City Council

Spearfish City Council Regular Session Minutes August 19, 2019 The Spearfish City Council met at 5:30 p.m. on Monday, August 19, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll call was taken with the following members present: Clark, Eisenbraun, Hodgs, Jacobs, and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, Finance Officer DeNeui, Interim Public Works Director Lee, Police Chief Rotert, Fire Chief Deaver, City Engineer Mathis, Human Resource Director Mathis, Assistant Fire Chief Mathis, Police Lieutenant Dean, Streets and Solid Waste Foreman Earl, Police Corporal Little, Police Sergeant Hofmann, Police Officer Bradley, and Wastewater Treatment Superintendent Evridge. Jacobs moved, Eisenbraun seconded and all voted to approve the agenda. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Hodges, Jacobs, and Klarenbeek voting aye the consent agenda was approved as follows: A. Approve a special on-sale wine license for Spearfish Creek Wine Bar for the Dakota 5-0 pre-party on August 30, 2019 from 6:00 p.m. to 10:00 p.m. on Grant Street from 5th St to Main Street. B. Approve a special on-sale liquor license for the Stadium Sports Grill for a wedding on October 12, 2019 from 5:00 p.m. to midnight at the Park Pavilion. C. Approve a special on-sale liquor license for the Stadium Sports Grill for the BHSU tailgating events on September 21, September 28, November 2 and November 16, 2019 from 11:00 a.m. to 1:00 p.m. at the BHSU Joy Center. D. Hire Kaija Swisher as executive assistant, grade 16, step 1, $19.99 per hour, effective 9/3/2019. E. Move Kimberly Reifschneider to recreation assistant, grade 7, step 1, $12.82 per hour, effective 8/11/2019. Replacement position. F. Promote Patrick Rotert to public safety director, grade 25, step 15, $54.87 (salaried/exempt $114,129.60), effective 8/11/2019. Authorize and approve exception from current wage policy. G. Promote Dustin Lee to public works director, grade 24, step 12, $46.84 (salaried/exempt $97,427.20), effective 8/11/2019. Replacement position. Authorize and approve exception from current wage policy. H. Approve monthly treasurer’s report dated July 31, 2019. I. Approve minutes of City Council regular session dated August 5, 2019. Items from Visitors Promotion – Public Safety Director Rotert presented B. Scott Deaver with a badge for his promotion to Fire Chief, and badge was pinned by Chief Deaver’s spouse. 2020 Budgets – The 2020 budgets were previewed by the department heads. Various discussions were held and the budgets will be presented for first reading at the next council meeting. Other Items Public Hearing –Mayor Boke opened a public hearing at 7:42 p.m. to consider an application from Jeff Drumm with Crow Peak Brewing for a special malt beverage license for the Dakota 5-0 on September 1, 2019 from 11:00 a.m. to 6:00 p.m. at the Spearfish Park Bandshell. No comments were received and the public hearing was closed at 7:42 p.m. Special License – Eisenbraun moved, Jacobs seconded and all voted to approve an application from Jeff Drumm with Crow Peak Brewing for a special malt beverage license for the Dakota 5-0 on September 1, 2019 from 11:00 a.m. to 6:00 p.m. at the Spearfish Park Bandshell. Grant Agreement – Eisenbraun moved, Jacobs seconded and all voted to authorize Mayor Boke and City Attorney McDonald to sign the grant agreement with the Federal Aviation Administration for up to $228,000 to conduct miscellaneous study to develop alternatives for a crosswind runway. Concessions Building License Agreement – Clark moved, Klarenbeek seconded and all voted to authorize Mayor Boke to sign the concession building license agreement with the Black Hills Youth Football League – Spearfish Rams. Lookout Mountain MOU – Clark moved, Jacobs seconded and all voted to authorize Mayor Boke to sign the Lookout Mountain Memorandum of Understanding (MOU) with Black Hills Trails. Transportation Alternative Grant – Following discussions, Jacobs moved, Eisenbraun seconded and all voted to apply for a Transportation Alternative grant in the amount of $400,000 for phase 1 and $400,000 for phase 2 of the Exit 8 Rec Path Project. Resolution 2019-17 – Following discussions, Hodgs moved, Jacobs seconded and all voted to postpone decision on Resolution 2019-17 – A Resolution to Accept Dedication and Responsibility for Maintenance of a Certain Road (0.793 miles of Christensen Drive) and to request staff to prepare estimated costs of a mill and overlay for the existing asphalt surface. Item to be on the next City Council meeting agenda. Bill List – Eisenbraun moved, Hodgs seconded and with Clark, Eisenbraun, Hodgs, Jacobs, and Klarenbeek voting aye to approve the following bill list: Vendor Description Amount $ 3RD DEGREE SCREENING INC BACKGROUND CHECKS 27.50 $ A & B WELDING SUPPLY CO REPAIRS 422.14  $ AE2S JULY 2019 - JACKSON BLVD 16,752.07 $ AL CORNELLA REFRIGERATION REPAIR ICE MACHINE 172.85 $ APLAND, MIKE PER DIEM, RALLY OFFICER 207.00 $ BAKER & TAYLOR BOOKS 1,202.52 $ BELLE FOURCHE LANDFILL JULY LANDFILL TIPPING FEES 32,756.97 $ BHSU PRINTING CENTER JULY NEWSLETTER 570.78 $ BIG SKY COMMUNICATIONS PLANTRONICS HEADSET 316.00 $ BLACK HILLS CHEMICAL CORP TOWELS/TISSUE/LINERS/SOAP 2,689.72 $ BLACK HILLS PIONEER COMMUNITY PAGES/WEB AD/JULY LEGALS 1,274.89 $ BLACK HILLS PURE INC WATER/COOLER RENTAL 39.50 $ BLACK HILLS URGENT CARE SCREENINGS 580.00 $ BUTTE ELECTRIC COOP ELECTRICITY 55,213.74 $ CASH-WA DISTRIBUTING CO CONCESSIONS 1,491.70 $ CBH COOPERATIVE JULY FUEL 27,636.97 $ CENTURYLINK INC AUG 2019 E911 CIRCUITS 977.71 $ CITY OF SPEARFISH WATER/SEWER/GARBAGE CITY FACILITIES 36,102.97 $ CITY OF SPEARFISH CC REPAIRS/OFFICE SUPPLIES/TRAVEL 546.02 $ CLARK PRINTING CORP MIRANDA WARNING/DUI ADVISEMENT 54.23 $ CLAUSER MACHINE WORKS PUMP REBUILD/EXIT 17 4,683.08 $ CLIMATE CONTROL SYSTEMS & 2019 PM CONTRACT, CITY HALL 5,842.75 $ COCA-COLA BOTTLING CO JULY 2019 COFFEE AND SODA 2,285.75 $ CORE & MAIN LP GRATE 2,495.75 $ CULLIGAN SOFT WATER CORP JULY 2019 POTABLE WATER 39.00 $ CUMMINS CENTRAL POWER LLC MAINT/REPAIRS 563.76 $ CVD CONSTRUCTION INC OPERATOR/BOOM, EXIT 17 PUMP ST 120.00 $ DAKOTA BUS SERVICE CORP CHARTER SVC SUMMER REC 800.00 $ DEMCO INC POUCHES/LABELS/BOOKMARKS 78.24 $ ECOLAB PEST ELIMINATION DI PEST CONTROL/CITY HALL 102.94  $ EUROFINS EATON ANALYTICAL CHEMICALS/SUPPLIES 840.00 $ NEWHOUSE ENTERPRISES INC OFFICE SUPPLIES/STAPLER 62.88 $ FASTENAL CO PARTS 55.77 $ FEDEX FORENSIC EVIDENCE SHIPPING 13.14 FIB-AP PURCHASE CARD PROVI JULY 2019 P/CARD PURCHASES $68,162.89 $ 0 $ KC FITNESS SUPPLY INC FITNESS SUPPLIES 2,218.79 $ GALLS LLC APPAREL 1,866.92 $ GEA MECHANICAL EQUIP US IN EMERGENCY MAJOR SVC REPAIR 19,662.14 $ GRIMMS PUMP SERVICE PUMP 5110 REPAIR 283.14 $ GTI COMPANIES INC CITY HALL SITE IMPROVEMENTS 44,850.82 $ GUNDERSON TRUCKING INC TRANSPORT WWTP TO GILLETTE 2,000.00 $ HAUCK ELECTRIC & CONTROLS REPAIR PARTS 165.31 $ HAWKINS INC CHEMICALS 3,206.75 $ HEARTLAND PAPER CO CLEANING SUPPLIES 412.60 $ I-29 EMERGENCY VEHICLE PRO VEHICLE REPAIR 440.00 $ INTERSTATE BATTERIES BATTS 110.50 $ ISFSI REGISTRATION RENEWAL, MATHIS 125.00 $ JENNER EQUIPMENT CO EQUIP/REPAIRS 111.25 $ CHARLES G KING JR APPRAISAL 1,500.00 $ LIBERTY SUPPLY ARROW KITS/OVERSPRAY KIT 497.81 $ BRUNSWICK CORP TREADMILLS 7,005.50 $ LUCKY STRIKE LANES SUMMER REC BOWLING 175.00 $ MID-AMERICAN RESEARCH CHEM REFINISH GYM FLOOR 4,840.42 $ MANDY BING LLC 100 BUNDLES OF FIREWOOD 350.00 $ MIDCO JUNE 2019 (PARTIAL) 628.55 $ MIDCONTINENT TESTING LABOR WATER TESTING - JULY 996.25 $ MONEY MOVERS JULY 2019 MONTHLY MTNCE FEE 15.75 $ MONTANA-DAKOTA UTILITIES NATURAL GAS 4,658.05  $ MURPHY PETROLEUM TRANSPORT ANTIFREEZE P/U FEE, RUS 55.00 $ MURPHY, JOHN PER DIEM/LODGING RALLY OFFICER 900.54 $ NEBRASKA SALT & GRAIN CO ICE SLICER 4,367.13 $ CITY CAMPGROUND REFUND 25.00 $ RAPID CITY JOURNAL 1-YEAR RENEWAL LIBRARY 542.11 $ RAPID DELIVERY JULY SERVICES 303.71 $ REAR, JESSICA MARIE REFEREE/SCORE KEEPER 145.00 $ RUSHMORE ELECTRIC POWER CO SVC CALLS, SCADA 270.00 $ SANITATION PRODUCTS INC CURBTENDER 7,555.20 SDML OFFICIALS HANDBOOK & $ SDML SUPPLEMNT 70.00 $ SHERWIN WILLIAMS CO SUPPLY/REPAIR 502.74 $ SHUCK, STEVEN P PER DIEM/WILDFIRE ASSIGNMENT 483.56 $ SIRCHIE FINGER PRINT LAB TESTING 128.16 $ SOUTH DAK STATE TREASURER JULY 2019 SALES TAX 23,878.18 SPEARFISH CHAMBER OF $ COMMERC MEMBER DIRECTORY 350.00 $ VIVI BENE INC REPAIRS, CAMPGROUND 652.62 $ SPEARFISH LUMBER CO LUMBER 155.92 $ SPEARFISH RIFLE & TRAP CLUB RANGE IMPROVEMENTS BY CLUB 5,000.00 $ SPEEDY MART INC UTV FUEL 9.85 $ STAN HOUSTON EQUIPMENT PERMA PATCH 1,443.40 $ SUPPLY LOGISTICS WAREHOUSE BLACK TONER 540.12 $ SWEET TREATS INC CONCESSIONS 1,670.00 $ THE ICE MAN LLC INC ICE DELIVERY 985.50 $ THOMPSON, JOSH PER DIEM - MEALS 207.00 $ THOMSON REUTERS WEST MONTHLY SUBSC 693.66 $ TRUGREEN CHEMLAWN JUNE/WEED APPLICATIONS 1,591.00 $ ALB TWILIGHT LLC HEARING/HAND PROTECTION 65.98 $ UNITED STATES POSTAL SERVICE PERMIT 59 BULK POSTAGE 10,000.00  $ USA BLUE BOOK CHEMICALS 902.90 $ CLARITY TELECOM LLC JUNE/JULY 3,343.61 $ VISUAL WORKS INC JUNE 2019 ONLINE RESERVATIONS 340.00 $ ZUERCHER TECHNOLOGIES LLC SDLETS/NCIC INTERFACE 1,400.00 $ 362,040.78 Public Comment – Public comment section was opened at 8:21 p.m. Resident John Dale commented on the budget presentations, commending Parks and Recreation Director Ehnes for a model presentation. Mr. Dale also discussed HPS lightbulbs vs LED lightbulbs and will submit citizen information requests on the type of bulbs the City uses to compare with his research on the topic. No other comments were received and the public comment section was closed at 8:24 p.m. There being no further business before the Council, Clark moved, Eisenbraun seconded and all voted to adjourn at 8:24 p.m. Dated this 19th day of August 2019. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ Michelle DeNeui , Finance Officer Published once at the approximate cost of ________.