City Council

Spearfish City Council Regular Session Minutes October 7, 2019 The Spearfish City Council met at 5:30 p.m. on Monday, October 7, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll call was taken with the following members present: Clark, Eisenbraun, Hodgs, Jacobs, and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert, Fire Chief Deaver, Assistant Fire Chief Mathis, Chief of Police Jacobs, Wastewater Treatment Superintendent Evridge, and Street and Solid Waste Superintendent Earl. Clark moved, Hodgs seconded and all voted to approve the agenda. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Hodgs, Jacobs, and Klarenbeek voting aye the consent agenda was approved as follows: A. Abate 2019 taxes payable in 2020 for mobile home that was removed in 2018, value of abatement is $62,660. B. Abate 2019 taxes payable in 2020 for home that was incorrectly assessed as having the basement completed, value of abatement is $53,288. C. Hire Joshua Auch as (benefit-eligible) street technician, grade 12, step 7, $18.48 per hour, effective 9/30/2019. Replacement position. D. Hire Brooke Wobschall as (not benefit-eligible) library page (federal work-study – 70% funded), grade 1, step 1, $9.53 per hour, effective 10/1/2019. Replacement position. E. Hire Nancy McGinnis as temporary seasonal snow plow operator, $16.00 per hour, effective 11/12/2019. F. Add Miranda Cediollo and Charles Fetter to the Fire Department Volunteer List. G. Approve minutes of City Council regular session dated September 16, 2019. Items from Visitors Thank You – Resident Tamra Trijillo thanked Fire Fighter Ashworth for his emergency response and ability to use sign language to communicate with Ms. Trijillo during a recent automobile accident. Ms. Trijillo urged other first responders to obtain sign language training to communicate with the deaf citizens of Spearfish and visitors to our area. Proclamation – Mayor Boke proclaimed October 2019 as Domestic Violence Awareness Month and presented the proclamation to the staff of the Artemis House. Proclamation – Mayor Boke proclaimed October 7, 2019 as World Habitat Day and presented the proclamation to staff of Black Hills Habitat for Humanity. Promotion – Public Safety Director Rotert presented Curt Jacobs with a badge for his promotion to Chief of Police, and badge was pinned by Chief Jacobs’ spouse. Other Items Funding Agreement – Hodgs moved, Jacobs seconded and all voted to approve the funding agreement with the State of South Dakota Department of Transportation for Bridge Improvement Grant in the amount of $40,669.61 for replace or repair bridges indicated in the agreement and to authorize Mayor Boke to sign all necessary documents relating to the grant. Financial Assistance Agreement – Hodgs moved, Eisenbraun seconded and all voted to approve the financial assistance agreement with the State of South Dakota Department of Transportation for Phase 2 of the 2019 airport improvement project and to authorize Mayor Boke to sign all necessary documents related to the grant. Budgeted Transfers – Klarenbeek moved, Hodgs seconded and all voted to approve the following budgeted transfers: From 602-Water Fund 602-49300-4560 (Water-Subsidies) $105,134 603-Hydro Fund 603-49300-4560 (Hydro-Subsidies) $10,775 604-Sewer Dept 604-49300-4560 (Sewer-Subsidies) $94,615 604-WWTP Dept 604-49300-4560 (Sewer-Subsidies) $50,366 606-Airport Fund 606-49300-4560 (Airport - Subsidies) $21,700 610-Parking Fund 610-49300-4560 (Parking-Subsidies) $136 612-Solid Waste Fund 612-49300-4560 (Solid Waste-Subsidies) $13,843 615-Campground Fund 615-49300-4560 (Campground-Subsidies) $7,240 To 101-General Fund 101-39101 (Transfers In) $303,809 From 101-General Fund 101-49300-4560 (General Fund-Subsidies) $380,740 To 291-Historic Fund 291-39101 (Transfers In) $25,000 214-E911 Communications Fund 214-39101 (Transfers In) $355,740 202-49300-4560 (Hospitality Tax- From 202-Hospitality Tax Fund Subsidies) $13,940 To 101-General Fund 101-39101 (Transfers In) $13,940 From 604-Sewer Fund 604-49300-4560 (Water-Subsidies) $36,667 612-Solid Waste Fund 612-43230-4560 (Solid Waste-Subsidies) $36,667 To 602-Water Fund 602-39101 (Transfers In) $73,334 From 603-Hydro Electric Fund 603-49300-4560 (Hydro Electric-Subsidies) $275,000 To 604-Sewer Fund 604-39101 (Transfers In) $275,000 From 603-Hydro Electric Fund 603-49300-4560 (Hydro Electric-Subsidies) $3,000 To 606-Airport Fund 606-39101 (Transfers In) $3,000 Emerald Ash Borer Action Plan – Clark moved, Eisenbraun seconded and all voted to adopt the City of Spearfish Emerald Ash Borer Action Plan. Preliminary Plat – Hodgs moved and Eisenbraun seconded to approve the preliminary plat for Lots 1, 2, 3, and 4 of Lots 4A and 4B of Gov’t Lot 1, Section 4 T6N R2E BHM, Lawrence County, South Dakota, located at 369-371 Evans Lane. Motion was amended by Hodgs, seconded by Eisenbraun and all voted to approve the preliminary plat and variance noting that the conditions for hardship have been met. Easement – Eisenbraun moved, Hodgs seconded and all voted to approve a storm sewer easement on Tract A at the Reserve. Agreement – Jacobs moved, Klarenbeek seconded and all voted to approve the dedication and acceptance agreement for phase 5 infrastructure on Pintlar Avenue at the Reserve. Agreement – Hodgs moved, Jacobs seconded and all voted to approve the renewal of the Joint Powers Agreement with Lawrence County to be effective November 1, 2019 to November 1, 2020. Memorandum – Hodgs moved, Eisenbraun seconded and all voted to approve the updated School Resource Officer Memorandum of Understanding between the City of Spearfish and Spearfish School District for a three-year term. Agreement – Clark moved, Jacobs seconded and all voted to approve the Joint Powers Agreement between the Spearfish Police Department and South Dakota Attorney General's Office to provide for a more coordinated drug enforcement effort between state and local agencies. SAFER Grant – Hodgs moved, Eisenbraun seconded and all voted to accept the Staffing for Adequate Fire and Emergency Response (SAFER) Grant from US Department of Homeland Security for up to $427,180 in federal funding over 4 years and authorize Mayor Boke, Finance Officer DeNeui, and Fire Chief Deaver to sign any documents necessary for the grant acceptance and administration. Position – Klarenbeek moved, Jacobs seconded and all voted to approve the position description for recruitment, retention, and training officer and authorize to begin the recruitment process. Seasonal Staff – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to authorize City staff to hire a non-budgeted seasonal employee. Set Bid Opening – Clark moved, Eisenbraun seconded and all voted to set the bid opening for the WWTP Influent Flow Equalization Basin Project for November 20, 2019 at 1:30 p.m. in the city council chambers. Contract – Hodgs moved, Clark seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to accept the proposal and approve the contract with GTI for snow hauling. Interim Bill List – Eisenbraun moved, Hodgs seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the bill list dated September 24, 2019 as follows:  Vendor Description Amount AT&T DISPATCH LONG DISTANCE $ 36.97 BELLE FOURCHE LANDFILL AUGUST SOLID WASTE $ 29,786.01 BLACK HILLS ENERGY ELECTRICITY $ 10,088.39 BLACK HILLS POWER SUBSCRIPTION/RENEWABLE READY $ 500.00 CBH COOPERATIVE AUG FUEL $ 27,783.98 CITY OF SPEARFISH CC TONER/DISKS/COMPUTER MICE $ 162.85 KETEL THORSTENSON LLP 07/31/19 AUDIT PROGRESS BILL $ 7,500.00 SPEARFISH PARTNERSHIP FOR ARTS, REC GRANT ALLOCATION 04-18-19 $ 250.00 MANDY BING LLC FIREWOOD BUNDLES - CAMPGROUND $ 962.50 $ 77,070.70 Bill List – Hodgs moved, Jacobs seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the bill list dated October 7, 2019 as follows: 3RD DEGREE SCREENING INC CREDIT/CRIMINAL HISTORY CKS $ 47.50 ACE STEEL & RECYCLING INC PARTS/LABOR $ 929.69 LAW ENFORCEMENT TARGETS POLYFOAM TARGETS/STAND $ 215.18 ADAMS - ISC PARTS AND LABOR, UNIT 52 $ 3,719.21 AMAZON.COM BOOKS/MOVIES/OFFICE $ 441.74 AMERICAN ENGINEERING TESTING 2019 SPEAR STREET REPAIRS $ 625.85 ASHWORTH, BRAYDEN A PER DIEM MEALS/WILDLAND FIRES $ 52.00 AT & T AUG/SEP LONG DISTANCE $ 31.27 AVENZA SYSTEMS INC MAPS PRO RENEWAL TO OCT2020 $ 799.00 BAKER & TAYLOR BOOKS $ 1,164.21 BHSU FOUNDATION GREEN PACKAGE $ 200.00 BHSU PRINTING CENTER SEP NEWSLETTER $ 572.86 BICKLE TRUCK & DIESEL INC TRANSMISSION REPAIR $ 56.16 BLACK HILLS CHEMICAL CORP JANITORIAL/VACUUM $ 2,501.61 BLACK HILLS ENERGY ELECTRICITY $ 22,836.22 BLACK HILLS LAUNDRY & DRY UNIFORM ALTERATIONS/REPAIR $ 47.30 BLACK HILLS PIONEER AUG ADVERTISING $ 628.50 BLACK HILLS PURE INC COOLER RENTAL $ 68.50 BLACK HILLS URGENT CARE SCREENING X 2 $ 110.00 BOKE, DANA PER DIEM/MILEAGE/TAXI $ 191.08 BOMGAARS SUPPLY INC PARTS/BOOTS/TOOLS/LUMBER/SUPPLIES $ 1,467.36 BORDER STATES ELECTRIC ELECTRICAL SUPPLIES/PARTS $ 443.82 BROWN, HEATH G PER DIEM/WILDLAND FIRE $ 52.00 BUILDERS FIRSTSOURCE INC PARTS/SUPPLIES/SHELF BOARD/FENCING $ 81.79 BUSH, DUSTIN PER DIEM/Z1 CONFERENCE $ 43.00 CASH-WA DISTRIBUTING CONCESSIONS $ 721.51 CHAIN SAW CENTER EQUIP/REPAIRS $ 3,518.82 CITY OF RAPID CITY 3-L3 CAMERAS $ 600.00 CITY OF SPEARFISH CC GARMIN/OFFICE SUPPLIES/BAG $ 447.22 CLIMATE CONTROL SYSTEMS 2019 PM AGMT/CITY HALL $ 2,365.75 DIAS, GREGORY K MONTHLY ON-LINE BACKUP FEES $ 44.97 DG INVESTMENT INTERMEDIATE TROUBLESHOOT CAMERA SYSTEM $ 618.25 CORE & MAIN LP PARTS/LABOR/REPAIRS $ 2,390.75 CROELL INC 710 HERITAGE DR/12TH & GRANT $ 709.50 L N CURTIS & SONS PHOS/CLASS A FOAM CONCENTRATE $ 3,035.21 DAKOTA BARRICADE LLC PAVEMENT MARKING PAINT $ 6,354.60 ENTENMANN-ROVIN BADGES/WALLETS/UNIFORMS $ 531.50 NEWHOUSE ENTERPRISES INC (10) CASES OF PAPER/STAM/INK/RIBBONS $ 546.16 FASTENAL CO PARTS $ 1,310.74 PETTY CASH-WELLS FARGO BANK POSTAGE/FEES/FUEL/TRAVEL $ 241.51 SA&J SERENDIPITY 57 INC WINDOW CLEAN/CITY HALL $ 575.00 BDG INC SEWER HOSE, CONCAVE ROOT SAW $ 2,120.00 FMG INC AUG 2019/EXIT 8 PATH/CITY HALL SITE $ 9,438.60 THE GLASS SHOP D/S MIRROR $ 409.23 GTI COMPANIES INC 2019 SCHEDULED STREET REPAIRS $ 273,940.60 GUNDERSON TRUCKING INC TRANSPORT WWTP TO GILLETTE $ 3,000.00 HAGEMAN, THOMAS PER DIEM MEALS $ 52.00 HARMON, MICHAEL PER DIEM MEALS/MILEAGE $ 164.40 HDR ENGINEERING INC DESIGN STANDARDS TO 08/31/19 $ 4,402.50 HEISLER HARDWARE TOOLS/EQUIP/PARTS/PAINT $ 765.46 INFINITY FIRE COMMUNICATIONS RADIO & MICROPHONE REPAIRS $ 97.50 INTERSTATE BATTERIES PARTS $ 144.40 J & D PRECAST INC MAN HOLE ADJ RING/CONCRETE $ 845.00 JACOBS, CURT PER DIEM MEALS/Z1 CONF $ 43.00 JOHNSON CONTROLS FIRE PROTECTION SVC CALL/FIRE ALARM REPAIRS $ 858.56 KESSLER, LEVI BOOT REIMBURSEMENT $ 100.00 KT CONNECTIONS 2019-2020 FORTINET RENEWAL/PHONES $ 1,741.50 LAWRENCE COUNTY TREASURER TITLE & REGISTRATION FEES X 2 $ 42.40 LEADSONLINE LLC SCRIPT RENWL TO 12/20/2020 $ 1,668.00 LOU'S GLOVES INC LATEX GLOVES, LG/XL $ 296.00 MID-AMERICAN RESEARCH CHEMICAL INSECTICIDE $ 280.35 JJ SCHOLL INC AUTO DETAIL - CHEVY 2500 $ 220.00 MCMASTER CARR, INC PARTS $ 135.33 MG OIL COMPANY CHEV MEROPA 68 $ 197.74 NORTHERN HILLS TRNG CENTER AUG 2019 JANITORIAL/MOWING $ 4,889.14 NORTH CENTRAL RENT & LEASE EQUIP RENTAL $ 3,225.00 NORTH CENTRAL SUPPLY HOLLOW METAL DOORS $ 960.00 NORTHERN TRUCK EQUIPMENT TROUBLE SHOOT/REPAIR HYDRO $ 911.80 NORTHWEST PIPE FITTING CO REPAIR PARTS $ 80.31 ONE TIME VENDORS A. CHEPEYA & S.CLARKSON, PAINT GRANT $ 693.20 OSTROM, CORWIN CURBING, HERITAGE DR FIRE DEPT $ 1,500.00 PEDNEAU, DARIN PER DIEM / Z1 CONFERENCE $ 43.00 PETTY CASH P&Z-WELLS FARGO PLAT FILING FEES $ 434.00 RAPID DELIVERY SEP DELIVERIES $ 269.19 RAPP SALES CO BLACK DIAMOND 20/40 $ 157.50 RCS CONSTRUCTION INC JACKSON BLVD IMPROVEMENTS $ 531,022.68 REC CENTER REFUND ACCOUNT 3RD QTR REFUNDS $ 1,594.73 RUSHMORE ELECTRIC POWER CO TROUBLE SHOOT/SCADA $ 300.00 SACRISON ASPHALT INC LIMESTONE $ 364.40 SACRISON PAVING INC ASPHALT OVERLAY, S CANYON RD $ 38,069.73 SAND CREEK PRINTING CORP 250 BUSINESS CARDS/BUSSIERE $ 47.00 SHARKEY PLUMBING HEATING EVANS PARK RR REPAIR $ 130.00 SHAW FIRE & SAFETY INC EQUIP MAINT $ 74.00 SHERATON SIOUX FALLS PEDNEAU, SEP 10-12, 2019 $ 732.00 SHUCK, STEVEN P PER DIEM TRAVEL/RENTAL/PARKING $ 4,694.40 SCALA INC SIGN CHANNEL RENEWAL ANNUAL $ 280.00 SIMON CONTRACTORS OF SD GREEN ACRES PARKING LOT $ 3,763.80 SNYDER INDUSTRIES INC CONTAINERS $ 11,295.00 SOUTH DAKOTA DOT ANNUAL PERMIT RENEW FEE, ADS $ 16.00 SOUTH DAK STATE TREASURER SEP 2019 SALES TAX REPORTING $ 13,403.22 SPEARFISH AUTO SUPPLY PARTS/EQUIP/FILTER/SYSTEMS $ 4,154.90 VIVI BENE INC REPAIRS, RUSHMORE ST $ 7,549.99 SPEARFISH LUMBER CO LUMBER/SUPPLIES $ 60.36 GUDAHL INVESTMENTS LLC PAINT $ 167.33 STADLER, DAVID J BUILD SS SPOOL AND MODIFY $ 375.00 SUPERIOR SANITATION LLC PORTABLE RR, AUGUST $ 384.00 SYSCO FOOD SERVICES OF MT REPAIR PARTS $ 27.13 T & W APPLIANCE/KNOTHOLE BLOCK LETTERING $ 51.87 THOMSON REUTERS WEST AUG 19 SEARCH & SEIZE BULLETIN $ 444.00 TNEMEC CO INC EXPOXOLINE $ 434.52 TRAFFIC CONTROL CORP REPAIR PARTS $ 5,846.00 TTG ENTERPRISES SCREEN PLC RESET $ 1,908.50 TURBIVILLE INDUSTRIAL ELEC PARTS/LABOR/REPAIRS $ 7,648.67 US BANK NATIONAL SPEARFISH #2 - C461030-02 $ 96,470.41 USA BLUE BOOK FACESHIELD $ 262.04 CITY OF SPEARFISH UTILITIES $ 22,421.42 VISIT SPEARFISH INC OCT 19 BID BOARD ALLOCATION $ 16,667.00 WALMART OFFICE/JANITORIAL/KITCHEN $ 468.35 WELLS PLUMBING CORP REPAIR PARTS/CULVERT $ 207.38 WESTERN COMMUNICATIONS EARPIECE/SPKR MIC/VISOR MOUNT $ 254.20 WHITE'S QUEEN CITY MOTORS REPAIRS $ 124.95 WOLFF'S PLUMBING & HEATING REPAIR PARTS $ 79.42 ZUERCHER TECHNOLOGIES LLC Z1 REGISTRATIONS $ 150.00 $ 1,147,407.45 September 2019 Salary Expense & Credit Card Fees Gross Wages/Benefits Gross Wages Benefits Mayor/Council $4,357.04 0.70% $4,049.62 $307.42 0.81% City Administrator 9,132.55 1.47% 7,797.34 1,335.21 1.56%  City Attorney 2,928.44 0.47% 2,435.46 492.98 0.49% Finance 16,376.66 2.63% 13,150.16 3,226.50 2.63% Human Resources 5,081.82 0.82% 4,139.30 942.52 0.83% Gov't Bldgs 9,801.64 1.58% 7,882.74 1,918.90 1.58% PW Admin 17,415.72 2.80% 14,310.70 3,105.02 2.86% Police 146,151.28 23.49% 116,573.25 29,578.03 23.32% Fire 18,883.76 3.03% 16,162.04 2,721.72 3.23% Bldg Inspect 16,004.07 2.57% 12,827.86 3,176.21 2.57% Streets 23,207.13 3.73% 18,923.07 4,284.06 3.79% Snow Removal 0.00 0.00% 0.00 0.00 0.00% Cemetery 6,517.19 1.05% 5,168.67 1,348.52 1.03% Animal Control 3,489.25 0.56% 2,588.66 900.59 0.52% Recreation/Aquatic 60,949.14 9.80% 50,972.46 9,976.68 10.20% Spectator Recreation 4,591.82 0.74% 3,579.37 1,012.45 0.72% Parks 14,848.85 2.39% 11,831.60 3,017.25 2.37% Library 24,264.52 3.90% 19,504.93 4,759.59 3.90% Plan & Zone 10,168.33 1.63% 8,365.51 1,802.82 1.67% Motor Pool 9,814.15 1.58% 8,128.11 1,686.04 1.63% Wildland Fire 30,996.73 4.98% 28,793.98 2,202.75 5.76% Police Comm 33,178.50 5.33% 26,238.12 6,940.38 5.25% Water 28,766.58 4.62% 23,074.08 5,692.50 4.62% Electric Production 22,246.43 3.58% 18,443.77 3,802.66 3.69% Sewer 28,782.71 4.63% 23,161.64 5,621.07 4.63% WWTP 32,274.86 5.19% 26,257.83 6,017.03 5.25% Airport 3,951.86 0.64% 3,239.32 712.54 0.65% Parking 0.00 0.00% 0.00 0.00 0.00% Solid Waste 26,171.68 4.21% 21,298.36 4,873.32 4.26% Campground 11,879.87 1.91% 1,007.64 10,872.23 0.20% Totals $622,232.58 100.00% $499,905.59 $122,326.99 100.00% Credit Card Fees Aug $7,414.08 Grand Total $629,646.66 Departmental Discussion Items – City Administrator Harmon noted Ward 2 Special Election will be held on Tuesday, October 8, 2019, a multi-agency emergency training exercise was held on Saturday, October 5, 2019 at the Black Hills Airport, and staff will monitor the weather and make determinations on snow removal and debris removal if conditions require such. Public Comment – Public comment section was opened at 6:23 p.m. Resident John Dale commented on Habitat for Humanity and information systems. The public comment section was closed at 6:25 p.m. There being no further business before the Council, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:26 p.m. Dated this 7th day of October 2019. CITY OF SPEARFISH  BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of ________.