City Council

Spearfish City Council Regular Session Minutes January 21, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, January 21, 2020. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, and Police Chief Jacobs. Hodgs moved, Klarenbeek seconded and all voted to approve the agenda. There were no declarations of any potential conflict-of-interest. Consent Agenda – Eisenbraun moved, Hodgs seconded approved to approve the consent agenda as follows: A. Approve the minutes of City Council regular session dated January 6, 2020. B. Approve the treasurer’s report dated December 31, 2019. C. Approve a special malt beverage and on-sale wine license for False Bottom for 3-Cheers on January 30, 2020 from 5:30 p.m. to 8:30 p.m. at the Pavilion. D. Approve a special on-sale wine license for Spearfish Creek Wine Bar for Chinook Fest on January 25, 2020 from noon to 7:00 p.m. at the Pavilion. E. Approve a special malt beverage and on-sale wine license for Spearfish Creek Wine Bar for the Chocolate Festival on February 8, 2020 from 8:00 a.m. to 5:00 p.m. at the Pavilion. F. Approve a special on-sale wine license for Spearfish Creek Wine Bar for Crow Peak Sound Off on February 16, 2020 from 3:00 p.m. to 6:00 p.m. at the Pavilion. G. Approve a special on-sale liquor license for the Stadium Sports Grill for a wedding on February 1, 2020 from 4:00 p.m. to midnight at the Pavilion. H. Add Rick Radliff to the 2020 fire department volunteer list. Items from Visitors Leadership Spearfish – The 2020 Leadership Spearfish class presented their class project of a story walk. This project will provide podiums that will have children’s books for families to read along the rec paths near Evans Park and Jorgensen Park. The class has worked with parks and recreation staff to address placement and construction and Friends of Library to assume long-term care and updating of the podiums. Hodgs moved, Jacobs seconded and all voted to support the project and locations of the story walk. Other Items Agreement – Following discussions, Eisenbraun moved and Hodgs seconded to approve Dream Design International, Inc., as the chosen firm for the workforce development housing project and authorize staff to negotiate the terms of a development agreement with Dream Design International, Inc., for Council's future consideration. Motion passed with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye and Herrmann voting nay. Community Rating System – Clark moved, Klarenbeek seconded and all voted to sign the Community Rating System CC-213 Recertification, FEMA form 086-0-35A(4/17). Contract – Eisenbraun moved, Jacobs seconded and all voted to approve the revised Intergovernmental Contract with South Dakota Public Assurance Alliance. Public Hearing – A public hearing was opened at 6:01 p.m. to consider an application from Kelly Gould with 2 Broke Girls for an on-off sale wine license located at 605 N Main Street. No oral or written comments were received and the public hearing was closed. License – Clark moved, Jacobs seconded and all voted to approve an application from Kelly Gould with 2 Broke Girls for an on-off sale wine license located at 605 N Main Street. Public Hearing – A public hearing was opened at 6:01 p.m. to consider an application from Sajan Baniya with Himalayan Indian Cuisine for an on-off sale wine license located at 6764 Colorado Loop Ste 2. No oral or written comments were received and the public hearing was closed. License – Clark moved, Herrmann seconded and all voted to approve an application from Sajan Baniya with Himalayan Indian Cuisine for an on-off sale wine license located at 6764 Colorado Loop Ste 2. Public Hearing – A public hearing was opened at 6:02 p.m. to consider an application from Zac Eixenberger with Spread the Tunes for a special malt beverage license for Chinook Days on January 25, 2020 from noon to 7:00 p.m. at the Pavilion. No oral or written comments were received and the public hearing was closed. License – Hodgs moved, Herrmann seconded and all voted to approve an application from Zac Eixenberger with Spread the Tunes for a special malt beverage license for Chinook Days on January 25, 2020 from noon to 7:00 p.m. at the Pavilion. Public Hearing – A public hearing was opened at 6:02 p.m. to consider an application from Spearfish Chamber of Commerce for a special on-sale liquor license for Taste of Spearfish on January 27, 2020 from 5:00 p.m. to 7:00 p.m. at the Pavilion. No oral or written comments were received and the public hearing was closed. License – Clark moved, Herrmann seconded and all voted to approve an application from Spearfish Chamber of Commerce for a special on-sale liquor license for Taste of Spearfish on January 27, 2020 from 5:00 p.m. to 7:00 p.m. at the Pavilion. Audit – Clark moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye to approve the engagement letter with Ketel Thorstenson, LLP for audit of the financial statements for the year ended December 31, 2019. Resolution 2020-03 – Clark moved, Klarenbeek seconded and all voted to approve Resolution 2020-03 as follows: RESOLUTION 2020-03  A RESOLUTION ESTABLISHING FUND 511 – WORKFORCE HOUSING PROJECT FUND WHEREAS , the City of Spearfish has determined it to be prudent and responsible to establish a capital project fund for the appropriate financial administration for the multiple- year project of developing Workforce Housing in Spearfish. NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that Fund 511 – Workforce Housing Project Fund is hereby established and included in the City’s annual budget. BE IT FURTHER RESOLVED that a transfer of $50,000 from the General Fund will be deposited into the Workforce Housing Project Fund for authorized expenditures. BE IT FURTHER RESOLVED the funds contained within the Workforce Housing Project Fund shall be appropriated for allowable costs included in the development, design, and construction of workforce housing in Spearfish. BE IT FURTHER RESOLVED this resolution will become effective upon publication. Dated this 21st day of January, 2020. CITY OF SPEARFISH By: ____________________________ (Seal) Dana Boke, Its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Adopted: January 21, 2020 Published: January 25, 2020 Effective: February 14, 2020 Ordinance 1309 – Clark moved, Hodgs seconded and all voted to approve the first reading of Ordinance 1309 – An Ordinance Amending Chapter 18, Section 18-216 Tap Fees. Resolution 2020-02 – Clark moved, Hodgs seconded and all voted to adopt Resolution 2020-02 as follows: RESOLUTION 2020-02 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish–  strikethrough indicating text to be deleted, underline indicating text to be added, and certain fees are subject to applicable sales tax: AMENDED CURRENT ITEM AREA FEE DESCRIPTION /NEW 2021 2022 2023 2024 AMOUNT AMOUNT Sewer Tap Fee – 1 inch New SEWER Meter/Tap – Following New $750.00 $1,000.00 $1,250.00 $1,500.00 $1,750.00 Tap Fee Policy Sewer Tap Fee – 1 ½ New SEWER inch Meter – Following New $1,500.00 $2,000.00 $2,500.00 $3,000.00 $3,500.00 Tap Fee Policy Sewer Tap Fee – 2 inch New SEWER Meter – Following Tap New $2,400.00 $3,200.00 $4,000.00 $4,800.00 $5,600.00 Fee Policy Sewer Tap Fee – 3 inch New SEWER Meter – Following Tap New $4,500.00 $6,000.00 $7,500.00 $9,000.00 $10,500.00 Fee Policy Sewer Tap Fee – 4 inch New SEWER Meter – Following Tap New $7,500.00 $10,000.00 $12,500.00 $15,000.00 $17,500.00 Fee Policy Sewer Tap Fee – 6 inch New SEWER Meter – Following Tap New $15,000.00 $20,000.00 $25,000.00 $30,000.00 $35,000.00 Fee Policy Water Tap Fee – 1 inch New WATER Meter – Following Tap New $750.00 $1,000.00 $1,250.00 $1,500.00 $1,750.00 Fee Policy Water Tap Fee – 1 ½ New WATER inch Meter – Following New $1,500.00 $2,000.00 $2,500.00 $3,000.00 $3,500.00 Tap Fee Policy Water Tap Fee – 2 inch New WATER Meter – Following Tap New $2,400.00 $3,200.00 $4,000.00 $4,800.00 $5,600.00 Fee Policy Water Tap Fee – 3 inch New WATER Meter – Following Tap New $4,500.00 $6,000.00 $7,500.00 $9,000.00 $10,500.00 Fee Policy Water Tap Fee – 4 inch New WATER Meter – Following Tap New $7,500.00 $10,000.00 $12,500.00 $15,000.00 $17,500.00 Fee Policy Water Tap Fee – 6 inch New WATER Meter – Following Tap New $15,000.00 $20,000.00 $25,000.00 $30,000.00 $35,000.00 Fee Policy Water and Sewer: Class 4, Excessive Use, Tap PUBLIC fee, Motels and hotels 1406 $175.00 Remove WORKS with food services and bar, per gallon, per day, per unit Water and Sewer: Class 4, Excessive use, Tap PUBLIC fee, Motels and hotels 1407 $100.00 Remove WORKS with no food service and bar, per gallon, per day, per unit  Water and Sewer: Class 4, Excessive Use, Tap fee, Other facilities, average monthly PUBLIC 1408 consumption computed ??? Remove WORKS from water bills for similar businesses in this area or from national averages. Water and Sewer: Class 4, Excessive Use, Tap fee, Service stations, per gallon, per month, PUBLIC average monthly 1409 ??? Remove WORKS consumption computed from water bills for similar businesses in this area or from national averages Water and Sewer: Class 4, Excessive Use, Tap PUBLIC 1410 fee, swimming pool $175.00 Remove WORKS considered additional unit. Water and sewer: PUBLIC 1411 Commercial, Class 2, $2,200.00 Remove WORKS Tap fee Water and sewer: Commercial, Class 2, PUBLIC Tap fee, per one 1412 $50.00 Remove WORKS thousand (1,000) gallons of average monthly water consumption Water and sewer: PUBLIC 1413 Industrial, Class 3, Tap $3,400.00 Remove WORKS fee Water and sewer: Industrial, Class 3, Tap PUBLIC fee, per one thousand 1414 $50.00 Remove WORKS (1,000) gallons of average monthly water consumption Water and Sewer: PUBLIC 1415 Residential, Class I, Tap $1,000.00 Remove WORKS fees Sewer: Commercial, 1505 SEWER $1,400.00 Remove Class 2, Tap fee, only Sewer: Commercial, Class 2, Tap fee, only, per one thousand (1,000) 1506 SEWER $32.00 Remove gallons of average monthly water consumption Sewer: Industrial, Class 1507 SEWER $2,000.00 Remove 3, Tap fee, only  Sewer: Industrial, Class 3, Tap fee, only, per one 1508 SEWER thousand (1,000) gallons $32.00 Remove of average monthly water consumption Sewer: Residential, Tap 1511 SEWER $500.00 Remove fee, Class I, only Water: Capacity fee, 1" 1929 WATER $1,000.00 Remove tap Water: Capacity fee, 2" 1930 WATER $2,000.00 Remove tap Water: Capacity fee, 3" 1931 WATER $3,000.00 Remove tap Water: Capacity fee, 4" 1932 WATER $4,000.00 Remove tap Water: Capacity fee, 6" 1933 WATER $6,000.00 Remove tap Water: Commercial, 1934 WATER $800.00 Remove Class 2, Tap fee, only Water: Commercial, Class 2, Tap fee, only, per one thousand (1,000) 1935 WATER $18.00 Remove gallons of average monthly water consumption Water: Fire Suppression 1937 WATER system only, 1/4 of fees -75% Remove listed Water: Industrial, Class 1938 WATER $1,400.00 Remove 3, Tap fee, only Water: Industrial, Class 3, Tap fee, only, per one 1939 WATER thousand (1,000) gallons $18.00 Remove of average monthly water consumption Water: Residential, Tap 1941 WATER $500.00 Remove fee, Class I, only CITY OF SPEARFISH ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: January 21, 2020 Published: January 25, 2020 Effective: February 14, 2020 and then January 1st of each year noted. Policy – Klarenbeek moved, Hodgs seconded and all voted to adopt the tap fee policy as presented. Quote – Clark moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs, and Klarenbeek voting aye to accept the quote for 20 tablet/mobile data terminals (MDTs) and related accessories from Brite at the cost of $56,942. Position – Hodgs moved, Jacobs seconded and all voted to approve the position description for public safety records manager and authorize to recruit to fill this position. Sell – Clark moved, Eisenbraun seconded and all voted to authorize City staff to sell two dump- trucks (1998 Kenworth and 1994 Volvo) to the City of Belle Fourche for $25,000. Surplus – Clark moved, Hodgs seconded and all voted to surplus the attached list of items to be auctioned, destroyed, salvaged/sold as scrap, traded in, transferred to another government agency, or sold by sealed bid, and appoint the following as appraisers: Neil Plocek, Dustin Lee, Rex McDonald, Kelly Klein, Crystena Sieber, Nancy Hoffman, Leland Hanson, Lee Alberts, Dion Block, Dennis Hafner, Brian Ulmer, Pat Rotert, Curt Jacobs, Rob Mathis, Wayne Alderman and Mike Harmon. Interim Bill List – Clark moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye to approve the bill list dated January 13, 2020 as follows: Vendor Description Amount US BANK TRUST NA BOND PAYMNET $ 96,470.41 $ 96,470.41 Bill List – Eisenbraun moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye to approve the bill list dated January 21, 2020 as follows: Vendor Description Amount 3RD DEGREE SCREENING INC SCREENING X 2 $ 47.50 AE2S JACKSON BLVD STREET/UTILITY PROJ $ 24,188.94 ALPINE IMPRESSIONS 12-30-19, CLOTHING/SCREENS $ 30.00 AT & T TO 12/24/19, LONG DISTANCE $ 42.12 BAKER & TAYLOR DEC 2019, AUDIO/BOOKS $ 144.36 BELLE FOURCHE LANDFILL DEC 2019, SOLID WASTE DISPOSAL $ 24,260.82 BHSU CAREER DEVELOPMENT SPRING CAREER FAIR $ 120.00 BICKLE TRUCK & DIESEL INC 12-31-19, PARTS/LABOR $ 413.60 BLACK HILLS COLLISION PROS REPAIR PARTS $ 296.15 BLACK HILLS ENERGY DEC 19/JAN 20, ELECTRICITY $ 14,050.48 BLACK HILLS PIONEER DEC 2019, LEGALS $ 708.14 BLACK HILLS PSYCHOLOGY LLC CLINICAL INTERVIEW & MCMI-IV $ 400.00 BLACK HILLS PURE INC DEC 2019, WATER $ 12.00 BORDER STATES ELECTRIC STERNBERG LIGHT POLE $ 2,018.18 JT VENTURES LLC 2019, 4TH QTR FLEET WASHES $ 201.98 BUILDERS FIRSTSOURCE INC PARTS $ 171.50 BUTLER MACHINERY CO PARTS $ 3,134.46 CAPTAIN CLEAN OF THE NHILL AUTO DETAIL $ 110.00 CASH-WA DISTRIBUTING 01-03-20, CONCESSIONS $ 697.14 CATERPILLAR FINANCIAL SER ANNUAL PAYMENT $ 21,141.80 CBH COOPERATIVE DEC 2019, GAS/DIESEL $ 33,025.50 CENGAGE LEARNING NOV 2019, WESTERN 2 PLAN $ 37.18 CENTURYLINK INC MONTHLY SVC, JAN 2020 $ 971.67 CHILDREN'S HOME SOCIETY INTERVIEWS, 07-2019 - 12/2019 $ 600.00 CITY OF SPEARFISH CC SUBSCRIPTS/TEXTING/EXIT BATTERIES $ 227.40 CLAUSER MACHINE WORKS PARTS/LABOR $ 970.43 CLW INC BLUELINE, PICKLEBALL COURT $ 90.72 LON DALE JANITORIAL SUPPLIES $ 699.45 DIAS, GREG DEC 2019, MONTHLY BACKUP $ 44.97 DORY HANSON 12-26-19, AFLAC REFUND $ 149.76 MEDNANSKY, DOUGLAS LED LAMPS/PARTS $ 1,295.40 NEWHOUSE ENTERPRISES INC DEC 2019, OFFICE SUPPLIES $ 103.39 KNUTSON, DARREL ANNUAL HOIST INSPECTION $ 760.00 FETTER, CHARLES J PER DIEM MEALS $ 80.00 FIB-AP PURCHASE CARDS ITEMIZED BY VENDOR - TOTAL $45,808.08 $ - FMG INC CITY HALL IMPROVEMENTS & EXIT 8 $ 17,408.90 GOVT FINANCE OFFICERS ASSN MAY 17-20, 2020 - CONF REGISTRATION $ 635.00 GREAT WESTERN TIRE INC PARTS $ 3,942.96 HDR ENGINEERING INC UTILITY RATE STUDY & WWTP MAIN LIFT $ 5,356.05 JONES & BARTLETT LEARNING (25) BOOKS, TITLE 15133-6 $ 2,155.31 KELLEY BLOCK LLC 2020 DOWNTOWN RESTROOM, LEASE 2 $ 3,600.00 KT CONNECTIONS 11-25-19, SVC CALL - MOVE EXT $ 57.00 LAWRENCE COUNTY AUDITOR 2020 DBID ASSESSMENT $ 2,489.95 MATHIS JR, ROBERT PER DIEM MEALS/MILEAGE $ 242.12 MONTANA-DAKOTA UTILITIES NATURAL GAS, 12/6/19 - 01/08/20 $ 7,825.93 MEREDITH SERVICES CO INC DEC 2019, SEWER REPAIR, 3RD ST $ 7,646.04 MIDCO 12/07 - 01/06, BUSINESS INTERNET $ 115.00 MIDCONTINENT TESTING DEC 2019, WATER TESTING $ 400.50 MONEY MOVERS DEC 2019, MONTHLY MTNCE FEE $ 7.00 NORTH CENTRAL LABORATORI 11-25-19, PARTS RETURN $ 479.08 NORTHERN HILLS TRNG CENTER DEC 19, JANITORIAL/SNOW REMOVAL $ 1,665.74 NORTHERN TRUCK EQUIPMENT PARTS $ 7,079.20 HOPEWELL WILLIAM PARTIAL REFUND GROUND LEASE $ 27.72 KRAMER, LAURA REFUND, WINE LICENSE $ 500.00  QUIK SIGNS INC BUSINESS CARDS $ 37.00 RAPID DELIVERY DEC 2019 $ 140.92 SAND CREEK PRINTING CORP DEC 2019, (6) PET LIC BOOKS $ 76.20 SD ASSOC OF CODE ENF. OFFICIA 2020 DUES - T PAISLEY $ 40.00 SD DEPT OF PUBLIC SAFETY TELETYPE, 01/01/20 TO 06/30/20 $ 3,090.00 SD FIRE INSTRUCTORS SOCIETY 2020 CONFERENCE & MEMBER DUES $ 175.00 SD POLICE CHIEF'S ASSOCIATION 2020 MEMBERSHIP DUES X 3 $ 329.07 SDPAA 2020 PROPERTY/LIABILITY INSURANCE $ 374.55 SHARKEY PLUMBING HEATING WATER SVC REPAIR $ 1,400.00 SOUTH DAKOTA DOT OVERPYMT SDDOT BRIDGE SP FDG $ 11,850.38 SOUTH DAKOTA ONE CALL DEC 2019 MESSAGE FEES $ 72.45 VIVI BENE INC OCT - DEC 2019, ELEC REPAIR/LABOR $ 11,440.01 SPEARFISH LUMBER COMPANY (10) RED-CRETE $ 49.00 STATE OF SD-EXECUTIVE MGMT 12/31/19, NOV 19 LONG DISTANCE $ 16.21 SUNSHINE TOWING TOW GARBAGE TRUCK $ 367.00 SUPER CAR WASH 2019, 4TH QTR FLEET WASHES $ 295.39 SUPERIOR SANITATION LLC DEC 2019, PORTABLE RR'S $ 704.00 TRUGREEN CHEMLAWN 11-25-19, WEED APPLICATION $ 145.00 TYLER TECHNOLOGIES INC 4TH QTR 2019-UTIL BILL SUBSCIPTION $ 12.40 USA BLUE BOOK CHEMICALS $ 328.92 CITY OF SPEARFISH 12/6/19-01/09/20, UTILITY BILL $ 571.41 VESSCO INC (2) RAS PUMPS $ 45,214.00 VISIT SPEARFISH INC BID BOARD ALLOCATION & DMO ALLOC $ 117,500.00 WELLS PLUMBING CORP PARTS $ 27.23 INTEGRITY ACQUISITION LLC PARTS $ 578.84 WHITE'S QUEEN CITY MOTORS PARTS $ 168.99 WILLIAMS STANDARD SERVICE PARTS/LABOR $ 77.34 ZIEGLER, BRIAN PER DIEM MEALS $ 80.00 $ 388,039.85 Public Comment – Public comment section was opened with comments received from residents John Dale, Joe Jorgensen, and Ryan Wordeman regarding the workforce housing project and tap fees. Misti Caldwell, Executive Director of Visit Spearfish, spoke on tourism and events in Spearfish. There being no further business, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:30 p.m. Dated this 21st day of January, 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.