PER DIEM $ 55.00 ** TOTAL ** $ 509,247.99 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent George Martin Public Comment – Public Comment section was opened at 6:09 PM. There were no public comments and this section was closed at 6:09 PM. There being no further business before the Council, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:09 PM. Dated this 22nd day of January 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ Michelle DeNeui, Acting Finance Officer Published once at the approximate cost of ________.