City Council

Spearfish City Council Regular Session Minutes February 3, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, February 3, 2020. Council President Hodgs presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, and Klarenbeek. Absent: Mayor Boke and Jacobs. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, City Engineer Mathis, Human Resource Director Mathis, Finance Officer DeNeui, Public Safety Director Rotert, Police Chief Jacobs, Assistant City Planner Van Holland, Assistant Finance Officer Thurmes and Recreation Facility Superintendent Rauterkus. Herrmann moved, Eisenbraun seconded and all voted to approve the agenda with the changes of items 9C and 13A being postponed until a future meeting. There were no declarations of any potential conflict-of-interest. Consent Agenda – Eisenbraun moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs and Klarenbeek voting aye to approve the consent agenda as follows: A. Approve the minutes of City Council regular session dated January 21, 2020. B. Add Adam Burtschi and Riley Glynn to the 2020 Rec Center – Referees Volunteer List. C. Add Kelly Hitson to the 2020 Spearfish Fire Department Volunteer Firefighters list. D. Set the bid opening for the 2020 City Weed Spraying Project for March 3, 2020 at 1:30 p.m. in the Council Chambers. E. Set the bid opening for replacement of Spearfish City Hall Roof Membrane for March 3, 2020 at 1:30 p.m. in the Council Chambers. F. Authorize the following wage change due to successful completion of training periods: 1) Joel Johannesen, solid waste collector/operator, grade 10, step 13, $19.30 per hour, effective 2/9/2020. 2) Richard Plocek, rubble site operator, grade 7, step 13, $16.65 per hour, effective 2/9/2020. 3) Nancy Hoffman, public works administrative assistant, grade 12, step 3, $17.48 per hour, effective 2/9/2020. 4) Kim Reifschneider, recreation assistant, grade 7, step 2, $13.39 per hour, effective 2/9/2020. 5) Alan Bonde, special events assistant, grade 12, step 2, $17.14 per hour, effective 2/9/2020. 6) Scott Deaver, fire chief, grade 23, step 6, $37.03 per hour ($77,022.40 exempt), effective 2/9/2020. 7) Austin Drapeaux, police officer, grade 18, step 2, $23.05 per hour, effective 2/23/20. 8) Chris Woods, police officer, grade 18, step 2, $23.05 per hour, effective 2/23/2020. G. Move Samantha Simon to animal control/parking attendant, grade 11, step 6, $17.66 per hour, effective 3/22/2020. H. Hire Brian Vosburg as police dispatch (benefit eligible), grade 12, step 1, $16.80 per hour, effective 2/4/2020. Items from Visitors Welcome – A brief welcome was held for three international business students studying for the spring semester at Black Hills State University. Statue – TR Chytka presented a model of a statue he is creating entitled the “Queen of the Hills”. The models will be cast in bronze and various sizes sold to generate funding to create a life-size version of the statue to be mounted as a fountain. Herrmann moved, Klarenbeek seconded and all voted to authorize City staff to work with Mr. Chytka on the location of the fountain and statue placement. Other Items Bid – Eisenbraun moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs and Klarenbeek voting aye to award the lowest responsive and responsible bid for the 2020 Sanitary Sewer CIPP Lining Project to Hydro-Klean, LLC at a total amount of $302,793.92. Purchase – Clark moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs and Klarenbeek voting aye to purchase an additional street light at a cost of $6,723.75, the original authorization was for 29 street lights at a cost not to exceed $200,000 and the additional light will bring the total to $201,712.50. Bid – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs and Klarenbeek voting aye to award the lowest responsive and responsible bid for the 2020 Pickle Ball Court Project One to GTI Companies at a total base bid of $54,397.52. Bid – Eisenbraun moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs and Klarenbeek voting aye to award the lowest responsive and responsible bid for the 2020 Pickle Ball Court Project Two to L.E.R. Inc. dba Renner Sports at a total base bid of $148,312.32. Ordinance 1310 – Eisenbraun moved, Herrmann seconded and all voted to approve the first reading of Ordinance 1310 – An Ordinance Amending Appendix A Zoning, Article V, Supplementary Regulations, Section 6 Sign Regulations of the Revised Ordinances of the City of Spearfish to include an amendment to allow for thirty-two square foot subdivision signs and to set a public hearing for February 18, 2020 on the ordinance. Ordinance 1309 – Klarenbeek moved, Clark seconded and with Clark, Eisenbraun, Herrmann, Hodgs and Klarenbeek voting aye to approve the second reading of Ordinance 1309 – An Ordinance Amending Chapter 18, Section 18-216 Tap Fees. Bill List – Klarenbeek moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs and Klarenbeek voting aye to approve the bill list dated February 3, 2020 as follows: Vendor Description Amount AINSWORTH-BENNING INC PROJ 19-9914 @ WINDMILL DR $ 4,695.00 BAKER & TAYLOR AV/SOFTWARE $ 616.74 BERGER, DAWN PER DIEM, MILEAGE $ 156.66 BICKLE TRUCK & DIESEL INC TRANSMISSION REPAIR $ 477.95 BLACK HILLS CHEMICAL CORP JANITORIAL SUPPLIES $ 151.46 BLACK HILLS ENERGY DEC 19/JAN 20 ELECTRICITY $ 15,651.00 BLACK HILLS PIONEER YEARLY SUBSCRIPTION $ 130.99 BLACK HILLS PURE INC COOLER RENTAL/WATER $ 21.50 BLACK HILLS TV JAN 20 ADS $ 200.00 BOMGAARS SUPPLY INC PAINT/SUPPLIES $ 33.78 BURTZLAFF, MILES PER DIEM MEALS $ 105.00 CAPTAIN CLEAN OF THE NHILL PATROL CAR DETAIL $ 150.00 CENGAGE LEARNING BOOKS $ 43.18 CHEYENNE CROSSING STORE LLC FIRE DEPT AWARDS MEAL $ 1,480.50 CITY OF SPEARFISH CC OFFICE SUPPLIES/TRAINING $ 345.00 CVD CONSTRUCTION INC SVC CALL, OPERATOR & BOOM $ 187.50 DIVISION OF MOTOR VEHICLES FEE FOR DUP TITLES $ 15.00 DORY HANSON AFLAC POLICY REIMBURSEMENT $ 33.80 EHNES,TYLER PER DIEM MEALS $ 80.00 ELKHORN RIDGE @ FRAWLEY RANCH TAX INCREMENT DUE DEVELOPER $ 546.14 NEWHOUSE ENTERPRISES INC OFFICE SUPPLIES $ 65.70 FBI NAT'L ACADEMY ASSOCIATES FBI NAA DUES/BOYD DEAN $ 110.00 VIEHAUSER ENTERPRISES LLC PARTS/SUPPLIES $ 93.80 GRIMMS PUMP SERVICE PARTS/LABOR/MILEAGE $ 518.98 GUNDERSON TRUCKING INC TRANSPORT WWTP TO GILLETTE $ 3,000.00 HAWKINS INC PARTS $ 5,039.99 HEISLER HARDWARE TOOLS/REPAIR PARTS/JANITORIAL $ 276.09 HILLS INTERIORS INC ENERGIZE CARPET $ 118.43 HILT CONSTRUCTION INC GUARDRAIL REPAIRS $ 2,995.21 HOLIDAY INN-SPEARFISH 2019 SNOW REMOVAL, TOTAL $ 5,100.00 LESTER HOSPITALITY-SIOUX F LODGING X 3 $ 450.00 HUB INTERNTL MTN STATES LT INSURANCE $ 16,137.00 IMLA WEBINAR 2020 DLE-JAN 23 $ 49.00 INTERSTATE ENGINEERING INC REPLAT LOT 38C, THOEN STONE $ 847.00 JESKE, JERRY PER DIEM MELS $ 105.00 KLJ SOLUTIONS HOLDING CO TO 01/11/20 CROSSWIND RUNWAY $ 20,553.84 KT CONNECTIONS MGD SVCS TO 01/08/20 $ 1,720.48 LAWRENCE COUNTY AUDITOR TIF INCREMENT & PENALTY DUE $ 14.78 MONTANA-DAKOTA UTILITIES 12/6 - 01/08 NATURAL GAS $ 42.43 HUSKER PROPERTIES DIESEL $ 475.16 NORTHERN HILLS VENTURES JAN 20 MANAGED SVCS $ 47,704.00 MARTIN MUNOZ CAMPGROUND RESERVATION REFU $ 630.00 QUIK SIGNS INC NAME BADGE, VAN HOLLAND $ 16.00 RELIANCE TELEPHONE INC 12-30-19, 4 MINUTE PHONE CALL $ 1.00 SANITATION PRODUCTS INC EJECT CYLINDER $ 6,755.05 SCOTT RITSCHE DBA DNH TOOL PARTS $ 138.00 SPEARFISH AUTO SUPPLY PARTS/FILTERS/BATTERIES $ 2,808.68 VIVI BENE INC ELEC LABOR/REPAIRS $ 71.43 SPEARFISH SCHOOL DIST 40-2 TIF INCREMENT & PENALTY DUE $ 29.04 TASC 2020 RENEWAL & ADMIN FEES $ 641.00 THE HANDY MAN REPAIRS, 625 MAITLAND RD $ 677.29 TYLER TECHNOLOGIES INC FEB 20 MONTHLY MAINT FEES $ 166.00 USA BLUE BOOK PARTS $ 609.09 WALMART COMMUNITY/GEMB KITCHEN/OFFICE/GROCERY $ 527.80 INTEGRITY ACQUISITION LLC PARTS $ 29.95 WHITE'S QUEEN CITY MOTORS PARTS $ 10.46 WOODROOF, JUSTIN PER DIEM MEALS $ 105.00 $ 143,753.88 January 2020 Salary Expense & Credit Card Fees Gross Wages/Benefits Gross Wages Benefits Mayor/Council $12,508.16 1.19% $11,348.25 $1,159.91 1.55% City Administrator 24,792.03 2.35% 20,106.53 4,685.50 2.75% City Attorney 14,692.10 1.39% 12,225.84 2,466.26 1.67% Finance 39,582.96 3.76% 31,280.60 8,302.36 4.28% Human Resources 11,555.67 1.10% 9,432.42 2,123.25 1.29% Gov't Bldgs 26,761.97 2.54% 16,940.59 9,821.38 2.32% PW Admin 44,407.39 4.21% 35,504.50 8,902.89 4.86% Police 270,244.95 25.64% 183,833.16 86,411.79 25.16% Fire 41,678.20 3.96% 22,143.60 19,534.60 3.03% Bldg Inspect 29,889.68 2.84% 21,238.34 8,651.34 2.91% Streets 91,480.26 8.68% 52,982.01 38,498.25 7.25% Snow Removal 843.98 0.08% 784.00 59.98 0.11% Cemetery 7,288.72 0.69% 4,144.88 3,143.84 0.57% Animal Control 663.97 0.06% 0.00 663.97 0.00% Recreation/Aquatic 78,766.13 7.47% 52,451.58 26,314.55 7.18% Spectator Recreation 0.00 0.00% 0.00 0.00 0.00% Parks 46,138.51 4.38% 28,999.63 17,138.88 3.97% Library 38,345.07 3.64% 30,992.89 7,352.18 4.24% Plan & Zone 25,752.86 2.44% 21,011.91 4,740.95 2.88% Motor Pool 21,895.94 2.08% 14,791.35 7,104.59 2.02% Wildland Fire 0.00 0.00% 0.00 0.00 0.00% Police Comm 48,650.55 4.62% 39,151.86 9,498.69 5.36% SAFER Grant 6,560.13 0.62% 4,928.76 1,631.37 0.67% Water 30,856.26 2.93% 20,421.00 10,435.26 2.80% Electric Production 25,148.08 2.39% 18,177.33 6,970.75 2.49% Sewer 28,406.56 2.70% 19,221.34 9,185.22 2.63% WWTP 46,518.22 4.41% 33,568.39 12,949.83 4.59% Airport 290.63 0.03% 255.72 34.91 0.04% Parking 0.00 0.00% 0.00 0.00 0.00% Solid Waste 38,147.08 3.62% 24,066.38 14,080.70 3.29% Campground 1,926.78 0.18% 622.50 1,304.28 0.09% Totals $1,053,792.84 100.00% $730,625.36 $323,167.48 100.00%  Credit Card Fees Dec $3,712.48 Grand Total $1,057,505.32 FYI – Mayor Boke proclaimed January 28, 2020, as “Spearfish Small Business Day” during the Small Business Revolution Rally and community celebration at Spearfish High School. Public Comment – Public comment section was opened with comments received from residents John Dale regarding 5G and coronavirus and Sam Rider regarding a fundraiser for the Western Hills Humane Society. There being no further business, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:17 p.m. Dated this 3rd day of February, 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.