City Council

Spearfish City Council Regular Session Minutes February 4, 2019 The Spearfish City Council met at 5:30 PM on Monday, February 4, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs and Klarenbeek. Lee and Martin were absent. Also present: City Administrator Harmon, Acting Finance Officer DeNeui, City Planner Watson, City Attorney McDonald, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Recreation Facility Superintendent Rauterkus, Library Director Wilde, Code Enforcement Officer Deaver, Flood Plain Administrator Vig, Parks Recreation Forestry Superintendent Ehnes, Building Inspector Hafner, Police Lieutenant Dean and Finance Administrative Assistant Weber. Clark moved, Hodgs seconded and all voted to approve the Agenda. There were no potential conflicts-of-interest declared. Consent Agenda - Hodgs moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Hire Leland “Dean” Hanson as the Public Works Technician (full-time/benefit-eligible), grade 12, step 3, $17.07 per hour effective 2/20/2019. This is a replacement position. B. Move Jerry Jeske to a Water/Wastewater Utility Operator II, grade 13, step 5 $18.66 per hour, effective 1/27/2019 due to successful completion of Wastewater Collection, Water Treatment and Water Distribution Certification at a class II level from the State of SD. C. Approve the Seasonal Wildland Fire Fighter on-call position description and authorization to advertise to fill for the 2019 season. D. Add Roger Hanzlik to the 2019 Fire Department Volunteer List. E. Accept 2018 Annual Report from Spearfish Community Pantry. F. Approve Minutes of City Council Regular Session dated January 22, 2019. Finance Letter - Klarenbeek moved, Hodgs seconded and all voted to authorize Mayor Boke to sign the engagement letter with Ketel Thorstenson, LLP for audit of the financial statements for year ended December 31, 2018. ESAC - Hodgs moved, Jacobs seconded and all voted to authorize Mayor Boke to sign 2019 Equitable Sharing Agreement and Certification (ESAC). Public Works Barricades - Clark moved, Hodgs seconded and all voted to authorize to purchase barricades from 3D specialties in the amount of $11,934.60 + freight ($800 est.) and traffic cones in the amount of $1,277.00 + freight. $11,934.60 is not budgeted. $1,277.00 is a biennial budgeted item in the Utilities Department. Public Works Administrator Johnson stated the funding sources are Street Department, Water and Sewer. Water Meter Proposal - Clark moved, Jacobs seconded and all voted to accept annual water meter proposal from Core & Main, a sole-source provider, and authorize staff purchases up to the budgeted amount ($105,000) for water meters. Engineering 2018 Green Acres Tank Waterline Distribution Project - Approve Final Under/Over Change Order (1) for 2018 Green Acres Tank Waterline Distribution Project for a decrease of $45,408.36, bringing the total cost to $859,186.59. Authorize Mayor Boke to sign the Certificate of Final Completion and Acceptance setting February 4, 2019 as the date the two (2) year warranty begins. Airport Resolution 2019-02 - Jacobs moved, Hodgs seconded and all voted to approve Resolution 2019- 02 – A Resolution of Intent to lease certain Airport land for haying and to set date for public hearing to consider the lease for March 4, 2019. RESOLUTION 2019-02 A R ESOLUTION OF I NTENT TO E NTER I NTO A L EASE A GREEMENT FOR CERTAIN AIRPORT PROPERTY W H E R E A S , SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and W H E R E A S , the Common Council of the City of Spearfish intends to enter into a hay lease agreement with Stacy Moke to lease portions of the Black Hills Airport – Clyde Ice Field, and W H E R E A S , a copy of such lease agreement is on file in the Finance Office and available for public inspection, N OW T H E R E F O R E , B E I T R E S O L V E D by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on March 4, 2019. Dated this 4th day of February, 2019.  C ITY OF S P E A R F I S H By: ____________________________ (Seal) Dana Boke, its Mayor Attest: ________________________________ David H. Dutton, Finance Officer Adopted: February 4, 2019 Published: February 8, 2019 Effective: February 28, 2019 Building Inspection Ordinance 1298 - Clark moved, Klarenbeek seconded and all voted to approve Second reading Ordinance 1298 - 2018 Building Code Update. Planning and Zoning Covenants - Hodgs moved, Clark seconded and all voted authorization to proceed with modifications to the Spearfish Business & Industry Park Covenants, Conditions, and Restrictions for property located on Commerce Drive. City Planner Watson stated ONEOK is considering expanding in the light industrial park and they request to amend covenants to suit their needs. Misti Sumners, Operations Specialist stated they have outgrown their current leased space in Spearfish. She presented details about ONEOK and presented a proposed site/building diagram with the needed changes to the covenants in order to make this vision happen. Rezoning - Hodgs moved, Clark seconded and all voted to authorize Mayor Boke to sign rezoning application CZN19-001 for a change of zoning from Ag to DRD as part of the Spearfish Canyon Village Project at Colorado and Spearfish Canyon Highway (formerly the Spearfish Canyon Country Club’s driving range). Bill List - Clark moved, Hodgs seconded and all voted to approve Bill List dated February 4, 2019. VENDOR DESCRIPTION AMOUNT A & J SUPPLY IRON $ 89.05 A & L CONTRACTORS LLC SNOW REMOVAL $ 1,192.50 A&B BUSINESS INC FEB19 COPIER LEASES $ 1,407.98 A-1 TRANSMISSION SPECIALIS CHEVY DIFFERENTIAL $ 921.72 ALB TWILIGHT LLC FLEECE KNIT WRIST/ANTISEPTIC SPRAY $ 36.80 BAKER & TAYLOR BOOKS $ 875.49 BLACK HILLS CHEMICAL CORP BOWL MOP/SUPPLIES $ 493.30 BLACK HILLS ENERGY DEC18/JAN19 ELECTRICITY $ 8,252.57 BLACK HILLS STATE UNIV MAPS/NEWSLETTER/BILLS $ 1,645.04 BOMGAARS SUPPLY INC REPAIRS/TOOLS/PAINT $ 317.44 BORDER STATES ELECTRIC ELBOW/EMT CLAMP/TAPE/CONNECTORS $ 369.89 BUILDERS FIRSTSOURCE INC 1X4 AND 1X8 LUMBER $ 20.19 CAPTAIN CLEAN OF THE NHILL CLEANING OF PATROL CAR $ 95.00 CENGAGE LEARNING BOOKS $ 35.98 CHEYENNE CROSSING STORE LL FD DINNER BANQUET $ 1,700.00 CITY OF SPEARFISH CC FUEL/OFFICE SUPPLIES/INK/BLINDS $ 1,752.42 CLW INC JACKSON BLVD PH1 PLANS $ 2,568.19 CORE & MAIN LP WATER METERS $ 35,640.00 CULLIGAN SOFT WATER CORP WATER $ 58.50 DG INVESTMENT INTERMEDIATE REC CENTER ALARM SVC ANNUAL FEE $ 1,868.18 DIVISION OF MOTOR VEHICLES PLATES V#01051 $ 38.15 EHNES,TYLER MEALS ARBORIST CONFERENCE $ 64.00 ENTENMANN-ROVIN BADGE $ 65.50 FEDEX SHIPPING SVC $ 13.12 **FIB-AP PURCHASE CARD PROVI FIB-AP PURCHASE CARD PROVIDER $ 1,010.46 FRED PRYOR SEMINARS EMOTIONAL INTELLIGENCE SEMINAR X3 $ 297.00 GRAINGER INC EXIT SIGN/AIR FILTER KIT $ 357.82 GREAT WESTERN TIRE INC EMERGENCY FLAT/TIRE DISPOSAL $ 381.34 GRIMMS PUMP SERVICE DIESEL PUMP REPAIRS $ 366.68 GTI COMPANIES INC FINAL PR GREEN ACRES WATERLINE $ 109,459.93 HAWKINS INC CHLORINE CHEMICALS $ 7,034.55 HDR ENGINEERING INC UTILITY RATE STUDY $ 7,114.04 HEARTLAND PAPER CO EASY TRAP DUSTER/MOPS $ 120.60 HEISLER HARDWARE REPAIRS/TOOLS/PAINT $ 569.95 HILT CONSTRUCTION INC GUARDRAIL REPAIR- BURGER KING $ 1,462.50 KC FITNESS SUPPLY INC RUBBER FLOORING $ 941.54 KNECHT HOME CENTER INC LUMBER/TOOLS/SCREWS/PAINT $ 2,363.86 KT CONNECTIONS LAPTOP SCREEN/POSTAGE MACH LINE $ 424.00 LAMONT, GUY LAMONT MEAL REIMBURSE $ 64.00 LAWRENCE COUNTY DBID 2019 PARKING ASSESSMENT $ 2,489.95 LESTER HOSPITALITY-SIOUX F LODGING PRF CONFERENCE X3 $ 574.00 M & M FENCING GREEN ACRES FENCE FINAL PAY $ 6,196.56 M & T FIRE AND SAFETY INC RING/LATCH/GASKET/NEOPRENE $ 601.00 MANDY BING LLC BUNDLES FIREWOOD $ 700.00 MASSINE, CYNTHIA EVRIDGE PLANT $ 60.00 MATHIS JR, ROBERT R MATHIS FIRE CONF PERDIEM $ 64.00 MATTHEWS INTL CORP BRONZE PLAQUES - CEMETERY $ 256.00 MEDNANSKY, DOUGLAS T8 TOMBSTONES $ 3,461.28 MEREDITH SERVICES CO INC SNOW REMOVAL FOR JANUARY $ 3,600.00 MG OIL COMPANY MOBIL SCH 630 $ 1,622.10 MUNRO EARTHMOVING LLC SNOW REMOVAL $ 3,871.25 NEBRASKA SALT & GRAIN CO ICE SLICER/SALT $ 24,259.17 OVERDRIVE INC EBOOKS/AUDIO BOOKS $ 2,037.56 PENGUIN RANDOM HOUSE INC CDS $ 10.00 PRO WINDMILL INC MCLAUGHLIN SAWMILL RODENT SVC $ 115.00 RDO EQUIPMENT CO GASKET/FUEL PUMP $ 60.34 REDWOOD TOXICOLOGY LAB INC SCREEN PANEL $ 164.40 REED, THERESA DAWN JAN19 DOWNTOWN RESTROOM CLEANI $ 465.00 REVIZE LLC 2019 ANNUAL SUBSCRIPTION $ 3,500.00 RICHARD B DUNWOODY HAUL SNOW $ 405.00 SD ARBORISTS ASSN PARKS, REC, FORESTRY MEMBERSHIPS $ 175.00 SECRETARY OF STATE NOTARY FEE-JUDE WARNER $ 30.00 SKAAR, LYLE L SKAAR CONF PERDIEM $ 64.00 SPEARFISH AMERICAN LEGION LEGION/TEENER GAME ADVERTISE $ 290.00 SPEARFISH AUTO SUPPLY PARTS/REPAIRS/TOOLS $ 4,257.20 SPEARFISH LUMBER CO SPRAY PAINT MARKING $ 155.88 SPLASHTACULAR LLC 3 SLIDES - INSPECTION $ 1,985.00 STADIUM SPORTS GRILL INC FIRE DEPT EMPLOYEE PARTY $ 318.75 THE UPS STORE #5137 SHIPPING ITEMS $ 22.66 TRI AIRTESTING INC AIRTESTING/KIT MEDIA WHISTLER $ 527.60 TURBIVILLE INDUSTRIAL ELEC FAN MOTOR REPAIR/BEARINGS $ 105.50 TYLER TECHNOLOGIES INC FEB19 ONLINE BILLING FEES $ 166.00 US BANK NATIONAL ASSOCIATI GOLLIHER TANK BOND PRINCIPAL & INT $ 91,072.41 USA BLUE BOOK HIP BOOTS $ 417.26 VANWAY TROPHY & AWARD FIRE DEPT AWARDS $ 200.00 VISIT SPEARFISH INC FEB 2019 BID ALLOCATION $ 16,667.00 VIVI BENE INC DOOR SYSTEM POWER PROBLEM $ 61.22 WALMART COMMUNITY/GEMB PUNCH/WATER/PAINT $ 277.79 WILLIAMS 66 SERVICE BATTERY/REPIRS $ 366.90 TOTAL $ 363,162.06 **FIB-AP PURCHASE CARD PROVIDER DETAIL: MIDCO JAN19 PHONE/CABLE/INTERNET $ 1,010.46 $ 1,010.46 January 2019 Salary Expense & Credit Card Fees Gross Wages/Benefits Mayor/Council $5,184.25 0.69% City Administrator 6,809.92 0.91% City Attorney 2,950.18 0.39% Finance 17,837.25 2.39% Human Resources 5,257.14 0.70% Gov't Bldgs 21,232.62 2.84% PW Admin 13,527.87 1.81% Police 182,191.98 24.38% Fire 35,463.92 4.74% Bldg Inspect 20,660.04 2.76% Streets 29,526.48 3.95% Snow Removal 22,343.14 2.99% Cemetery 4,666.77 0.62% Animal Control 3,883.69 0.52% Recreation/Aquatic 62,774.92 8.40% Spectator Recreation 4,665.49 0.62% Parks 12,716.52 1.70% Library 25,210.58 3.37% Plan & Zone 20,381.14 2.73% Motor Pool 13,452.19 1.80% Wildland Fire 0.00 0.00% Police Comm 37,271.10 4.99% Water 43,374.35 5.80% Electric Production 27,337.23 3.66% Sewer 36,654.41 4.90% WWTP 41,493.46 5.55% Airport 5,328.33 0.71% Parking 550.07 0.07% Solid Waste 36,906.22 4.94% Campground 7,773.70 1.04% Totals $747,424.96 100.00% Credit Card Fees paid in December $2,577.64 Grand Total $750,002.60 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent George Martin - Absent Presentations - Street Department, Motor Pool, Solid Waste, Snow Removal, Hydroelectric, Library, Engineering and Parks and Recreation presented their 2018 End of Year Reports from 5:54 PM to 6:48 PM. Public Comment – Public Comment section was opened at 6:31 PM. Joe Jorgensen spoke in support of ONEOK stating they would be a great community partner. There were no additional public comments and this section was closed at 6:32 PM. There being no further business before the Council, Clark moved, Jacobs seconded and all voted to adjourn at 6:32 PM. Dated this 4th day of February 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ Michelle DeNeui, Acting Finance Officer Published once at the approximate cost of ________.