City Council

Spearfish Municipal Election Canvass Board Special Session Minutes April 15, 2019 The Spearfish City Council met for the Election Canvassing in the Council Chambers of the Municipal Services Centre at 5:30 p.m. on Monday, April 15, 2019 with the following members present: Hodgs, Clark, Klarenbeek, Martin, Jacobs and Lee was absent. Also present: City Administrator Harmon, Finance Officer Dutton, City Attorney McDonald and Finance Accountant Hafner. Council President Hodgs presided and called the meeting to order. All stood and recited the Pledge of Allegiance. Finance Officer Dutton read the returns from the Lawrence County Auditor’s tabulations and the governing board was satisfied they were accurate, genuine and matched the official canvass sheet. President Hodgs declared the results of Dana Boke, Mayor and Darick Eisenbraun, Ward 3 Council Member. Clark moved, Klarenbeek seconded and all voted to approve the official canvass sheet. Clark moved, Jacobs seconded and all voted to approve Resolution 2019-09 as follows: RESOLUTION 2019-09 A RESOLUTION CANVASSING THE VOTES OF THE 2019 MUNICIPAL ELECTION. BE IT RESOLVED by the Common Council of the City of Spearfish, South Dakota, as follows: 1. The Municipal Election held on April 9, 2019 has in all respects been duly called and held and canvassed. 2. At said election, the total number of votes cast at each and all polling places were as follows: Candidates Votes Mayor Dana Boke 760 John Dale 246 Ward III Darick Eisenbraun 198 Greg Krier 164 Kelli Ewert 117 Dated this the 15th day of April, 2019.  CITY OF SPEARFISH BY: _______________________________ Dan Hodgs, Council President ATTEST: BY: _______________________________ David H. Dutton, Finance Officer Adopted: April 15, 2019 Published: April 18, 2019 Effective: May 08, 2019 Published once at an approximate cost of _______. For public comment, John Dale congratulated Mayor Dana Boke and expressed his appreciation of the municipal election process. There being no further business before the Council Klarenbeek moved Martin seconded and all voted to adjourn at 5:37 p.m.  Spearfish City Council Regular Session Minutes April 15, 2019 The Spearfish City Council met at 5:36 PM on Monday, April 15, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek and Martin. Lee was absent. Also present: City Administrator Harmon, Finance Officer Dutton, City Planner Watson, City Attorney McDonald, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Human Resources Director Mathis, Park and Recreation Director Ehnes, Assistant Public Works Director Lee, Parks, Recreation and Forestry Superintendent McDonald, Finance Administrative Assistant Weber, Wastewater Treatment Facility Superintendent Evridge and Assistant Police Chief Jacobs. Clark noted that Item 14A recommendation should list recommended by LFPS Committee, not PW Committee. Clark moved, Hodgs seconded and all voted to approve the agenda as amended. There were no potential conflicts-of-interest declared. Consent Agenda - Clark moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Hire the following seasonal employees effective 4/16/2019: Recreation Center: Brayden Case WSI $10.75 Brittney Case Lifeguard Coordinator $10.75 Kenni Easton Lifeguard Coordinator $10.75 Mollie Zvorak Lifeguard Coordinator $11.00 Chloe Anderson WSI $10.00 Taylor Henwood WSI $10.00 Jewel West WSI $10.75 Lainey Hall Lifeguard $10.00 Nathan Terrasas Lifeguard $9.75 Catherine Walton Lifeguard $9.75 Alan Bonde Summer Customer Service Asst $11.00 Alexandra Bordewyk Summer Customer Service Asst $9.75 Ronalda Mowell Summer Customer Service Asst $9.75 Parks: Zachary Thoresen Spec Rec $11.25 Isabel Litzen Campground Attendant $10.25 Ashlyn Erisman Parks Laborer $11.50 B. Set bid opening for '2019 Crack Sealing Repairs Project' for May 7, 2019 at 1:30 PM in City Hall, 2nd Floor, Council Chambers. C. Authorize Mayor Boke to sign an MOU with Synergry Competitve Softball for use of the Black Hills Energy Sports Complex.  D. Approve Minutes of City Council Regular Session dated April 15, 2019. Items from Visitors Presentation - Josh Larson from South Dakota Resource, Conservation and Forestry presented a Tree City flag to the City of Spearfish as an award for being selected as a Tree City USA for the 35th consecutive year. Proclamation - Mayor Boke proclaimed Tuesday April 16, 2019 as Arbor Day in Spearfish. FYI - A tree planting ceremony for Arbor Day will be at 4:30 PM on April 22, 2019 at the City Park. Proclamation - Mayor Boke proclaimed April 14-20, 2019 as Public-Safety Telecommunicator week. Administration Resolution 2019-11 - Clark moved, Hodgs seconded and all voted to approve Resolution 2019- 11 to adopt the Lawrence County Pre-disaster Mitigation Plan. RESOLUTION 2019-11 A RESOLUTION ADOPTING THE LAWRENCE COUNTY PRE -D ISASTER MITIGATION PLAN UPDATE BE IT RESOLVED : The City of Spearfish deems it advisable and in the best interest of the community and Lawrence County to approve Pre-Disaster Mitigation Plan update. Dated this 15th day of April, 2019. CITY OF SPEARFISH ______________________ Dana Boke, Mayor Attest: ______________________________ David H. Dutton, Finance Officer (SEAL) Adopted: April 15, 2019 Published: April 26, 2019 Effective: May 16, 2019 Legal Purchase Agreement - Hodgs moved, Jacobs seconded and all voted to authorize Mayor Boke to sign a real estate purchase agreement for Lot 4 of Tract A Revised of Block 4 Hansen Addition. Lease - Klarenbeek moved, Jacobs seconded and all voted to authorize Mayor Boke to sign a short-term surface lease agreement with Black Hills Energy for a portion of the McLaughlin Sawmill. Resolution 2019-12 - Jacobs moved, Martin seconded and all voted to approve Resolution 2019-12- Intent to Lease and set Public Hearing for May 20, 2019. RESOLUTION 2019-12 A R ESOLUTION OF I NTENT TO E NTER I NTO A L EASE A GREEMENT FOR C ERTAIN P ROPERTY ON THE M CL AUGHLIN S AWMILL S ITE W H E R E A S , SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and W H E R E A S , the Common Council of the City of Spearfish intends to enter into a surface lease agreement with Black Hills Energy, Inc. to lease portions of the McLaughlin Sawmill Site, and W H E R E A S , a copy of such lease agreement is on file in the Finance Office and available for public inspection, N OW T H E R E F O R E , B E I T R E S O L V E D by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on May 20, 2019. Dated this 15th day of April, 2019. C ITY OF S P E A R F I S H By: ____________________________ (Seal) Dana Boke, its Mayor Attest: ________________________________ David H. Dutton, Finance Officer Adopted: April 15, 2019 Published: April 26, 2019  Effective: May 16, 2019 Finance License - Mayor Boke opened a public hearing at 5:52 PM to consider an application from Stephanie Butt with Piranha Salon for a retail (on-off sale) wine license located at 1011 N. Main Street. There were no oral or written comments and the public hearing was closed at 5:52 PM. Hodgs moved, Jacobs seconded and all voted to approve the license. Public Works Sweeper - Clark moved, Jacobs seconded and all voted to purchase 2019 Global Street-Sweeper from Sourcewell for $210,000.00. $210,000 budgeted in 2nd penny. Engineering Resolution 2019-10 - Clark moved, Jacobs seconded and all voted to approve Resolution 2019- 10 - Bridge Re-inspection Resolution.  RESOLUTION 2019-10 A RESOLUTION TO PARTICIPATE IN THE BRIDGE REINSPECTION PROGRAM AND TO USE THE SOUTH DAKOTA DOT RETAINER CONTRACTS WHEREAS , Title 23, Section 151, of the United States Code and Title 23, Part 650, Subpart C, of the Code of Federal Regulations, require initial inspection of all bridges and reinspection at intervals not to exceed two years, with the exception of reinforced concrete box culverts that meet specific criteria. Such culverts are required to be reinspected at intervals not to exceed four years. WHEREAS , we, the assembled members of the Common Council of the City of Spearfish, desire to participate in the Bridge Inspection Program using Bridge Replacement funds. NOW , THEREFORE , BE IT RESOLVED , the City requests the South Dakota DOT to hire HDR, Inc. (Consulting Engineers) for the inspection work and that the South Dakota DOT secure Federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the City for 20% of the cost. Dated this the 15th day of April, 2019. CITY OF SPEARFISH _______________________________ Dana Boke, Mayor Attest: _______________________________ David H. Dutton, Finance Officer (SEAL) Adopted: April 15, 2019 Published: April 26, 2019 Effective: May 16, 2019 Parks and Recreation Playground - Clark moved, Hodgs seconded and all voted to authorize City Administrator Harmon to sign the purchase agreement/quotation from Cunningham Recreation for the Yellowstone playground for the amount of $42,432.77. The playground will be placed in the Reserve Subdivision. $70,000.00 budget in 2nd Penny, Reserve Homeowners Association have reimbursed for 50% of the equipment cost. Planning and Zoning Easement - Klarenbeek moved, Hodgs seconded and all voted to authorize Mayor Boke to sign Easement Agreement #07-19 pertaining to a sign easement agreement with Top Shelf Homeowner’s Association Inc. Bill List - Clark moved, Jacobs seconded and all voted to approve Bill List dated April 15, 2019 VENDOR DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC NEW HIRE SCREENINGS $ 15.00 A & J SUPPLY IRON/ALUMINUM/GRIP STRUT $ 1,744.80 A&B BUSINESS INC APR 2019 CITY COPIER LEASES $ 2,529.06 ADVANCED ENGINEERING & ENV ENGINEERING SERVICES-JACKSON BLVD/FLOODPLAIN $ 51,183.95 BAKER & TAYLOR MEDIA $ 95.55 BARRETT MARLENE 2019 ELECTION DEPUTY $ 124.55 BECK'S NURSERY CORP DOGWOOD $ 36.76 BELLE FOURCHE LANDFILL MAR 2019 LANDFILL FEES $ 23,627.79 BLACK HILLS CHEMICAL CORP FLOOR MATS/CLEANER $ 346.77 BLACK HILLS ENERGY ELECTRICITY $ 2,850.63 BLACK HILLS PIONEER MAR 2019 LEGAL PUBLISHING & ADS $ 1,970.08 BLACK HILLS PURE INC WATER/COOLER RENTAL $ 63.00 BORDER STATES ELECTRIC STREET LIGHT REPAIR PARTS $ 946.89 BRUCE, ALICE J 2019 ELECTION DEPUTY $ 112.25 BUTLER MACHINERY CO COTTERS/SHIMS/PINS $ 437.72 CALABRO, PATRICIA 2019 ELECTION SUPERINTENDENT $ 234.60 CAPTAIN CLEAN OF THE NHILL CLEAN CAMPGROUND OFFICE CARPET $ 95.00 CBH COOPERATIVE MAR 2019 BULK FUEL CONTRACT $ 27,922.82 CENGAGE LEARNING BOOKS $ 69.57 CENTURYLINK INC APR 2019 CIRCUITS & E911 $ 959.93 CHAIN SAW CENTER EXCAVATOR RENTAL/REPAIRS/CONCRETE BLANKET $ 3,504.70 CITY OF SPEARFISH CREDIT CARDS TOOLS/SUPPLIES/ADS/DUES/TRAVEL/TRAINING $ 7,593.62 CLARK PRINTING CORP NOTARY SEAL BUSSIERE $ 27.52 REGENCY MIDWEST VENTURES LODGING-ROBERT GLENN $ 141.00 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 2,912.75 DIAS, GREGORY K MONTHLY LIBRARY BACKUP FEES $ 44.97 CORE & MAIN LP COUPLINGS/CLIPS $ 1,265.42 ZW USA INC DOG WASTE ROLLS $ 398.97 DUTTON, DREW JOSHUA 2019 ELECTION-RESOLUTION BOARD $ 43.05 ET SPORTS, LLC CHOKE NUT/KEY SWITCH/BRAKE KIT/BELT/GAS CAP $ 289.15 FASTENAL CO DRILL SET/HARDWARE $ 132.67 ED M FELD EQUIPMENT CO INC GAUGE STEM MOUNTS $ 133.00 FIB-AP PURCHASE CARDS MAR 2019 PURCHASES-SEE DETAIL LIST BELOW $ 79,595.18 FULL SOURCE LLC GLOVES $ 103.04 VIEHAUSER ENTERPRISES LLC GM TRANSPONDER KEY/KEYS $ 190.00 GODFREY BRAKE SUPPLY SPRING PIVOT CONNECTORS $ 129.40 GOPHER PORTABLE NET SYSTEM $ 535.86 GOULD, DONALD F REPAIR TARP $ 50.00 GRAINGER INC OFFICE DESK $ 509.20 HACH CO RUGGED PROBE/HQ30D $ 2,088.91 DAKOTA SPORTS INC PICKLEBALLS $ 306.95 IACP INC MEMBERSHIP DUES-P ROTERT $ 190.00 ID EDGE INC WATER PARK FOBS $ 309.20 TODD EMERY COLLINS JET LIONS PARK SEWER LINE $ 275.00 KNECHT HOME CENTER INC PROPANE/TOOLS/REPAIRS/SUPPLIES/PAINT $ 1,753.58 KONE INC 2ND QTR 2019 MAINTENANCE $ 153.04 KT CONNECTIONS APR 2019 NETWORK ADMIN/COMPUTERS $ 8,577.00 LOU'S CUSTOM CABINETS EXAM GLOVES $ 296.00 MATHIS, JODI TRAVEL PER DIEM $ 115.00 MCDONALD, ASHLEY TRAVEL PER DIEM/RENTAL CAR $ 330.04 MIDCONTINENT TESTING LAB LAB TESTS $ 1,590.85 MUNRO EARTHMOVING LLC SNOW REMOVAL $ 2,353.75 MP FT PIERRE LLC LODGING-B WENZEL $ 288.00 NEBRASKA SALT & GRAIN CO BULK ICE SLICER $ 4,805.09 NORTHERN HILLS TRNG CENTER SNOW REMOVAL/JANITORIAL $ 1,157.89 BLACK HILLS BUCKLES & BOWS SQUARE DANCE INSTRUCTOR $ 357.00 NORTHERN BALANCE & SCALE SCALE CALIBRATION $ 193.00 PRO WINDMILL INC DEODORIZER SERVICE $ 123.00 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 134.00 POWERPLAN PARTS/OIL COOLER/CONTROL VALVE $ 865.65 PUBLIC SAFETY EQUIPMENT KUSSMAUL PUMP $ 1,023.20 QUIK SIGNS INC REFLECTIVE DECALS/SIGNS/BUSINESS CARDS $ 1,018.42 RAPID DELIVERY DELIVERY SERVICES $ 135.75 THOMAS W NICHOLS AWOS INSPECTION $ 800.00 ROBINSON, PATRICIA A 2019 ELECTION DEPUTY $ 172.30 ROBINSON, WILLIAM C 2019 ELECTION DEPUTY $ 172.30 SAFEWAY STORES INC CATERING TRAYS/SANDWICHES $ 135.79 SD ASSN OF CODE ENFORCEMENT CONFERENCE REGISTRATION-DEAVER $ 50.00 SD REDBOOK PATCHES FOR P DAUGHTERY $ 4.00 SDARWS SAFETY TRAINING $ 5,170.00 SHARKEY PLUMBING HEATING LARGE METER CHANGEOUTS $ 7,526.11 SHS BOOSTER CLUB SHS SPORTS PROGRAMS-REC CENTER $ 290.00 SHUCK, STEVEN P TRAVEL-LODGING/MILEAGE/PERDIEM $ 1,027.36 SIMON CONTRACTORS OF SD ROADSTONE/DIAMOND DRY $ 6,849.70 SKILLPATH SEMINARS TRAINING-SCHNERINGER $ 213.00 SMITH, COLLIN TRAVEL MILEAGE $ 462.24 SOUTH DAKOTA DEPT OF LABOR UNEMPLOYMENT-HEATH BROWN $ 1,476.64 SOUTH DAK STATE TREASURER MAR 2019 SALES TAX REMITTANCE $ 8,899.95 SPEARFISH AUTO SUPPLY SWITCH $ 10.90 SPEARFISH SENIOR SERVICE 2019 ELECTION RENTAL $ 50.00 STAN HOUSTON EQUIPMENT PERMA PATCH $ 2,062.50 STATE OF SD-EXECUTIVE MGMT FEB 2019 WWTP CENTREX CALLS $ 12.68 T & W APPLIANCE/KNOTHOLE REFRIGERATOR SERVICE CALL $ 80.00 TERMESPHERES INC CHERYL RETIREMENT GIFT $ 160.00 PRODUCTIVITY PLUS ACCOUNT TUBE $ 260.00 TTG ENTERPRISES REPLACE TERMINAL STRIP $ 338.23 TURFWERKS WHEEL CYLINDER/BRAKE REPAIR $ 241.92 TWO WHEELER DEALER CYCLE FITNESS EQUIPMENT REPAIR $ 70.00 USA BLUE BOOK NIPPLES & NOZZLE/SAMPLER/STIRRER/SETTLING CONE $ 1,261.65 VESSCO INC MARPRENE LOADSURE ELEMENT $ 878.39 WAUPACA NORTHWOODS LLC CEDAR MULCH $ 396.50 WELLS PLUMBING CORP TAPE MEASURES/HARDWARE $ 387.04 INTEGRITY ACQUISITION LLC SPOTLIGHTS/KITS/HOSE/PUMP/SWITCH/WIRE $ 1,776.22 WILLIAMS 66 SERVICE TIRE TUBE $ 18.50 ZUERCHER TECHNOLOGIES LLC FIELD OPS SUBSCRIPTION $ 3,360.00 ** TOTALS ** $ 286,020.46 04/15/19 First Interstate Bank Purchase Card Detail A & B WELDING SUPPLY CO CYLINDER RENTALS/WIRE/TIPS/DISCS/UNIBIT $ 497.14 ADAMS - ISC CYLINDER ROD & SEAL/RESEAL CYLINDER $ 882.31 AMERICAN RED CROSS CPR/FIRST AID TRAINING $ 647.00 BUTTE ELECTRIC COOP ELECTRICITY $ 55,189.53 CHRIS SUPPLY CO CRIMPER/SOLDERING STATION/WIRE $ 1,113.02 DLT SOLUTIONS LLC AUTO CAD SUBSCRIPTION $ 3,160.50 ECOLAB PEST ELIMINATION PEST CONTROL $ 74.15 EDDIE'S TRUCK CENTER INC REPAIR PARTS/TRANSMISSION REPAIR/PROBE $ 1,012.60 NEWHOUSE ENTERPRISES INC SCISSORS/STAPLERS/SUPPLIES/BOXES/STAMPS $ 622.89 GALLS LLC NIGHTSTICKS/SHIRTS/PANTS/KEYS/GLOVES $ 1,224.81 GOVT FINANCE OFFICERS ASSN 2019 MEMBERSHIP DUES $ 170.00 INTERNATIONAL CODE COUNCIL IBC BOOK $ 118.00 KLJ SOULUTIONS HOLDING CO WILDLIFE FENCE ASSESSMENT ENGINEERING $ 4,006.37 MIDCO INTERNET/CABLE/PHONE SERVICES $ 406.27 RAPID CITY JOURNAL ANNUAL SUBSCRIPTION $ 441.57 SERVALL TOWEL & LINEN FLUSHER/UNIFORM/MOP/MAT RENTAL $ 2,122.40 SPEARFISH AMBULANCE SERV EMT REFRESHER COURSES $ 100.00 THOMSON REUTERS WEST MAR 2019 WEST LAW $ 474.40 CLARITY TELECOM LLC FEB 2019 PHONE & INTERNET $ 3,433.20 VERIZON WIRELESS MAR 2019 CITY CELL PHONES $ 3,783.02  VISUAL WORKS INC FEB 2019 CAMPGROUND RESERVATIONS $ 116.00 ** TOTALS** (INCLUDED IN TOTAL ABOVE) $ 79,595.18 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent George Martin Mayor and Council Councilman Clark asked if there was a City policy regarding anonymous letters received and if they must be delivered to the addressee. City Administrator Harmon stated he will check on this. Proclamation - Mayor Boke proclaimed April 19, 2019 as Cheryl Johnson Day in Spearfish. The proclamation was read to commemorate Ms. Johnson’s last City Council meeting prior to her retirement. Public Comment – Public Comment section was opened at 6:08 PM. John Dale congratulated Cheryl Johnson on her retirement, congratulated Dave Dutton on the increased Moody’s Rating and advertised his song video on NPR. He also stated that he views not delivering anonymous letters to the recipient as censorship and is not in favor of that. There were no additional public comments and this section was closed at 6:11 PM. At 6:11 PM Clark moved, Jacobs seconded and all voted to adjourn to Executive Session pursuant to SDCL 1-25-2(3) for the purpose of consulting with legal counsel about contractual matters. Council returned from Executive Session at 6:27 PM. There being no further business before the Council, Clark moved, Hodgs seconded and all voted to adjourn at 6:28 PM. Dated this 15th day of April 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.