City Council

Spearfish City Council Regular Session Minutes April 1, 2019 The Spearfish City Council met at 5:30 PM on Monday, April 1, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Martin. Also present: City Administrator Harmon, Finance Officer Dutton, City Planner Watson, City Attorney McDonald, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Human Resources Director Mathis, Park and Recreation Director Ehnes, Assistant Public Works Director Lee, City Engineer Mathis, Finance Administrative Assistant Weber, Police Sergeant Hofmann and Assistant Police Chief Jacobs. Hodgs moved, Klarenbeek seconded and all voted to approve the Agenda. There were no potential conflicts-of-interest declared. Consent Agenda - Klarenbeek moved, Hodgs seconded and all voted to approve the Consent Agenda. A. Authorize Mayor Boke to sign the Agency Agreement with the State of South Dakota Department of Transportation in regards to airport federal grant funding. B. Approve the following step increases due to successful completion of 6-month in training period:  Eric Broussard, Librarian, grade 14, step 2, $18.47 per hour, effective 4/21/2019.  Brandon Earl, Street Technician, grade 12, step 3, $17.07 per hour, effective 5/5/2019. C. Add Campground Manager to Kim Whitney-Schavone’s current duties at a grade 10, step 1, $14.86 per hour when working as Campground Manager, effective April 2, 2019. D. Approve the following step increase due to successful completion of 1 year in training period: Jacob Raap, Police Officer, grade 18, step 2, $22.51 per hour, effective 5/19/2019. E. Add Levi Kessler to the 2019 Fire Department Volunteer list. F. Authorize the hire of the following seasonal employees effective 4/2/2019: Parks: Jared Symonds Parks $11.75 Jacob Ziegler Parks $11.25 Chantal Lewis Parks $11.75 Larry Gabriel Parks $11.50  Karin Sandness Parks $11.50 Rick Dufloth Parks $12.25 Jessica Rear Parks $11.25 Grace Baumgarten Asst Campground Manager $12.00 Paula Manley Campground Attendant $10.50 Gary Hoffman Campground Groundskeeper $11.25 Howard Ross Campground Groundskeeper $11.25 Jeffrey Bardsley Cemetery $11.25 Public Works: Nathan Tysdal Streets $11.50 Recreation Center: Josie Kaufman Lifeguard $9.75 Braeden Ferguson Lifeguard $10.00 Bella Reid Lifeguard $10.00 Ryan Rafferty Lifeguard $9.75 Isabel Frederickson Lifeguard $10.50 Jacob Powell Lifeguard $10.00 Bridger Janvrin Lifeguard $9.75 Sage Forsting Lifeguard $10.00 Tyler Huber Lifeguard $10.00 Tyler Cermak Lifeguard $10.00 Kasandria Lara Lifeguard $9.75 Madison Bates Recreation Assistant $9.75 Ryan Peldo WSI $10.25 Hannah Hendrick WSI $10.00 Jaci Mollman WSI $10.50 Samuel Tollison Recreation Maintenance $11.50 Charles Stepp Lifeguard Coordinator $11.00 Fire: Brayden Ashworth Wildland Firefighter $13.50 Heath Brown Wildland Engine Boss $18.00 Thomas Hageman Wildland Firefighter $13.50 G. Approve Minutes of City Council Regular Session dated March 18, 2019. Items from Visitors Proclamation - Mayor Boke proclaimed April 2019 as Sexual Violence Awareness month in Spearfish. Update - Karla Scovell, Executive Director of High Plains Western Heritage Center presented an update on the facility and events. Human Resources Hire - Hodgs moved, Jacobs seconded and all voted to hire Dorothy Hanson as Assistant Finance Officer (benefit-eligible), grade 19, step 12, $28.83 per hour, effective 4/8/2019. Replacement position. Hire - Clark moved, Jacobs seconded and all voted to hire Rex McDonald as the Parks, Recreation and Forestry Superintendent (benefit-eligible), grade 20, step 2, $24.84 (salary/exempt $51,667.20), effective 4/8/2019. Replacement position. Finance License - Clark moved, Hodgs seconded and all voted to approve a special malt beverage and on-sale wine license for Killian’s Food & Drink for the Polka, Beer, Brats & Bingo fundraiser on April 6, 2019 from 5:30 PM to 9:30 PM at the Pavilion. License - Mayor Boke opened a public hearing at 5:43 PM to consider an application from Merideth Pangburn-Walker with Encore Hospitality dba The Farmhouse for a Retail (on-sale) Restaurant Liquor license located at 2525 Yukon Place. There were no oral or written comments and the public hearing was closed at 5:43 PM. Hodgs moved, Jacobs seconded and all voted to approve the license. Public Works Resolution 2019-07 - Lee moved, Hodgs seconded and all voted to approve Resolution 2019-07 to accept jurisdiction over portions of Maitland Road, Hillsview Road, and Hill Street and to transfer to Lawrence County jurisdiction over a portion of Acorn Ridge Road. RESOLUTION NO . 2019-07 A RESOLUTION TO ACCEPT OR TRANSFER DEDICATION AND RESPONSIBILITY FOR MAINTENANCE OF CERTAIN ROADS : WHEREAS , Lawrence County, South Dakota (County) desires to dedicate certain highway rights- of-way to the City of Spearfish, South Dakota (City), and the City has agreed to accept said dedication for future use, maintenance, repair, and jurisdiction; and, WHEREAS , the highway rights-of-way subject to the dedication are: Hillsview Road approximately .692 miles Starting at the northwest corner of T 6 N, R 2 E, section 9, at the intersection of McGuigan Rd, then east approximately .692 miles to the intersection of College Lane Maitland Road approximately 1.446 miles Starting at the northeast corner of T 6 N, R 3 E, section 20, then heading south, then west and southwesterly approximately 1.446 miles to a private driveway Hill Street approximately Starting at the southeast corner of T 6 N, R 2 E, BHM, Section 9, then heading east approximately 0.023 miles to the intersection of St. Joe Street.  Starting at the southeast corner of T 6 N, R 2 E, BHM, Section 9, then heading west approximately 0.088 miles to the intersection of Harvard Street. WHEREAS , City desires to dedicate certain highway rights-of-way to County and the County has agreed to accept said dedication for future use, maintenance, repair, and jurisdiction; and, WHEREAS , the highway rights-of-way subject to the dedication are: Acorn Ridge Road approximately Starting approximately 2,000 feet north of the southwest corner of T 6 N, R 3 E, BHM, Section 14 at the two intersections of St. Onge Oil Road and Acorn Ridge Road, then northeasterly approximately 0.761 miles to the Spearfish city limits. NOW , THEREFORE , BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that the City of Spearfish does hereby accept the Dedication of Roads and authorizes the Mayor to sign the Acceptance of Dedication at such time. Dated this 1st day of April, 2019. CITY OF SPEARFISH __________________________ Attest: Dana Boke, Mayor David H. Dutton, Finance Officer (SEAL) Adopted: April 1, 2019 Published: April 12, 2019 Effective: May 2, 2019 Resolution 2019-08 - Clark moved, Klarenbeek seconded and all voted to approve Resolution 2019-08 - A Resolution of Intent to enter into a hayfield lease with Doug Bechen and Gerard Cuka and to set date for public hearing on May 6, 2019. This is a one year renewal. RESOLUTION 2019-08 A R ESOLUTION OF I NTENT TO E NTER I NTO A L EASE A GREEMENT FOR CERTAIN AIRPORT PROPERTY W H E R E A S , SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and W H E R E A S , the Common Council of the City of Spearfish intends to enter into a hay lease agreement with Doug Bechen and Gerard Cuka to lease portions of the Black Hills Airport – Clyde Ice Field, and W H E R E A S , a copy of such lease agreement is on file in the Finance Office and available for public inspection, N OW T H E R E F O R E , B E I T R E S O L V E D by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on May 6, 2019. Dated this 1s t day of April, 2019. C ITY OF S P E A R F I S H By: ____________________________ (Seal) Dana Boke, its Mayor Attest: ________________________________ David H. Dutton, Finance Officer Adopted: April 1, 2019 Published: April 12, 2019 Effective: May 2, 2019 Engineering Bid - Lee moved, Hodgs seconded and all voted to award the lowest responsive and responsible bid for the 2019 Scheduled Street Repairs Project to GTI Companies, Inc. at a total base bid amount of $285,906.34. Total approved budget is $400,000 funded from the 2nd Penny Fund. Bid Tab: BIDDER TOTAL BASE BID Simon $ 294,382.34 Sacrison Paving, Inc $ 288,588.88 GTI Companies, Inc $ 285,906.34 Proposal - Clark moved, Jacobs seconded and all voted to accept proposal from FMG Engineering for engineering services to include preparation of topographic and property surveys, preliminary and final design plans, preparing easement exhibits, leading project meetings and providing bidding assistance for phase 1 and phase 2 of the Exit 8 Area Community Path Project at a total of $168,999.00. Total budget is $325,000.00 from 2nd Penny Fund. Parks and Recreation MOU’s -Hodgs moved, Lee seconded and all voted to authorize Mayor Boke to sign MOU's at the following facilities with the following organizations effective April 1st, 2019:  1. Black Hills Energy Complex- American Legion Baseball 2. Black Hills Energy Complex- Queen City Futbol 3. Black Hills Energy Complex- Spearfish School District 4. Black Hills Energy Complex-Spearfish Soccer Association 5. Black Hills Energy Complex- Spearfish Youth Baseball and Softball 6. BHSU Adult Softball Fields-Black Hills State University and Spearfish Adult Softball League 7. Ronnie Theisz Soccer Field-Black Hills State University 8. Spearfish Canyon Disc Golf Course-Spearfish Disc Golf Association 9. Hillsview Soccer Fields-Spearfish Soccer Association 10. Lion’s Park-Queen City Futbol 11. Spearfish Forest Products Fields- American Legion/Teener Baseball 12. Spearfish Forest Products Fields-Spearfish Youth Baseball and Softball 13. Spearfish Forest Products Fields-Spearfish Soccer Association 14. Spartan Park-Black Hills Youth Football League-Spearfish Rams 15. Spartan Park-Queen City Futbol 16. High School and Middle School Tennis Courts-Spearfish School District and Spearfish Tennis Association. Bid - Jacobs moved, Hodgs seconded and all voted to award bid for the 2019 Weed Control Applications Project to Tru Green Lawn Care for the amount of $35,210.00. Bid tab Bidder Total Bid Tru Green $35,210.00 Mid-Dakota Vegetation Mgt. $41,550.00 Planning and Zoning Business Park - Clark moved, Martin seconded and all voted to approve the dissolution of the Business Park Covenants. Clark moved, Lee seconded and all voted to initiate a zoning text amendment pertaining to Appendix A, Article IV, District Regulations, Section 8, Light Restrictive Industrial District, Paragraph E.6 pertaining to outdoor storage. Bill List - Clark moved, Klarenbeek seconded and all voted to approve Bill List dated April 1, 2019. VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC TINTON TANK PROJECT/WATER MAIN REPAIR-JAX & MAIN $ 24,553.92 GLOBAL PAYMENTS INC REC CENTER POS ANNUAL SUPPORT $ 13,800.00 ALPINE IMPRESSIONS FIRE DEPT LOGO $ 15.00 MCCONNELL, DANIEL C FAREWELL PD BADGE PRESENTATION $ 92.00 BAKER & TAYLOR BOOKS/MEDIA $ 727.53 BAWDEN, SHAWN TRAVEL PER DIEM & TUITION $ 805.00 BEST WESTERN RAMKOTA INN LODGING-AIRPORT CONFERENCE $ 551.94 BICKLE TRUCK & DIESEL INC REPAIR TRANSMISSION COMPUTER $ 609.34 BIG SKY COMMMUNICATIONS HEADSET/ADAPTER $ 483.00 BLACK HILLS & BADLANDS TOURISM BH VACATION GUIDE LISTING $ 350.00 BLACK HILLS CHEMICAL CORP RUGS/MATS/ICE MELT/JANITORIAL SUPPLIES $ 1,908.92 BLACK HILLS ENERGY ELECTRICITY $ 21,182.36 BLACK HILLS STATE UNIV MAR 2019 NEWSLETTER & BILLING $ 564.12 BLACK HILLS TRUCK/TRAILER BRUSH 19 TOOL BOXES/REPAIR PART $ 3,759.69 BOMGAARS SUPPLY INC TOOLS/SUPPLIES/REPAIRS/KEROSENE $ 965.24 UPSTATE WHOLESALE SUPPLY PORT REPLICATOR $ 306.00 BUTLER MACHINERY CO HOUSING/CORD/PUMP AS $ 154.26 CASH-WA DISTRIBUTING CO CONCESSIONS/YOUTH PROGRAM $ 933.56 CENGAGE LEARNING BOOKS $ 113.94 CITY OF SPEARFISH MAR 2019 CITY UTILITIES $ 5,015.52 CITY OF SPEARFISH CREDIT CARDS SUPPLIES/REPAIRS/MEMBERSHIP/TOOLS $ 1,492.23 CLIMATE CONTROL SYSTEMS REPAIR SERVER ROOM HVAC $ 3,189.33 CORE & MAIN LP TINTON TANK PROJECT PARTS/METERS $ 5,619.30 CULLIGAN SOFT WATER CORP WATER $ 45.50 CUMMINS CENTRAL POWER LLC REPAIR VIGNA WELL GENERATOR $ 1,106.29 CUMMINS ROCKY MOUNTAIN LLC CHECK TRUCKS $ 354.65 CVD CONSTRUCTION INC SNOW REMOVAL $ 1,410.00 DAKOTA LUMBER COMPANY OAK CASING/METAL BLADE $ 33.94 DEMCO INC CASES/CLIPS/LABELS/TAPE $ 997.93 MEDNANSKY, DOUGLAS LED LIGHTS $ 787.50 ELKHORN RIDGE @ FRAWLEY RANCH MAR 2019 TIF#1 INCREMENTS $ 4,201.19 ENTENMANN-ROVIN POLICE BADGE MODIFICATION $ 91.50 DICTATION SALES & SERVICES ANNUAL MAINTENANCE-YR 3 OF 5 $ 8,783.00 ENVIRONMENTAL RESOURCE ASSN QA MINI SETS $ 809.81 ESO SOLUTIONS INC FIREHOUSE CLOUD ANNUAL FEE $ 2,099.00 PRINT PROMOTIONS PLUS LC SUMMER CAMP EXPO BOOTH FEE $ 50.00 EVIDENT INC EVIDENCE TUBES & BAGS $ 395.08 FEDEX FORENSICS LAB SHIPPING $ 13.33 FIREPLACE STORES LLC REMOTE RECEIVER-DOWTOWN FP $ 131.40 FIRST WESTERN INSURANCE FD 2019 FORD F550 INSURANCE/NOTARY BOND $ 571.00 FMG INC JACKSON BLVD ENGINEERING $ 3,900.00 VIEHAUSER ENTERPRISES LLC REPAIR POLICE DEPT DOOR LOCKS $ 395.00 GOPHER VINYL HEAVY BAG $ 98.10 GOULD, DONALD F REPAIR SEAT $ 250.00 GRAINGER INC CASEMENT WINDOW OPERATOR/CHAIR/SENSOR $ 567.55 GREAT WESTERN TIRE INC TIRES/REPAIR/TIRE BALANCING $ 576.69 CENTRAL PROGRAMS INC BOOKS $ 844.65 HAUCK ELECTRIC & CONTROLS KYTE WELL REPAIRS $ 8,546.08 HAWKINS INC CHLORINE/ACID/AQUA HAWK $ 6,858.33 HDR ENGINEERING INC WWTP LIFT-SEWER PROJ ENGINEER/UTILITY RATE STUDY $ 10,493.51 HEIMAN FIRE EQUIPMENT INC HARDWARE $ 38.60 HEISLER HARDWARE PAINT/SUPPLIES/TOOLS/REPAIRS/DEGREASER $ 217.56 IAED DISPATCH TRAINING $ 100.00 TODD EMERY COLLINS JET DRAIN-CITY HALL $ 275.00 JUNEK'S SERVICE CORP LUBRICANT/BLOWER MOTOR $ 227.33 KANE, RACHEL BASKETBALL OFFICIAL $ 90.00 KT CONNECTIONS COMPUTER/CABLING/PHONE EXTENSION SERVICE $ 1,799.44 LAWRENCE COUNTY TREASURER TITLES $ 42.40 LAWRENCE COUNTY AUDITOR TIF2 & TIF5 INCREMENTS $ 293.20 LIGHT & SIREN CUSTOM CONSOLE $ 425.00 MUNRO EARTHMOVING LLC SNOW REMOVAL $ 2,348.75 NEBRASKA SALT & GRAIN CO BULK DEICER $ 4,906.20 NORTH CENTRAL INTERNATIONAL TRAILER FUEL TANK $ 1,338.82 MOSSET, COREY FIRE STATION 1 DOOR REPAIRS $ 403.07 ONE TIME VENDOR BUILDING PERMIT REFUND $ 2,979.20 PETE LIEN & SONS INC CEMENT $ 572.20 PHAZE ELECTRIC INC WINTERVILLE LIFT HEATER $ 65.00 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 126.00 QUEEN CITY DOOR LLC GARAGE DOOR SERVICE CALL $ 204.08 REAR, JESSICA MARIE BASKETBALL OFFICIAL $ 105.00 REC CENTER REFUND ACCOUNT VARIOUS REFUNDS $ 1,309.10 REED, THERESA DAWN MAR 2019 DOWNTOWN RR CLEANING $ 435.00 REGIONAL HEALTH EMPLOYMENT SCREENING $ 231.00 RUNNING SUPPLY INC DOOR MAT SCRAPER $ 24.91 RUSHMORE COMMUNICATION INC SEWER CAMERA REPAIR $ 225.00 RUSHMORE ELECTRIC POWER CO SCADA REPAIRS/HOLIDAY BOOSTER $ 7,735.00 SAND CREEK PRINTING CORP CAMPGROUND BROCHURES $ 278.00 SCHOPP, CODY J BASKETBALL OFFICIAL $ 195.00 SCOTT PETERSON MOTORS INC REPAIR ELECTRICAL SYSTEM $ 1,279.65 SDML WORKERS COMPENSATION 2018 AUDITED WORK COMP BILLING $ 1,568.00 SDPA 2019 DUES-WATSON & MCDONALD $ 100.00 SDRS SPECIAL PAY PLAN SDRS SPECIAL PAY-KARLA WEBER $ 45.00 SECRETARY OF STATE NOTARY FEE-ERICA BUSSIERE $ 30.00 SIMON CONTRACTORS OF SD ROADSTONE $ 1,621.30 SOUTH DAKOTA AGA 2019 CONFERENCE-D HANSON $ 285.00 SPEARFISH AUTO SUPPLY REPAIRS/FILTERS/BATTERIES/TOOLS/CHEMICALS $ 3,065.25 VIVI BENE INC SIREN ELECTRICAL REPAIRS $ 777.60 SPEARFISH GLASS INC WINDOW IN PUBLIC WORKS DOOR $ 367.35 SPEARFISH LAUND/DRYCLEAN CLEAN BAGS/BLANKETS/CASES $ 47.00 SPEARFISH SCHOOL DIST 40-2 FEB 2019 TIF2 & 5 INCREMENTS $ 573.04 SPLASHTACULAR LLC WATERPARK CANOPY $ 3,612.50 STREET IMAGE TRUCK & AUTO PD SEAT COVERS $ 650.00 STREICHER GUNS AMMUNITION $ 669.86 SUPERIOR SANITATION LLC FEB 2019 RESTROOM RENTALS $ 448.00 SYSCO FOOD SERVICES OF MT CONCESSIONS/YOUTH PROG/SUPPLY $ 533.75 TAYLOR DRILLING CO KYTE WELL PUMP & MOTOR $ 38,552.68 ALB TWILIGHT LLC EARPLUGS/GLOVES/1ST AID SUPPLIES $ 401.47 TYLER TECHNOLOGIES INC MAINTENANCE FEES-CRS $ 3,648.58 ULINE INC DRUM SPILL KIT $ 442.95 THE UPS STORE #5137 SHIPPING SERVICES $ 32.34 US BANK NATIONAL ASSOCIATION WWTP EXPANSION BOND PAYMENT $ 96,470.41 VISIT SPEARFISH INC APR 2019 HOTEL BID SUPPORT $ 16,667.00 WALMART COMMUNITY/GEMB SUPPLIES/REPAIRS/TOOLS $ 980.81 WHEELER LUMBER LLC FIR $ 87.88 ** TOTALS ** $ 341,550.51 March 2019 Salary Expense & Credit Card Fees Gross Wages/Benefits Mayor/Council $7,464.29 0.89% City Administrator 9,724.69 1.16% City Attorney 4,272.10 0.51% Finance 25,550.11 3.05% Human Resources 7,433.98 0.89% Gov't Bldgs 21,790.22 2.60% PW Admin 18,617.76 2.22% Police 205,249.70 24.47% Fire 34,988.63 4.17% Bldg Inspect 24,625.64 2.94% Streets 27,395.46 3.27% Snow Removal 18,890.94 2.25% Cemetery 3,661.38 0.44% Animal Control 2,074.65 0.25% Recreation/Aquatic 71,112.56 8.48% Spectator Recreation 4,697.29 0.56% Parks 12,117.72 1.44% Library 35,171.82 4.19% Plan & Zone 27,381.38 3.26% Motor Pool 10,372.78 1.24% Wildland Fire 0.00 0.00% Police Comm 46,189.00 5.51% Water 53,178.98 6.34% Electric Production 33,292.16 3.97% Sewer 43,606.38 5.20% WWTP 38,573.54 4.60% Airport 6,653.13 0.79% Parking 518.43 0.06% Solid Waste 36,273.68 4.32% Campground 7,899.85 0.94% Totals $838,778.25 100.00% Credit Card Fees paid in March $2,637.24 Grand Total $841,415.49 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee George Martin Public Comment – Public Comment section was opened at 6:08 PM. Gary Loudner, new resident, stated there is no water at the Lion’s Park restrooms and requested that repairs be made promptly. He also stated he is impressed with the local airport traffic. There were no additional public comments and this section was closed at 6:11PM. There being no further business before the Council, Clark moved, Hodgs seconded and all voted to adjourn at 6:11 PM. Dated this 1st day of April 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.