City Council

Spearfish City Council Special Session Minutes December 30, 2019 4:15 p.m. The Spearfish City Council met at 4:15 p.m. on Monday, December 30, 2019. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll call was taken with the following members present: Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: Clark. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, City Engineer Mathis, Human Resource Director Mathis, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert, Fire Chief Deaver and Police Chief Jacobs. Klarenbeek moved, Hodgs seconded and all voted to approve the amended agenda which had the following changes from the proposed agenda: items 7A, 8B, 9C, 9D, and 10A being moved to the combined committee agenda and item 9I changed in amount. There were no declarations of any potential conflict-of-interest. Consent Agenda – Hodgs moved, Eisenbraun seconded and with Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the consent agenda as follows: A. Hire Kadim Phillip as (not benefit eligible) library page (federal work-study 70% funded), grade 1, step 1, $9.76 per hour, effective 12/30/2019. Replacement position. B. Approve the 2020 volunteer list for worker’s compensation insurance purposes. C. Approve the November 30, 2019 treasurer’s report. Other Items Resolution 2019-27 – Hodgs moved, Jacobs seconded and all vote to adopt Resolution 2019-27 as follows: RESOLUTION NO. 2019-27 A RESOLUTION OF APPLICATION FOR THE BRIDGE IMPROVEMENT GRANT TO AID IN FINANCING THE JACKSON BOULEVARD BRIDGE PRESERVATION. WHEREAS, Bridge Improvement Grant (BIG) is a state program that uses funds from license plate fees, non-commercial vehicle fees, and gas tax funds, designated by Senate Bill 1 in 2015, for assisting local governments with the preservation, rehabilitation, and/or replacement of bridges; WHEREAS, the Jackson Boulevard Bridge over Spearfish Creek would be desirable to preserve and extend its life. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, South Dakota: 1. That Kyle Mathis (City Engineer) / Adam McMahon (Project Engineer) or his/their delegate is hereby authorized to execute and file an application on behalf of the City of Spearfish with the State of South Dakota, Department of Transportation, for a Bridge  Improvement Grant to aid in financing the preservation of the Jackson Boulevard Bridge over Spearfish Creek. 2. That Kyle Mathis (City Engineer) / Adam McMahon (Project Engineer) or his/their delegate is hereby authorized and directed to furnish such information as the above mentioned state agencies may reasonably request in connection with the application which is hereby authorized to be filed. 3. That the City of Spearfish shall provide a minimum of 20% of the total cost of the project; and will assume all responsibility in the operation and maintenance of the project upon completion of construction, for the reasonable life expectancy of the facility. Dated this 30th day of December 30, 2019 CITY OF SPEARFISH By: ________________________ Dana Boke, Mayor ATTEST: ______________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: December 30, 2019 Published: January 8, 2020 Effective: January 28, 2020 Public Hearing – A public hearing was opened at 4:20 p.m. to consider an application from Bret Estes with Happy Jack’s for a retail (on-off sale) wine license located at 520 W. Jackson Blvd. No oral or written comments were received and the public hearing was closed at 4:40 p.m. License – Hodgs moved, Eisenbraun seconded and all voted to approve the application from Bret Estes with Happy Jack’s for a retail (on-off sale) wine license located at 520 W. Jackson Blvd. Public Hearing – A public hearing was opened at 4:20 p.m. to consider an application from Greg Percevich with Clubhouse of Spearfish for an on-off sale malt beverage and on-off sale wine license located at 3540 Colorado Blvd. No oral or written comments were received and the public hearing was closed at 4:40 p.m. License – Eisenbraun moved, Hodgs seconded and all voted to approve the application from Greg Percevich with Clubhouse of Spearfish for an on-off sale malt beverage and on-off sale wine license located at 3540 Colorado Blvd. Write-off – Hodgs moved, Jacobs seconded and all voted to write off the following utility account balances: Amount Reason $37.77 Collections Account-Closed-Out of Statute $32.80 Collections Account-Closed-Out of Statute  $222.09 Collections Account-Closed-Out of Statute $28.94 Collections Account-Closed-Out of Statute $104.48 Collections Account-Closed-Out of Statute $18.34 Collections Account-Closed-Out of Statute $143.05 Collections Account-Closed-Bankruptcy $347.78 Collections Account-Closed-No Assets, Hopeless $102.65 Collections Account-Closed-No Assets, Hopeless $200.66 Collections Account-Closed-Out of Statute $373.15 Collections Account-Closed-Out of Statute $271.09 Bankruptcy $1,882.80 Supplement – Klarenbeek moved, Herrmann seconded and all voted to approve a $72,173 supplement to General Fund, motor pool, repair of vehicles for insurance proceeds and a $4,325 supplement to SAFER Grant Fund, fire department, salaries and wages for grant proceeds. Transfer – Jacobs moved, Hodgs seconded and all voted to transfer of $5,366.06 from 305-TID#5 Jackson Debt Service Fund to 101-General Fund. Transfers – Eisenbraun moved, Jacobs seconded and all voted to approve the following transfers to the General fund to close funds: 302-TID#2 Industrial Debt Service Fund 302-49300-4560 (Transfers Out) $9,662.37 303-TID#3 McGuigan Debt Service 303-49300-4560 (Transfers Out) $36.62 506-TID#2 Industrial Capital Project Fund 506-49300-4560 (Transfers Out) $17.95 507-TID#3 McGuigan Capital Project Fund 507-49300-4560 (Transfers Out) $3.75 305-TID#5 Jackson Debt Service Fund 305-49300-4560 (Transfers Out) $5,366.06 Contingency Transfers – Klarenbeek moved, Hodgs seconded and all voted to approve the following contingency transfers totaling $170,000: From: 101-41150-4510 Contingency $85,000 To: 101-43125-4262 General Fund - Snow Removal - Gas, Oil, Fuel $9,786 101-46330-4210 General Fund - Economic Development - Insurance $3,876 101-48110-4253 General Fund - Motor Pool - Repair of Equipment $10,000 101-49300-4560 General Fund - Transfers Out $50,000 234-43120-4220 Highway & Bridge Fund - Streets - Professional Service $5,971 292-42110-4220 PD Equitable Sharing Fund - PD - Professional Service $3,360 292-42110-4341 PD Equitable Sharing Fund - PD - Software $2,007 From: 101-41150-4520 Weather Contingency $85,000 To: 101-43125-4268 General Fund - Snow Removal - Chemicals $85,000 2020 Wage – Eisenbraun moved, Hodgs seconded and with Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve a correction to the 2020 wage listing for Patrick Rotert, Public Safety Director to $57.31. Bill List – Hodgs moved, Clark seconded and with Clark, Hodgs, Herrmann, and Klarenbeek voting aye, motion passed to approve the bill list as follows: Vendor Description Amount A & J SUPPLY CAPS/WELDING HELMET $ 893.27 IRON OUTFITTER WASTE SERVI ON SITE SHREDDING $ 520.60 A&B BUSINESS INC BASE RATE 12/05/19 - 01/04/202 $ 2,529.06 ACTIVE DATA SYSTEMS INC SCANPRO 2200 BASE MODEL $ 4,973.30 AE2S SPEAR CRK FLOODPLAIN ANALYSIS $ 28,769.66 ALLSTATE PETERBILT COMPANY PARTS $ 342.34 AMAZON.COM BOOKS $ 1,504.73 AMERICAN RED CROSS CPR/AED/FIRST AID $ 60.00 ANDERSON EXCAVATION & SAN 344 JACKSON BLVD $ 2,270.00 ATLANTIC POLY INC CLEAR BAGS $ 380.08 BAKER & TAYLOR CD'S $ 1,964.70 BEST WESTERN-RAMKOTA INN LODGING, NOV 11-13, C JACOBS $ 225.00 BHSU FACILITY SERVICES REFUND UTILITY PYMTS $ 3,596.46 BLACK HILLS COLLISION PROS LADDER TRUCK REPAIR $ 4,090.67 BLACK HILLS ENERGY NOV/DEC 2019 $ 12,913.79 BLACK HILLS PIONEER ADVERTISING/GIFT GUIDE/PASSES $ 313.50 BOMGAARS SUPPLY INC BOOTS/PARTS/TOOLS $ 1,118.86 BOY SCOUTS OF AMERICA 2020 REG FEES - EXPLORER POST $ 492.00 BUTTE ELECTRIC COOP ELECTRIC 10/24/19 - 11/24/19 $ 52,557.58 CANFIELD BUSINESS INTERIOR OFFICE FURNISHINGS $ 9,436.80 CDW GOVERNMENT (4) HP SB 400 G5 DESKTOPS $ 2,949.12 CELLEBRITE USA INC UFED TOUCH ULTIMATE SW REN $ 3,700.00 CENGAGE LEARNING DEC 2019 BESTSELLERS/BOOKS $ 148.73 CENTER FOR EDUCATION & EMP SUBSCRIPTION RENEWAL $ 159.00 CENTURYLINK INC DEC 2019 SVCS $ 847.82 CHAIN SAW CENTER PARTS/REPAIRS $ 30.28 CITY OF SPEARFISH CC OFFICE/SUBSCR/TRAVEL/DUES/ADS $ 5,373.55 CLARK PRINTING CORP 2500 A/P CHECKS/#10 ENV W/BULK $ 3,278.39 CLAUSER MACHINE WORKS LABOR $ 90.00 CLIMATE CONTROL SYSTEMS PM CONTRACTS/REPAIRS/PARTS $ 6,720.02 COCA-COLA BOTTLING COFFEE $ 194.00 CORE & MAIN PARTS $ 5,808.00 CULLIGAN SOFT WATER CORP BOTTLED WATER $ 58.50 CUMMINS CENTRAL POWER LLC PM/INSPECTION/SVC CALL $ 4,033.57 L N CURTIS & SONS (4) HELMETS $ 1,301.24 DAKOTA PUMP INC SUBMERSIBLE PUMP $ 3,448.00 DANA SAFETY SUPPLY INC GHOST LIGHT/TRAFFIC ADVISOR $ 1,441.62 DEMCO INC MEDIA LABELS/CLIPS/STORAGE $ 1,371.53 PRECIOUS INC. WINTERIZATION/REPAIRS $ 554.08 DUHAMEL BROADCASTING DEC 2019 PROMOS $ 300.00 ENTENMANN-ROVIN TT FLAT W/PIN BADGE $ 101.50 NEWHOUSE ENTERPRISES INC NOTARY ST/PAPER/ENV/TONER $ 527.66 FEDEX SHIP - SD DCI FORENSIC LAB $ 13.80 FIB-AP PURCHASE CARDS ITEMIZED BY VENDOR - $180,777.83 $ - PETTY CASH-WELLS FARGO BAN POSTAGE/TRAVEL/FOOD/EQUIP $ 374.63 EDDIE'S TRUCK CENTER PARTS $ 182.68 GALLS LLC BOOTS/UNIFORMS/ACCESSORIES $ 1,248.01 GEA MECHANICAL EQUIP RUBBER METAL CUSHIONS $ 704.84 VIEHAUSER ENTERPRISES LLC SEC SYS/KEYS/SVC CALLS $ 15,725.38 GRAINGER INC SUPPLIES $ 425.92 GREAT WESTERN TIRE INC TIRES AND REPAIRS $ 1,087.88 GTI COMPANIES INC SNOW REMOVAL 12/3 - 12/5 $ 38,321.62 HAWKINS INC AQUA HAWK 1124/CHEMICALS $ 5,688.73 HDR ENGINEERING INC UTILITY RATE STUDY/DESIGN STNDS/ELK $ 13,839.37 HEIMAN FIRE EQUIPMENT INC RADIO/ANTENNA INSTALL/HYDRANT SUP $ 1,346.83 HEISLER HARDWARE PARTS/JANITORIAL/BATTS/PAINT $ 169.49 HIGBEE, PAUL RESEARCH, WRITING BOOKLET $ 2,120.00 HOUCHEN BINDERY LTD CORP MAG/LIB $ 80.80 IACP INC NET SUBSCRIBER TO 01/31/21 $ 875.00 JENNER EQUIPMENT CO CUTTING EDGE $ 715.02 KBHU-TV VIDEO RECORDING/EDITING $ 327.60 KELLY MIDWEST VENTURES LODGING, 11/20/19 $ 1,062.00 KETEL THORSTENSON LLP FINAL AUDIT/FIN STMTS PREP $ 500.00 KIDS REFERENCE CO INC BOOKS $ 125.91 KLJ SOLUTIONS HOLDING CO CROSSWIND RUNWAY TO 12/7/19 $ 10,276.92 KT CONNECTIONS HP ELITEDESK/BUYOUT AGMT $ 4,970.00 LINDSTAD'S ALIGNMENT/BRAKE TRUCK REAR AXLE $ 75.00 LOU'S GLOVES INC LATEX GLOVES, LG & XL $ 296.00 MACK'S AUTO BODY LLC PARTS/LABOR TO REPAIR TAHOE $ 527.60 MCMASTER CARR, INC PARTS $ 47.86 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 6,208.95 MIDAMERICA BOOKS BOOKS $ 99.75 MIDCO CABLE/INTERNET $ 923.93 MIDWEST TURF & IRRIGATION TOOLS/PARTS/TURF $ 3,566.51 MOTOROLA SOLUTIONS INC PORTABLE RADIOS $ 70,543.20 NATIONAL SHERIFFS' ASSOCIATION SOC HOMELAND&NATL SEC PROF $ 50.00 NORTH CENTRAL LABS BOD SEED CAPSULES $ 113.62 MOSSET, COREY WEATHER SEAL DOORS $ 336.74 SPECTRUM HOLDINGS INC DBA N SVC CALL/LABOR/PARTS $ 88.50 PRO WINDMILL INC AIR CARE/RODENT CONTROL $ 973.00 WENDY CROOKS REIMBURSE HOTEL STAYS/SEWER BACKUP $ 116.82 PETE LIEN & SONS INC CEMENT $ 366.38 PETTY CASH P&Z-WELLS FARGO PLAT FILING FEES X 3 $ 186.00  RCS CONSTRUCTION INC JACKSON BLVD IMPROVEMENTS $ 439,213.65 REC CENTER REFUND ACCOUNT 4TH QUARTER REFUNDS $ 1,237.50 REED, THERESA DAWN DEC 2019 - DOWNTOWN RR $ 465.00 THOMAS W NICHOLS AWOS INSPECTION $ 800.00 SAFEWAY STORES INC CREAMER/TUMS/COCOA/CIDER $ 99.37 SANITATION PRODUCTS INC STREETSWEEPER REPAIR/PARTS $ 71,559.42 SDARWS REGISTRATION X 3 $ 675.00 SECRETARY OF STATE NOTARY RENEW: J HAFNER $ 30.00 SERVALL TOWEL & LINEN JANITORIAL $ 867.41 SHAW FIRE & SAFETY INC EXTINGUISHER SVC/PARTS $ 72.00 SOUTH DAKOTA DOT BRIDGE INSPECTS, CSNBIS(38) $ 5,970.25 SOUTH DAKOTA ONE CALL MESSAGE FEES, NOV 2019 $ 126.00 SPEARFISH AUTO SUPPLY BATTS/FILTERS/PARTS/LAMPS $ 2,868.94 SPEARFISH CHAMBER OF COMMER SMALL TOWN REVOLUTION $ 269.99 VIVI BENE INC ELEC LABOR/PARTS $ 1,488.66 SUNSHINE TOWING 07-30-19 SWEEPER TOW $ 240.00 SUPERIOR SANITATION LLC PORTABLE RR - NOV 2019 $ 704.00 SYMBOLARTS NEW BADGE DESIGNS $ 972.25 THOMSON REUTERS WEST SUBSCRIPTIONS $ 1,011.74 PRODUCTIVITY PLUS ACCOUNT PARTS $ 1,124.15 TURBIVILLE INDUSTRIAL ELECTRIC MOTOR REPAIR/LABOR $ 172.00 ALB TWILIGHT LLC ADULT SMART PADS $ 134.00 THE UPS STORE #5137 SHIPPING $ 192.84 USA BLUE BOOK PARTS $ 61.12 CITY OF SPEARFISH UTILITIES 10/05/19 TO 12/06/19 $ 7,225.92 VANWAY TROPHY & AWARD NAMEPLATE, R HERRMANN $ 16.00 CLARITY TELECOM LLC TELEPHONE $ 3,355.39 VERIZON WIRELESS OCT 24 - NOV 23 $ 4,332.99 VISUAL WORKS INC ONLINE RESERVATIONS NOV 2019 $ 30.00 WALMART KITCHEN/OFFICE/TECH $ 914.52 WESTERN STATES FIRE PROTECTI ANNUAL FIRE SPRINKLER INSP $ 250.00 WHITE'S QUEEN CITY MOTORS PARTS $ 66.23 WILLIAMS STANDARD SERVICE LABOR/RESET SYSTEM $ 25.78 WOLFF'S PLUMBING & HEATING SVC CALL/LABOR/PARTS $ 375.00 Total $ 903,038.42 Appointments – Hodgs moved, Jacobs seconded and all voted to approve the following appointments: A. Reappoint Charlie Nielson and appoint Brock Anundson and Justin Griffith to the Spearfish Parks, Recreation, and Forestry Board, for 3-year terms from 1/1/2020 through 12/31/2022 B. Reappoint Josh Horak and Christine Davis to the Library Board of Trustees, for 3-year terms from 1/1/2020 through 12/31/2022, and appoint Sheleen Bauer to the Library Board of Trustees, as a replacement, to finish out the final year of a 3-year term from 1/1/2020 through 12/31/2020. C. Reappoint Toby Bordewyk, Bob Meyer, and Barbara Zwetzig to the Planning Commission, for 5-year terms from 1/1/2020 through 12/31/2024. D. Reappoint Gregory Dias and Gloria Clark to the Historic Preservation Commission, for 3-year terms from 1/1/2020 through 12/31/2022. E. Reappoint Pam Heisler and John Senden to the Downtown Business Improvement District board, for 3-year terms from 1/1/2020 through 12/31/2022. F. Reappoint Greg Krier, Joan Gerkin, Stephanie Adams, Zanfar Khan, and Scott Betten to the Hotel Business Improvement District board, and appoint Bill Collins and Jackson Guthmiller to the Hotel Business Improvement District board, effective 1/1/2020 through 12/31/2022, as long as each member is the hotel owner/general manager for the hotels in the district. G. Reappoint Jerry Krambeck to the Fassbender Collection Committee, for a three-year term from 1/1/2020 through 12/31/2022. Public Comment – Public comment section was opened at 4:30 p.m. with no comments received. Section was closed at 4:30 p.m. There being no further business, Eisenbraun moved, Jacobs seconded and all voted to adjourn at 4:30 p.m. Dated this 30th day of December, 2019. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.