City Council

Spearfish City Council Regular Session Minutes February 18, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, February 18, 2020. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll call was taken with the following members present: Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: Clark. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert, Police Chief Jacobs, Assistant City Planner Van Holland, Assistant Chief of Police Dean, and Police Sergeant Hofmann. Klarenbeek moved, Jacobs seconded and all voted to approve the agenda. There were no declarations of any potential conflict-of-interest. Consent Agenda – Eisenbraun moved, Herrmann seconded and with Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye to approve the consent agenda as follows: A. Approve the minutes of City Council regular session dated February 3, 2020. B. Accept Spearfish Community Pantry 2019 Annual Report. C. Approve a special malt beverage license for Grant Street Liquor for the Crow Peak Soup Off on February 16, 2020 from 3:00 p.m. to 6:00 p.m. at the Pavilion. D. Approve the treasurer’s report dated January 31, 2020. E. Add Braden Baker to the 2020 Spearfish Fire Department Volunteer Firefighters list. F. Add Trevor Houska to 2020 Spearfish Fire Department Volunteer Firefighter list. Other Items Agreement – Klarenbeek moved, Hodgs seconded and with Eisenbraun, Hodgs, Jacobs and Klarenbeek voting aye and Herrmann voting nay motion passed to approve the Development Agreement and Declaration of Land Use Restrictive Covenants between the City of Spearfish and Dream Design International. Abatement – Eisenbraun moved, Hodgs seconded and all voted to abate 2019 taxes payable in 2020 for Connection Church Spearfish, value of the abatement is for the full taxable value. Public Hearing – A public hearing was opened at 5:55 p.m. to consider an application from Monet Vermetter with Ye Olde Shoppes LLC dba Nowhere, A Men’s Clothier for a retail (on-off sale) malt beverage and wine license located at 109 E. Hudson Street. There were no oral or written comments received and the public hearing was closed. License – Hodgs moved, Jacobs seconded and all voted to approve the application from Monet Vermetter with Ye Olde Shoppes LLC dba Nowhere, A Men’s Clothier for a retail (on-off sale) malt beverage and wine license located at 109 E. Hudson Street. Agreement – Hodgs moved, Eisenbraun seconded and all voted to approve the professional service agreement with HDR Engineering Inc. for services related to the potential construction of new sports fields and layout of proposed subdivision. Park and Recreation Director Ehnes noted the agreement includes layout of trail connectivity and two options for sports fields; one for 30 acres and one for 40 acres. Resolution 2020-05 – Hodgs moved, Jacobs seconded and all voted to adopt Resolution 2020-05 as follows: RESOLUTION 2020-05 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT SRAC Summer Rec-Guppies 1227 Parks $15.00 $20.00 Weekly Fee SRAC Summer Rec-Piranhas 1230 Parks $15.00 $20.00 Weekly Fee SRAC Summer Rec-Minnows 1228 Parks $7.00 Remove Weekly Fee SRAC Summer Rec-Minnows N/A Parks New Fee $3.50 Daily Fee SRAC-Lifeguard and WSI 1156 Parks $225.00 $110.00 Classes N/A Parks Baby Sitting Class Fee New Fee $60.00 Date this 18th day of February, 2020. CITY OF SPEARFISH ATTEST: By: ____________________________________ ____________________________________ Michelle DeNeui, Finance Officer Dana Boke, Mayor (SEAL) Adopted: February 18, 2020 Published: February 21, 2020 Effective: March 12, 2020 Public Hearing – A public hearing was opened at 6:05 p.m. to consider Ordinance 1310 – An Ordinance Amending Appendix A Zoning, Article V. Supplementary Regulations, Section 6 Sign Regulations. City Planner Watson reviewed the proposed changes to the regulations. No additional oral or written comments were received and the public hearing was closed. Ordinance 1310 – Hodgs moved, Eisenbraun seconded and with Eisenbraun, Hodgs, Herrmann, Jacobs and Klarenbeek voting aye to approve the second reading of Ordinance 1310 – An Ordinance Amending Appendix A Zoning, Article V. Supplementary Regulations, Section 6 Sign Regulations. Deed – Hodgs moved, Jacobs seconded and all voted to accept a quit claim deed from Lawrence County to convey lands to the City of Spearfish along the south side of Colorado Boulevard where city water and sewer infrastructure is presently located. Resolution 2020-04 – Hodgs moved, Klarenbeek seconded and all voted to adopt Resolution 2020- 04 as follows: RESOLUTION NO. 2020-04 A RESOLUTION OF ANNEXATION TO EXTEND THE BOUNDARIES OF THE CITY OF SPEARFISH, SOUTH DAKOTA, BY ANNEXING LANDS MORE SPECIFICALLY DESCRIBED HEREIN: WHEREAS, The City of Spearfish has conducted an analysis of the territory where a petition for voluntary annexation has been submitted, and has determined the resources necessary to serve the annexed territory; and, WHEREAS, the territory described herein adjoins and is contiguous to the existing boundaries of the City of Spearfish and is not separated from the existing City by any significant physical barriers, and annexation is natural and reasonable and the municipal body hereby created constitutes a homogenous and unified entity; and, WHEREAS, the City of Spearfish has held public hearings and considered all testimony regarding said annexation; and, WHEREAS, the City of Spearfish has fully complied with all statutory requirements of SDCL Chapter 9-4 required and precedent to this Resolution. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that the following described territory shall be incorporated into the Elkhorn Ridge Addition to the City of Spearfish, and the same is hereby annexed, to-wit: (See Exhibit A, attached to this resolution) The NE1/4 of the NE1/4 including the S 17’ of the N 50’ of Section 21, T6N R3E, BHM, Lawrence County, South Dakota. Dated this 18th day of February, 2020 CITY OF SPEARFISH ATTEST: By: _____________________________ __________________________ Michelle DeNeui, Finance Officer Dana Boke, Mayor (SEAL) Adopted: February 18, 2020 Published: February 24, 2020 Effective: March 15, 2020 EXHIBIT A NE1/4 NE1/4 including the S 17’ of the N 50’ Section 21, T6N R3E, BHM, Lawrence County, South Dakota. The above described parcel contains ± 39.49 acres (1720184.4 sq. ft.) City of Spearfish Resolution 2020-04 Ordinance 1311 – Eisenbraun moved, Jacobs seconded and all voted to approve the first reading of Ordinance 1311 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property, and set public hearing for Ordinance 1311 for March 2, 2020. Agreement – Jacobs moved, Hodgs seconded and all voted to approve the Dedication Agreement for Venture Court (5 lot industrial park subdivision at the north end of Seaton Circle). Agreement – Eisenbraun moved, Hodgs seconded and all voted to approve the Sanitary Sewer Easement Agreement with Access Point Properties. Agreement – Hodgs moved, Jacobs seconded and all voted to approve the Drainage Easement Agreement with Access Point Properties. Purchase – Hodgs moved, Eisenbraun seconded and with Eisenbraun, Hodgs, Herrmann, Jacobs and Klarenbeek voting aye to approve the purchase of two (2) 2020 Ford Explorer Police Interceptors from Whites Canyon Motors at a cost of $37,587 per vehicle, total of $75,174; the vendor is matching South Dakota state bid pricing. Agreement – Klarenbeek moved, Hodgs seconded and all voted to approve the lease agreement with Spearfish Rifle and Trap Club for the gun range in the canyon. Hire – Hodgs moved, Eisenbraun seconded and with Eisenbraun, Hodgs, Herrmann, Jacobs and Klarenbeek voting aye to hire Thomas Hageman, as seasonal/on-call wildland firefighter, $13.50/hr., effective 5/1/2020. Hire – Jacobs moved, Hodgs seconded and with Eisenbraun, Hodgs, Herrmann, Jacobs and Klarenbeek voting aye to hire Cody Jolovich as seasonal/on-call wildland firefighter, $13.50/hr., effective 5/1/2020. Hire – Herrmann moved, Klarenbeek seconded and with Eisenbraun, Hodgs, Herrmann, Jacobs and Klarenbeek voting aye to hire Jacob Paul as seasonal/on-call wildland firefighter, $13.50/hr., effective 5/1/2020. Move – Eisenbraun moved, Jacobs seconded and all voted to move Adam McMahon to assistant public works director effective 2/23/2020, a lateral move. Hire – Jacobs moved, Hodgs seconded and with Eisenbraun, Hodgs, Herrmann, Jacobs and Klarenbeek voting aye to hire KLJ to design a wildlife fence for the airport. Bill List – Klarenbeek moved, Eisenbraun seconded and with Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye to approve the bill list dated February 18, 2020 as follows: Vendor Description Amount 3RD DEGREE SCREENING INC SCREENING X 2 $ 55.00 A & B WELDING SUPPLY GASSES, PARTS, SUPPLIES $ 2,925.15 A & J SUPPLY PARTS, BOOT ALLOWANCE $ 179.32 IRON OUTFITTER WASTE SERVICE 12-18-19, ON SITE SHREDDING $ 520.60 A&B BUSINESS INC FEB 20 CONTRACT BASE RATE $ 2,529.06 ADAMS - ISC PARTS/LABOR $ 7,409.77 AE2S JACKSON BLVD & FLOODPLAIN MAPPING $ 53,534.27 ALEX AIR APPARATUS INC INSPECTION/PARTS/LABOR $ 3,448.43 ALICE TRAINING INSTITUTE LLC TRAINING, FOX AND SIMPSON $ 1,290.00 ALLDATA SUBSCRIPT RENEWAL 2020 $ 1,500.00 AT & T TO 1/24/20 LONG DISTANCE $ 42.12 BAKER & TAYLOR BOOKS $ 973.58 BELLE FOURCHE LANDFILL JAN 2020 SOLID WASTE DISPOSAL $ 26,320.35 BHSU PRINTING CENTER JANUARY 2020 NEWSLETTER $ 548.76 BLACK HILLS & BADLANDS TOUR 2020 ATTRACTION RENEWALS $ 1,446.00 BLACK HILLS CHEMICAL CORP JANITORIAL $ 1,521.85 BLACK HILLS ENERGY DEC 19/JAN 20 ELECTRICITY $ 12,977.36 BLACK HILLS PIONEER JAN 2020 LEGALS $ 1,184.79 BLACK HILLS PURE INC WATER $ 18.00 BLACK HILLS URGENT CARE JAN 2020 - SCREENING $ 280.00 BOKE, DANA PER DIEM MILEAGE $ 424.88 BRADLEY, HUNTER PER DIEM 01/07-01/16 $ 112.00 BROWN, HEATH G PER DIEM MEALS, M-410 TRAINING $ 280.00 BUILDERS FIRSTSOURCE INC PARTS $ 158.76 BUTLER MACHINERY CO PARTS/LABOR/REPAIRS $ 2,426.50 BUTTE ELECTRIC COOP ELECTRIC 11/27/19 - 12/24/19 $ 45,783.64 CALIBRATION TECHNICIANS PARTS/EQUIP $ 4,716.62 CASH-WA DISTRIBUTING CO CONCESSIONS $ 1,057.65 CBH COOPERATIVE JAN 20 FUEL $ 21,652.10 CENGAGE LEARNING BOOKS $ 36.58 CHAIN SAW CENTER PARTS/EQUIP/OIL $ 3,131.10 CHRIS SUPPLY CO CMR SHIELDED $ 250.00 CITY OF SPEARFISH CC EQUIP/OFFICE/TRAVEL/REGISTRATIONS $ 7,488.17 CLARK PRINTING CORP BUSINESS CARDS $ 281.74 COCA-COLA BOTTLING CO COFFEE/CONCESSIONS $ 1,198.25 CORE & MAIN LP PARTS $ 673.72 ASAP CRUISES INC MAY 2020 - MICHELLE DENEUI $ 2,049.41 CULLIGAN SOFT WATER CORP BOTTLED WATER $ 52.00 CUMMINS CENTRAL POWER LLC 12-27-19, PLANNED MAINT $ 847.06 L N CURTIS & SONS HELMETS/UNIFORM ACCESSORIES $ 527.38 CVD CONSTRUCTION INC LABOR/MATERIAL/EQUIPMENT $ 517.54 DAKOTA AREA FIRE CHAPLAINS REGISTER - PATRICK LEWELLEN $ 300.00 DAKOTA TITLE LLC OWNERS POLICY / CLOSING FEE $ 3,168.85 DEZURIK INC EQUIP REPAIR $ 606.00 MEDNANSKY, DOUGLAS 25W LED T-5 $ 393.75 ECOLAB PEST ELIMINATION PEST CONTROL $ 102.94 NEWHOUSE ENTERPRISES INC OFFICE SUPPLIES $ 668.47 FIB - TRAVEL CARD FUEL $ 34.41 FIB - AP PURCHASE CARDS ITEMIZED BY VENDOR, TOTAL $98,234.55 $ - PETTY CASH-WELLS FARGOBANK POSTAGE/PER DIEM/GROCERY/REF $ 252.07 FIREFIGHTER'S BOOKSTORE OPERATOR HANDBOOK $ 1,278.54 EDDIE'S TRUCK CENTER PARTS $ 1,771.53 FMG INC JAN 2020 - EXIT 8 AREA PATH $ 8,688.90 GEA MECHANICAL EQUIPMENT 911 REPAIR TO CENTRIFUGE $ 14,026.90 VIEHAUSER ENTERPRISES LLC KEYS $ 22.98 GOPHER SPORTS EQUIPMENT $ 665.15 GOVT FINANCE OFFICERS ASSN RENEWALS, DENEUI & THURMES $ 320.00 GRAYBAR ELECTRIC COMPANY ELECTRICAL $ 330.50 HEIMAN FIRE EQUIPMENT INC EQUIPMENT $ 118.95 IAPMO TRAINING DEPT CONTINUING ED, B ULMER $ 80.00 INTERNATIONAL CODE COUNCIL REGION III , SESSION 66 $ 160.00 INFRASTRUCTURE MANAGEMENT RST FIELD DATA COLLECTION $ 15,357.00 INT'L PUBLIC MGMT ASSOC 12-06-19, 911-20 TESTING MAT $ 384.50 INTERSTATE ENGINEERING INC REVIEW FEE, WILDLIFE FENCE $ 3,000.00 JENNER EQUIPMENT CO PARTS $ 2,170.55 KANE, RACHEL REFEREE/SCORE KEEPER $ 75.00 KNECHT HOME CENTER INC PAINT/SUPPLIES/REPAIRS/TOOLS $ 1,289.90 KONE INC 1ST QTR 2020 MAINTENANCE $ 160.69 MCMASTER CARR, INC PARTS $ 36.25 MONTANA-DAKOTA UTILITIES 1/9/20 - 2/5/20 NATURAL GAS $ 7,305.89 MIDCO CABLE/INTERNET/PHONE $ 1,038.29 MIDCONTINENT TESTING LABS JAN 2020 WATER TESTING $ 372.00 MID-STATES ORGANIZED CRIME DEC 2019, 2020 MEMBERSHIP FEES $ 150.00 MURPHY PETROLEUM TRANSPORT USED ANTIFREEZE $ 50.00 NARTEC INC TESTING SUPPLIES $ 187.50 OVERDRIVE INC BH LIBRARY DIGITAL CONSORTIUM $ 3,000.00 OVERHEAD DOOR OF RC WINDOW INSTALLATION $ 218.37 PAISLEY, TOM PER DIEM MEALS 01/31 - 02/06 $ 232.00 PITNEY BOWES INC METER 1ST QTR 2020 $ 180.00 PETTY CASH P&Z-WELLS FARGO PLAT & DOCUMENT FILING FEES $ 435.00 POWERPLAN PARTS $ 605.20 QUIK SIGNS INC SIGNAGE $ 249.90 ROSEN & ROSEN INDUSTRIES MESH LIME, ASST SIZES $ 322.80 RAPID DELIVERY COPY COUNTRY, PLANS $ 80.53 RCS CONSTRUCTION INC JACKSON BLVD STREET IMPROVEMENTS $ 193,076.31 REED, THERESA DAWN FEB 2020 DOWNTOWN RR $ 900.00 RAPID CITY REGIONAL HOSPITAL SCREENING X 4 $ 140.00 RMS JEWELERS ENGRAVING $ 10.00 SD DEPT OF HEALTH HEP A DOSE X 2 $ 50.00 SD STATE HISTORICAL SOCIETY 2020 INSTITUTION MEMBERSHIP $ 40.00 SDRS SPECIAL PAY PLAN SPP PARTICIPANT FEE $ 45.00 SERVALL TOWEL & LINEN JANITORIAL $ 867.41 SESAC INC SUBSCRIPT, 01/2020 - 12/2020 $ 460.00 SCOTT RITSCHE DBA DNH TOOL 6 PC ADAPTER SET $ 142.50 TRIO SYSTEMS LLC SUPPORT RENEWAL 2020 $ 395.00 SOUTH DAKOTA STATE TREASURER JAN 2020 SALES TAX REPORTING $ 8,550.46 SPEARFISH AUTO SUPPLY PARTS/EQUIP/FILTERS/REPAIR $ 341.28 STATE OF SD-EXECUTIVE MGMT DEC 19, TELEPHONE $ 13.87 SUNDANCE ENGINEERING INC CONSULTING SVCS/MILEAGE $ 455.92 SUPERIOR SANITATION LLC JAN 20 PORTABLE RR $ 704.00 THOMSON REUTERS WEST MONTHLY SOFTWARE SUSCRIPTION $ 498.12  TTG ENTERPRISES INC PARTS/LABOR/REPAIRS $ 562.50 THE UPS STORE #5137 SHIPPING $ 92.10 US BANK NATL ASSOCIATION 2014 SRF CLEAN WATER, GOLLIHER $ 91,072.41 CITY OF SPEARFISH WATER/SEWER/GARBAGE $ 6,021.62 VANWAY TROPHY & AWARD AWARDS $ 141.35 CLARITY TELECOM LLC DEC 19/JAN 20 TELEPHONE $ 3,317.07 VERIZON WIRELESS NOV 24 - DEC 23, CELLULAR $ 4,469.84 VESSCO INC PARTS $ 544.78 VISIT SPEARFISH INC BID BOARD ALLOCATION $ 17,500.00 VISUAL WORKS INC DEC 2019 - ONLINE RESERVATIONS $ 46.00 WESTERN COMMUNICATIONS (2) PAGERS $ 911.02 WESTERN STATES FIRE PROTECTIO PARTS/LABOR, STATION 3 $ 936.45 WIENTJES, REMI REFEREE/SCOREKEEPER $ 165.00 WILLIAMS STANDARD SERVICE PARTS/REPAIR $ 18.50 WOLFF'S PLUMBING & HEATING SPRINKLER SYSTEM REPAIR $ 706.00 $ 615,455.33 Elections – Eisenbraun moved, Jacobs seconded and all voted to elect Hodgs as council president. Hodgs moved, Klarenbeek seconded and all voted to elect Eisenbraun as council vice-president. Public Comment – Public comment section was opened with comments received from resident John Dale regarding 5G and jobs in Spearfish. There being no further business, Hodgs moved, Eisenbraun seconded and all voted to adjourn at 6:30 p.m. Dated this 18th day of February, 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.