City Council

Spearfish City Council Regular Session Minutes July 1, 2019 The Spearfish City Council met at 5:30 p.m. on Monday, July 1, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Klarenbeek and Martin. Absent: Eisenbraun and Jacobs. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, Finance Officer DeNeui, Interim Public Works Director Lee, Police Chief Rotert, Wastewater Treatment Facility Superintendent Evridge, Assistant Police Chief Jacobs, Police Lieutenant Dean, City Engineer Mathis, and Human Resource Director Mathis. Clark moved, Klarenbeek seconded and all voted to approve the agenda as presented. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Hodgs moved, Klarenbeek seconded and with Clark, Hodges, Klarenbeek, and Martin voting aye the consent agenda was approved as follows: A. Approve a special on-sale liquor license for False Bottom for a wedding on July 13, 2019 from 1:00 p.m. to 11:00 p.m. at the BHSU Joy Center. B. Hire Jeffrey Bardsley as (full-time; benefit-eligible) Park, Recreation & Forestry Technician, grade 12, step 7, $18.48 per hour, effective 6/30/2019. Replacement position. C. Hire Thomas Myers as (full-time; benefit-eligible) Street Technician, grade 12, step 7, $18.48 per hour, effective 7/2/2019. Replacement position. D. Hire Jacob Westover (full-time; benefit-eligible) as Police Officer, grade 18, step 1, $22.07 per hour, effective 7/2/2019. Replacement position. E. Add Donald Werner to the 2019 Fire Department Volunteer List. F. Hire Justin Klein as (full-time benefit eligible) as Parks, Recreation & Forestry Tech, grade 12, step 7, $18.48 per hour, effective 7/15/2019. Replacement position. G. Hire Samantha Hughes as a seasonal facility maintenance laborer, $11.25 per hour, effective 7/2/2019. H. Approve minutes of City Council regular session dated June 17, 2019. Items from Visitors Miller Ranch Development – City Planner Watson and applicant MC Ranch LLC reviewed a proposed land use of residential homes and commercial properties (along Colorado Blvd. and Christensen Dr.) for the Miller Ranch property. Discussions were on the availability of water to serve the area – preliminary reports indicate adequate supply is available; access to recreation path system – applicant indicated they will look at connections to the existing recreation path and they will be including recreation paths and golf cart paths within the area; and request to keep the old barn currently located on the property – applicant indicated they are sensitive to the historic nature of the property. Following discussions Klarenbeek moved, Hodgs seconded and all voted to direct MC Ranch LLC to seek approvals from Lawrence County and South Dakota Department of Transportation prior to filing an annexation/rezoning application with the City of Spearfish. Other Items Executive Assistant – Clark moved, Hodgs seconded and all voted to approve the executive assistant position description and authorize to recruit to fill this position. Authorize Signers – Clark moved, Klarenbeek seconded and all voted to authorize signers on the City of Spearfish accounts at Black Hills Community Bank to be Finance Officer DeNeui, Park and Rec Director Ehnes, Recreation Center Superintendent Rauterkus, and Assistant Finance Officer Hanson. Authorize Signers – Clark moved, Klarenbeek seconded and all voted to authorize signers on the City of Spearfish accounts at First Interstate Bank, Pioneer Bank and Trust, and Wells Fargo Bank to be Mayor Boke, Finance Officer DeNeui, Assistant Finance Officer Hanson, and Finance Accountant Hafner. SAM Administrator – Clark moved, Klarenbeek seconded and all voted to designate Finance Officer DeNeui as the Entity Administrator for the System for Award Management (SAM) for federal grants and for Mayor Boke to sign the required documents. Promotion – Hodgs moved and Clark seconded to promote Brandon Earl to Street/Solid Waste Foreman, grade16, step 8, $22.96 per hour, effective 6/30/2019, a replacement position. This wage is an exception to current job classification and compensation plan policy. With Clark, Hodgs, Klarenbeek, and Martin voting aye, motion passed. Hire – Clark moved and Hodgs seconded to hire Justin Mowery (full-time; benefit-eligible) as Police Officer, grade 18, step 1, $22.07 per hour, effective 7/2/2019, a replacement position. With Clark, Hodgs, Klarenbeek, and Martin voting aye, motion passed. Change Order #1 – Jackson Blvd. – Clark moved and Hodgs seconded to approve change order 1 for the 2019 Jackson Boulevard Street & Utility Improvements Phase 1 project an increase of $20,976.58, a decrease of $14,452.46, for a net increase of $6,524.12 (+0.17%) and revised substantial completion date is November 13, 2019. With Clark, Hodgs, Klarenbeek, and Martin voting aye, motion passed. Grant Application Intent – Clark moved, Hodgs seconded and all voted to authorize Mayor Boke to sign letter of intent to apply for the Transportation Alternative Grant in the amount of $400,000.00 for the Exit 8 Rec Path project. Sign Ordinance – City Planner Watson held discussion on proposed changes to the sign ordinance. Council members provided feedback and a draft ordinance will be presented at a later date. Small Wind Energy Systems – City Planner Watson held discussion on small wind energy systems. Council members and Mayor Boke provided feedback and a draft ordinance will be presented at a later date. Bill List – Klarenbeek moved, Clark seconded, and Clark, Hodgs, Klarenbeek, and Martin voted aye to approve the Bill List dated July 1, 2019 as follows: Vendor Description Amount A&B BUSINESS INC JUL 2019 COPIER LEASE $ 2,529.06 AE2S JACKSON BLVD STREET/UTILITY $ 22,531.70 ALPINE IMPRESSIONS TSHIRTS/HOODIES $ 1,199.50 AMERICAN LEGAL PUBLISHING ORDINANCE UPDATES $ 867.52 BAKER & TAYLOR BOOKS $ 647.12 BLACK HILLS CHEMICAL CORP BLEACH $ 1,006.92 BLACK HILLS ENERGY ELECTRICITY $ 33,496.00 BOMGAARS SUPPLY INC REPAIRS/PARTS/TOOLS/EQUIP $ 1,306.35 CASH-WA DISTRIBUTING CO OF CONCESSIONS $ 2,663.50 CBH COOPERATIVE MAY FUEL $ 30,003.74 CENGAGE LEARNING BOOKS $ 170.92 CHAIN SAW CENTER MOWING HEAD $ 51.90 CITY OF SPEARFISH CC SUPPLIES/ONLINE TRAINING $ 618.38 CLARK PRINTING CORP NOTARY STAMP-BUSSIERE $ 41.97 CLAUSER MACHINE WORKS PIPE THREADS $ 64.00 DIAS, GREGORY K MONTHLY COMPUTER SUPPORT $ 336.75 DG INVESTMENT INTERMEDIATE REMOVE CAMERA/REPAIR MONITOR $ 1,017.24 CORE & MAIN LP EQUIP $ 444.04 CULLIGAN SOFT WATER CORP WATER $ 19.50 CUMMINS CENTRAL POWER LLC MAINTENANCE/REPAIRS $ 6,118.40 L N CURTIS & SONS TOOLS/EQUIPMENT $ 6,878.45 DAKOTA BARRICADE LLC PAVEMENT MKG PAINT $ 20,686.26 EUROFINS EATON ANALYTICAL UCMR4 LAB TESTING $ 3,300.00 FASTENAL CO PARTS $ 1,047.63 SA&J SERENDIPITY 57 INC WINDOW CLEANING $ 149.00 BDG INC LEADER HOSE, 1" X 20' $ 1,249.70 EDDIE'S TRUCK CENTER REPAIRS 2006 FREIGHTLINER $ 532.51 FMG INC MAY 2019 SVCS $ 28,614.70 GARDNER MEDIA LLC GARDNER MEDIA LLC $ 124.09 VIEHAUSER ENTERPRISES LLC KEYS $ 48.50 GRAINGER INC REPAIRS $ 62.00 GREAT WESTERN TIRE INC TIRE REPAIR $ 2,362.10 GTI COMPANIES INC CITY HALL SITE IMPROVEMENTS $ 15,931.13 HAUCK ELECTRIC & CONTROLS ELECTRICAL SYSTEM UPGRADE $ 27,596.78 HAWKINS INC SUPPLIES/CHEMICALS $ 10,940.89 KLJ SOLUTIONS HOLDING CO WILDLIFE HAZARD ASSESS $ 223.29 KNIGHT SECURITY INC FACILITY MONITORING/800 NO $ 498.77 KODRU EQUIPMENT INC 6" FLG DEZURIK PLUG VALVE $ 4,399.49 KT CONNECTIONS EXTENSION TRANSFER $ 110.00 LAWRENCE COUNTY AUDITOR TIF 5 $ 189.38 LEONE'S CREAMERY CONCESSIONS $ 1,045.00 LOU'S GLOVES INC LATEX, EXAM, LARGE $ 296.00 LYNN, JACKSON, SHULTZ & LE MAY SVCS $ 798.75 MAMMOTH SITE, THE SITE VISIT $ 187.58 MANDY BING LLC 100 BUNDLES OF FIREWOOD $ 700.00 MIDCO 06/01-06/30 $ 770.41 MILES MOBILE RV SERVICE MILES MOBILE RV SERVICE $ 120.00 MOUNTAIN WEST LLC (260) BAGS CEDAR MULCH $ 1,027.00 MUNRO EARTHMOVING LLC SNOW REMOVAL/EXCAVATING $ 3,210.34 NEBRASKA SALT & GRAIN CO ICE SLICER $ 17,930.28 MOSSET, COREY ADJUST DOOR CABLE @ AIRPORT $ 229.59 ODLE-KINDSFATER, KATIE LET 911 TELECOMMUNICATOR TRG $ 307.34 ORIGINAL WATERMEN INC RACER TANKS $ 357.50 OSTROM, CORWIN REPAIRS/MAIN & MICHIGAN $ 350.00 PAUL, JACKALYN NACHO MOD B TRAINING $ 599.00 PETTY CASH-WELLS FARGOBAN POSTAGE/DARE/MEALS/RET/GROC $ 315.38 PETTY CASH P&Z-WELLS FARGO PLAT FILING FEES $ 137.00 QUIK SIGNS INC BUS CARDS, REX MCDONALD $ 407.90 RAMKOTA HOTEL – PIERRE 06/14/19, HAFNER & HANSON $ 384.00 REDWOOD TOXICOLOGY LAB IN LAB PANELS $ 165.33 REFLECTIVE APPAREL FACTORY WATERPROOF APPAREL $ 2,238.82 REURINK, TYLER WEATHER RADAR INTERPRETATION $ 53.00 ROSENBAUER SOUTH DAKOTA L PUMPER APPARATUS PER CONTRACT $ 286,731.00 RUSHMORE ELECTRIC POWER CO ON SITE RESTING, SCADA $ 7,148.18 S & S WORLDWIDE INC SUMMER REC SUPPLIES JUNE $ 260.97 SACRISON PAVING INC 6/10/19: 8" ASPHALT PATCHING $ 5,052.33 SAFEWAY STORES INC GROCERY $ 338.88 SAND CREEK PRINTING CORP BOOK MARKS/AP FOR LIB CARD $ 233.00 SD REDBOOK ATS ONLINE VIDEOS EXP 08/31/19 $ 30.00 SDML BUDGET TRG/MARTIN/KLARENBEEK $ 50.00 SOUTH DAKOTA ONE CALL MAY SERVICES $ 153.30 SPEARFISH MOTORS INC PARTS $ 17.85 SPEARFISH SCHOOL DIST 40-2 TIF 5 $ 436.19 STAN HOUSTON EQUIPMENT (50) BAGS, 60# PERMAPATCH $ 825.00 MINNESOTA CONWAY FIRE AND HYDROTEST 13 SCBA BOTTLES $ 260.00 SUNSHINE TOWING TOWING SERVICES $ 188.00 SUPERIOR SANITATION LLC (8) PORTABLE RR'S, MAY 2019 $ 384.00 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 1,390.05 TAYLOR DRILLING CO WELL ABANDONMENT, SAWMILL PRO $ 1,959.45 MACKENZIE ENTERPRISES TOOLS/EQUIPMENT $ 822.40 PRODUCTIVITY PLUS ACCOUNT REPAIR PARTS $ 261.00 TTG ENTERPRISES LABOR/REPAIRS $ 1,140.00 THE UPS STORE #5137 06/11/19 SHIPMENT $ 22.17 US BANK NATIONAL ASSOCIATIO SPEARFISH #2 - C461030-02 $ 96,470.41 USA BLUE BOOK MSA ADV GME/P100 $ 171.23 THE VERNON COMPANY (25) CLICK-IT NAME BADGE $ 396.37 VIG, TONYA RTP ADV COUNCIL EXIT REC PATH $ 11.00 SIOUX FALLS TOWER SPECIALIST INSTALL LIGHT SYS/LOOKOUT MTN $ 5,454.00 WALMART COMMUNITY/GEMB OFFICE/KITCHEN/REC/PARTS $ 1,814.71 WELLS PLUMBING CORP PARTS/ $ 145.47 WESTERN MICROSCOPE LLC REPAIR MECHSTAGE $ 125.00 WOLFF'S PLUMBING & HEATING 4" CLOSE BLK NIPPLE $ 38.92 ** TOTAL ** $ 674,040.28 June 2019 Salary Expense & Credit Card Fees Gross Wages/Benefits Gross Wages Benefits Mayor/Council $4,989.50 0.72% $4,637.86 $351.64 0.96% City Administrator 6,575.16 0.95% 5,542.50 1,032.66 1.15% City Attorney 2,928.44 0.42% 2,435.46 492.98 0.51% Finance 44,998.53 6.50% 18,585.32 26,413.21 3.86% Human Resources 5,081.82 0.73% 4,139.30 942.52 0.86% Gov't Bldgs 27,966.01 4.04% 11,995.46 15,970.55 2.49% PW Admin 10,004.11 1.45% 8,324.11 1,680.00 1.73% Police 136,010.23 19.66% 102,501.53 33,508.70 21.27% Fire 15,815.10 2.29% 13,130.09 2,685.01 2.72% Bldg Inspect 15,887.91 2.30% 15,535.47 352.44 3.22% Streets 29,002.33 4.19% 21,423.33 7,579.00 4.45% Snow Removal 2,170.24 0.31% 1,006.04 1,164.20 0.21% Cemetery 13,942.54 2.02% 6,702.01 7,240.53 1.39% Animal Control 3,535.92 0.51% 1,915.86 1,620.06 0.40% Recreation/Aquatic 89,307.20 12.91% 48,861.04 40,446.16 10.14% Spectator Rec 7,294.94 1.05% 4,185.52 3,109.42 0.87% Parks 23,160.75 3.35% 12,995.33 10,165.42 2.70% Library 24,631.28 3.56% 19,615.35 5,015.93 4.07% Plan & Zone 14,555.73 2.10% 13,373.67 1,182.06 2.77% Motor Pool 9,559.26 1.38% 9,237.54 321.72 1.92% Wildland Fire 10,501.79 1.52% 0.00 10,501.79 0.00% Police Comm 30,956.25 4.47% 26,179.86 4,776.39 5.43% Water 33,314.71 4.82% 27,534.56 5,780.15 5.71% Electric Production 17,829.61 2.58% 16,810.14 1,019.47 3.49% Sewer 33,637.10 4.86% 24,685.21 8,951.89 5.12% WWTP 31,669.18 4.58% 23,448.47 8,220.71 4.87% Airport 3,342.50 0.48% 2,500.05 842.45 0.52% Parking 132.11 0.02% 585.19 -453.08 0.12% Solid Waste 27,149.38 3.92% 22,390.73 4,758.65 4.65% Campground 15,864.06 2.29% 11,668.22 4,195.84 2.42% Totals $691,813.69 100.00% $481,945.22 $209,868.47 100.00% Credit Card Fees paid in June $4,254.23  Grand Total $696,067.92 Public Comment – Public comment section was opened at 6:14 p.m. Resident John Dale requested that 5G be eliminated from LED lights to prevent cancer causing emissions and note that first responders should be using hazardous waste disposal precautions when working at accidents involving LED lights. There being no further business before the Council, Clark moved, Klarenbeek seconded and all voted to adjourn at 6:18 p.m. Dated this 1st day of July 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ Michelle DeNeui , Finance Officer Published once at the approximate cost of ________.