City Council

Spearfish City Council Regular Session Minutes June 3, 2019 The Spearfish City Council met at 5:30 PM on Monday, June 3, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek and Martin. Eisenbraun was absent. Also present: City Administrator Harmon, Finance Officer Dutton, City Planner Watson, City Attorney McDonald, Human Resource Director Mathis, Assistant Public Works Director Lee, Police Chief Rotert, Assistant Finance Officer DeNeui, Park and Recreation Director Ehnes, City Engineer Mathis, Wastewater Treatment Facility Superintendent Evridge, Assistant Chief of Police Jacobs and Water/Wastewater Utility Superintendent Glenn. Clark requested consent agenda item C, wage adjustments, be moved to item B under Administration. Clark moved, Hodgs seconded and all voted to approve the Agenda as amended. There were no declarations of any potential conflicts-of-interest. Consent Agenda - Clark moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Add Randi Smith to the 2019 Library Volunteer list. B. Hire Ellie Rabenberg as a (not benefit eligible) substitute group fitness instructor, grade 9, step 1, $14.15 per hour, effective 6/4/2019. This is a replacement position. C. Hire Jadyn Zentner as seasonal Wastewater Treatment Laborer, $11.25 per hour, effective 6/4/2019. D. Approve Minutes of City Council Regular Session dated May 20, 2019. Items from Visitors Conditional Use - Clark moved, Hodgs seconded and all voted to approve the conditional use of retail in the business park for Black Hills Moto. Real Estate Purchase Agreement - Clark moved, Jacobs seconded and all voted to authorize Mayor Boke to sign a real estate purchase agreement with Black Hills Moto for purchase of a lot in the business park. City Attorney Pasture Lease Agreement - Mayor Boke opened a public hearing at 5:41 PM to consider entering into a grazing lease agreement with Rett Scoggin to lease portions of Lookout Mountain for grazing of cattle. Following oral and written comments from residents Clint Krambeck and John Dale the public hearing was closed at 5:43 PM. Hodgs moved, Jacobs seconded and all voted to authorize Mayor Boke to sign the pasture lease agreement with Rett Scoggins. Retail Leakage Study - Jacobs moved and Klarenbeek seconded to move forward with a retail leakage study conducted by Buxton Company and to look for funding partnerships. Motion passed with Hodgs, Jacobs, Klarenbeek and Martin voting aye and Clark voting nay. Wage Adjustments - Clark moved, Hodgs seconded and all voted to adjust the wages of the following street technicians, parks technicians, public works technician and motor pool mechanics effective 6/16/2019: Parks, Recreation & Forestry Technicians Cole Anderson Grade 12/Step 8 $18.85 Travis Eddy Grade 12/Step 9 $19.22 Street Technicians Brandon Earl Grade 12/Step 9 $19.22 Cris Mellott Grade 12/Step 12 $20.40 Public Works Technician Leland “Dean” Hanson Grade 12/Step 9 $19.22 Motor Pool Mechanic Lee Alberts Grade 14/Step 19 $25.87 Michael Barrie Grade 14/Step 11 $22.08 Ed Richards Grade 14/Step 11 $22.08 Finance License - Mayor Boke opened a public hearing at 6:21 PM to consider an application from Brent Patterson with K-Nails & Beauty Bar for an on-off sale wine license located at 1420 North Ave Suite #2. There were no oral or written comments and the public hearing was closed at 6:21 PM. Hodgs moved, Jacobs seconded and all voted to approve the license. Public Safety Wildland Firefighter Rates - Clark moved, Hodgs seconded and all voted to approve the following hourly rates for volunteer wildland firefighters for wildland responses, effective May 19, 2019: AD Hourly Name Rank Class Rate Ashworth, Brayden Seasonal Wildland Crew FF1 (T) D 20.84 Ashworth, Brayden Seasonal Wildland Crew FF2 (T) C 18.96 Baker, Dalton FFT2 - Non-Arduous B 16.96 Baker, Dalton Tender Driver - No CDL D 20.84 Bawden, Shawn Public Info Officer 2 K 40.84 Brown, Heath Seasonal Wildland Crew Engine Boss F 25.00 Byrne, Brian Tender Driver - No CDL D 20.84 Clark, Rick FFT2 - Non-Arduous B 16.96 Clark, Rick Tender Driver - No CDL D 20.84 Daugherty, Patrick Tender Driver - No CDL D 20.84 Davis , Justin Tender Driver - No CDL D 20.84 Deibert, Larry FFT2 - Non-Arduous B 16.96 Deibert, Larry Tender Driver - No CDL D 20.84 Deitschmann, Nate FFT2 C 18.96 Deitschmann, Nate Tender Driver - No CDL D 20.84 Draine, Gerald FFT2 - Non-Arduous B 16.96 Draine, Gerald Tender Driver - CDL E 22.92 Earl, Brandon FFT2 C 18.96 Earl, Brandon Tender Driver - CDL E 22.92 Geffre, Loni Tender Driver - No CDL D 20.84 Gengler, Christopher Tender Driver - No CDL D 20.84 Hageman, Thomas Seasonal Wildland Crew FF1 (T) D 20.84 Hageman, Thomas Seasonal Wildland Crew FF2 (T) C 18.96 Hanzlik, Roger FFT2 C 18.96 Hernandez, Cristian FFT2 C 18.96 Hernandez, Cristian Tender Driver - CDL E 22.92 Heser, Cole FFT2 C 18.96 Heser, Cole Tender Driver - No CDL D 20.84 Heser, Seth FFT2 C 18.96 Heser, Seth Tender Driver - No CDL D 20.84 Hicks, Kimberly FFT2 C 18.96 Hicks, Kimberly Tender Driver - No CDL D 20.84 Holguin, Tony FFT2 - Non-Arduous B 16.96 Holguin, Tony Tender Driver - No CDL D 20.84 Jansevics, Jake FFT2 - Non-Arduous B 16.96 Jansevics, Jake Tender Driver - No CDL D 20.84 Jolovich, Cody FFT2 C 18.96 Jolovich, Cody Tender Driver - No CDL D 20.84 Klatte, Patrick FFT2 - Non-Arduous B 16.96 Klatte, Patrick Tender Driver - No CDL D 20.84 Ladson, Travis FFT2 C 18.96 Ladson, Travis Tender Driver - CDL E 22.92 Lewis, Glen FFT2 C 18.96 Lewis, Glen Tender Driver - No CDL D 20.84 Lyons, Jeremy FFT2 C 18.96 Lyons, Jeremy Tender Driver - CDL E 22.92 McClure, David FFT2 - Non-Arduous B 16.96 McClure, David Tender Driver - No CDL D 20.84 McGuigan, Curtis FFT2 - Non-Arduous B 16.96 McGuigan, Curtis Tender Driver - No CDL D 20.84 McGuigan, Mike Tender Driver - No CDL D 20.84 Mead, Tommy FFT2 C 18.96 Mead, Tommy Tender Driver - No CDL D 20.84 Mets, Sean FFT2 - Non-Arduous B 16.96 Mullaney, Troy FFT2 C 18.96 Mullaney, Troy Tender Driver - No CDL D 20.84 Pappas, Melissa FFT2 C 18.96 Pappas, Nick FFT1 D 20.84 Pappas, Nick Tender Driver - No CDL D 20.84 Paul, Jacob FFT1 D 20.84 Paul, Jacob Tender Driver - CDL E 22.92 Raevsky, Jon Tender Driver - CDL E 22.92 Reiners, Dylan FFT2 C 18.96 Reiners, Dylan Tender Driver - No CDL D 20.84 Schiller, Micah FFT2 C 18.96 Schiller, Micah Tender Driver - No CDL D 20.84 Shuck, Steve Aircraft Base Radio Operator E 22.92 Shuck, Steve Logistics Section Chief 2 (T) J 37.20 Shuck, Steve SEAT Manager G 27.24 Tadra, Tanner FFT1 D 20.84 Tadra, Tanner Tender Driver - No CDL D 20.84 Thurmes, Josh FFT2 C 18.96 Thurmes, Josh Tender Driver - No CDL D 20.84 Tollison, John FFT2 C 18.96 Tollison, John Tender Driver - No CDL D 20.84 Walbye, Jackson FFT2 C 18.96 Walbye, Jackson Tender Driver - No CDL D 20.84 Walters, Trent FFT2 C 18.96 Walters, Trent Tender Driver - CDL E 22.92 Wenzel, Bill Engine Boss F 25.00 Wenzel, Bill FFT1 D 20.84 Williams, Stuart Tender Driver - No CDL D 20.84 Wolf, Tyler FFT2 C 18.96 Wolf, Tyler Tender Driver - No CDL D 20.84  Ziegler, Adam Engine Boss F 25.00 Ziegler, Adam Tender Driver - CDL E 22.92 Ziegler, Brian FFT2 C 18.96 Ziegler, Brian Tender Driver - No CDL D 20.84 Public Works Project and Testing Updates - Water/Wastewater Utility Superintendent Glenn provided an update on the Jackson Street CDS unit installation and the UCMR4 water sample round 1 testing results. Position Description - Clark moved, Klarenbeek seconded and all voted to approve the position description and authorize to recruit for a fleet/shop foreman within motor pool. Ice Control Products Purchase - Klarenbeek moved, Martin seconded and all voted to approve purchase of ice control products from Nebraska Salt & Grain Co., a total of $86,583.00 for 20 truckloads of IceSlicer RS. Engineering Finalize Project - Clark moved, Jacobs seconded and all voted to approve the final Under/Over Change Order for the 2019 Tinton Tank 12" Water Distribution Line Upsize Project for an increase of $535.20 and authorize Mayor Boke to sign the Certificate of Final Completion and Acceptance setting June 3rd, 2019 as the date the two (2) year warranty begins. Final project cost was $72,855.20 with approved bid price of $72,320.00 funded from Water. Parks and Recreation Pickle Ball Courts - Clark moved, Klarenbeek seconded and all voted to approve additional funding of $65,162.00 for Pickle Ball Courts project and to set the bid opening for July 2, 2019. Wellmark Foundation Grant - Hodgs moved, Jacobs seconded and all voted to authorize Park and Rec Director Ehnes to apply for a small match grant in the amount of $25,000.00 from the Wellmark Foundation to assist in paying for the recreation path expansion. Bylaws - Clark moved, Martin seconded and all voted to ratify the changes to the Park, Rec and Forestry Advisory Board bylaws. Hire Muth Electric - Clark moved, Hodgs seconded and all voted to hire Muth Electric to repair and replace a broken light pole in the campground at a cost of $11,515.00. Funding Assistance - Clark moved, Martin seconded and all voted to authorize Mayor Boke and City Administrator Harmon to sign the State of South Dakota Agreement for Land and Water Conservation Fund Assistance. Planning and Zoning Ordinance 1301 - Mayor Boke opened a public hearing at 6:39 PM to consider Ordinance 1301 – Outdoor storage requirements in Light Industrial Zoning. There were no oral or written comments and the public hearing was closed at 6:39 PM. Jacobs moved, Hodgs seconded and all voted to approve the second reading of Ordinance 1301. Bill List - Clark moved, Klarenbeek seconded and all voted to approve Bill List dated June 3, 2019. Vendor Description Amount A & L CONTRACTORS LLC PR#3 FINAL-TINTON TANK PROJ/HAUL SOIL $ 35,379.91 ADAMS - ISC HYDRAULIC CYLINDER $ 7,075.11 ADVANCED ENGINEERING & ENV JACKSON BLVD ENG/FLOOD PLAIN STUDY $ 19,105.26 AMAZON.COM BOOKS/MEDIA/SUPPLIES/MONITORS $ 1,138.45 AMERICAN ENGINEERING TEST 2019 TINTON TANK PROJ TESTING $ 848.25 AMERICAN PLANNING ASSOC ZONING PRACTICE SUBSCRIPTION $ 95.00 ARGUS LEADER MEDIA ANNUAL SUBSCRIPTION $ 504.05 ASFPM 2019 RENEWAL-TONYA VIG $ 80.00 BAKER & TAYLOR MEDIA/BOOKS $ 1,130.81 BLACK HILLS CHEMICAL CORP MOPS/CLEANERS/TOWELS/GLOVES/SACKS $ 1,223.36 BLACK HILLS ENERGY ELECTRICITY $ 19,769.23 BLACK HILLS STATE UNIV MAY 2019 NEWSLETTERS/BILLINGS $ 562.92 BLACK HILLS STATE UNIV 2019 STUDENT WELCOME SUBSIDY $ 2,500.00 BLACK HILLS WINDSHIELD ROCK CHIP REPAIR $ 50.00 BOMGAARS SUPPLY INC REPAIRS/TOOLS/SUPPLIES/SEED/SAFETY EQ $ 696.52 BORDER STATES ELECTRIC ELECTRICAL REPAIRS $ 981.10 BOY SCOUTS OF AMERICA 2019 MEMBERSHIP-EXPLORER PROGRAM $ 403.00 BUTLER MACHINERY CO TRACTOR/RADIO/REPAIRS/PARTS $ 36,717.40 CENGAGE LEARNING BOOK $ 22.79 CITY OF SPEARFISH MAY 2019 CITY UTILITIES $ 10,284.02 CITY OF SPEARFISH CC TRAVEL/DARE FOOD & SUPPLIES/OFFICE SU $ 1,251.81 CORE & MAIN LP REPAIR PARTS $ 1,378.69 CREEKSIDE DEVELOPMENT LLLP MAY 2019 TIF4 TAX INCREMENT $ 891.48 CULLIGAN SOFT WATER CORP WATER $ 65.00 L N CURTIS & SONS SAFETY HELMETS $ 351.00 CVD CONSTRUCTION INC SET GENERATOR-GREEN ACRES SHOP $ 120.00 DANA SAFETY SUPPLY INC CONTROL MODULES/LIGHTS/SIREN/SPEAKER $ 1,976.65 DANKO EMERGENCY EQUIPMEN EXTRACTOR $ 3,945.00 DEMCO INC SHIRT $ 16.00 ELKHORN RIDGE @ FRAWLEY MAY 2019 TIF1 TAX INCREMENT $ 140,290.07 ESRI ANNUAL GIS MAINTENANCE AGREEMENT $ 1,500.00 FASTENAL CO EAR PLUGS/CARTRIDGE $ 80.32 FOOTHILLS SEED INC TINTON TANK HYDRO SEEDING $ 979.00 GAGES GARDEN CENTER PLANTS $ 183.56 GPS INT'L TECHNOLOGIES INC ANNUAL SERVICE AGREEMENT $ 180.00 GORDON J GRAHAM SAFETY TRAINING $ 7,371.10 GRAINGER INC DOOR CLOSERS/CHANGING STATIONS/PADS $ 3,365.85 GREAT WESTERN TIRE INC TIRES $ 1,075.60 GTI COMPANIES INC PR#1 CITY HALL IMPROVEMENT PROJECT $ 33,442.40 HAWKINS INC CHLORINE/ACID/AZONE/BLEACH/AQUA $ 9,707.90 HDR ENGINEERING INC DESIGN STANDARDS & SPECS PROJECT $ 1,351.80 HEARTLAND PAPER CO BUFFER PADS/DUSTERS $ 299.12 HEIMAN FIRE EQUIPMENT INC SPEAKER BRUSH 19 $ 206.30 HEISLER HARDWARE TOOLS/REPAIRS/SUPPLIES/PAINT $ 812.78 HOLIDAY INN EXPRESS & SUITES LODGING-BOKE $ 121.99 IPROJECTSOLUTIONS LLC PLAN REVIEW HARDWARE-SOFTWARE $ 9,125.00 JOHNSON CONTROLS FIRE PROT FIRE ALARM REPAIR-REC CENTER $ 561.00 KIESLER POLICE SUPPLY INC ASSAULT RIFLES W/TRADE INS $ 386.07 KT CONNECTIONS CAMPGROUND SWITCH $ 510.00 LAWRENCE COUNTY AUDITOR 2019 MUNICIPAL ELECTION $ 1,187.35 LOWE ROOFING INC CITY HALL ROOF LEAK REPAIR $ 463.75 MID-AMERICAN RESEARCH CH TUFF STUFF/DUSTING SHEETS $ 431.27 MATTHEWS INTL CORP BRONZE PLAQUE-SEIEROE $ 131.00 MONEY MOVERS MAINTENANCE FEES $ 26.75 CIMPRESS USA INCORPORATED POLICE PENS $ 251.98 NUTRIEN AG SOLUTIONS INC PROSPECT PLUS $ 880.00 PRO WINDMILL INC PEST CONTROL $ 115.00 GLORIA CLARK HISTORIC PRESERVATION GIFT $ 47.92 PETE LIEN & SONS INC CEMENT-GA SHOP UPGRADE $ 416.13 PETTY CASH P&Z-WELLS FARGO PLAT FEES & LICENSE PLATES $ 279.60 QUIK SIGNS INC SIGNS/PHOTOCOPIES $ 557.22 RCS CONSTRUCTION INC PR#2 JACKSON BLVD PROJECT $ 411,511.11 RDJ SPECIALTIES INC POLICE MOOD PENCILS $ 491.25 REAR, JESSICA MARIE 3 ON 3 OFFICIAL $ 45.00 REC CENTER REFUND ACCOUNT 2019 SCHOLARSHIPS GRANT $ 500.00 KEVIN BLOOM FLOOR REPLACEMENT CITY SHOP $ 4,075.50 RUSHMORE ELECTRIC POWER CO DISCUSS ALL THINGS SCADA/SCADA REPAIR $ 145.81 SACRISON ASPHALT INC LIMESTONE $ 4,216.80 SAFEWAY STORES INC COOKIES/FOOD/FLOWERS/CAKE $ 210.47 SAND CREEK PRINTING CORP CAMPGROUND DOOR HANGERS $ 356.00 SD STATE HISTORICAL SOCIETY HISTORICAL SOCIETY MEMBERSHIP $ 50.00 SDML TRAINING REGISTRATIONS-D HANSON $ 50.00 SDRS SPECIAL PAY PLAN SPECIAL PAY PLAN $ 45.00 SHARKEY PLUMBING HEATING INSTALL FAUCET/RE-SET TOILETS $ 772.24 SHAW FIRE & SAFETY INC RECHARGE EXTINGUISHERS $ 72.00 SIMON CONTRACTORS OF SD ROADSTONE/LIMESTONE $ 1,819.92 SKILLPATH SEMINARS OSHA TRAINING-B EARL $ 999.00 SOUTH DAKOTA ONE CALL APR 2019 MESSAGE FEES $ 206.85 SPEARFISH ECON DEVELOPMENT QUARTERLY ALLOCATION $ 35,000.00 VIVI BENE INC CAMPGROUND REWIRE $ 61.22 SPRINGFIELD WORKSHOP INC EGG FRENZY-PLASTIC EASTER EGGS $ 1,250.00 SUPERIOR SANITATION LLC APRIL 2019 RESTROOM RENTAL $ 384.00 TRANSOURCE TRUCK & EQUIP GLOBAL STREET SWEEPER $ 210,000.00 TTG ENTERPRISES UV SYSTEM REPAIRS $ 1,530.00 TYLER TECHNOLOGIES INC SOFTWARE MAINTENANCE/ONLINE BILLING $ 1,521.63 FEES  THE UPS STORE #5137 SHIPPING-L3 MOBILE VISION $ 39.09 USA BLUE BOOK NALGENE SPIGOTS $ 209.43 VISIT SPEARFISH INC JUN 2019 HOTEL BID SUPPORT $ 16,667.00 WALMART COMMUNITY/GEMB MONITORS/PRINTER/SUPPLIES $ 1,692.30 WAMCO LAB INC CERIODAPHNIA TOXICITY TEST $ 650.00 WOLFF'S PLUMBING & HEATING CHICAGO ACTUATOR ASSY & PARTS $ 236.36 XYLEM WATER SOLUTIONS USA LAMP INSERTS $ 336.97 ** TOTALS ** $ 1,060,045.59 May 2019 Salary Expense & Credit Card Fees Gross Wages/Benefits Gross Wages Benefits Mayor/Council $5,300.74 0.88% $4,926.99 $373.75 0.99% City Administrator 6,576.01 1.09% 5,542.50 1,033.51 1.12% City Attorney 2,928.91 0.48% 2,435.46 493.45 0.49% Finance 22,592.11 3.73% 18,585.32 4,006.79 3.74% Human Resources 5,082.87 0.84% 4,139.30 943.57 0.83% Gov't Bldgs 15,115.91 2.50% 11,995.46 3,120.45 2.41% PW Admin 10,322.07 1.71% 8,324.11 1,997.96 1.68% Police 128,240.56 21.19% 102,501.53 25,739.03 20.63% Fire 31,468.17 5.20% 27,723.75 3,744.42 5.58% Bldg Inspect 16,939.83 2.80% 15,535.47 1,404.36 3.13% Streets 26,264.88 4.34% 21,423.33 4,841.55 4.31% Snow Removal 1,323.52 0.22% 1,006.04 317.48 0.20% Cemetery 7,768.34 1.28% 6,702.01 1,066.33 1.35% Animal Control 2,596.41 0.43% 1,915.86 680.55 0.39% Recreation/Aquatic 58,047.81 9.59% 48,861.04 9,186.77 9.83% Spectator Recreation 5,163.51 0.85% 4,185.52 977.99 0.84% Parks 15,275.03 2.52% 12,995.33 2,279.70 2.62% Library 24,386.39 4.03% 19,615.35 4,771.04 3.95% Plan & Zone 16,297.83 2.69% 13,373.67 2,924.16 2.69% Motor Pool 11,069.85 1.83% 9,237.54 1,832.31 1.86% Wildland Fire 0.00 0.00% 0.00 0.00 0.00% Police Comm 33,118.92 5.47% 26,179.86 6,939.06 5.27% Water 34,343.33 5.68% 27,534.56 6,808.77 5.54% Electric Production 20,393.21 3.37% 16,810.14 3,583.07 3.38% Sewer 30,852.21 5.10% 24,685.21 6,167.00 4.97% WWTP 28,562.83 4.72% 23,448.47 5,114.36 4.72% Airport 2,917.00 0.48% 2,500.05 416.95 0.50% Parking 793.28 0.13% 585.19 208.09 0.12% Solid Waste 27,516.06 4.55% 22,390.73 5,125.33 4.51% Campground 13,799.32 2.28% 11,668.22 2,131.10 2.35% Totals $605,056.91 100.00% $496,828.01 $108,228.90 100.00% Credit Card Fees paid in May $3,753.46 Grand Total $608,810.37 APPROVAL INITIALS Mayor Boke Marty Clark Darick Eisenbraun - Absent Dan Hodgs Pam Jacobs Larry Klarenbeek George Martin Mayor and Council Finance Officer Dutton’s Final Meeting – Mayor Boke congratulated Finance Officer Dutton on his last meeting prior to retirement and thanked him for his dedication to the city. A retirement gathering will be held on Friday, June 14, 2019 at 4:30 PM the Snapper’s Club in the campground. Public Comment – Public comment section was opened at 6:47 PM. John Dale commented on the Jackson Blvd construction and expressed concern with 5G technology and LED lighting. Mr. Dale urged further testing on these products. There were no additional public comments and this section was closed at 6:52 PM. There being no further business before the Council, Clark moved, Jacobs seconded and all voted to adjourn at 6:52 PM. Dated this 3rd day of June 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.