City Council

Spearfish City Council Regular Session Minutes September 3, 2019 The Spearfish City Council met at 5:30 p.m. on Tuesday, September 3, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll call was taken with the following members present: Clark, Eisenbraun, Hodgs, Jacobs, and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert, Fire Chief Deaver, Assistant Fire Chief Mathis, Assistant Chief of Police Jacobs, and Wastewater Treatment Superintendent Evridge. Agenda was revised to correct date of bill list to be September 3, 2019 not September 30, 2019. Klarenbeek moved, Jacobs seconded and all voted to approve the revised agenda. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Clark moved, Eisenbraun seconded and with Clark, Eisenbraun, Hodges, Jacobs, and Klarenbeek voting aye the consent agenda was approved as follows: A. Approve a special malt beverage license for the Stadium Sports Grill for a BHSU tailgating event on September 7, 2019 and October 12, 2019 from 4:30 p.m. to 6:00 p.m. at the BHSU Joy Center. B. Approve a special on-sale liquor license for Zbar for a wedding reception on September 21, 2019 from 4:30 p.m. to midnight at the Pavilion. C. Approve a special malt beverage license for Spearfish Creek Wine Bar for the Dakota 5-0 pre-party on August 30, 2019 from 6:00 p.m. to 10:00 p.m. on Grant Street from 5th Street to Main Street. D. Add Peter Skvicalo and Joshua Martin to the Recreation & Aquatics Center volunteer list (Youth football). E. Add Jacob Eining to the Recreation & Aquatics Center volunteer list (Referees). F. Hire Brady Hansen as (benefit-eligible) water/wastewater utility operator I, grade 12, step 5, $17.76 per hour, effective 9/19/2019. Replacement position. G. Authorize Mayor Boke to sign memorandums of understanding with the Spearfish Soccer Association for Spartan Park and Lion's Park. H. Authorize Mayor Boke to sign the construction and maintenance agreement with the Spearfish Bike Skills Park group. I. Authorize Mayor Boke to sign a Joint Powers Agreement with the South Dakota National Guard. J. Approve minutes of City Council regular session dated August 19, 2019. Items from Visitors Interim President Nichols – Black Hills State University (BHSU) Interim President Laurie Nichols was introduced to the council and spoke of the three areas of focus for the upcoming year; enrollment, academic portfolio, and community engagement. President Nichols thanked the council for a great relationship between the city and BHSU. Other Items Public Hearing –Mayor Boke opened a public hearing at 5:37 p.m. to consider an application from Zac Eixenberger with Spread the Tunes for a special malt beverage license for DC Booth Land Acquisition Fundraiser on September 30, 2019 from 3:00 p.m. to 9:30 p.m. at the Pavilion. No comments were received and the public hearing was closed at 5:37 p.m. Special License – Hodgs moved, Jacobs seconded and all voted to approve an application from Zac Eixenberger with Spread the Tunes for a special malt beverage license for DC Booth Land Acquisition Fundraiser on September 30, 2019 from 3:00 p.m. to 9:30 p.m. at the Pavilion. Ordinance 1302 – Hodgs moved, Eisenbraun seconded and all voted to approved the first reading of Ordinance 1302 – 2020 Appropriations Ordinance. Eagle Scout Trail Markers – Hodgs moved, Clark seconded and all voted to authorize Eagle Scout Noah Buchholz to install trail markers along the bike trails at Lookout Mountain. Resolution 2019-19 – Clark moved, Eisenbraun seconded and all voted to adopt Resolution 2019-19 as follows: RESOLUTION NO. 2019-19 A RESOLUTION OF APPLICATION FOR THE TRANSPORTATION ALTERNATIVE GRANT TO AID IN FINANCING THE EXIT 8 MULTI -USE CONNECTOR REC PATH . WHEREAS, Transportation Alternatives (TA) is a program that uses federal transportation funds, designated by Congress, for specific activities that enhance the intermodal transportation system and provide safe alternative transportation options; WHEREAS, the Exit 8 Multi-Use Connector Rec Path would be a desirable improvement to the City of Spearfish’s existing rec path system. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, South Dakota: 1. That Tyler Ehnes (Parks and Recreation Director) or his delegate is hereby authorized to execute and file an application on behalf of the City of Spearfish with the State of South Dakota, Department of Transportation, for a Transportation Alternative grant to aid in financing the Exit 8 Multi-Use Connector Rec Path for the City of Spearfish South Dakota and its Environs. 2. That Tyler Ehnes or his delegate is hereby authorized and directed to furnish such information as the above mentioned federal and/ or state agencies may  reasonably request in connection with the application which is hereby authorized to be filed. 3. That the City of Spearfish shall provide a minimum of 18.05% of the total cost of the project; and will assume all responsibility in the operation and maintenance of the project upon completion of construction, for the reasonable life expectancy of the facility. Dated this 3rd day of September, 2019 CITY OF SPEARFISH By: ________________________ Dana Boke, Mayor ATTEST: ______________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: September 3, 2019 Published: September 6, 2019 Effective: September 26, 2019 Contract – Hodgs moved, Klarenbeek seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye to approve a contract with Infrastructure Management Services (IMS) to develop a pavement condition index (PCI), analysis configuration, and multi-year objective street repair plan for the City of Spearfish at a cost of $33,500 with funding available in General Fund, streets, repair of streets. Bid Process – Eisenbraun moved, Clark seconded and all voted to authorize city staff to proceed with the bid process for snow-hauling services in the City of Spearfish. Bid Process – Jacobs moved, Clark seconded and all voted to authorize city staff to proceed with the bid process for snow-plowing services in the City of Spearfish. Resolution 2019-17 – Following discussions, Clark moved, Eisenbraun seconded and all voted to postpone the decision on Resolution 2019-17 – A Resolution to Accept Dedication and Responsibility for Maintenance of a Certain Road (0.793 miles of Christensen Drive) to the next City Council meeting agenda. Interim Bill List – Jacobs moved, Eisenbraun seconded and with Clark, Eisenbraun, Hodgs, Jacobs, and Klarenbeek voting aye to approve the following interim bill list dated August 28, 2019: Vendor Description Amount $ AVENZA SYSTEMS INC AVENZA MAPS PRO SUBSCRIPTION 42.30  $ BLACK HILLS ENERGY ELECTRICITY 2,445.19 $ CITY OF SPEARFISH CC ADS/TRAVEL/EZ TEXTING 6,356.75 $ STEINLEY REAL ESTATE RESIDENTIAL APPRAISAL 7,500.00 $ 16,344.24 Bill List – Clark moved, Hodgs seconded and with Clark, Eisenbraun, Hodgs, Jacobs, and Klarenbeek voting aye to approve the following bill list dated September 3, 2019: Vendor Description Amount IRON OUTFITTER WASTE $ SERVICES ON SITE SHREDDING 142.40 $ A&B BUSINESS INC SEPT COPIER CONTRACT 2,529.06 ARROWWOOD RESORT AT CEDAR $ S LODGING - 08/13/19. JACOBS, DEAN 221.90 $ BAKER & TAYLOR BOOKS 1,070.28 $ BHSU PRINTING CENTER AUG NEWSLETTER 569.36 $ BLACK HILLS ASPHALT PAINT- CROSS WALKS/STOP BARS 19,760.24 $ BLACK HILLS CHEMICAL CORP LINERS/PLASTICS/WIPES/CHEM 288.15 $ BLACK HILLS ENERGY ELECTRICITY 32,220.39 $ BLACK HILLS PSYCHOLOGY LLC CLINICAL INTERVIEW 400.00 $ BLACK HILLS TIMBER REPAIRS, GARBAGE TRUCK 170.88 $ BOMGAARS SUPPLY INC REPAIR PARTS/TOOLS/EQUIP 620.62 $ BUILDERS FIRSTSOURCE INC LUMBER 9.70 $ CASH-WA DISTRIBUTING CONCESSIONS 372.90 $ CIVICPLUS INC ANNUAL FEE, CIVICREC 6,046.50 $ CLARK PRINTING CORP 5000 CAMPGROUND MAPS 981.10 $ CLIMATE CONTROL SYSTEMS SERVICE CALL/REPAIRS 302.40 $ CONTRACTOR'S SUPPLY INC. SUPPLIES 228.23 $ CROELL INC. REPAIRS, BIRCH ST 1,214.88 $ CUSTOM FIRE APPARATUS INC LADDER RACK 4,524.22 $ CVD CONSTRUCTION OPERATOR & BOOM 120.00 $ DAKOTA PUMP & CONTROLS PUMP REPAIR KIT 3,445.00 RENTAL FEE: NEISES EVENT/SEMI $ DC BOOTH SOCIETY ANNUAL 17,850.00  $ DEMCO INC. MEDIA SUPPLIES 676.60 ELKHORN RIDGE & FRAWLEY $ RANC AUG TIF #1 PROP TAX INCREMENTS 537.19 $ NEWHOUSE ENTERPRISES INC TONER CARTRIDGES (4) 628.72 $ FMG INC JULY 2019-EXIT 8 REC PATH 22,295.10 $ VIEHAUSER ENTERPRISES LLC SERVICE CALL/DOWNTOWN RR 707.40 $ THE GLASS SHOP REPAIR EXTERIOR DOOR 85.00 $ GOULD, DONALD F RECOVER BUCKET SEAT, #46 150.00 $ GREAT WESTERN TIRE INC FLAT REPAIR 734.31 $ GTI COMPANIES INC PR#5 CITY HALL SITE IMPROVEMENTS 39,743.09 $ GUNDERSON TRUCKING INC. TRANSPORT WWTP TO GILLETTE 5,500.00 $ DAKOTA SPORTS INC FIELD PAINT 89.90 $ HAWKINS INC CHEMICALS 21,182.79 $ HDR ENGINEERING INC JULY 2019-DESIGN STNDS/SPECS 5,476.81 $ HEISLER HARDWARE PARTS/PLUMBING/TOOLS 1,005.39 $ HIGH PLAINS HERITAGE SOCIETY SEMI ANNUAL ALLOCATION 38,529.00 $ KELLY SERVICES INC TEMP SVCS, PW 1,099.70 $ KT CONNECTIONS NETGEAR SWITCH FOR GREEN ACRES 7,547.00 $ L&N ASPHALT & STRIPING LLC PATCH WORK 5,100.00 $ LINDSTAD'S ALIGHMENT/BRAKE ALIGHMENT 45.00 $ MATTHEWS OPERAT HOUSE SEMI ANNUAL ALLOCAITON 24,000.00 $ MEGUIRE CHEMCIAL SOLUTIONS SUPPLIES - GYM FLOOR REFINISH 850.00 $ MENARDS REDWOOD 586.85 $ NEBRASKA SALT & GRAIN CO. ICE SLICER 4,535.73 $ NORTHERN HILLS TRAINING CENT JULY JANITORIAL/MOWING 5,512.98 $ NIHCA ANNUAL MEMBERSHIP 99.00 $ STEELE INC 39 MOVIE TICKETS 117.00 $ MOSSET, COREY DOOR CABLE - AIRPORT HANGER 331.63 $ NUTRIEN AG SOLUTIONS INC CHEMICALS 880.00  $ ONE TIME VENDOR ARTIFACTS LLC: BP 190337 REFUND 153.60 $ PETTY CASH-WELLS FARGO BANK PLAT FILING FEE REIMBURSEMENT 173.00 $ WEST RIVER TRANSIT AUTHORITY SEMI ANNUAL ALLOCATION 22,750.00 $ QUIK SIGNS INC SIGNS 871.07 $ RCS CONSTRUCTION INC PR #5: JACKSON BLVD IMPROVEMENTS 335,144.58 $ REED, THERESA DAWN AUG 2019/DOWNTOWN RR 465.00 $ SAND CREEK PRINTING BUS CARDS - DEAVER 78.00 SCHOLASTIC LIBRRARY $ PUBLISHING BOOKS 708.00 $ SDML OCT 19 CONF REG: PAISLEY, BOKE, LEE 300.00 $ SECRETARY OF STATE NOTARY FEE - DENEUI, BURKET 60.00 $ SHUCK, STEVEN P PER DIEM 8/06/19, 08/07/19 22.00 $ SOMETHING BORROWED RENTALS FOR EVENT 1,339.00 $ SOUTH DAKOTA ONE CALL JULY 2019 MESSAGE FEES 199.50 SOUTH DAKOTA SHERIFF'S $ ASSOCIA REGISTRATION/JACOBS, DEAN 100.00 $ SPEARFISH ECON DEVELOPMENT QUARTERLY ALLOCATION 35,000.00 $ SWEET TREATS INC CONCESSIONS 282.00 $ SYSCO FOOD SERVICES OF MT CONCESSIONS 540.58 $ TRAFFIC & PARKING CONTROL POLE/FINIAL/SCROLL 409.70 $ TRUGREEN CHEMLAWN BROADLEAF WEED/PEST CONTROL 7,102.00 $ VISIT SPEARFISH INC ALLOCATIONS (ANNUAL AND OTHER) 39,667.00 $ WALMART COMMUNITY OFFICE/KITCHEN/TEES/PARTS 655.26 $ WAMCO LAB INC TOXICITY TEST 650.00 $ WESTERN HILLS HUMANE SOCIETY SEMI ANNUAL CONTRACT/ALLOCATION 7,500.00 $ INTEGRITY ACQUISITION LLC PARTS/LABOR/REPAIRS 1,908.98 $ WOLFF'S PLUMBING & HEATING PARTS 35.00 $ 737,248.67 Gross Wages/Benefits Gross Wages Benefits Mayor/Council $6,836.82 0.69% $6,353.58 $483.24 0.75% City Administrator 9,724.69 0.98% 8,313.75 1,410.94 0.99% City Attorney 4,312.39 0.43% 3,653.19 659.20 0.43% Finance 27,762.04 2.80% 22,971.72 4,790.32 2.73% Human Resources 7,433.98 0.75% 6,208.95 1,225.03 0.74% Gov't Bldgs 20,851.40 2.10% 17,261.75 3,589.65 2.05% PW Admin 19,540.67 1.97% 16,435.87 3,104.80 1.95% Police 211,878.71 21.35% 173,688.02 38,190.69 20.64% Fire 27,240.79 2.75% 24,063.49 3,177.30 2.86% Bldg Inspect 23,160.03 2.33% 19,138.73 4,021.30 2.27% Streets 37,541.80 3.78% 31,521.60 6,020.20 3.75% Snow Removal 0.00 0.00% 0.00 0.00 0.00% Cemetery 12,874.10 1.30% 10,870.75 2,003.35 1.29% Animal Control 4,957.97 0.50% 3,880.98 1,076.99 0.46% Recreation/Aquati c 164,085.26 16.54% 146,645.15 17,440.11 17.42% Spectator Recreation 13,818.37 1.39% 11,897.55 1,920.82 1.41% Parks 36,061.17 3.63% 31,508.67 4,552.50 3.74% Library 35,534.60 3.58% 29,451.15 6,083.45 3.50% Plan & Zone 19,277.52 1.94% 16,216.37 3,061.15 1.93% Motor Pool 17,714.98 1.79% 15,137.95 2,577.03 1.80% Wildland Fire 18,753.67 1.89% 17,420.97 1,332.70 2.07% Police Comm 42,359.15 4.27% 34,794.79 7,564.36 4.13% Water 43,721.04 4.41% 36,014.40 7,706.64 4.28% Electric Production 30,678.99 3.09% 25,908.20 4,770.79 3.08% Sewer 42,069.13 4.24% 35,232.56 6,836.57 4.19% WWTP 47,459.44 4.78% 39,698.30 7,761.14 4.72% Airport 6,816.47 0.69% 5,739.00 1,077.47 0.68% Parking 0.00 0.00% 0.00 0.00 0.00% Solid Waste 38,438.75 3.87% 32,815.32 5,623.43 3.90% Campground 21,422.15 2.16% 18,794.40 2,627.75 2.23% Totals $992,326.08 100.00% $841,637.16 $150,688.92 100.00% Credit Card Fees July $7,453.68 Grand Total $999,779.76 Departmental Discussions – City Administrator Harmon announced the new website for the City will launch on Friday, September 6, 2019. Public Comment – Public comment section was opened at 6:01 p.m. Resident Samantha Rider informed the council of a TV show she has done and posted on YouTube entitled “Meet Me Downtown: Spearfish Style”. No other comments were received and the public comment section was closed at 6:02 p.m. There being no further business before the Council, Clark moved, Jacobs seconded and all voted to adjourn at 6:02 p.m. Dated this 3rd day of September 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ Michelle DeNeui , Finance Officer Published once at the approximate cost of ________.