City Council

Spearfish City Council Regular Session Minutes January 6, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, January 6, 2020. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll call was taken with the following members present: Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek. Absent: Herrmann. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert, Fire Chief Deaver, Police Chief Jacobs, Assistant Police Chief Dean, Assistant Fire Chief Mathis, and Assistant City Planner Van Holland. Clark moved, Eisenbraun seconded and all voted to approve the agenda with the addition of an additional Executive Session at the end for pending litigation. There were no declarations of any potential conflict-of-interest. Consent Agenda – Hodgs moved, Jacobs seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated December 16, 2019. B. Approve the minutes of the City Council special session dated December 30, 2019. C. Hire Joshua Thurmes (benefit eligible) assistant finance officer, grade 19, step 11, $28.94 per hour, effective 1/20/2020. Other Items Agreement – Hodgs moved and Eisenbraun seconded to approve a professional services agreement with HDR Engineering, Inc., for services related to the potential purchase of the Vieland property. Clark noted he had concerns with spending money for a potential project. With Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye and Clark voting nay, motion passed. Change Order – Clark moved, Jacobs seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voted aye to approve final under/over change order #1 for the 2019 Scheduled Street Repairs Project with an increase of $11,634.05 and final project costs of $297,540.39. Additionally, Klarenbeek moved, Eisenbraun seconded and all voted to approve the Certificate of Final Completion and Acceptance setting January 6, 2020 as the date the two (2) year warranty begins. Resolution 2020-01 – Hodgs moved, Eisenbraun seconded and all voted to adopt Resolution 2020- 01 as follows: RESOLUTION NO. 2020-01 A RESOLUTION DESIGNATING THE OFFICIAL NEWSPAPER FOR THE CITY OF SPEARFISH. BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the Black Hills Pioneer shall be and the same is hereby designated as the official newspaper of the City of Spearfish for the term of January 1, 2020 to December 31, 2024. Dated this 6th day of January, 2020. CITY OF SPEARFISH BY: ________________________________ Dana Boke, Mayor ATTEST: BY:_______________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: January 6, 2020 Published: January 13, 2020 Effective: February 2, 2020 Ordinance 1308 – Klarenbeek moved, Hodgs seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the second reading of Ordinance 1308 – An Ordinance Amending Chapter 13, Solid Waste. Policy – Eisenbraun moved, Jacobs seconded and all voted to adopt the Solid Waste Collection Policy. Change Order – Hodgs moved, Eisenbraun seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the final under/over change order #1 for the 2019 Weed Control Project with an increase of $1,425 (+4.0%) bringing the total cost to $36,635. Additionally Clark moved, Eisenbraun seconded and all voted to approve the Certificate of Final Completion and Acceptance dated January 6, 2020. Grant – Eisenbraun moved, Klarenbeek seconded and all voted to apply for the 2019 FEMA Assistance to Firefighters Grant (AFG), a regional grant for the replacement of self-contained breathing apparatus (SCBS’s) for 8 departments in the local area with SFD being the lead agency on the grant request. Grant – Hodgs moved, Jacobs seconded and all voted to apply for the 2019 FEMA Assistance to Firefighter Grant (AFG) for the replacement of firefighter personal protective equipment (PPE). Grant – Clark moved, Klarenbeek seconded and all voted to apply for the 2020 South Dakota Homeland Security Grant for the purchase of 8 sets of Level IIIA ballistic armor with side plates and IFAK kits. Grant – Klarenbeek moved, Jacobs seconded and all voted to apply for the 2019 FEMA Assistance to Firefighter Grant (AFG) for the replacement of Engine 3 (a 2002 Smeal 1250 GPM pumper). Bill List – Clark moved, Hodgs seconded and with Clark, Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the bill list as follows: Vendor Description Amount A&B BUSINESS INC CONTRACT 01/05/20 - 02/04/20 $ 2,529.06 AMERISCAN IMAGING SVCS INC DOCS ON DEM FEB 20 - JAN 21 $ 1,150.00 BHSU PRINTING CENTER DEC 2019 NEWSLETTER $ 987.29 BLACK HILLS CHEMICAL CORP 12/19/19, LINERS $ 233.37 BLACK HILLS ENERGY 11/25/19 - 12/27/19 $ 3,259.60 CIVICPLUS INC ANNUAL FEE - CIVICPLUS $ 26,638.66 SCHNEIDER, DAVE 11-12-19 RESET CURBING $ 1,101.60 KNECHT HOME CENTER INC 12/04/19, TOOLS $ 584.71 GARY R WALZ CLEAN CARPETS / FURNITURE $ 1,160.00 RUNNING SUPPLY INC 12/04/19, REPAIR PARTS $ 407.12 SD AIRPORT MGMT ASSOC 2020 DUES, DUSTIN LEE $ 25.00 SD BUILDING OFFICIALS ASSN 2020 DUES - T PAISLEY $ 60.00 SD CITY MANAGEMENT 2020 DUES - M HARMON $ 150.00 SD GOV HUMAN RESOURCE ASSO 2020 DUES - J MATHIS $ 25.00 SD GOVERNMENTAL FINANCE OF 2020 DUES FOR 5 $ 160.00 SD MUNICIPAL STREET MAIN 2020 DUES - D LEE $ 35.00 SDML 2020 CITY MEMBERSHIP DUES $ 6,065.44 SDML WORKERS COMPENSATION 2020 RENEWAL $ 166,643.00 SDPAA 2020 PROPERTY/LIABILITY INSURE $ 297,132.26 SOUTH DAKOTA DENR FY2020 WASTEWATER FEE $ 10,500.00 SOUTH DAK STATE TREASURER DEC 2019 SALES TAX $ 7,716.50 TYLER TECHNOLOGIES INC 01/20 MONTHLY MAINT FEES $ 166.00 CITY OF SPEARFISH 11/26 - 12/26 UTILITY SERVICES $ 1,401.55 $ 528,131.16 December 2019 Salary Expense & Credit Card Fees Gross Wages/Benefits Gross Wages Benefits Mayor/Council $4,979.52 0.85% $4,627.88 $351.64 0.99% City Administrator 11,020.62 1.88% 8,786.86 2,233.76 1.88% City Attorney 2,951.12 0.50% 2,440.44 510.68 0.52% Finance 16,713.51 2.85% 13,072.92 3,640.59 2.79% Human Resources 5,109.34 0.87% 4,139.30 970.04 0.88% Gov't Bldgs 12,474.63 2.13% 9,655.60 2,819.03 2.06% PW Admin 15,149.93 2.58% 12,156.55 2,993.38 2.60% Police 148,133.57 25.27% 116,721.73 31,411.84 24.93% Fire 21,044.08 3.59% 17,207.04 3,837.04 3.68% Bldg Inspect 15,991.65 2.73% 12,745.25 3,246.40 2.72% Streets 15,342.96 2.62% 12,179.41 3,163.55 2.60% Snow Removal 23,929.01 4.08% 19,371.62 4,557.39 4.14% Cemetery 4,745.74 0.81% 3,598.37 1,147.37 0.77% Animal Control 0.00 0.00% 0.00 0.00 0.00% Recreation/Aquatic 49,095.30 8.38% 38,993.06 10,102.24 8.33% Spectator Recreation 4,050.82 0.69% 2,997.60 1,053.22 0.64% Parks 11,119.02 1.90% 8,620.86 2,498.16 1.84% Library 24,357.15 4.16% 19,445.29 4,911.86 4.15%  Plan & Zone 10,194.35 1.74% 8,342.75 1,851.60 1.78% Motor Pool 10,338.77 1.76% 8,605.64 1,733.13 1.84% Wildland Fire 0.00 0.00% 0.00 0.00 0.00% Police Comm 29,968.62 5.11% 23,545.21 6,423.41 5.03% SAFER Grant Fire 1,825.47 0.31% 1,607.18 218.29 0.34% Water 29,723.42 5.07% 23,660.54 6,062.88 5.05% Electric Production 22,629.25 3.86% 18,656.15 3,973.10 3.99% Sewer 28,719.47 4.90% 22,886.69 5,832.78 4.89% WWTP 32,636.49 5.57% 26,769.94 5,866.55 5.72% Airport 3,295.51 0.56% 2,722.62 572.89 0.58% Parking 0.00 0.00% 0.00 0.00 0.00% Solid Waste 26,943.93 4.60% 21,516.51 5,427.42 4.60% Campground 3,708.50 0.63% 3,067.39 641.11 0.66% Totals $586,191.75 100.00% $468,140.40 $118,051.35 100.00% Credit Card Fees Sept $3,414.19 Grand Total $589,605.94 2020 Wages – Per SDCL 6-1-10, the following is a list of wages for all employees for 2020; the wage amounts were previously approved by council: Employee Title Wage Alberts, Lee mechanic $ 27.02 Alderman, Daryl recreation facilty maintenance coordinator $ 24.96 Allen, Dwight rubble site operator P-T $ 16.65 Anderson, Ashley recreation fitness instructor (L) $ 15.37 Anderson, Cole parks, recreation, and forestry technician $ 19.69 Auch, Joshua street technician $ 18.92 Baker, Dalton water/wastewater utility operator III $ 22.61 Bardsley, Jeffrey parks, recreation, and forestry technician $ 19.30 Barrie, Michael shop/fleet foreman $ 24.46 Birk, Candi police officer - school resource officer $ 29.81 Block, Dion street technician $ 19.30 Bonde, Alan special events assistant $ 16.80 Bowers, Eric janitorial laborer $ 9.30 Bradley, Hunter police officer $ 23.98 Brewer, Stephanie librarian $ 20.48 Brosnahan, Dawn recreation facilty maintenance technician $ 16.81 Broussard, Eric librarian $ 19.29 Brown, Heath recruitment, retention, and training coordinator $ 20.47 Burket, Mary finance administrative assistant $ 18.55 Burtzlaff, Miles water/wastewater utility superintendent $ 32.90 Bush, Dustin police officer $ 25.45 Bussiere, Erica building/development administrative assistant $ 17.48 Butler, Patrick facility maintenance technician P-T $ 15.22 Cano, Jeremiah wastewater treatment operator III $ 28.11 Couch, Drew recreation assistant $ 13.13 Chyba, Kayla recreation administrative assistant $ 18.19 Dean, Boyd assistant police chief $ 44.26 Deaver, Scott fire chief $ 36.31 Delapena, Robert seasonal snowplow operator $ 15.25 DeNeui, Jason police detective $ 31.32 DeNeui, Michelle finance officer $ 43.44 Drapeaux, Austin police officer $ 22.60 Earl, Brandon street/solid waste foreman $ 23.98 Eddy, Travis parks, recreation, and forestry technician $ 20.08 Ehnes, Tyler parks and recreation director $ 37.78 Evridge, Bob wastewater treatment superintendent $ 41.73 Fox, Shawn police officer $ 24.95 French, Michaela registration desk attendant P-T $ 13.66 Gellett, Jason police officer - school resource officer $ 24.95 Gose, Kevin traffic signal technician P-T $ 23.98 Granbois, Darrell public work laborer P-T $ 17.31 Granbois, Darrell solid waste collector operator P-T $ 19.30 Gregg, Jadyn recreation assistant $ 13.66 Gustafson, Samantha dispatcher $ 18.55 Hafner, Dennis buliding inspector $ 27.55 Hafner, Jamie finance accountant II $ 25.45 Haigh, Katie registration desk attendant P-T $ 13.93 Hall, Carmen fitness instructor (L) $ 14.49 Hansen, Brady water/wastewater operator I $ 20.48 Hanson, Leland public works technician $ 20.08 Hanson, Steven hydro electric plant operator $ 28.11 Hargens, Gary facility maintenance superintendent $ 29.81 Harmon, Michael city administrator $ 63.24 Herring, Janet recreation facility maintenance technician $ 16.81 Hoffman, Nancy public works administrative assistant $ 17.14 Hoffman, Sarah janitorial laborer recreation $ 9.30 Hofmann, Steven police sergeant $ 34.24 Hopfinger, Dennis solid waste collector operator $ 19.30 Hunt, Bradly wastewater treatment operator I $ 20.08 Jacobs, Curtis police chief $ 48.92 Jeske, Jerome water/wastewater utility operator II $ 21.95 Johannesen, Joel solid waste collector operator $ 18.93 Jurgensen, Aaron police corporal $ 26.73 Karas, Cody recreation fitness instructor P-T $ 15.68 King, Greg hydro electric plan operator P-T $ 20.07 Klein, Justin parks, recreation, and forestry technician $ 19.30 Klein, Kelly fitness instructor P-T $ 16.00 Lee, Dustin public works director $ 48.92 Lillehaug, Gary hydro electric plant superintendent $ 37.80 Little, Verla police corporal $ 31.95 Lolley, Dawn dispatcher $ 18.92 Mathis, Jodi human resources director $ 39.30 Mathis, Kyle city engineer $ 48.92 Mathis, Robert, Jr. assistant fire chief $ 34.92 Mayer, Mandy recreation fitness instructor (L) $ 14.49 McDonald, Ashley city attorney $ 50.87 McDonald, Rex parks, recreation, and forestry superintendent $ 25.95 McFarland, Marissa fitness instructor P-T $ 14.49 McGinnis, Nancy seasonal snowplow operator $ 16.00 McMahon, Adam project engineer $ 38.54 Mellott, Criston street technician $ 21.31 Monnens, Shayna reference librarian $ 20.48 Mowery, Justin police officer $ 22.60 Nelson, Austin facility maintenance technician $ 15.84 Nicholas, Glen solid waste collector operator $ 23.07 Nicholas, Nicolle water/wastewater operator I $ 19.30 Odle-Kindsfater, Katie dispatcher $ 17.14 Paisley, Thomas building official $ 35.61 Palmer, Laurel dispatcher $ 18.19 Pearson, Andrew police officer $ 24.46 Pedneau, Darin police sergeant $ 34.92 Phillip, Kadim library page P-T $ 9.76 Plocek, Neil street technician $ 20.08 Plocek, Richard rubble site operator P-T $ 16.32 Powell, Jennifer utility billing coordinator $ 25.45 Prewitt, Aubrielle library page P-T $ 10.15 Raap, Jacob police officer $ 23.51 Rabenberg, Ellie recreation fitness instructor (L) $ 14.49 Rauterkus, Brett recreation facility superintendent $ 27.54 Reifschneider, Kimberly recreation assistant $ 13.13 Reurink, Tyler dispatcher $ 17.48 Richards, Edward mechanic P-T $ 23.06 Rolando, Anne-Marie recreation concession assistant $ 12.37 Rotert, Patrick public safety director $ 57.31 Rovere, Tayler wastewater treatment operator 1 $ 20.08 Ruff, Amy recreation fitness instructor (L) $ 14.49 Ruvolo, Dustin police officer $ 22.60 Schlinkert, Celeste library aide P-T $ 14.21 Sieber, Crystena recreation youth and development coordinator $ 19.68 Simon, Samantha dispatcher $ 18.55 Simpson, Colin police officer $ 24.95 Smith, Collin police detective $ 26.21 Sorensen, Myrna library aide P-T $ 16.98 Sprigler, Kayla police administrative assistant $ 18.19 Steffes, Micah recreation fitness instructor (L) $ 15.07  Stulken, Tom librarian P-T $ 19.29 Sundberg, Amy library page P-T $ 10.15 Swisher, Kaija executive assistant $ 20.47 Thrall, Cary recreation fitness instructor (L) $ 14.78 Thurmes, Joshua assistant finance officer $ 28.94 Tollison, Matthew recreation desk attendant P-T $ 14.49 Tollison, Samuel facility maintenance technician $ 15.22 Tyler-Streff, Connie fitness instructor P-T $ 15.07 Ulmer, Brian plumbing/mechanical inspector $ 25.20 Van Holland, Daniel assistant city planner $ 23.74 Vig, Tonya engineering tech/floodplain administrator $ 29.81 Votroubek, Stephanie fitness coordinator $ 20.48 Walters, Trenton staff engineer $ 30.40 Warner, Judith dispatch supervisor $ 23.75 Watson, Jayna city planner $ 46.05 Weber, Mark police sergeant $ 34.24 Westover, Jacob police officer $ 22.60 Whitney-Schavone, Kim campground manager - office assistant $ 15.53 Wilde, Amber library director $ 34.22 Williams, Mark wastewater treatment facility utility operator III $ 28.11 Williams, Scott water/wastewater utility operator I $ 18.92 Wobschall, Brooke library page P-T $ 9.76 Woodroof, Justin water/wastewater operator II $ 21.52 Woods, Christopher police officer $ 22.60 Young, Thomas rubble site lead operator $ 19.30 Elected Officials Boke, Dana Mayor $ 24,033.10 Clark, Marty Council Member $ 12,317.24 Eisenbraun, Darick Council Member $ 12,317.24 Herrmann, Rob Council Member $ 12,317.24 Hodgs, Dan Council Member $ 12,317.24 Jacobs, Pam Council Member $ 12,317.24 Klarenbeek, Larry Council Member $ 12,317.24 Public Comment – Public comment section was opened at 5:38 p.m. with comments received from resident John Dale. Section was closed at 5:40 p.m. Executive Session – Hodgs moved, Jacobs seconded and all voted to enter into executive session to consult with legal counsel regarding contractual matters pursuant to SDCL 1-25-2(3). Council returned to regular session at 6:08 p.m. Executive Session – Hodgs moved, Eisenbraun seconded and all voted to enter into executive session to consult with legal counsel regarding pending litigation pursuant to SDCL 1-25-2(3). Council returned to regular session at 6:21 p.m. There being no further business, Eisenbraun moved, Klarenbeek seconded and all voted to adjourn at 6:21 p.m. Dated this 6th day of January, 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.