City Council

Spearfish City Council Regular Session Minutes March 18, 2019 The Spearfish City Council met at 5:30 PM on Monday, March 18, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs and Lee. Klarenbeek and Martin were absent. Also present: City Administrator Harmon, Finance Officer Dutton, Assistant City Planner Mayo, City Attorney McDonald, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Assistant Finance Officer DeNeui, Human Resources Director Mathis, Park and Recreation Director Ehnes, Finance Administrative Assistant Weber, Fire Department Administrative Assistant Harwood, Wastewater Treatment Facility Superintendent Evridge and Assistant Police Chief Jacobs. Agenda was amended as follows:  Add Item 7C - Items From Visitors - A presentation from Mark Kazmer, Spearfish Youth Sports and Activities Association.  At end of meeting add Executive session to consult with legal counsel regarding contractual matters pursuant to SDCL 1-25-2(3) Clark moved, Hodgs seconded and all voted to approve the Agenda as amended. There were no declarations of any potential conflicts-of-interest. Consent Agenda - Clark moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Approve the following step increases due to successful completion of 6-month in training period:  Cole Anderson, Parks, Recreation, & Forestry Tech, grade 12, step 2, $16.74 per hour, effective 4/7/2019.  Michaela French, Recreation Registration Desk Attendant, grade 7, step 2, $13.07 per hour, effective 4/7/2019.  Anne-Marie Rolando, Recreation Concessions Assistant, grade 5, step 2, $11.84 per hour, effective 4/7/2019.  Maggie McCarty, Library Page, grade 1, step 2, $9.72 per hour, effective 4/7/2019. B. Approve moving Zach Young to a Water/Wastewater Operator III, grade 14, step 7, $20.40 per hour, effective 3/10/2019. Zach has successfully tested and attained a Water Distribution Specialist Class III, Water Treatment Specialist Class II, & Wastewater Collection Class III. Authorize and approve exception from current policy.  C. Appoint Tom Paisley, Brian Ulmer, Darin Pedneau, Laurel Palmer, Jude Warner, Charles Crumbley, Cheryl Johnson, Leland Hanson, Lee Alberts, Bob Evridge, Curt Jacobs, Mike Harmon, and Rob Mathis as appraisers for items declared surplus by Resolution 2019-04. D. Approve Northern Hills Community Band concert at City Park Band Shell at 7:00 PM on June 27, 2019 as a City Sponsored Event. Sponsorship includes no fee for the use of the band shell and waiver of Certificate of Insurance Liability. Annual Event. E. Approve Minutes of City Council Regular Session dated March 4, 2019. F. Accept monthly financial statements dated February 28, 2019. Items from Visitors Proclamation - Mayor Boke proclaimed 2019 as ‘Spearfish Post #164 American Legion Centennial Year’. Donation - Glen Lewis from the Firefighter Association presented a donation of $1,999.50 to be used for multi-tools and $2,800 for a combination generator and lighting unit. Presentation - Mark Kazmer, Spearfish Youth Sports and Activities Association presented a vision for a future youth sports and activities center in Spearfish. Ryan Querry, Great Plains Sponsorships presented intent for obtaining sponsorships and raising funds for this project. Human Resources Hire - Lee moved, Hodgs seconded and all voted to hire Dustin Lee as Assistant Public Works Director (benefit-eligible), grade 22, step 17, $40.74 (salary/exempt $84,739.20), effective 3/19/2019 and authorize granting 4.62 hours of paid vacation per pay period, to begin accruing immediately upon commencement of employment. Upon completion of six full and continuous years of service, 6.15 hours of paid vacation per pay period shall accrue. Upon completion of 25 full and continuous years of service, 40 additional hours of vacation shall be granted, and 7.70 hours of paid vacation per pay period shall be accrued. Replacement position. Public Hearings License - Mayor Boke opened a public hearing at 5:56 PM to consider an application from Cheyenne Crossing for a special malt beverage and wine license for the SDML District 10 meeting on April 4, 2019 from 5:00 PM to 10:00 PM at the BHSU Joy Center. There were no oral or written comments and the public hearing was closed at 5:56 PM. Clark moved, Jacobs seconded and all voted to approve the license. Resolution 2019-03 - Mayor Boke opened a public hearing at 5:57 PM to consider Resolution 2019-03 - Resolution of Intent to enter into a lease agreement with Duhamel Broadcasting to lease portions of Lookout Mountain to use existing structures for the transmission and reception of communications signals. There were no oral or written comments and the public hearing was closed at 5:57 PM. Clark moved, Jacobs seconded and all voted to approve the lease agreement and Resolution 2019-03.  RESOLUTION 2019-03 A R ESOLUTION OF I NTENT TO E NTER I NTO A L EASE A G R E E M E N T W H E R E A S , SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and W H E R E A S , the Common Council of the City of Spearfish intends to enter into a lease agreement with Duhamel Broadcasting to lease portions of Lookout Mountain to use existing structures for the transmission and reception of communications signals, and W H E R E A S , a copy of such lease agreement is on file in the Finance Office and available for public inspection, N OW T H E R E F O R E , B E I T R E S O L V E D by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on March 18, 2019. Dated this 19t h day of February, 2019. C ITY OF S P E A R F I S H By: ____________________________ (Seal) Dana Boke, its Mayor Attest: ________________________________ David H. Dutton, Finance Officer Adopted: February 19, 2019 Published: March 1, 2019 Effective: March 21, 2019 Public Works Resolution 2019-07 - City Administrator Harmon stated we are waiting for response from State of SD for legal descriptions, so Resolution 2019-07 to accept jurisdiction over portions of Maitland Road, Hillsview Road, and Hill Street and to transfer to Lawrence County jurisdiction over a portion of Acorn Ridge Road is not yet ready. Clark moved, Hodgs seconded and all voted to postpone consideration until April 1, 2019.  Sell Vehicle - Clark moved, Jacobs seconded and all voted to sell 1990 Ford 800 Dump Truck - Vin #1FDYW82A7MVA20904 - Unit #55 - to the Newell School District for $2,250.00. Vehicle was surplussed in 2018 and is eligible to sell to another governmental agency. Finance Resolution 2019-06 - Hodgs moved, Clark seconded and all voted to approve Resolution 2019- 06 - Miscellaneous Fees. RESOLUTION 2019-06 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: CURREN AMENDED/NEW ITEM AREA FEE DESCRIPTION T AMOUNT AMOUNT NEW PARKS Hourly Rate - Mowing N/A $37.00 NEW PARKS Hourly Rate - Garbage Pickup N/A $32.00 Hourly Rate - Cleaning Restrooms NEW PARKS N/A $34.00 /Concession NEW PARKS Hourly Rate - Bagging Grass N/A $65.50 NEW PARKS Hourly Rate - Lip Repair N/A $46.50 NEW PARKS Hourly Rate - Top Dressing Fields N/A $61.50+Material NEW PARKS Hourly Rate - Other N/A $40.00 NEW SOLIDWASTE Crushed asphalt - self loaded N/A $10.00/ton NEW SOLIDWASTE Crushed asphalt - City loaded N/A $15.00/ton Library card - Outside of Lawrence 902 LIBRARY $25.00 $30.00 County  CITY OF SPEARFISH ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ David H. Dutton, Finance Officer (SEAL) Adopted: March 18, 2019 Published: March 29, 2019 Effective: April 19, 2019 Published once at the approximate cost of ________. Fire Grants - Hodgs moved, Jacobs seconded and all voted approval for Fire Department to apply for the following grants:  Volunteer Fire Assistance (VFA)  Staffing for Adequate Fire and Emergency Response (SAFER) Parks and Recreation Resolution 2019-05 - Clark moved, Hodgs seconded and all voted to approve Resolution 2019- 05 - A Resolution of application for Recreation and Trails Program grant. RESOLUTION NO. 2019-05 A RESOLUTION OF APPLICATION FOR A RECREATION TRAILS PROGRAM GRANT TO AID IN FINANCING THE EXIT 8 MULTI-USE CONNECTOR REC PATH. WHEREAS, the United States of America and the State of South Dakota have authorized the making of grants from the Recreation Trails Program (RTP) to public bodies to aid in financing the acquisition and/ or construction of specific public outdoor recreational trail projects; WHEREAS, the Exit 8 Multi-Use Connector Rec Path would be a desirable improvement to the City of Spearfish’s existing rec path system. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, South Dakota:  1. That Tyler Ehnes (Parks and Recreation Director) is hereby authorized to execute and file an application on behalf of the City of Spearfish with the State of South Dakota, Department of Game, Fish and Parks, Division of Parks and Recreation, for an RTP grant to aid in financing the Exit 8 Multi-Use Connector Rec Path for the City of Spearfish South Dakota and its Environs. 2. That Tyler Ehnes, is hereby authorized and directed to furnish such information as the above mentioned federal and/ or state agencies may reasonably request in connection with the application which is hereby authorized to be filed. 3. That the City of Spearfish shall provide a minimum of 20% of the total cost of the project; and will assume all responsibility in the operation and maintenance of the project upon completion of construction, for the reasonable life expectancy of the facility. Dated this 18th day of March, 2019 CITY OF SPEARFISH By: ________________________ Dana Boke, Mayor ATTEST: ______________________________ David H. Dutton, Finance Officer (SEAL) Adopted: March 18th, 2019 Published: March 29th, 2019 Effective: April 19th, 2019 Planning and Zoning Ordinance 1299 - Mayor Boke opened a public hearing at 6:06 PM to consider Second Reading for Ordinance 1299 - Change of Zoning from Agricultural to Development Review District as part of the Spearfish Canyon Village Project located at East Colorado Boulevard and Spearfish Canyon Highway. There were no oral or written comments and the public hearing was closed at 6:07PM. Lee moved, Clark seconded and all voted to approve second reading for Ordinance 1299. Agreement - Clark moved, Jacobs seconded and all voted to authorize Mayor Boke to sign agreement #03-19 - Encroachment Agreement and License located at 1920 and 1930 North Avenue. Agreement - Jacobs moved, Lee seconded and all voted to authorize Mayor Boke to sign agreement #36-18 - Encroachment Agreement and License located at 127 West Illinois Street. Agreement - Clark moved, Hodgs seconded and all voted to authorize Mayor Boke to sign agreement #34-18 - Encroachment Agreement and License located at 1900 North Avenue. Bill List - Clark moved, Jacobs seconded and all voted to approve Bill List dated March 18, 2019. VENDOR DESCRIPTION AMOUNT 3D SPECIALTIES INC SIGNS/CONES/FITTINGS $ 15,188.93 3RD DEGREE SCREENING INC EMPLOYMENT SCREENING $ 82.50 A&B BUSINESS INC APR 2018 CITY COPIER LEASE $ 2,529.06 APPLIED CONCEPTS INC TAHOE RADAR SYSTEM $ 2,658.00 AT & T MAR 2019 DISPATCH LONG DISTANCE $ 39.42 BAKER & TAYLOR BOOKS/MEDIA $ 731.45 BELLE FOURCHE LANDFILL FEB 2018 LANDFILL FEES $ 21,617.23 BLACK HILLS ENERGY ELECTRICITY $ 8,165.15 BLACK HILLS PIONEER LEGAL PUBLISHING/ADS/SUBSCRIPTION $ 1,268.31 BLACK HILLS PURE INC WATER/COOLER RENTAL $ 51.00 BLACK HILLS URGENT CARE EMPLOYEE SCREENING $ 290.00 BORDER STATES ELECTRIC HARDWARE/SCREWDRIVER/WIRE $ 251.04 UPSTATE WHOLESALE SUPPLY PORT REPLICATOR $ 153.00 BUSSIERE, ERICA TRAVEL MILEAGE & PER DIEM $ 520.00 BUTLER MACHINERY CO KNOB KIT $ 51.01 CAMPBELL SUPPLY SNOW PUSHER $ 85.98 CASH-WA DISTRIBUTING CO CONCESSIONS/YOUTH PROGRAM $ 309.95 CBH COOPERATIVE FEB 2019 BULK FUEL CONTRACT $ 22,440.24 CENTURYLINK INC MAR 2019 E911 & CIRCUITS $ 959.82 CHAIN SAW CENTER PADDLES/OIL/REPAIR/CHAINS & BUNGEES $ 802.55 CITY OF SPEARFISH CREDIT CARDS TRAVEL/SUPPLIES/REPAIRS/TOOLS/FEES/DESK $ 5,751.06 CLAUSER MACHINE WORKS FIRE TRUCK FABRICATION $ 485.00 COCA-COLA BOTTLING CO COFFEE/CONCESSIONS $ 808.50 CORE & MAIN LP WATER METERS/REPAIRS $ 41,169.39 CULLIGAN SOFT WATER CORP WATER $ 26.00 NORTHERN HILLS VENTURES REC CENTER WEB SUPPORT $ 90.00 DIVISION OF MOTOR VEHICLES SPECIAL LICENSE PLATE RENEWAL $ 5.00 MEDNANSKY, DOUGLAS T8 TOMBSTONES/LED LAMPS $ 5,101.69 EQUIPMENT SERVICE PROS HVAC SERVICE FEE-SAWMILL OFFICE $ 215.66 FASTENAL CO HARDWARE $ 130.91 FIB-AP PURCHASE CARD FEB 2019 PURCHASES-SEE DETAIL LIST BELOW $ 75,696.74 VIEHAUSER ENTERPRISES LLC CITY HALL SECURITY PROJECT/FIRE STATION LOCKS $ 2,649.38 GRAINGER INC SOLENOID VALVE/EXIT SIGN $ 315.47 HAUCK ELECTRIC & CONTROLS GA SHOP ELECTRICAL REPAIRS $ 19,415.22 HDR ENGINEERING INC WWTP MAIN LIFT STATION PROJECT $ 2,219.48 HEARTLAND PAPER CO CLEANER/SCOTCHGARD $ 602.18 HOLIDAY INN-SPEARFISH CONVENTION CENTER SNOW REMOVAL $ 560.00 KDSJ RADIO 98 REC CENTER RADIO ADS $ 180.00 KITCHEN DESIGNS CABINETS FOR HYDRO PLANT $ 1,108.00 KT CONNECTIONS NETWORK ADMIN/BACKUP/HYDRO FIREWALL $ 7,051.00 L-TRON CORPORATION IMAGING SCANNER KIT $ 329.00 L3 MOBILE-VISION INC POLICE CAR CAMERAS/MAINTENANCE CONTRACT $ 18,114.20 LARSON CO LTD INC CAB DOOR LATCH $ 89.25 MATTHEWS INTL CORP PLAQUE-MATTERN MARTIN $ 128.00 MIDCONTINENT TESTING LAB LAB TESTS $ 125.00 MONEY MOVERS FEB 2019 SERVICE FEE $ 8.00 NEBRASKA SALT & GRAIN CO ICE SLICER $ 18,434.72 NORTHERN HILLS TRNG CENTER SNOW REMOVAL/CLEANING SERVICES $ 1,521.20 NORTHWESTERN POWER EQUIP MICROSWITCHES $ 738.00 PRO WINDMILL INC DEODORIZER SERVICE $ 123.00 OVERDRIVE INC PARTICIPATION MAINTENANCE FEE $ 3,000.00 OVIVO USA LLC SIDE & BOTTOM WIPERS $ 107.12 PEDERSEN EXCAVATING INC SNOW TRUCKING $ 960.00 PETTY CASH-WELLS FARGOBANK POSTAGE/FEES/SUPPLIES/TRAVEL $ 194.88 POWERPLAN HEATING ELEMENT/GASKET $ 144.54 PUSH PEDAL PULL INC REPAIR FITNESS EQUIPMENT $ 602.39 QUIK SIGNS INC SIGNS & EVENT TRAILER SETUP $ 1,704.22 RAPID DELIVERY DELIVERY SERVICES $ 123.67 RAPID FIRE PROTECTION INC CITY HALL/PAVILION INSPECTION $ 1,890.00 REED, THERESA DAWN DOWNTOWN RESTROOM CLEANING $ 420.00 SACHARA, MARK TRAVEL PER DIEM $ 100.00 SAFEWAY STORES INC SKATE NIGHT LYSOL/SNOW REMOVAL MEALS $ 94.19 SD BUILDING OFFICIALS ASSN 3 TRAINING REGISTRATIONS $ 246.00 SD DEPT OF PUBLIC SAFETY 1ST HALF 2019 TELETYPE SERVICE $ 3,090.00 SDML DISTRICT 10 MEETING X 16 $ 272.00 SDRS SPECIAL PAY PLAN C JOHNSON SPECIAL PAY PLAN $ 45.00 SHAW FIRE & SAFETY INC EXTINGUISHER REPAIRS $ 140.00 SOLE PERFECTION 2019 BOOTS-M BARRIE $ 100.00 SOUTH DAKOTA AGA 2019 CONF REGISTRATION-M DENEUI $ 190.00 SOUTH DAKOTA ONE CALL FEB 2019 MESSAGE FEES $ 27.30 SOUTH DAKOTA SHERIFF'S ASSN 3 CONF REGISTRATIONS $ 255.00 VIVI BENE INC HALIDE LAMPS $ 150.00 STATE OF SD-EXECUTIVE MGMT JAN 2019 WWTP LONG DISTANCE $ 13.34 STREICHER GUNS AMMUNITION $ 3,298.70 SUNSHINE TOWING TOWING-BELLE FOURCHE TO SHOP AND BACK $ 665.00 SWANK MOTION PICTURES INC MOVIE ROYALTY FEES $ 810.00 US WATER SERVICES INC NOZZLE CAPS $ 344.18 TTG ENTERPRISES SCUM PUMP CHECK $ 920.32 THE UPS STORE #5137 SHIPPING SERVICES $ 195.96 WESTERN COMMUNICATIONS RADIO REPAIRS $ 1,400.50 WESTERN FIRE CHIEFS ASSOC TRAINING REGISTRATION $ 550.00 INTEGRITY ACQUISITION LLC BUMPER FOR FD B19 $ 1,384.96 ** TOTALS** $ 304,824.96 03/18/2019 First Interstate Bank AP Card Detail A & B WELDING SUPPLY CO CYLINDER RENTALS/BANDSAW BLADE/SUPPLIES $ 221.10 ADAMS - ISC CHROME SHAFT/REPAIR CAT TRACK HOE $ 2,170.42 BUTTE ELECTRIC COOP 2018 & JAN 2019 ELECTRICITY $ 51,951.40 ECOLAB PEST ELIMINATION PEST CONTROL $ 406.60 EDDIE'S TRUCK CENTER INC NITRILE GLOVES $ 175.50 EUROFINS EATON ANALYTICAL UCMR 4 LAB TESTS $ 720.00 NEWHOUSE ENTERPRISES INC DATE STAMP/FOLDERS/MARKERS/TONER/PAPER $ 192.85 GALLS LLC PANTS/SHIRTS/MAG HOLDERS/BELT $ 510.86 JENNER EQUIPMENT CO CONTROLLER/COVER $ 978.99 KLJ SOULUTIONS HOLDING CO 2018 WILDLIFE ASSESSMENT $ 1,225.20 MIDCO FEB 2019 PHONE/CABLE/INTERNET SERVICES $ 1,010.49 MUTH ELECTRIC INC 2018 REPAIR POLES AT EXIT 17 $ 7,524.00 RAPID CITY JOURNAL 2018 FACEBOOK ADS REC CENTER $ 309.00 SANITATION PRODUCTS INC FILTER ELEMENTS/COILS/SOLENOID VALVE $ 628.57 THOMSON REUTERS WEST JAN 2019 WEST LAW SERVICE $ 474.40 VERIZON WIRELESS 2018 & JAN 2019 CELL SERVICE $ 7,061.36 VISUAL WORKS INC JAN 2019 CAMPGROUND RESERVATION SOFTWARE $ 136.00 ** TOTALS** (INCLUDED IN TOTAL ABOVE) $ 75,696.74 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek - Absent John Lee George Martin- Absent Presentations - Fire Department presented their 2018 End of Year Report. FYI - March 27, 2019 6:00PM - Jackson Boulevard Public Meeting. Public Comment – Public Comment section was opened at 6:37 PM. There were no public comments and this section was closed at 6:37 PM. Clark moved, Jacobs seconded and all voted to adjourn to Executive session to consult with legal counsel regarding contractual matters pursuant to SDCL 1-25-2(3) at 6:38 PM. Council returned from executive session at 7:41 PM. There being no further business before the Council, Clark moved, Lee seconded and all voted to adjourn at 7:42 PM. Dated this 18th day of March 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.